HomeMy WebLinkAboutO-2001-2481
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ORDDlANCE NO. 2001- ~4f I
AIl ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT
BJt"l'*,liBB THB CITY 01' LA PORTB AND HALF" ASSOCIATBS, INC.
TO PROVlDB PROJPBSSIONAL SBRVlCES 1I'OR THB DBftLOPMBlft
01' A PARKS MASTER PLAN I'OR THE CITY 01' LA PORTE;
APPROPRIATING J'UKD8 NOT TO EXCEED $45,000.00 TO I't11Q)
SAID AGREEMBNT; M.AKJNG VARIOUS I'nmlNGS AND PROVISIONS
RBLATING TO THE SUBJECT; I'IImIlVO COIIPLIAKCB WITH THB
OPEN MEETINGS LAW; AND PROVlDDlG AN BJTBCTIVB DATE
HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA
PORTE:
Sectioa 1. The City Council hereby approves and authorizes the
contract, agreement, or other undertaking described in the title of this
ordinance, in substantially the form as shown in the document which is
attached hereto and incorporated herein by this reference. The City
Manager is hereby authorized to execute such document and all related
documents on behalf of the City of La Porte. The City Secretary is hereby
authorized to attest to all such signatures and to atT'lX the seal of the City
to all such documents. The City Council appropriates the sum not to
exceed $45,000.00 for professional services for the development of a
Parks Master Plan for the City of La Porte, from 2000 Capital
Improvement Fund 015 to fund said Agreement.
Section 2. The City Council officially finds, determines, recites,
and declares that a sufficient written notice of the date, hour, place and
subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required
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by law preceding this meeting, as required by the Open Meetings Law,
Chapter 551, Texas Government Code; and that this meeting has been
open to the public as required by law at all times during which this
ordinance and the subject matter thereof has been discussed, considered
and formally acted upon. The City Council further ratifies, approves and
confnms such written notice and the contents and posting thereof.
Section 3. This Ordinance shall be effective from and after its
passage and approval, and it is so ordered.
PASSED AND APPROVED, this 9th day of April, 2001.
CITY OF LA PORTE
By:~
Mayor
ATTEST:
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, Contract Documents
, for the
Preparation
ofa
Parks Master Plan
for the
City of La Porte, Texas
March 14, 2001
111111
111111
111111
HalH Associates Inc.,
3701 Kirby Drive, Suite 1290
Houston, Texas 77098
. (713) 523-7161
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HaIff Associates
ENGINEERS · ARCHITECfS · SCIENTISTS
PLANNERS · SURVEYORS
Halff Associates, Inc.
Agreement for Services
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I. . SCOPE
Halff Associates, Inc. (hereinafter "Engineer") agrees to
perform the services described in the attached scope of
services labeled "Attachment A", and further entitled
PreDaration of a Parks Master Plan for the City of La
Porte, which incorporates these terms and conditions.
Unless modified in writing by the parties hereto, the
duties of Halff shall not be construed to exceed those
services specifically set forth in Attachment A.
"Attachment A", and these General Terms and
Conditions, when executed by The City of La Porte
(hereinafter "Client"), shall constitute a binding
Agreement on both parties.
II. COMPENSATION
Client agrees to pay monthly invoices or their
undisputed portions within 30 days of receipt. Payment
later than 30 days shall Include interest at 1-1/2 percent
per month or lesser maximum enforceable Interest rate,
from the date the Client received the invoice until the
date Engineer receives payment. Such Interest is due
and payable when the overdue payment is made.
Time-related charges will be billed as specified In the
proposal under Attachment B, "Basis of
Compensation". Dlred expenses will be billed at 1.1
times the actual cost. Subcontracted services will be
billed at actual cost plus a service charge of 0%.
III. RESPONSIBILITY
Engineer is employed to render a professional service
only, and any payments made by Client are
compensation solely for such services rendered and
recommendations made In carrying out the work.
Engineer shall follow the standard practices of the
engineering and architectural profession to make
findings, provide opinions, make factual presentations,
and provide professional advice and recommendations.
In performing professional services, Engineer shall act
as agent of Client. Engineer's review or supervision of
work prepared or performed by other individuals or
firms employed by Client shall not relieve those
individuals or firms of complete responsibility for the
adequacy of their work.
It Is understood that any resident engineering or
Inspection provided by Engineer Is for the purpose of
determining compliance with the technical provisions of
the project specifications and does not constitute any
form of guarantee or Insurance with respect to the
performance of a contractor. Engineer does not
assume responsibility for methods or appliances used
by a contractor, or for compliance by contractors with
laws and regulations.
IV. SCOPE OF CLIENT SERVICES
Client agrees to provide relevant information as
required by the Engineer to perform the scope of
services, and to provide those services described in the
allached Letter Proposal's Scope of Work.
V. INDEMNIFICATION
Engineer agrees to indemnify and hold Client harmless
from damages, cla!ms, demands, suits, causes of
action, judgments, costs and expenses Including
reasonable attorney's fees and expenses reSUlting
from:
i. Damage to property of any person, form, corporation
or governmental agency, Including property of Client.
and/or
Ii. Death of or injury to any person or persons,
including employees of Client,
Arising out of, and to the extent caused directly by, a
negligent ad or omission or willful misconduct of
Engineer, its' agents, servants, employees, and
subcontractors of any tier, their agents, servants and
employees.
In the event that Client Is found to' be concurrently
negligent, Engineer shall not Indemnify for the
proportionate negligence of Client, but shall Indemnify
for the portion of negligence solely attributable to
Engineer, its agents, servants, employees, and
subcontractors of any tier, their agents, servants and
employees.
Neither party shall be liable to the other for incidental or
consequential damages, whether or not the possibility
of such damages has been disclosed or could have
been reasonably foreseen.
The parties shall indemnify one another against
damages of third parties recoverable from the
Indemnitee to the extent caused by the comparative
negligence of the Indemnitor. up to an aggregate
amount for the project of $1,000,000. Such
negligence shall be measured by standards In
effect at the time services are rendered, not by later
standards. Client may not assert any claim against
Engineer after the shorter of (1) 3 years from
substantial completion of services giving rise to
the claim, or (2) the statute of limitation provided by
law.
Agreement ror Services - Preparation of a Parks Master Plan ror Ihe City of LA PORTE
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ENGINEERS · ARCHITECTS · SCIENTISTS
PLANNERS. SURVEYORS
Halff Associates, Inc.
Agreement for Services (continued)
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Client acknowledges Engineer may perform work at
facilities that may contain hazardous materials or
conditions, and that Engineer had no prior role in the
generation, treatment, storage. or disposition of such
materials. In consideration of the associated risks that
may give rise to claims by third parties or employees of
Client, Client agrees to indemnify, defend, and hold
Engineer harmless (including attorneys' fees) from any
and all losses, damages, claims, or actions brought by
any third party or employee of Client against Engineer
or Engineer's employees, agents, officers or directors,
In any way ariSing out of the presence of hazardous
materials at the facilities, except for claims shown by
final judgment to arise out of the sole negligence of
Engineer.
VI. INSURANCE
Engineer shall maintain during the life of the
Agreement the following minimum Insurance:
1. Commercial general liability Insurance, Including
personal injury liability, blanket contractual liability, and
broad form property damage liability. The limit shall be
not less than $2,000,000.
2. Automobile bodily Injury and property damage
liability insurance with a limit of not less than
$2,000,000.
3. Statutory workers' compensation and employers'
liability insurance as required by state law.
4. Professional liability insurance.
VII. SUBCONTRACTS
Engineer shall be entitled, to the extent determined
appropriate by Engineer. to subcontract any portion of
the work to be performed under this project.
V/II. ASSIGNMENT
This Agreement is binding on the heirs, successors,
and assigns of the parties hereto. The Agreement Is
not to be assigned by either Client or Engineer without
the prior written consent of the other.
IX. INTEGRATION
These terms and conditions and Attachment A - Scope
of Work to which they are attached represent the entire
understanding of Client and Engineer as to those
matters contained herein. No prior oral or written
understanding shall be of any force or effect with
respect to those matters covered herein. The
Agreement may not be modified or altered except In
writing signed by both parties.
X. JURISDICTION AND VENUE
This Agreement shall be administered and Interpreted
under the laws of the State in which the Engineer's
office performing the majority of the work for this
project is located. Jurisdiction of litigation arising from
the Agreement shall be In that State, If any part of the
Agreement is found to be in conflict with applicable
laws, such part shall be Inoperative, null and void
insofar as it is in conflict with said laws, but the
remainder of the Agreement shall be in full force and
effect. Venue will be In the State District Court in
Harris County-Texas.
XI. SUSPENSION OF WORK
Client may suspend, in writing, all or a portion of the
work under the Agreement In the event unforeseen
circumstances beyond the control of the Client make
normal progress in the performance of the work
Impossible. Engineer may request that the work be
suspended by notifying Client, In writing, of
circumstances that are interfering with normal progress
of the work. Engineer may suspend work on the project
In the event Client does not pay Invoices when due.
The time for completion of the work shall be extended
by the number of days the work Is suspended. In the
event that the period of suspension exceeds 90 days,
the terms of the Agreement are subject to renegotiation
and both parties are granted the option to terminate
work on the suspended portion of the project, in
accordance with Article XII.
XII. TERMINATION OF WO,RK
Client or Engineer may terminate all or a portion of the
work covered by the Agreement for its convenience.
Either party may terminate work in the event the other
party falls to perform In accordance with the provisions
of the Agreement by giving 7 days prior written notice
from the party Initiating termination to the other. Notice
of termination shall be by certified mall with receipt
retumed to the sender.
X/II. ALTERNATIVE DISPUTE RESOLUTION
It Is agreed by both parties that Arbitration, in any form,
will not be allowed. Any clalm(s), dlspute(s) or other
matter(s) in question between the parties to this
Agreement arising out of or relating to this Agreement,
"or . the breach thereof, which are not disposed by
mutual agreement of the parties, shall be submitted, if
agreed In writing by both parties. to mediation as
outlined below prior to submission of the matters In
question to appropriate courts of law.
The parties will attempt in good faith to resolve any
controversy or claim arising out of or relating to this
agreement promptly by negotiation between senior
executives of the parties who have authority to settle
the controversy.
The disputing party shall give the other party written
notice of the dispute. Within ten days after receipt of
said notice, the receiving party shall submit to the other
a written response. The notice and response shall
include (a) a statement of each party's position, and (b)
the name and title of the executive who will represent
that party. The executive shall meet at a mutually
acceptable time and place within twenty days of the
General Terms and Condlllons - Preparation of a Parks Masler Plan for the Clly of LA PORTE
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Halff Associates Inc,
3114101
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ENGINEERS . ARCHITECfS . SCIENTISTS
PLANNERS. SURVEYORS
Halff Associates, Inc.
Agreement for Services (continued)
date of the disputing party's notice and thereafter as
often as they reasonably deem necessary to exchange
relevant information and to attempt to resolve the
dispute.
If the controversy or claim has not been resolved within
thirty days of the meeting of the senior executives. the
parties shall endeavor to sellle the dispute by
mediation under the Center for Public Resources Model
Procedure for Mediation of Business Disputes or
pursue amicable termination. If the matter has not
been resolved pursuant to the aforesaid mediation
procedure within sixty days of the commencement of
such procedure, (which period may be extended by
mutual agreement), or if either party will not participate
in such procedure, the parties shall pursue amicable
termination.
APPROVED:
S
~tiO(.~
J,. 1'1 - 0 I
(LI.. CI
Date:
APPROVED:
Client: CITY OF LA PORTE
'Slgnatuec.:.~ "\, ~.-t.JVoolLI\.'.""'"
Typed or Printed Name:~O w+ 'r J../.tt.rrero
Ci~llJ1~r
4.9.01 '
Title:
Date:
Knox W. Askins,
City Attorney
i:\ 100800\ 11 08\scope\gencon
General Terms and Conditions - Preparation of a Parks Masler Plan for the City of LA PORTE
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ENGINEERS · ARCHITECI'S · SCIENTISTS
PLANNERS. SURVEYORS
ATTACHMENT 'A'
SCOPE OF WORK FOR THE
PREPARATION OF A
PARKS MASTER PLAN AND RECOVERY ACTION PLAN
FOR THE
CITY OF LA PORTE, TEXAS
A. Introduction
The scope of work shown in this work plan is based on the description of desired
services contained in the City of La Porte's request for proposals, as well as our
understanding of the City's park planning needs.
A.1 Planning area to be covered
The scope of work covers all portions of La Porte currently within the current city limits,
as well as areas contained within the extra-territorial jurisdiction (ET J) of the city of La
Porte (if any).
A.2 Summary of the scope of work
The scope of work consists of two general work tasks, with several individual tasks
under each:
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La Porte Parks Master Plan/Recovery Action Plan
Hal" Associates Inc. March 14, 2001
Attachment 'A' - Scope of Work
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ENGINEERS · ARCHITECTS · SCIENTISTS
PLANNERS . SURVEYORS
B. Scope of Work
PHASE I-INVENTORY REVIEW / PUBLIC INPUT / NEEDS ANAL YSIS
The following elements will be used in developing an assessment of the needs of the
park and recreation system.
1.1 PROJECT INITIATION MEETING
HALFF ASSOC. staff will arrange a meeting in La Porte with appropriate city
staff. This ,meeting will accomplish several pre-planning objectives:
· Orientation. The City of La Porte and the primary team leaders of Halff
Associates will become familiar with the project team structure and
organization and arrive at a complete understanding of the roles and
responsibilities of all project participants.
· Schedule. The project schedule will be refined and mutually agreed
upon.
· Information exchange. At this meeting we will discuss all
documentation needs of Halff Associates. This will give the City an
opportunity to provide information or to provide Halff Associates
guidance in the securing of information not readily available at the time
of the meeting.
· Identify planning sectors - the city will be divided into planning sectors
based on available. demographic information and previous citywide
planning efforts.
Product - initial meeting with City of La Porte staff
Items Provided by City of La Porte- recommend staff to attend, attend
meeting, and provide data as required t~, begin planning process.
1.2 PREPARATION OF BASE MAPPING
Two levels will be illustrated, to ensure that the plan is comprehensive, yet
sufficiently detailed to serve as a future guide. The base mapping will be
prepared in a digital form (through incorporation and enhancement of existing
City of La Porte digital base mapping files).
. Regionallevel, including all areas in the City, as well as adjacent cities.
· City-wide level, including sectors established by the Comprehensive Plan
as provided by the City of La Porte in digital format.
La Porte Parks Master Plan/Recovery Action Plan
Hal" Associates Inc. March 14, 2001
Attachment 'A'- Scope of Work
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ENGINEERS · ARCHITECTS · SCIENTISTS
PLANNERS · SURVEYORS
Product - base drawings for regional level, citywide area
Items Provided by City of La Porte - Digital copies (if available), of most
recent City mapping, including regional level maps, citywide maps illustrating
existing zoning, and sector maps illustrating existing and proposed land use.
1.3 REVIEW OF INVENTORY OF EXISTING PARKS AND RECREATION
FACILITIES
We will review the existing inventory information previously prepared by the City
of La Porte staff, and provide comment as to areas where additional information
may be required. We will visit each existing park and recreation facility to
familiarize ourselves with the layout and general condition of each park.
Illustrate the general geographic location of all facilities in La Porte. Incorporate
base inventory information previously compiled by Parks and Recreation
Department. Facilities to be shown include:
. Existing parks,
· Private or quasi-private recreation facilities,
· School facilities and
· City owned properties, including undeveloped properties
Review of Existing Parks System
. Incorporate current inventory information and analysis by City of La Porte
staff.
· Assessment of the condition of existing facilities, and number and type of
each type of facility (per on-site review of each existing park);
Product - Map illustrating geographic location of each park facility in the city.
Written inventory of facilities in each park, incorporating information previously
compiled by City staff, and written assessment of each park. Document
regional recreation facilities in text and map.
Provided by City of La Porte - Provide copy of site plans for each existing park
in the city (as available). Provide general data for each existing park, including
address, size, current classification, and general inventory of existing facilities in
each existing park. Provide summary of known information on regional park
facilities and other major area recreational attractions, including location, size,
types of facilities, and annual attendance.
La Porte Parks Master Plan/Recovery Action Plan
Hal" Associates Inc. March 14, 2001
Attachment 'A' - Scope of Work
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ENGINEERS · ARCHITECTS. SCIENTISTS
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1.4 DEMOGRAPHIC ANALYSIS AND REGIONAL CHARACTERISTICS
From population data provided by the City of La Porte, and based on the recent
Comprehensive Plan and Year 2000 Census data; map demographic data
required for the park planning process that includes:
· Current population, past city-wide growth patterns;
. Future growth forecasts by sector;
· Typical population profile, based on sex, age, ethnicity, income and
education, (based on Year 2000 Census data if available);
· Key population needs based on demographics; and
· Regional economic characteristics fr.om most recently available
information provided by the City of La Porte.
Illustrate population by planning sector.
Product - Illustration of population by major sector; existing population in table
format and in plan format; population characteristics from most recently
available information; future population projections.
Items provided by City of La Porte - Provide population information in digital
form, including existing population by sector, population projections by sector,
demographic characteristic~, and year 2000 Census data in digital form.
1.5 COLLECT DATA ON LEAGUES, ASSOCIATIONS, AND CITY-RUN
PROGRAMS
· Number of teams, and number al1d type of facility used by each team;
· Types of programs offered by City, and number of attendees at each;
· Conduct interviews with key City staff and community leaders, volunteer
groups, league and association leaders.
Product - Written summary of interviews with key leagues and associations,
summary of programs.
Items Provided by Leagues (through City of La Porte staff)- league program
data, including number of teams, numbers of participants, breakdown by age
and sex (where applicable), city program participation records for past five
years, other non-city program data (Le. Boy's Club, YMCA's, etc.), and other
participant data as available.
La Porte Parks Master Plan/Recovery Action Plan
Halff Associates Inc. March 14, 2001
Attachment 'A' - Scope of Work
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ENGINEERS · ARCHITECTS · SCIENTISTS
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1.6 INTERVIEW KEY ENTITIES THAT MAY IN~LUENCE PLAN
· Interview school system athletic program director(s) to determine what
school district's future plans are and their impact on La Porte's park
system.
· Interview key community representatives who are familiar with the history
of La Porte, and assemble a concise history of the city and key places
within the city.
· A total of 10 interviews are included in this task. These may include:
. Mayor
· All or selected Council members
· La Porte School Superintendent/Athletic Director
· Key community leaders or recreation providers as recommended
by City Staff
Product - Summary of key interviews.
,terns Provided by City of La Porte- Recommendations for persons to be
interviewed, set up meetings where necessary; attend meetings as desired or
appropriate.
1.7 REVIEW PREVIOUS STUDIES THAT MAY IMPACT PARKS PLAN
IRECOVERY ACTION PLAN
Review other past or ongoing efforts that may influence the city's Recovery
Action Plan/Parks Master Plan. This will include:
. Previous park master plans;
. The 2000 City Comprehensive Plan;
· Current city zoning and land use plan;
· The thoroughfare plan and -,
· Other spedfic studies.
Product - review of past studies and reports
Items Provided by City of La Porte- provide copies of all relevant reports and
documents.
La Porte Parks Master Plan/Recovery Action Plan
Halff Associates Inc. March 14, 2001
Attachment 'A' - Scope of Work
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ENGINEERS · ARCHITECfS · SCIENTISTS
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1.8 UPDATE GOALS AND OBJECTIVES
By updating previous list, develop a preliminary list of goals and objectives for
the Parks system, to serve as a framework for modification by staff and the
citizens of La Porte. Review with City Staff and modify as appropriate per
comments received.
Product - Preliminary written list of park system goals and objectives.
Items provided by City of La Porte- previous goals and objectives. Review
and comment on revised version of goals and objectives.
1.9 DEVELOP STANDARDS FOR CITY PARK AND OPEN SPACE SYSTEM
Review and update previously adopted standards use~ by the City of La Porte.
· Compare park spatial standards with those found in similar cities:
. Use NRPA standards or similar area standards.
· Prepare illustrations of the d~sired features of typical park types,
including neighborhoo~, community, linear and special purpose parks.
. Prepare comparison of recommended spatial facilities to actual number
of facilities, and develop table that illustrates deficiencies in each
category.
Product - draft park facility standards for La Porte in table and written format.
Items Provided by City of La Porte - Previous park facility standards; copies of
recent and relevant area or regional park master plans, review and comment on
proposed Park Standards.
1.10 CITIZEN INPUT'
Use two methods of obtaining citizen and board input:
a) Telephone survey
b) Two Preliminary Citywide public hearings on a sector basis to ensure
adequate citizen participation initial session with elected officials, park
staff in attendance.
Input will focus on park system goals, as well as well citizen facility preferences
and desires for additional park facilities or programs.
La Porte Parks Master Plan/Recovery Action Plan
Halff Associates Inc. March 14, 2001
Attachment 'A' - Scope of Work
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ENGINEERS · ARCHITECTS · SCffiNTISTS
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a) Telephone survey
· Prepare questionnaire for telephone survey (5-8 minute survey). Review
with City staff via telephone conference and modify as appropriate.
Obtain City approval of survey prior to administering the survey.
· Obtain appropriate random list of addresses or phone numbers for
telephone survey. Lists will be distributed by three sectors throughout
the City.
. Analyze responses and prepare summary of key responses in report
format for the City.
b) Preliminary City wide sector public workshop
. Identify location for workshop in conjunction with City Staff.
. Prepare flyer-advertising workshop. (Actual advertisement via radio,
local newspaper, local Cable Access TV, and posted flyers will be the
responsibility of the City of La Porte).
. Invite planning and zoning and City Council members to workshop
(invitations by City of La Porte staff).
. Prepare exhibits and presentation for workshop.
. .conduct workshop, usually lasting. from 6:00 PM to 8:30 PM, Be
available for informal inspection of drawings at beg'innings of workshop.
,(City of La Porte staff to re~ord meeting in written format).
, . Prepare written summary of key items discussed during workshop.
Products - public input pro~ess, telephone survey, one initial public workshops.
Items Provided by City of La Porte- establish location and time for meetings;
issue invitations to focus group sessions; provide extensive advertising and
public awareness for city-wide public hearing. Prepare official recording of
public hearing using City of La Porte equipment. Assist in the development of
telephone questionnaires. "
1.11 PREPARE SUMMARY OF NEEDS ASSESSMENT
Prepare written summary of needs assessment, to include areas of significant
deficiencies, both in terms of land area, as well as specific types of facilities.
Compare recommended standards to actual conditions to determine
deficiencies. Summarize in chart as well as written format.
Prepare maps/illustrations as appropriate that demonstrate key needs.
An analysis of the existing Parks and Recreation system will be conducted; this
analysis will be comprehensive in nature, reviewing all aspects of the parks
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system and programs, and will ,have three major components, which will be
synthesized to create a collectiye needs assessment.
· Needs based on recommended Recreation Standards
· Needs based on Citizen Input
· Needs based on Review of Existing System
Products - written summary of park system needs, in text, table and plan
format. Map illustrating key needs by sector.
Items Provided by City of La Porte- - review needs assessment and comment,
as appropriate.
PHASE II RECOVERY ACTION PLAN/PARKS AND
RECREATION MASTER PLAN
2.1 ANALYSIS OF AREAS FOR POTENTIAL PARKS
Evaluate city-owned sites for new parks, as well as sites located in the
undeveloped portions of La Porte to determine their s'uitability as future parks.
Develop criteria for new park development. The criteria may include:
· suitability for use as a park or open space;
· suitability for facilities which are most critically needed;
. potential for linkage with other parks.
. natural vegetation and ease of deve!opment; and
. potential acquisition and development cost.
Identify general areas with high value as potential future park or natural areas.
. Rank all sites or stretches of drainage ways for level of suitability.
Product - criteria for new candidate park and open space sites
Items Provided by City of La Porte- Review and comment; provide list of sites
previously considered as potential park sites.
2.2 PREPARE TRAIUGREENWAYS CONCi;PT PLAN
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An updated conceptual trail plan will be a key component of the master plan. A
recommended scope is included below.
· Project initiation meeting and information gathering
. Review current plans and ordinances related to trail development, as well
as plans by other area cities
· Provide input to telephone survey as relates to trails
· Inventory and prepare map mark-ups and descriptions of existing trails,
funded trails, and trail corridor opportunities with emphasis on access
from residential neighborhoods to parks and schools
· On-site feasibility analysis
· Develop criteria and rank alternative trail corridors
· Review cost estimates
· Prepare map mark ups of prioritized trail corridors
. Prepare concept plan mark-ups for key linkage areas
· Prepare traillgreenways Report preparation :... including general trail
design guidelines, potential funding sources, and general trail
maintenance guidelines .
Product - prepare trail plan for La Porte, in written and illustrative format.
Items Provided by City of La Porte- Provide current trail planning, list of
potential trails under consideration.
2.3. INCORPORATE CONCEPT PLANS FOR KEY AREAS
Prepare concept plans in sketch form for new parks or major recommended
improvements, up to a total of eight existing or new areas.
Concepts will use available photography or topography as scale bases, and will
be suitable for presentation to the public and for inclusion in the master plan.
Prepare eight concept plans for areas recommended by design team and Staft.
Product - Provide concept plans for eight key areas in freehand sketch form.
Items Provided by City of La Porte- Provide previous concept plans in paper
or digital format. Approve general areas for concept plans preparation.
2.4 PREPARATION OF A RECOVERY ACTION PLAN/PARKS AND
RECREATION MASTER PLAN
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A Parks Master Plan illustrating the components that are recommended will be
prepared. This plan will consider six key elements:
· Short range improvements to meet immediate needs.
· Long range improvements to meet population growth and to enhance
the parks system.
· Opportunities for acquisition of key open space areas, as they
become available.
. Trail recommendations per the Trails Master Plan
· Prioritization of improvements, to fund most critical projects first, with
less critical components being incorporated as funding allows.
· Program modifications and improvements to address key recreation
programming needs.
Rank all recommended improvements based on the criteria approved by the
City of La Porte. '
Prepare a plan illustrating all recommended improvements. These will be
presented in three major categories:
. program improvements and additions;
. existing park rehabilitation needs; ,
. future land acquisition needs; and
. new facility development.
Using prioritization criteria, rank all recommended improvements
Product - ranking of top recommended improvements.
Items Provided by City of La Porte- Review and comment as appropriate.
'.
2.5 IMPLEMENTATION PLAN (EXPENDITURE ANALYSIS)
This task will consist of three key steps:
. Recommended improvement schedule,
. Required funding level estimates, and
. Funding source recommendations
Prepare a development schedule for the plan components recommended in
Tasks B, C and D.
. Develop a year-by-year funding level analysis to implement the Master Plan.
(Expenditure Plan)
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· Use a 5-year short-range time frame, and a 1 O-year long-range time frame.
Prepare cost figures for individual facility items, such as ball fields, picnic
facilities, and trail types, based on recent bids or cost estimates.
Review past sources of park development funding, and recommended potential
funding sources for the facilities proposed in the Plan. These may include:
· Grants and Community development funds.
. Sales Taxes.
· Exploring joint development ventures with the school district or with
private developers.
· Impact fees or mandatory dedication of specific areas.
. Other sources as appropriate
Prepare a written summary documenting other recommended modifications to
the system in the areas of:
· Operational and maintenance, and
· Facility planning and development
Product - implementation plan in written format
Items Provided by City of La Porte- Provide current and past citywide and
park department budgets (for past three years). Provide records of past grants
and other non-city funding sources. Provide copy of Park Dedication
Ordinance. Review Implementation plan and comment.
2.6 FINAL PUBLIC HEARING, REPORT PREPARATION AND APPROVAL
Conduct a Final City wide sector public, workshop
. Identify location for workshop in conjunction with City Staff.
. Prepare flyer-advertising workshop. (Actual advertisement via radio,
local newspaper, local Cable Access TV, and posted flyers will be the
responsibility of the City of La Porte).
. Invite planning and zoning and City Council members to workshop
(invitations by City of La Porte staff).
. Prepare exhibits and presentation for workshop.
. Conduct workshop, usually lasting from 6:00 PM to 8:30 PM. Be
available for informal inspection of drawings at beginnings of workshop.
(City of La Porte staff to record meeting in written format).
. Prepare written summ~ry of key items discussed during workshop.
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The information compiled in each of the tasks above will be combined into a
high quality printed report, suitable for review and approval by the City Staff, City
Commission and citizens of La Porte.
Prepare a final draft report, incorporating final citizen comments
· Preparation of Report and Submittal of Draft to Parks and Recreation
Department for Review.
· Briefing presentation and final citywide public hearing to the City Council
· Revisions based on comments received, and preparation of a camera-
ready original.
. Approval of the master plan by the City Council.
Products - Final public workshop, Report' (10 draft copies), staff review,
presentation to City Council.
Items Provided by City of La Porte- Review of draft report.
2.7 REPORT PRINTING
We will oversee the production of a high quality digital original of the report for
use in printing by the City of La Porte.
Product - Camera-ready original of the report.
Items Provided by City of ~a Porte- final printing of the report - 20 final copies
to be delivered to City of La Porte, along with digital copy of report on CD-Rom. .
End of Attachment 'A'
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ATTACHMENT '8'
BASIS OF COMPENSATION
FOR THE
PREPARATION OF A PARKS MASTER PLAN/RECOVERY ACTION PLAN
FOR THE CITY OF LA PORTE, TEXAS
Basic design and professional planning services as described in Exhibit 'A' will be
provided on an hourly basis, with a maximum authorized fee of $45,000. The overall fee
total shown will not be exceeded without prior written authorization by the City of La
Porte. Fees will be billed on a monthly basis. The cost of items to be provided by the
City of La Porte will be the responsibility of the City of La Porte and is not included in the
lump sum amount.
Payment for services as described in Exhibit lOA' will be computed on the basis of salary
cost times a multiplier of 2.3 to determine the payment due for services. Salary cost is'
defined as the cost of salaries for time directly chargeable to the project, plus social
security contributions, unemployment excise and payroll taxes, employment
compensation insurance, retirement benefits, medical and insurance benefits, sick
leave, vacation, and holiday applicable thereto. The multiplier is a factor that
compensates Engineer/Pla,nner for overhead and profit.
Payments shall also include Direct Non-Labor Expenses that, in general, include
expenses for supplies, transportation, equipment, travel, and communication,
subsistence and lodging away from home, and similar incidentals. The Direct Non-
Labor expenses shall be reimbursable at actual invoice cost plus 10%, except for living
and travel expenses when away from the home office on business connected with the
Project, which will be charged at actual cost. A budget of $2,500, in addition to the lump
sum fee shown above, is allocated for those, items, and will not be exceeded without
authorization from the City of La Porte. '.,
Services will be billed monthly, based on the percentage of work completed.
The services of major sub-consultants, who will be retained by the Consultant on a pay-
when-paid basis and whose services are approved in advance by the City, will be
charged at actual invoice cost times a multiplier of 1.00.
Sub-consultants to be used in the Park Planning effort include:
. Turco and Associates (Telephone Survey) $10,000
(the fee for telephone survey is included in the overall fee noted in paragraph 1)
End of Attachment 'B'
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ATTACHMENT 'c'
ESTIMATED TIME SCHEDULE
FOR THE
PREPARATION OF
A PARKS MASTER PLAN/RECOVERY ACTION PLAN
FOR THE CITY OF LA PORTE, TEXAS
The following is a projected schedule for completion of the Parks Master Plan for the
City of La Porte. This schedule is an estimate only, based on our understanding of
scope of work and the requirements of La Porte. Note that some tasks may be
performed concurrently, and that others may take longer than projected on this
schedule. However, the overall effort, barring unforeseen circumstances, is estimated
to be completed by November 30, 2001. '
:;:::":';'::~{< .~. ;'.~~~;:'~...:J': :.:/;:; .. ;:' ~';Ta~k:~ - . .:::, ." ~\ :.;f~'\~1:~.J::.~t~.;.' z;:V~': :~';:~~~ "::!~~:,:';;es.:tih,~je(rOuratiori '~':, '
Begin Project - April 1, 2001 (Preliminary
date, subiect to Council Approval)
PHASE I
1.1 Proiect Initial WorkinQ Session One Week
1.2 Base Mapping Two Weeks
lPendinQ receipt of diQital files)
1.3 Update Inventorv of Facilities Two Weeks
1.4 Demoaraohic Analvsis Two Weeks
1.5 Leaaue/User Data Two Weeks
1.6 Interviews " Two Weeks
1.7 Review previous studies , One Week
1.8 Update Qoals/obiectives One Week
1.9 Develop Standards Two Weeks
1.10 Citizen Input
1. Telephone Survey One Week
. Formulate Survey Two Weeks
. Conduct Survey Six Weeks
. Complete Analysis One Week
2. City-wide Meetings (2) Two Weeks
1.11 Prepare Needs Assessment Two Weeks
Estimated Phase I Timeframe Sixteen Weeks
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.; ~~.:;.,;~.:. -~;.~:. ::<'~:'~;;~ .".: :'", ,:,'>T(sk.d.:,<F.";"\:: ." . ~~.. - ,.. ".~::,~~:~tE$tirriatij,~' D.Liration "_;:'
'..'" .,......
.~ ~ , . .;!:.:.
PHASE /I
2.1 Analvsis of Areas for Parks Three Weeks
2.2 Prepare Trail Concept Plan Four Weeks
2.3 Prepare Park Concept Ideas Two Weeks
2.4 Preparation of Park Master Plan Three Weeks
2.5 Implementation Plan Three Weeks
2.6 Report Preparation/Approval Two Weeks
2.7 Final camera ready oriQinal Two Weeks
Estimated Phase II Timeframe Sixteen Weeks
Overall Estimated Project Timeframe Completion by November
3D, 2001
End of Attachment 'e'
La Porte Parks Master Plan/Recovery Action Plan Attachment 'e' -Estimated Schedule
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