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HomeMy WebLinkAboutO-2002-2539 . e ORDINANCE NO. 200:z..JS3.9t l AN ORDINANCE APPROVING AND AUTHORIZING AN INTERLOCAL COLLABORATIVE AGREEMENT AMONG THE CITY OF LA PORTE; LA PORTE INDEPENDENT SCHOOL DISTRICf; CITY OF SHOREACRES; CITY OF MORGAN'S POINT; BAYSHORE CHAMBER OF COMMERCE; NEIGHBORHOOD CENTERS, INC.; SAN JACINTO COLLEGE DISTRICf; AND HARRIS COUNTY PUBLIC HEALTH AND ENVIRONMENTAL SERVICES (LA PORTE HEALTH CLINIq, TO ESTABLISH THE BAYSHORE EQUITABLE ACCESS COMMUNITY ON-LINE NElWORK (BEACON); APPROPRIATING NOT TO EXCEED 567,500.00, TO FUND SAID CONTRACf; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the fonn as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. The City Council hereby appropriates the sum not to exceed $67,500.00, from Capital Improvements Project Account No. 015-9892-781-1100, to fund said contract for facilities that are owned by the City and will benefit from these funds. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and fonnally acted upon. The City Council further ratifies, approves and confinns such written notice and the contents and posting thereof. . e Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 11th day of February 2002. CITY OF LA PORTE By. Jf~~? orman L. MaIone Mayor ATTEST: . ~~~ City Secretary ;Z:aI d' KnoxW.Askins ~ City Attorney 2- . e MEMBER ORGANIZATION Neiahborhood Centers Inc. . ~Mmek2 Sign ure of Authorized Representative k Angela Blanchard, President and CEO r -4U {fYPrinted name of Representative MEMBER ORGANIZATION G~ T. ~~ C.~+1 df LCA Pat+ ~ '2..' I 1.. -0 "L Signature of Authorized Representative Rober+ T, Herr-erq Printed name of Representative MEMBER ORGANIZATION Ci +j 0 t S h<H-€. Q. C. t'- e S Signature of Authori~~~Representative ~ 1-. {~tJ-' Printed name ofo Representative NCVlcj fL. EotlMu/\.S"o.'l M(~ORGA~~TJlN_._ 0 J ~ ~~ Ci-\:'{ of MOV'"[3lA.VI's -t6i"lt Sig~ture of Authorized Representative d( IA. SSe., 1\ q ~ P 1-€6 ~ Printed name of Representative e e MEMBER ORGANIZATION 'rtnlhe.nW Ser-v;c.~(. Signature of A~thorized Representative .~11~ Printed name of Representative M I C-ha.e...-( J.... \3 lo..n nOn MEMBER ORGANIZATION 3a..n J tl~' n.J.tJ Co t~e D iStrj' cJ Signature of Authorized Representative Printed name of Representative Dr. Ja,mes IiDt'+On ature of Authorized Representative Printed name of Representative MEMBER ORGANIZATI~ 1,/7 ..J- ~~ ~~~~~~-;f (/ s~ of Aut ori d Representative ~name of R presentative ~tfN e ~t?IJYe.e, It/). lJ,/ SUfI. e e INTERLOCAL COLLABORATIVE AGREEMENT < Bayshore Equitable Access Community On-line Network> STATE OF TEXAS, County of Harris - This Agreement is entered into by and between La Porte Independent School District, City of La Porte, City of Shoreacres, City of Morgan's Point, Bayshore Chamber of Commerce, Neighborhood Centers, Inc., San Jacinto COllege District, and Harris County Public Health and Environmental Services (La Porte Health Clinic) hereinafter referred to as Bayshore Equitable Access Community On-line Network (BEACON). WITNESSETH .WHEREAS, the BEACON organization wishes to file a grant application with the Telecommunications Infrastructure Fund Board, State of Texas, for funding in the amount of $500,000 for Community Network 2 Implementation Grant, and . WHEREAS, the BEACON organization has agreed to contribute the total of $169,500 in matching funds/in-kind contributions if the said application is approved; and WHEREAS, the source of funds would not.,normally be used for this purpose; and WHEREAS, the BEACON organization believes it to be in their best interests to join in the application to develop a project; and WHEREAS, the BEACON organization agrees to accept the responsibility to adhere to all pertinent federal, state, and local laws and TIF regulations; and WHEREAS, this agreement certifies that the objectives of the grant application submitted to the Telecommunications Infrastructure Fund Board have been reviewed and that it is mutually agreed to cooperate to whatever extent is necessary in carrying out the work plan described in the application; and WHEREAS, this agreement certifies that it is understood by all of the participating entities that it is the responsibility of the members of the collaborative to determine how to disburse funds among the members, resolve grievances, and subcontract with other organizations and individuals as needed. NOW THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: ARTICLE J. PURPOSE The purpose of this Agreement is to allow the BEACON organization to file an application for a Community Network 2 Implementation Plan with the Telecommunications Infrastructure Fund Board. ARTICLE II. TERM The term of this Agreement shall commence upon the execution of this Agreement and end April 30, 2003. TIF Form/Collaborative Agreement (October 2000 rev.) Page 1 of 3 e e ARTICLE III. CONSIDERATION As consideration for this agreement, the BEACON organization agrees to contribute a total of $169,500 in local funds for the enhancement of the project in the amounts as follows: La Porte Independent School District City of La Porte (value of in-kind) City of Shoreacres City of Morgan's Point La Porte-Bayshore Chamber of Commerce Neighborhood Centers, Inc. San Jacinto College District Harris County Public Health and Environmental Services (La Porte Health Clinic) TOTAL $102,000 $ 67,500 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $169,500 ARTICLE IV. ALLOCATION OF FUNDS 4.01 The specific allocation of TIF funds is to La Porte Independent School District, who will then distribute funds as appropriate among the members. By signing this Agreement, all the participating entities certify that each member will be held responsible for assuring that the financial records and project are managed according to TIF guidelines. 4.02 In the event of the mismanagement of funds at the member organization level, this Agreement assures that .each organization is responsible for managing its funds and project according to TIF guidelines. Organizations following TIF guidelines will not be held accountable if a member or members within the Collaborative do not follow TIF guidelines. ARTICLE V. AMENDMENTS This -agreement may be amended by the mutual agreement of the parties hereto in writing to be attached to and incorporated into this agreement. ARTICLE VI. LEGAL CONSTRUCTION In case anyone or more of the provisions contained in this agreement shall be held to be invalid, illegal, or unenforceable in any respect such invalidity, illegality, or unenforceability shall not affect any other provision thereof, and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. ARTICLE VII. ENTIRE 'AGREEMENT This agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter hereof, and no other agreement, statement, or promise relating to the subject matter of this agreement that is not contained herein shall be valid or binding. EXECUTED IN DUPLICATE ORIGINALS, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL, ON THIS THE 13th DAY OF February, 2002. Each member of the collaborative effort understands the agreement and agrees to be bound by its terms. TIF Form/Collaborative Agreement (October 2000 rev.) Page 2 of 3 e e MEMBER ORGANIZATION MEMBER ORGANIZATION La porte-BaYSh~re Chamb r of Commerce ~ c stgnatare of Aut orized Representative Signature of Authorized Representative Colleen Hicks Pnnted name of Representative Printed name of Representative MEMBER ORGANIZATION MEMBER ORGANIZATION Signature of Authorized Representative Signature of Authorized Representative Printed name of Representative Printed name of Representative MEMBER ORGANIZATION MEMBER ORGANIZATION Signature of Authorized Representative Signature of Authorized Representative Printed name of Representative Printed name of Representative MEMBER ORGANIZATION MEMBER ORGANIZATION Signature of Authorized Representative Signature of Authorized Representative Printed name of Representative Printed name of Representative MEMBER ORGANIZATION MEMBER ORGANIZATION TIF Form/Collaborative Agreement (October 2000 rev.) Page 3 of 3 e e MEMBER ORGANIZATION Neiahborhood Centers Inc. ~~ Sign ure of Authorized Representative h Anoela Blanchard. President and CEO rdJ{{5VPrinted name of Representative MEMBER ORGANIZATION (Kw T. \\~ Signature of Authorized Representative Printed name of Representative MEMBER ORGANIZATION Signatl.lre of Authorized Representative Printed name of Representative MEMBER ORGANIZATION Signature of Authorized ~epresentative Printed name of Representative e e FORM1A:PARTNERCOVERPAGE (one for each member of the Community Network) Name of Organization: _City of La Porte Type of Entity: _Municipal Government TIF-Eligible Entity: Yes 0 No ~ Contact: _Carol Buttler . Mailing Address: _604 West Fairmont Parkway La Porte, TX 77571 Telephone Number: L281_)_ 471-5020_ Fax Number: L281_) _470-7650 E-Mail A~dress(required):_carol@ci.la-porte.tx.us Name of County: _Harris State Senator: _Mike Jackson State Rep.: _John Davis Briefly describe your organization's role in the Community Network. Include role in project leadership (representation on governing board, committees, etc.). Indicate in-kind contributions such as personnel time and public access terminals your organization is committing to the project. As a key participant, the City of La Porte intends to assign a representative to the governing board. The City intends to provide public terminals (personal computers and I or kiosks) at City Hall, the municipal golf course, and civic I recre~tional centers. City staff intends to be involved not only during the entire implementation phase of this proiect. but also .after the grant funding term ends. City staff alreadv has been active participants as part of the deneral plannina phase. The Citv of La Porte believes this proiect will be an exciting Qualify-of-life amenity for our community. Will equipment purchased using TIF funds be located on your site? Yes ~ No 0 Will your site provide public access to the Community Network? Yes ~ No D Local Funds Commitment for Project by Partner $ 67,500.00_ G~ T. \.\~ Signature of Authorized Representative .R..obtr+ -r. He-rrUo. Printed Name &.. -la-D 'do- Date ~.~!J ~ e e Individual Site Property List Community Network 2 Name of Entity: City of La Porte TIF Eligible: Yes D No jg . Physical Address: City Hall. Building. 604 W. Fairmont Parkway City : La Porte State: Texas Zip: . 77571 Typed of printed name of Authorized Representative: Robert T. Herrera Signature of Authorized Representative: ~ ~ T. ~4.~ Date of Signature: ?-.. l ""2.. - () '<- Item/Description Cost Wireless Point-to-Point connections $50,000 (Local Funds) Wiring and cables $5,000 (Local Funds) Use additional sheet(s) ifnecessary e e Individual Site Property List Community Network 2 . Name of Entity: City of La Porte TIP Eligible: Yes 0 No ~ Physical Address: City : La Porte State: Texas ~ip: 77571 Typed of printed name of Authorized Representative: Robert T. Herrera Signature of Authorized Representative: Q~ ,\ ~ Date of Signature: -:1.. 11..-0'L Item/Description Cost Router .$3,5001 Ethernet Switch $4,0001 Multi Sector Radio (3600) $40,0001 Virtual Pr,ivate Network (VPN) $7,5001 Firewalls Outdoor Enclosure at Water Tower $5,0001 10 Public Access Points $13,3331 10 Public Access Points (VPN) $10,0001 Computers $22,8001 Kiosks $15,0001 1 TIP Funds Use additional sheet(s) ifnecess~ e e FORM 12: INDIVIDUAL SITE BUDGET SUMMARY APPLICANT NAME: CITY OF LA PORTE BUDGET SCHEDULE TIF Funds Local Funds Total A. Personnel $0.00 B. Contractual Services 99,500.00 12,500.00 112,000.00 C. Travel 0.00 D. Supplies and Materials 15,000.00 15,000.00 E. Equipment 121,133.00 55,000.00 176,133.00 TOTAL DIRECT EXPENSES $235,633.00 $67,500.00 $303,133.00 TIF Form/lndv Budget Summary (October 2000 rev.) e e BEACON A group of professionals in the La Porte area have formed to pursue a method of provisioning broadband network services to the local community. The need for this level of service, not being offered by commercial providers, has been identified. A number of years ago La Porte ISD created a fiber optic based network. Members of La Porte ISD are now assisting this planning group to gain broadband access. Two different levels of service have been identified as needed. The first is basic broadband with little security and medium bandwidth to match DSL or cable modem capabilities. The second is to provide a very secure connection and high bandwidth. The basic concept of transmission delivery being considered is wireless. With the need to match two different service levels, both point-to-multipoint and point-to-point delivery have been investigated. A centrally located water tower, owned by the city is being considered for a geographical center of the network. I. Technology A number of delivery technologies were investigated for BEACON with wireless quickly gaining the highest level of support based on fast deployment, meeting bandwidth needs, lowest cost of migration/growth and meeting service requirements. Internet Link A link to a high speed Internet service will be necessary, potentially to La Porte ISD where 10 Mbps connection is possible. A router/firewall will be required to offer connectivity to users of this new service. A point-to-point direct wireless link may be the best approach with possible spee9 up to 100 Mp/s, which would be shared between all BEACON users. Point-to-Point Wireless Some of the potential BEACON members have been identified as requiring a high level of security and guaranteed network speed. For these members a point-to-point direct connection may be the best solution. At the heart of the network a switch offering VLAN capability would connect the various member sites into a cohesive network private from any public offering. An added benefit would be the capability of handling voice traffic in addition to data via VoIP (or dedicated T-1) paths. The technology being considered is license-free full duplex 802.11b spread spectrum at 2.4 GHz and requiring line-of-sight to the water tower. Point-to-Multipoint Wireless A group of needs to be served by BEACON include what might be termed "a public network" where security is less of a concern as is dedicated bandwidth. To make a public offering possible it is necessary to also keep the cost of access low also. "' e e A wireless solution that may best seJVe these public users would consist of a central antenna system arid individual antennas at each users location. To make use of the unlicensed frequencies available, line-of-sight to approximately 8 km is required. Each end user would have an outside antenna pointed at the water tower. The expected bandwidth would be burstable to 25 Mbps for data networking only. Security would be limited though this could be expanded through the use of virtual private networking with VPN firewalls highly recommended at the center of the network and at each end site. II. Site Survey During the initially planning stages of the BEACON project where the wireless option was discussed, a site sUJVey became a necessity. A site sUJVey was conducted by the Consultant and the BEACON leadership team. Using simple optical means, two possible tower site locations from each identified user location was checked. The sUJVey suggested the city owned water tower was the best location over a light tower at the high school. III.System Management and Security System management of each connected user is an absolute necessity where each connection must be authenticated, bandwidth secured, and security established all based on a management table of values. It is assumed a central router/switcher will have each transceiver connected individually to a dedicated port using VLAN and VPN services. Future management capability should include bandwidth throttling. Even with point-to- point links, it is highly recommended that VPN be installed by end users to secure traffic traveling over this network such as where a point-to-point user connects and utilizes the point to multipoint system. IV. Acquisition and Installation It is anticipated an RFP will be developed that describes the entire system to be created, demands ofthe project, system installation and set up, management requirements and handoff to operational staff. V. Ongoing Operations BEACON expects to establish a set of operational requirements, which may result in day- to-day operations being transferred to a responsible entity. e e City of La Porte Established 1892 February 11, 2002 Mr. Jim Schul Executive Director of Technology LPISD 301 E. Fairmont Parkway La Porte, Texas 77571 RE: BEACON ffi.ayshore Equitable Access Community Online Network) Dear Jim: Please consider this letter as the City of La Porte's commitment to the proposed BEACON project to satisfy Texas Telecommunications Infrastructure Fund (TIF) Board requirements for the grant request. BEACON would address not only a general need in our community for Internet type information access, but also would assist the City in achieving the goal to implement citizen access to e-government services. The City believes BEACON supports an element of the City's Mission Statement "to grow progressively with the community." BEACON can provide the capability for our public to access health, education and employment opportunities, as well as, information of general interest. The City of La Porte is willing to contribute in-kind resources not to exceed a total value of $67,500.00 towards the BEACON. . The City appreciates your tireless effo':ls to acquire grant funding for technology that can benefit the entire community. Sincerely, CR~T \~ Robert T. Herrera City Manager c Mayor and City Council John Joems, Assistant City Manager Carol Buttler, Director of Administrative Services P.O. Box 1115 . La Porte, Texas 77572-1115 · (281) 471-5020 e e CITY OF LA PORTE November 20,2001 TO: FROM: SUBJECT: Mayor and City Council ~ Robert T. Herrera, City Manage~1" BEACON Community Network Grant Program (aayshore Equitable Access Community On-line Network) In September of this year, La Porte Independent School District was awarded a $525,000.00 grant from the Texas Telecommunications Infrastructure Fund (TIP) for a community network to be known as BEACON. $25,000.00 is for the planning phase and $500,00.00 will be available upon approval of the community's network plan. City staff has been attending various meetings with Jim Schul, LPISD Executive Director for Technology to discuss the BEACON Grant. The intent of the program is to provide as much computer I Internet access to information for our community as possible, especially, for our underserved populations/areas. Some locations (known as public access points) will be desirable for 24-hour access opportunities. This grant is not specific to LPISD. It is for the entire community. . Mr. Schul is asking the City not only to support the grant program's concept, but also to be an active participant. Also, Mr. Schul would like the City to seriously consider being a participant with TexasOnline (www.texasonline.com). which has the capability to help the City provide services through eGovemment (electronic government). Unfortunately, TIP has accelerated the deadlines for submitting proposed implementation plans. Mr. Schul has established the deadlines below. October - December 2001 December 17, 2001 Planning Meetings All information required for the grant gathered and submitted to the consultant (survey responses, community commitments for access points, etc.). Submit Community Network Plan to TIP. -"':"" .- February 1, 2002 Staffis in the process of gathering additional information and recommending selected City facilities as public access poiJ)ts for a .kiosk and I or personal computer. I have inc1ude'd attachments to update you on this project. Also over the next couple of weeks, the public will be asked to complete a written survey for the BEACON committee to determine and prioritize the community's actual computer I Internet access needs. The survey will be sent to you this week under separate cover. As I receive progress reports on this grant program, I will inform you. c John Joerns Carol Buttler Attachments (3) 1. Minutes from the kick-off meeting - September 26, 2001. 2. Excerpts from PowerPoint Presentations - public -meetings.