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HomeMy WebLinkAboutO-2002-2560 . e ORDINANCE NO. 2002-~O AN ORDINANCE ADOPTING THE nCITY OF LA PORTE BOARDS, CODITTEES AND CODISSIONS SCHEDULE AND PROCEDURE FOR RECRUITMENT, APPOINTMENT AND NOTIFICATION PROCEssn, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The city Council of the City of La Porte hereby adopts the "city of La Porte Boards, Committees and Commissions Schedule and Procedure for Recruitment, Appointment and Notification Process," in form attached hereto as Exhibit "A", incorporated by reference herein, and made a part hereof for all purposes. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 10th day of June, 2002, By: ~ LA_potL rman~e Mayor .. . e ATTEST: ~fl.~ Marth A. Gillett City Secretary Aa:;r/~ Knox W. Askins City Attorney ,.. 2;" . e . CITY OF LA PORTE BOARDS, COMMITTEES AND COMMISSIONS SCHEDULE AND PROCEDURE FOR RECRUITMENT, APPOINTMENT AND NOTIFICArION PROCESS THE CITY COUNCIL OF THE CITY OF LA PORTE WILL MAKE APPOINTMENTS FOR TERMS EXPIRING ON AUGUST 30m OF THE YEAR INDICATED. SCHEDULEIPROCEDURES: APRIL . Boards and Commissions Handbook and application form is updated and printed by the City Secretary, . A memorandum is sent by the City Secretary to each department inquiring as to whether or not there have been any attendance problems with members of a committee, board or commission member, MA Y/JUNE - (The annual appointment process will not begin until all Council members have been elected in the General and Run-Off Elections) . Mayor and City Secretary will meet with any newly elected Council Members and explain the boards and commissions process, . The City Secretary will provide City Council with list of all current and members . whose terms of appointment are expiring on August 30. The list will indicate vacancies. applicants eligible for reappointment. single member district appointments. and appointments made by the entire body of City Council. . Current appointees whose terms of appointment expire in August are identified, . The City Secretary will inform City Council of attendance problems of any committee, board or commission member. . The City Secretary will forward City Council members a copy of any applications received by citizens since the last appointment process. The type of board, committee or commission the citizen is requesting to serve on is noted on the application, . Enabling ordinances will also be forwarded to City Council as needed, ,"" '. .i' . e Page 2 . Information is shared with staff members serving as liaisons to a committee, board or commission member. . Mayor and Council will provide the City Secretary with direction on whether application forms and a handbook need to be mailed to any citizens or organizations, Applications will only need to be mailed if recruitment is needed to fill positions, Applications must be returned to the City Secretary by the last day of July 5 in order for copies to be placed in the agenda packet for the July Workshop Meeting to be held the last meeting in July. The citizen submitting the application retains the handbook for future use. . City Council Members will contact any individuals they want to serve another term, or direct the City Secretary to handle. Confirmation will be made as to whether or not the citizen.is willing to serve another term. If no application is on file, the citizen must be provided with a handbook and application. The application must be returned to the City Secretary's Office by July 5 in order to be placed in the agenda packet for the July Workshop Meeting. . City Council Members wishing to replace a board member will contact the prospective new member to inquire if they would like to serve, or direct the City Secretary to handle. If the citizen agrees to serve. the City Secretary will send them a handbook and application form. The citizen must return the application form if one is not already on file. In addition. the City Council member will contact the current member to inform them they are considering a replacement for their position and thank them for the time they served, or direct the City Secretary to handle. By July 5. City Council will confirm with the City Secretary, which members they are considering for reappointed for another term. and the name of any new members and the position in which they are being considered for, . Each June the City Secretary will remind the Mayor of the July Workshop Meeting and confirm the date. JULY . City Council holds a workshop meeting in open session to discuss upcoming appointments, AUGUST . Mayor will introduce an Ordinance and facilitate the appointment process at the meeting, The City Secretary provides assistance as needed, An Ordinance will be presented to City Council seeking approval to appoint or reappoint members for a term expiring on August 30 of the year indicated, i- ..,. .t.... e e Page 3 . Once the Ordinance is adopted, the City Secretary shall send thank you letters to citizens completing service on boards. Acknowledgement letters are sent to those citizens not selected requesting them to apply again next year. . Letters of appointment and reappointment will be sent to appointees with appropriate ordinance, . A new directory of City Council appointed boards, committees and commissions is prepared and published as soon as possible after the appointment process is completed. . City Secretary contacts new members to offer information regarding conduct of meetings. parliamentary procedures, and to answer any questions the new member may have, . Applications are considered current for one year. Vacancies will be considered throughout the year if needed d~e to terminations or resignations ~d~ ayor Norman L, one 0;/0-- 07 Date