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Home My WebLink AboutR-1998-17 ....,. " r , .'5fr', =-. _.",,'''' r , j i . . RESOLUTION 98-17 JOINT RESOLUTION ORDERING THE TRANSFERRING OF THE DUTIES OF THE CITY OF LA PORTE RELATING TO THE MAINTENANCE OF BIRTH AND DEATH RECORDS TO THE COUNTY CLERK OF HARRIS COUNTY On this the 1 c:; ~ day of December, 1998, the Commissioners Court sitting as the governing body of Harris County, Texas, at a regular meeting, upon motion of Commissioner h.t(Sf)~ , seconded by Commissioner L;z. , ,duly put and carried, WHEREAS, Section 191.023 of the Texas Health and Safety Code (the "Act") authorizes a municipality with a population of 2,500 or more to transfer its duties regarding the maintenance of birth and death records to the county in which the municipality.is located; WHEREAS, the City of La Porte (the "City"), which is located within Harris County, Texas, nhe "County") and which has a population of more than 2, 500, has requested that the duties relating to the maintenance of birth and death records be transferred to the County; and WHEREAS, the County Clerk of Harris County has attested in writing that she has sufficient resources and finances to assume the duties of the Local Registrar of the City of La Porte relating to the maintenance of birth and death records, this Attestation is incorporated by reference for all purposes; and WHEREAS, the Act requires the County and the City to pass concurring Resolutions to effectuate the transfer; and , , Presented 10 Commissioners' COllrt DEe 0 1 1998 APPROVE Recorded Vol_Page_ ..................... ". ..... . ..:...-........., . "". '. . . ,. ...,.,.,.,....-,...",;'. ~ .;-:: . :::<)~;~;/~ . .~. 0 ~ . .. .,0;0....1..,... A CERTIflED COPY .~ /~lT~: [)I!~II1~1!. 03. Iqq~ ~_ BEVERLY B. KAUFMAN, County Clerk .Bb7~ ~ 8lAJNE L ~ . ..",... e . '\ , L ~.. .. '.. PASSED AND ADOPTED this .k I-- day of 'JkuIhL the Commissioners Court of Harris ~ County Judge Harris County, Texas SUBSEQUENTLY PASSED AND ADOPTED this.tl!f:: day of D~~ , 1998, by the City Council ofthe City of La Porte the Commissioners Court of Harris County, Texas. lt~~~ Nonnan L. Malone Mayor ATTEST: APPROVED: a . . Knox W. Askins City Attorney f , . 1998, by '.:.~ ::,. ''';~.r:,:.~:.:l'.:' '.':" '. ':::;' .t';,-ra: ,,;I'l1~~~;;:".., . .,.. .',' . :....::~F:..:::.:?:.\:..'.:.. . :.':::::". ..' ". ::~:::::::::::I.a.. . ~~: ::;::: ' . . ',..' .. ~..,. '.:.':N ::: ';1 .::." ..... '.:. ; ...A CERTIFIEO_~OPY :~ / A ~FST;- ()~(rJ6el!!.. 03 I /1qq 0' ':, BEVERLY B. KAUFMAN, County Clerk .. - Harris County, Texas .' , ~Deputy BLArNE L BLAKEY .... ~, ri. ~. "- Ii . e ATTESTATION COMMISSIONERS COURT- Gentlemen: The City of La Porte has requested, pursuant to Section 191.023 of the Texas Health and Safety Code ("the Act"), that the duties of such City imposed by law relating to maintenance of Birth and Death Records be transferred to Harris County. As the Official to whom the local registrar duties relating to the maintenance of birth and death records from the City of La Porte would be transferred, I attest that my Office has sufficient resources and finances to assume those duties. I request that Commissioners Court adopt the attached proposed Joint Resolution and forward it to the City of La Porte for its concurrence as required by the Act. Sincerely $~4~ Beverly Ka an Harris County Clerk / ./ f , . ,'.'" ":"".. -: ~I/ll='::':,' : .' :::i"~ :T......... ....... ... . .;. .:~,:::.-::' '1:':~I'''IT'''"'7::-Pr- . ,. '. I .:: I. :."..: ..': .......~.,.:~ 1..' ., :.,' A CERTIFIED COPY ;:; /~TIEST:-D7Et~n16ER. 03, /qqi :: BEVERLY B. KAUFMAN, County Clerk ---.~ Deputy BlArNE L BLAKEY ~'.: ~ . e . I . " . -. WHEREAS, the terms ofthis Joint Resolution shall constitute the agreement between the County and the City respecting the procedures for transfer pursuant to the Act; NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COURT OF HARRIS COUNTY, TEXAS, AND CONCURRENTLY ORDERED BY THE CITY COUNCIL OF THE CITY OF LA PORTE THAT: Section 1. The Commissioners Court hereby adopts this Resolution to transfer the duties of the City o(La Porte relating to the maintenance of birth and death records to the County Clerk of Harris County. Section 2. The City Council, the governing body, ofthe City hereby adopts this Resolution to transfer the duties of the City of La Porte relating to the maintenance of birth and death records to the County Clerk of Harris County. Section 3. The Commissioners Court and the City agree to adopt this Resolution as their concurring Resolution. Section 4. The Commissioners Court and the City Council by adoption of their concurrent Resolution and Ordinance, hereby transfer effective 12:01 a.m., January 1, 1999, the duties of the City of La Porte relating to the maintenance of birth and death records to the County Clerk of Harris County. Section 5. Upon passage and adoption of this Resolution the County Clerk is directed to give prompt written notice to the City Secretary ofthe City of La Porte, by . .. mailing a certified copy ofthis Resolution to the office of the City Secretary of the City f . of La Porte, P.O..Box 1115 La Porte, Texas 77572-1115. .. ;"I~' .::::~;;-.~: ',~!' . :.;.....i~: ~;~-~.. ~..".;m:r~::!::'.':. . - . .:. - . ..::.r. .... ...~ .""', ',~ .:..~:: 1:'~?r":~rr:!i::-;~'.9;;':" I .;:.' . :":"~ ;'.:' ";' :::,. . . '. .i ,I: ;::'::~':::::::~.'~" ~y~V. . .;, ''-,' .::::,;,":-: ".:1:.:., '.;. ',.;. . I.';';';: A q~~TIFIED COPY .~>-A~EST: DtteE.tI7U12..o3 I Iqq~ '- ~ BEVERLY B. KA:UFMAN, County Clerk - Hams County, Texas ~~ ~Deputy e. . ORIGINAL ORDINANCE NO. '/.5 y- AN ORDINM~CE CREATING A DEPARTMENT OF VITAL STATISTICS; APPOINTING THE CITY CLERK LOCAL REGISTRAR; AND PROVIDING THAT EACH BIRTH, DEATH, AND STILLBIRTH WITHIN THE CITY SHALL BE P~CORDED; AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COI~4ISSION OF THE CITY OF LA PORTE, TEXAS, THAT: Section 1. A Department of Vital Statistics of the City of La Porte is hereby created, pursuant to the provisions of Art. 4477, Vernon's Civil Statutes. Section 2. The City Clerk of the City of La Porte is hereby designated Local Registrar of Vital Statistics, and may appoint such Deputy-Registrars as may be necessary. Section 3. The Local Registrar shall have all of the duties prescribed by Art. 4477, R.C.S., and the rules and regulations of the Texas Department of Health, Bureau of Vital Statistics, and shall collect, for the benefit of the City's General Fund, the fees prescribed by Rule 53a, Art. 4477, R.C.S., together with any amendments. Section 4. The Local Registrar shall secure a complete record of each birth, death, and stillbirth that occurs within the Corporate LL~its of the City of La Porte. Section s. This ordinance shall be effective from and after its passage and approval. PASSED AND APPROVED, this the 3rd day of October, 1966. CITY OF LA PORTE By: .I / J Ir //){ Ic {;', f.1ayo 4- ATTEST: 'f ~ ... f ,4 . ~ 1\ ",-:':(-""; 1'.....""'... J , CJ. t1 Clerk ,.;'- APPROVED: ., ~\ . e LOCAL REGISTRAR CHECKLIST BUREAU OF VITAL STATISTICS GENERAL INFOR /ji! Local Re . Office: County: Date of Visit: ~ /3 - 9' 7 Number of Staff ndling Vital Records in Office: Field Representativ Cond,ucting Visit: l1~jtl. .1// .3-/91 '-1Yl. ~dIclL FILING: Checks Records before filing: Reviews Dates: Reviews Completeness/Accuracy: Reviews Signatures: Checks Neatness: Nurnbering of Records: Separate numbering systems for births, deaths, and fetal deaths: Date Signed/Received Procedure: Knowledge of Deputy Signing Procedure: Uses Batch Control Sheets: Mails records at least once per month to State BVS: //./~' ~- ~ ~.. -~--' . . ~. -V " . e e Indexes: General Index: Surnmary Index: Format of Indexes (computer, fiche, cards, etc.) /~ v Records Not Accessible to the Public: <---'1 /,7 Files Supplemental Registrations (amendments, adoptions, name changes, etc.): ~. Files Duplicates, for Correction: ( ~ ) V' ISSUANCE: ~ Remote Site: Yes Application used for all custorners (including funeral directors): (Obtain Sample(s)) Identification Required: Security Paper (Obtain Sample(s)): Certification Statement: Security Paper Number Log: Paper kept in secure location: Lock up Paper at night and when Office is Closed: Qualified Applicant: Understands Definition/Requirements: Confidentiality: ~ ~ ~ 4- Staff required to take confidentiality oath: 'I Knows when Records Become Open: t; Q ~ I ~~ OTHER DUTIES AND RESPONSIBILITIES: Birth/Death Match Occurring: Reports of Death Used/Filed: Burial-Transit Perrnits: Knows Purpose: Authorizations Required at Appropriate Time: Available 24 hours per day, 7 days per week: / /" /' ~. -~~:~. ::? ~ ~~/ V c 10. -/. v/.. -U'/. ..- -V" e e LOCAL REGISTRAR CHECKLIST ~ SUMMARY Local Registr U~ Office: ~ Y AREAS: ~, --p ~~. J ~/5 -7; DATE TO BE COMPLETED: REV. 7/97 e . Randy P. Washington Deputy Commissioner for Health Care Financing Texas Department of Health 1100 West 49th Street Austin, Texas 78756-3199 (512) 458-7111 http://www.tdh.state.tx.us Carol S. Daniels Deputy Commissioner for Programs Patti J. Patterson, M.D. Commissioner Roy L. Hogan Deputy Commissioner for Administration November 19, 1997 Martha Gillett City Secretary P. O. Box 1115 LaPorte, Texas 77571 Re: Vital Statistics Consolidation Dear Ms. Gillett: This letter is in reply to your fax concerning consolidation of your city's vital statistics operation. On August 13, the field representative for your region and I conducted an on- site evaluation of your office. During this time, several areas of need improvement were noted. For example, there was no documentation indicating staff had ever attended a Vital Statistics Conference held for vital registration training. In checking with the Bureau's Record Receiving Program, for your city our records indicate that only: In 1995, only 2 births were registered and 56 deaths were registered In 1996, only 4 births were registered and 64 deaths were registered To date for 1997, only 1 birth was registered and 48 deaths were registered You mentioned that your city secretary duties are in greater demand than the vital registration function. As you are aware, the Texas Health and Safety Code, Sec. 191.023 allows the registration function to be consolidated into the county in which the municipality is located. In Harris county, the county clerk is also a local registrar. In lieu of the low volume of records registered in your city, we ask that you take this opportunity to review your particular situation and determine whether the registration responsibilities are best left where they are. I recommend that your city strongly recommend consolidated this function. An Equal Employment Opportunity Employer e e Page 2 City of LaPorte Vital Statistics Consolidation If you would like additional information or assistance concerning either the city's responsibilities or consolidation, you may contact our office at the above address or by calling (512) 458-7692. e R. Harris DEPUTYSTATEREG~TRAR . e BEVERLY KAUFMAN COUNlY CLERK December 3, 1998 Hon. Martha Gillett City Secretary City of La Porte, Texas PO Box 1115 La Porte, TX 77572-1115 Dear Ms. Gillett: After speaking with our County Attorney, I am filing the Joint Resolution between the City of LaPorte, Texas and Harris County with our Commissioners' Court division. I include two certified copies ofthe above for submission to your City Council. After both have the three additional signatures, please forward a completed copy to me for filing. Thank you for your patience in attempting to complete this task. Additionally, I enclose a copy of our filing locations. Our offices are open from 8:00 a.m. to 4:30 p.m. Monday through Friday and the funeral homes may file at any ofthese locations if the death occurred in LaPorte or Precinct 3. .,/ l~' enclosures 1001 PRESTON, 4TH FLOOR 0 P.O. BOX 1525 G) HOUSTON, TX n251-1525 (i) 713/755-6411