HomeMy WebLinkAboutO-1993-1908
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ORDINANCE NO. 93-~
AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE
CITY OF LA PORTE AND MITCHELL, CARLSON AND ASSOCIATES, INC., TO
DEVELOP A BAY FRONT MASTER PLAN; APPROPRIATING $15,000.00 TO FUND
SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO
THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The city Council hereby approves and authorizes
the contract, agreement or other undertaking described in the
title of this ordinance, in substantially the form as shown in
the document which is attached hereto and incorporated herein by
this reference. .The City Manager is here~y authorized to execute
such document and all related documents on behalf of the City of
La Porte. The City secretary is hereby authorized to attest to
all such signatures and to affix the seal of the City to all such
documents. City Council appropriates the sum of $l5,000.00 from
the Capital Improvements Account No. Ol5-689-830-100 to fund said
contract. An additional $10,000.00 grant from Southwestern Bell
Telephone Company will be used to fund the total contract cost of
$25,000.00.
Section 2.
The City Council officially finds, determines,
recites and declares that a sufficient written notice of the
date, hour, place and subject of this meeting of the City Council
was posted at a place convenient to the public at the City Hall
of the City for the time required by law preceding this meeting,
as required by the Open Meetings Law, Article 6252-17, Texas
Revised civil Statutes Annotated; and that this meeting has been
open to the public as required by law at all times during which
this ordinance and the subject matter thereof has been discussed,
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ORDINANCE NO. 93-1908 Page 2
considered and formally acted upon. The City Council further
ratifies, approves and confirms such written notice and the
contents and posting thereof.
section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 10th day of May, 1993.
CITY OF LA PORTE
Byd:~~dr~
Mayor
ATTEST:
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Sue Lenes
City Secretary
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A~: J.
Knox w. A~S
City Attorney
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June 10,1993
Mr. Chuck Harrington
City of La Porte
Harris County, Texas
604 West Fairmont Parkway
P.O. Box 1115
La Porte, Texas 77572
RE: La Porte Contract Bayfront Master Plan
Dear Chuck:
Enclosed is our previous contract, modified per our conversation.
The beginning of the second paragraph references our initial proposal, and the "fifteen day"
correction and typo have been corrected.
If there are any additional revisions. you will require, let me know.
Very truly yours.
~
Keith E. Carlson
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Architecture 1 Planning 1 Interiors 3221 West Alabama Houston, Texas 77098 713/522-1054 Fax 713/522-4496
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June 10, 1993
Mr. Chuck Harrington
City of La Porte
Harris County, Texas
604 West Fairmont Parkway
P.O. Box 1115
La Porte, Texas 77572
RE: Professional Services Contract
La Porte Bayfront Master Plan
Dear Chuck:
Mitchell, Carlson & Associates, Inc. is pleased to submit the following proposal for
Professional Planning Services in connection with your Bayfront Master Plan (Project site)
located in Harris County Texas. This Agreement is by and between Mitchell, Carlson &
Associates, Inc. (the Consultant), a Texas Corporation and The City of La Porte (the Client),
La Porte, Texas. We understand that you will be the Project Manager on this project.
The project team of Mitchell, Carlson & Associates, SLA Studio Land Inc., and Carter &
Burgess will prepare a master plan as defined in its Proposal/Qualifications for Master Plan
Service RFP #0052, dated March 5, 1993. The following scope is based upon our
discussions regarding the primary opportunities and constraints of the site area. This
proposal reflects the general planning direction which Mitchell, Carlson & Associates, Inc.
and its team, SLA Studio Land Inc. and Carter & Burgess intends to follow to achieve the
stated development objectives. It assumes that the scope will be completed within a two
month time frame, after approval to proceed is given. '
A: APPROACH:
The existing site conditions coupled with the "current" plans being developed for the
hotel project by our offices offer a challenge to the planning team with regard to a
number of key central issues. Those issues initially appear to be as follows:
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Architecture/ Planning/Interiors 3221 West Alabama Houston, Texas 77098 713/522-1054 Fax 713/522-4496
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Mr. Chuck Harrington
City of La Porte
June 10, 1993
Page 2
1. Development of a plan that takes into consideration the currently evolving
hotel scheme 'and it's functional response to the "needs" of proposed future
uses.
2. The development of a plan which created an opportunity to develop a
distinctive waterfront concept incorporating private and public development.
3. Develop an implementation plan that allows functional and financial
flexibility.
4. The exploration of a unique project identity through planning mechanism's
such as neotraditional community elements, building placements including
"build lines" and land used development options.
5. Evaluate the most beneficial vehicular circulation options to both the hotel
and the surrounding uses.
B: SCOPE OF SERVICES
PHASE I:
Project Mobilization, Site Analysis & Program Evaluation
1. After authorization to proceed, the Consultant will begin the data review
process and prepare the project bases from the information provided by and
collected by the Client. The necessary background studies shall include:
a. Visit the project site, obtain photographic coverage and become
familiar with overall physical site characteristics and the relationship
of the site to the surrounding area.
b. Meet with the Client and confirm the general range of development
opportunities and expectations from a program, theme and quality of
development perspective.
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Mr. Chuck Harrington
City of La Porte
June 10, 1993
Page 3
c. Review all available existing pertinent data (provided by Client) in the
form of base maps, current hotel site plan, property maps. aerial
photographs. engineering information and controls, market studies,
planning reports and projections, and other technical data pertinent
to the site.
d. Review relevant zoning and subdivision ordinances, restrictions that
apply to the project area.
2. On the basis of the background studies and other information provided by
the Client. the Consultant will address issues pertinent to site development
opportunities such as parcel sizes, phasing, adverse site impacts and
existing development conditions on and surrounding the site.
3. Analyze the program input of the Client and prepare proto-typical platting
options which will provide different options for parcel depths and widths.
This study will then provide a basis for estimating lot values and land use for
Client pro-forma analysis.
PHASE II:
Master Planning And Development Concept Plan
1. On the basis of the above background information, the preliminary land use
programs and Client defined market strategy, the Consultant will prepare
concept plans. Subsequent to Client reviews, a Master Plan refinement
process will be undertaken and which will include the following:
a. Land Use Plan/Parcelization Plan defining the overall land use
distribution for the site including commercial, housing product types,
retail, and other potential uses yet to be defined. Statistical data and
acreage density or yields will be provided.
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Mr. Chuck Harrington
City of La Porte
June 10,1993
Page 4
b. Circulation plah which shows overall access and circulation patterns,
road hierarchy, major and secondary access points. Analyze
existing road stubs and intersections for integration into the new
plan.
c. Illustrative sections to identify proposed ultimate R.O.W.'s,
landscape character/image, and sidewalk locations.
d. Consider building density and distribution around the perimeter areas
to clarify the urban planning intent as well as the resultant
surrounding development character.
e. Explore preliminary major site pedestrian concept alternatives and
evaluate them with respect to alternative land use plans.
C: EXCLUSIONS TO SCOPE OF SERVICE AND ADDITIONAL SERVICES
Client shall provide the following information or services as required for performance
of the work. The Consultant assumes no responsibility for the accuracy of such
information or services and shall not be liable for errors or omissions therein.
Should the Consultant be required to provide services in obtaining or coordinating
compilation of this information, such services shall be charged as Additional
Services. Additional Services shall be provided on a time and material basis, unless
the Client specifically requests written authorization.
1. Topography and boundary surveys.
2. Legal descriptions of property.
3. Existing site engineering and utility base information.
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Mr. Chuck Harrington
City of La Porte
June 10,1993
Page 5
4. Soils, Geotechnical, Structural, Electrical or Mechanical Engineering
Services for analysis or design of project features, utilities, or municipal
services.
5. Preparation of Preliminary or Final Plats.
6. Work requested and/or authorized by the Client not defined in the Scope of
Services or revisions and charges in approved drawings and the preparation
of alternated requested by the Client and not in the Scope of Services.
7. Preparation of as-built drawings or of measured drawings or existing
conditions.
8. Meetings and/or formal presentations with City or County agencies or other
governmental bodies to get approval of the planning documents.
9. Additional work performed due to lack of performance, default, insolvency,
errors and/or omissions by other consultants retained by the Client and due
to no fault of Mitchell, Carlson & Associates, Inc. and its team.
10. Work performed due to delays as a result of Client decisions or other project
reasons and due to no fault of Mitchell, Carlson & Associates, Inc. and its
team.
11. Production of camera ready artwork for marketing or advertising purposes.
12. Models, special renderings, promotional photography, special
printing, special equipment, special printed reports or publications, maps, and
documents requested by the Client.
13. Landscape design of street landscapes, entries, sign age, bridges, and open
space or other areas within the project area.
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Mr. Chuck Harrington
City of La Porte
June 10, 1993
Page 6
14. Site development or urban development guidelines.
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0: FEES AND PAYMENTS FOR PROFESSIONAL SERVICES
1. Fees for Professional Services and Reimbursable Costs shall be billed
monthly on separate invoices.
2. Accounts are payable net thirty (15) days from dated of invoice at our offices
in Houston, Texas.
3. The fee for all services summarized in Section B: Scope of Services shall
not exceed $25.000.00, without additional written authorization for the
Client.
E: REIMBURSABLE
Cost of copies of drawings, aerial photography, computer time, xerography and
photographic reproduction of drawings; automobile travel at $0.30 per mile; other
authorized travel, lodging, subsistence, care rental and out-of-pocket expenses for
travel in connection with the work, long distance telephone and telegraph charges,
and fees for additional consultant shall be reimbursed to the Consultant at cost plus
ten percent (10%) and are not included in the Fees for Professional Services.
F: REVOCATION
This proposal shall be considered revoked if acceptance in not received within thirty
(30) days of the data hereof.
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Page 7
I would be pleased to answer any questions which you may have or to clarify any of the
above items and issues. If this proposal meets with your approval, please sign below and
return one copy for our files.
Very truly yours,
MITCHELL, CARLSON & ASSOCIATES, INC.
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Keith E. Carlson, A.I.A.
President
Accepted by:
By:
Title:
Date:
June 11, 1993
End of contract:
File c Iwpwinlmca.baselproposallchuhar.2