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HomeMy WebLinkAboutO-1989-1649 It e ORDINANCE NO. 1649 AN ORDINANCE APPROVING AND AUTHORIZING A CONCESSION SERVICES AGREEMENT FOR THE LITTLE CEDAR BAYOU PARK BETWEEN CONCESSION MANAGEMENT SERVICES COMPANY AND THE CITY OF LA PORTE1 MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT1 FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW 1 AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section I. The City Council hereby approves and authorizes the contract, agreement or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The Mayor is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Article 6252-17, Texas Revised Civil Statutes Annotated1 and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 22nd day of May, 1989. CITY OF LA PORTE~ BY 7c'?1~ ~n L. C~ Ma oc ATTEST: ~ !~ Cnerie BlacK City Secretary APPROVED: ~~ Knox W. Askins City Attorney . e e " ~ , ' PROPOSAL NO. 0025 SPECIFICATIONS FOOD, BEVERAGE AND CONCESSION ITEMS CITY OF LA PORTE LITTLE CEDAR BAYOU PARK & WAVE POOL INTENT: To secure a Lease Agreement for the food and beverage concession at two locations within the City of La Porte Little Cedar Bayou Park. 1) Wave Pool, 2) Softball Complex. 1. All proposals must be on the form contained herein, signed in the space provided and accompanied by a surety bond, certified or cashier's check in the amount of $1,000.00 and made payable to the City of La Porte and included in a sealed envelope marked "RFP 0025 FOR FOOD, BEVERAGE AND CONCESSION ITEMS." 2, No additions, alterations or conditions other than those requested in this Pl'oposal will be permitted. The restatement, modification or alteration of any part of this proposal will void the Proposal. Letters of transmittal, financial statements and evidence of performance ability required to be submitted with the Proposal must not conflict with any of the conditions or specifications. 3. The City reserves the right to accept or reject any or all Proposals. The revenue figure quoted will not be the only factor considered in making an award. The City Council shall be the sole Judge as to the highest and best qualified responsible offeror to serve the best interests of the public and may waive any informalities or technical errors that, in its Judgement, will best serve those interests. 4. In signing this proposal, the offeror agrees that he has, or they have, carefully examined the site of the concession, the conditions and specifications, and understands the meaning, intent and requirements of same and agrees further to enter into a written contract to furnish the items and services called for in strict conformity with all requirements contained herein. 5. Each offeror shall submit on forms furnished herewith a statement showing: (a) capital structure; (b) operating experience; (c) present concession operations; (d) present other operations; (e) gross revenues; (f) business references; (g) other qualifications. Each offeror must have actively engaged for a period of at least one (1) year in the operation of the food and beverage business such as is contemplated by these specifications. The subscriber, having familiarized himself with the legal advertisement, instructions to offeror, Offeror's Proposal Form, Specifications, Form of Lease Agreement in connection with the food and beverage concession at the City of La Porte's Little Cedar Bayou Park & Wave Pool, La Porte, Texas, hereby proposes to furnish the services and the payment set forth herein according to said Notice to Offerors. In further and full consideration of the exclusive food and beverage concession lease granted by the City of La Porte by and under said Notice to Otferors, the subscriber agrees to pay the City ot La Porte, after first deducting from gross receipts any Federal, State, Municipal or other governmental body taxes, import, duty, or fee which shall constitute a direct charge of imposition on sales, the percentages which the subscriber shall set forth in his successful bid, upon the following gross sales. It is understood that reports ot gross sales shall be made monthly with said reports made to the Director of Finance. All payment shall be made monthly, payable to the City of La Porte and delivered to the Director of Finance. e e RFP # 0025 PAGE 2 Concessionaire agrees to pay the City monthly rental, constituting a percentage of gross sale of food and beverages, and any and all other i t ems sol d, as follows: percent (_%) for the period May 27, 1989 - December 1, 1989 percent (_%) for the period March 1, 1990 - December 1, 1990 percent (_%) for the period March 1, 1991 - December 1, 1991 percent (_%) for the option year, if approved, for the period March 1, 1992 - December 1, 1992. NOTE: Wave Pool concessions to operate from Memorial Day to Labor Day only, each year. Further, as part of its proposal, Concessionaire agrees the public, the retail prices, exclusive of any sales tax, Exhibit "B" price list attached hereto, incorporated herein, and made a part hereof for all purposes. to charge to as shown on by reference The following is the full name and address of the person, corporation interested in this proposal: firm or NAME ADDRESS (STATE OF CORPORATION) (If not a corporation, state the form proprietorship, partnership or otherwise, and partners and their addresses.) of business give names whether of all Also attached Statement of Bidders. hereto and Qualification made a under part hereof Paragraph 5 is Concessionaire's of Instructions to SPECIAL CONDITIONS AND SPECIFICATIONS 1. EXECUTION OF CONTRACT: The Contract shall be signed and returned by the successful offeror, together with the contract bond and certificates of insurance within ten (10) days, not including Sundays, after the offeror has received notice that the contract has been awarded. No proposal shall be considered binding upon the City until execution of the Contract. Failure to execute a contract and file an acceptable bond, as provided herein, within ten (10) days, not including Sundays, after the offeror has received notice that the contract has been awarded, shall be Just cause for the cancellation of the award and forfeiture of bid bond surety. 2. ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose or the contract, or any part thereof, to any person, partnership, company or corporation without prior written consent or the City of La Porte. 3. LAWS AND ORDINANCES: The Contractot. shall procure all permits and licenses, pay all charges and fees necessary and incidental to the due and lawful conduct of the services. He shall keep himself fully Informed of all existing and future National, State and Local Laws, ordinances and regulations which in any manner affect the fulfillment of the contract and comply with same. .." r e e RFP # 0025 PAGE 3 .~ Contractor will be responsible for any and all additions and/or changes in equipment design and layout necessary to comply fully with local health and fire department regulations. Additional electrical service, plumbing or drain lines shall be approved'by the Parks and Recreation Director prior to planning installation, and approved by the City Building Official. Actual installation shall be according to all applicable State laws, regulations and ordinances of the City of La Porte. Contractor must also provide approved filters for any and all exhaust systems he may utilize or install. 4. LIABILITY: The City of La Porte, its officers and employees shall be held free and harmless from any liability occasioned by any cause whatsoever arising from the performance of the contract. 5. INSURANCE: Contractor shall submit for approval by the City Attorney of the City of La Porte and retention by the City, insurance policies or certificates showing the Lessee has in force policies with limits equal at least to the following: a) Worker's Compensation and Employer's Liability Insurance, as pr~scribed by Texas Law. b) Comprehensive General Liability with limits of $100,000.00/$300,000.00 per occurrence. Property damage insurance with limits of $100,000.00 per occurrence. c) Comprehensive automobile liability insurance: 1. Bodily InJury - each person, $100,000.00 2. Each Occurrence - $300,000.00 3. Property Damage - $25,000.00 d) The City of La Porte is to be named as additional insured on each policy. e) Thirty (30) days notice to City of La Pore, Attention: City Manager, prior to cancellation. 6 . CONTRACT BOND: A bond of Faithful Performance of every requirements of the contract, in the amount of $5,000.00 furnished concurrent with the execution of the contract. of a bond, a negotiable Certificate of Deposit from Harris County, Texas may be furnished. and all shall be In lieu a bank in 7. TERM OF CONTRACT: The term of the contract will be for a period of thirty-six (36) months, with the option on the part of City to extend for an additional twelve (12) month period, subJect to suspension and cancellation as provided in the form of Lease Agreement attached hereto. 8. AUTHORITY OF THE PARKS AND RECREATION DIRECTOR: The Parks and Recreation Director shall decide any and all questions which may arIse as to the acceptability or services rendered and as to the manner of perCormance; all questions which arise as to the interpretation of the conditions and specifications; all questions as to the acceptable fulfillment of this contract. 9. SUSPENSION OF THE CONTRACT: If at any time in the opinion of the Parks and Recreation Director the Lessee has failed to render services of proper quality, or has failed in any other respect to perform as specified and intended in and by terms of the contract, notice thereof in writing will be served upon him, and should he neglect or refuse to provide means for a satisfactory compliance with the Lease, as directed by the Parks and Recreation Director, within the time specified in such notice, the Parks and Recreation Director shall have the power to suspend the operation of the contract. Upon such suspension the Lessee's control shall terminate and thereupon the City Council of the City of La Porte or its duly authorized representative may employ other parties to carry the contract to completion in such manner as the City Council may deem proper; or the City Council may cancel the contract and re-Iet it. Any excess cost arising therefrom will be q . -.' .:..: :; e e RFP # 0025 PAGE 4 charged against the Lessee and his sureties, who will be liable therefore. In the event of such suspension and cancellation, all money due the Lessee or retained under terms of the contract shall be forfeited to the City .ot La Porte, but. .s.uch f.ol..feltut.e. will.not release the Lessee or his sureties from liability for failure to fulfill the contract. The forfeited toward any excess cost insured arising from the suspension of the contract and the completion of it by the City of La Porte as above provided, and the Lessee will be cl'edited with any surplus remaining after all Just claims for such completion have been paid. In determination of the question whether there has been any such noncompliance with the contract as to warrant the suspension of annulment thereof, the decision of the City of La Porte's Parks and Recreation Director, with approval of the City Council, shall be binding upon all parties to the contract. 10. CANCELLATION: The City Council, when in its Judgement feels it will best serve the public interest, may cancel the contract upon ninety (90) days written notice. 11. FACILITIES AND EQUIPMENT: Prospective offerors are invited to inspect the locations and equipment and may do so during working hours by contacting the Parks and Recreation Director. The Concessionaire will be responsible for maintaining the assigned premises and equipment in good repair and the replacement of any equipment damaged or missing through his operation. The installation of all approved equipment, fixtures, counters, and the like, as shown on Exhibit "C", will be the sole responsibility of the Concessionaire. At the termination ol the Lease Agreement, the Concessionaire shall remove his own equipment, and will be responsible for leaving the premises in their original state of repair and to replace or reimburse the City lor any damaged or missing equipment belonging to City. This will be done to the satisfaction of the Parks and Recreation Director prior to releasing the Concessionaire or his sureties from obligation. 12. The building, its contents, and equipment shall be utilized for the sole purpose of the preparation and/or sale of concession items at the Little Cedar Bayou Park Complex, only. 13. UTILITIES: The City will pay normal utility bills in connection with concession operation, excluding tel~phone service. 14. ITEMS OF SALES: Price, size and content of all that is sold will be approved by the Parks and Recreation Director. All drinks must be served either in aluminum containers, or in plastic or paper cups. The City of La Porte is currently advertising an RFP for exclusive product rights to soft drinks. Successful offeror for concessions will be bound by this exclusivity and shall sell only those soft drinks available from the company the City selects. Initial pricing shall be in accordance with Exhibit "B" Price List attached hereto. The Concessionaire may add, delete or make price adjustments, from time to time, provided each item and price thereof Is approved in writing by the Parks and Recreation Director. Unusual product cost adJustments may be made when Justified to the satisfaction of the Parks and Recreation Director. 15. Staffing shall be such that an adequate number of personnel will be present at each location as required. Staffing levels must be approved by the City of La Porte. 16. BID FORM AND ACCOUNTING: Proposals shall be based on a payment to the City of a percentage of the gross receipts exclusive of sales tax. Further, no proposal will be considered unless 1t 1s accompanied by: a resume of experience in the field contemplated; a list of any proposed additional equipment to be installed and business credit references, all to be tiled on accompanrlnl torm.. tt ,. e e RFP # 0025 PAGE 5 The Concessionaire shall remit commissions due the City no later than ten (10) days Collowing the month for which sales have been made, along with reports oC gross sales. The Concessionaire shall maintain accounting records in a manner acceptable to the Director of Finance. These records shall include, but are not limited to, separate records of all sales and purchases made by and for the concession operation. The City reserves the right to make periodic audits of the accounts and inspections of the Concessionaire's operations. 17. RIGHT OF ENTRY: The City, its officers, agents and representatives shall be permitted to enter the said premises at all reasonable times of the day to examine the same or to make such repairs therein as shall be deemed requisite by the City and may enter upon and pass through and over said premises for the purpose of showing same to persons wishing to lease the property. Keys allowing entry will be provided to the Parks and Recreation Director. 18. DELIVERIES: Deliveries of all supplies, goods, wares, merchandise and equipment shall be made at the service entrance of said building and a person under hire by the Concessionaire will be on hand during deliveries to receive materials. 19. CONCESSION EQUIPMENT: Each ofCeror shall submit with his bid a complete list of equipment he proposes. to Curnish for lhe concession operation, stating brand names, model numbers, quantity, year oC manufacturer and othel' identifying data to properly outline his proposed operation layout. See Exhibit "C" attached hereto. 20. INSTALLATION OF EQUIPMENT: Successful offeror shall have completed installation of all equipment and be completely operational no later than five (5) days following formal execution oC contract. Each offeror whose bid has been determined to be acceptable may be required to attend a post-bid conference for the purpose of reviewing all material and clarifying any questions that may exist. , .. ''; e e RFP # 0025 PAGE 8 STATE OF OFFERORS QUALIFICATIONS CAPITAL STRUCTURE Please attach to this application blank your most recent financial statement and a statement of the amount of credit available to you, with name of bank or banks. OPERATING EXPERIENCE Please state herein the number of years and the type of business operating experience which you feel qualifies your company to operate the concessions referred to in the Instructions to Applicants. TYPE OF OPERATION YEARS LOCATION PRESENT OTHER OPERATIONS Please indicate below what company is now operating, and particularly qualifies your concession operations for the Complex. other types of business operations your the location of each operation you feel company to perform the aforementioned City of La Porte Little Cedar Bayou Park TYPE OF OPERATION YEARS LOCATION GROSS REVENUES Please indicate below the approximate average gross annual revenues which you have developed in the past three calendar years from food and drink business operation: $ \ ......, .): : . ~ . e . ' RFP # 0025 PAGE 7 REFERENCES Will you please Indicate here the names and addresses of persons in management capacity for Lessor of any of your operations for reference and recommendation. ~ ADDRESS OPERATION OTHER QUALIFICATIONS Please indicate on attached sheets any other qualifications which you feel particularly qualities your company to perform the concession operations set torth in the Instruction to Offerors. The above records of this firm's operations are certified to be a correct and true record by the signer of this application. NAME OF FIRM SUBMITTING APPLICATION: SIGNATURE: TITLE: . . .. - e RFP # 0025 PAGE 8 EXHIBIT "B" PRICE LIST ********************************************************************** FOOD ITEMS: HAMBURGERS CHEESEBURGERS HOT DOGS COLD SANDWICHES FRENCH FRIES CHIPS, ETC. SNOW CONES NACHOS POPCORN OTHER: BEVERAGE ITEMS: COLD DRINKS JUICE-FRUIT JUICE-VEGETABLE OTHER: ***NO ALCOHIC BEVERAGES MAY BE SOLD AT EITHER LOCATION!*** ********************************************************************** EXHIBIT "C" EQUIPMENT LIST ********************************************************************** REQUIRED EQUIPMENT: FREEZER (1) REFRIGERATOR (2) I CE MACHI NE (1) OPTIONAL EQUIPMENT: TO BE LISTED BY OFFEROR. e e ( ENCLOSUR ~j8 Cover Letter A. Proposal and Lease Term. B. CONCESSIONS MANAGEMENT SERVICES Company Profile C. Experience D. Scope of Services E. Quality F. Standards and Policies -( G. Accounting Controls H. Affirmative Action Policy I. Detailed Product Line / Concession Marketing J. Cooperat ion K. Financial Statement L. Transition ~I. Conclusion ( \ . e CONCESSIONS MANAGEMENT SERVICE. INC. r.1:-lY 1 0, 1 989 Mr. Stan Sherwood Director of P~rks and Recreatio~ City of L;:j, Porte P.O. Box 1115 L~ Porte, Texas 77571 Dear Stan: ~"e appreciate the opportuni ty to bid o~ the food "i~d bever;:tge concessions for T.JI'PTLE C'~D4.R BAYOU PARK. CONCESSIONS MANAGEiVlgN"11 S ~m.VIC./<J::; cu.rrent ly provi des concessions and catering services, to facilities and events throughout Southeast Texas. ( Our management has operated sorne of the to!) eiITic centers, arenas and stadiums in the country. We have provided extensive catering for sorne of the premier co:npanies in the United States. Our management speciA.lizes in major outdoor events, and have operated the food and beverllges for world class events, such as the COORS J.JIGIi'r \yATERSKI TOUR, the LONG BEACH GRAND PRIX, the UNISON' r,mSIC ~'/<~S'rrVAL and the BLUEBONNET BOWL. We are confident that your selection of CONCESSIONS (IfAN"AGl!}r~n~NT SERVICES \fill serve .}four needs in a most professional and co.upetent rnl'tn~er. I look forwllrd to meet ing wit h YOIl., to dil'i(:I:tss tl'l is l>l'oposal, and our proven concepts to r(~t;,l('rl to the CITY Ol!' J:'A PORTE, the highest percentage possible. Thank you for your co~siderA.tion. c~ P.O. Box 538 La Porte. Texas 77571 713/487-8437 ( co. c.. ' . . 4 PROPOSAL CO~C~SSIONS ~ANAG~M~NT SERVICES, INC. proposes the following to the city of La Porte, Texas; in exchange for the right to provide excl~aive food and beverage concessions, at the LITTLE CEDAR BAYOU PARK - (1) Wave Pool, (2) Softball COloplex: for three (3) years and a one (1) year option co'-oe nc i ng ~.t;3.'y 27, 1 989: PERCBN'.rA.GI~ PAY:1BI'l'rS - lye propose to pay the following percentages of gross receipts ten (10) d~s following each month. OPTION I: '17."5% of Concessions food and beverage, candy and all other sales; (Gross sales is defined as gross receipts less appli cable SA-leA t'1.x:es), fa r t he iSoft'bal];:.;Compi~x'? .:..:. .;' ..~ ~ "}'~.:;. '.:.~." .,. 30.5~ of Concessions food and beverage, candy,and all other s'ares; (Gross sales is defined as g:r..oss re~ei:pts.lesf3 appli cable sales taxes), for .th'":e....Wave' 'Pool: '" ,. ..... "...: .-' '. OPTION II: ~ , I. \~~ t;\\O~ 20.5%' of Concessions food and beverage, candy and all' other sales; (Gross sA-Ies is defined as gross receip'~s less applicable sales taxes), for the Wave 'Pool and the $6ftbal~ Complex. d. CONCESSIONS MA~AGE~ENT SERVICES agrees to abide by all concession agr~ements entered into by the City of La Porte and any wholesale product vendors, whereby CMS is required to exclusively purchase from these vendors the products covered by such franchise agreement, and not to offer for sale at LI'rTLE CBDAR BAYOU PARK any similar c01npeting products. In the event that CiJIS is charged less than prices already negotiated with such vendor, CMS will pay th . difference to the City of La Porte. . e PROPOS./t':JL__~~'l~(~...!~I~'~. ___ J~l'~~~.'!.li._c~~~~~?~R. .B_AX_O.V__~A~~ ( - 1 Star 89P Popcorn Popper 1 Creator's Diplomat Popcorn Popper 2 Gold Medal Bli~ Whiz Sno Cone Machines 2 Lighted Menu Boards (Soft Drink Supplier) 2 Star 130R Food War~ers & Insarts 2 Star 180 Hot Dog Warmers ' 1 Star #25-S Roller Grill 2 Vulcan Pizza Oven (Supplier) Assorted Small wares 2 Star #14HL Heat Lamps 3 Post Mix Sitco Soft Drink Dispensers (Supplier) 2 Brew~~tic Coffee Machines Uniforms as per proposal Serving Line signs Assorted Metro Shelving, as needed 1 Sharp #R-2040 Co~aercial Microwave 1 Toastwell #LG-9 Sandwich Grill 2 True #R24-ST Refrigerator 2 True #F24-ST Freezer 2 Star #15-NCL Nacho Merchandiser / Warmers 2 Pretzel Display Cases (Supplier) 2 Pretzel Ovens (Supplier) 2 Condiment Tables (Fabricated) 2 Manatowoc 400 Ice Machines 4 Beverage Dispensers (Ice Tea & Lemonade) All equipment provided by CONCESSIONS MANAGEMENT SERVICES the LITTLE CEDAR BAYOU PARK will remain the property of CONCESSIONS MANAGEMENT SERVICES and will be removed by them upon the termination of the contract. ( . ..... . ~ ~ .e~e~LR~ ".0. __ "A8ADIINA, TDA8n.,,_ CONC. MGT. SERVICE, INC. REMITTER e 19396 DATEMAY 10, 1989 118-155111130 PA V TO 11l'E ORDEhor:.**CITY OF LA PORTE**** **$1,000.00** THE S U 11 I 0 () d) .1./0 ::.S' I[) I!) I::' ..-:.:; CASHIER'S CHECK NOTICE TO CUSTOMERS THE PURCHASE OF AN INDEMNITY BOND WILL BE RE' QUIRED BEFORE THIS CHECK WILL BE REPLACED OR RE. FUNDED IN THE EVENT IT IS LOST. MISPLACED OR STOLEN. III 0 ~ q 3 q bill I: ~ ~ 3 0 ~ 5 5 ~ 31: 000 00 ~qll. . -- r SCOPE OF SBRVIC~H CONCESSIONS MANAGEMENT S~RVICE3 propo8as ~ complete food and beverage program which includes reapoqaibility for: . Overall management and sllpervisibn of all food service operations in a professional and competent lOA.nl1.er. Recruiting, selections, training and direction of all management, supervisory and hourly food service employees in accordance with local, state and national employment regulations and laws. Purchasing of all food, beverages and paper products frOlQ reputable and established purvey ora. Established accounting and cost controls. ( Expert food handling, preparation and presentation. All licenses, permits and insurance coverages. A superior customer service system designed for an efficient and improved flow of custorner t rA.ffic. An exceptional food menu, v~lue priced with the consumer in mind, high quality and attractively packA.ged for maximum customer appeal. rof:erchandising of high impulse food i terns sllch as Nachos, Super Nachos and freshly popped Popcorn. A daily concessions report, itemizing food service sales by category for the preceding day or event. A monthly commission check and detailed monthly sales summary to be mailed to our designated client. { ~ ' . e ( STANDAHDS AND POGICI~~ CONC~SSIONS MANAGEMENT SERVICES would like to outline our standard8 and policie~. Pe rsonne I Our program in food service COnd,ef:lsions bl~Bil1s ..,1 th thp. forrnat ion of art experienced and responsi ve manage me nt te::tm. The necessity for a manager with strong experience in employee mot i vat ion, product merchandisi ng, sani tat ion artd cost controls is the key to a succes~ful ~nd profitable operation. Our corporate management team will jointly develop a "Management by Objectives" plan. Specific and immediate goals wi thin ou.r pl::tn will be the institution of an eraployee training program and the development of job descriptions and assignments, with our immediate goals: 1) to achieve the highest level of customer satisfaction; and, 2) to generate a substantial amount of gross revenue. ( CQIi(C"I~SSIONS fJIANAG.l5f4ENT SERVICES will utilize the local community for the recruitment of concession employees.All concessions personnel will be required to we~r a colorful and distinc.l;ive u.niform provided by CONCESSIONS f'JfANAGElJI'~NT S t5.RVIC.ES. Purchasing: CONCESSIOlfS I'<IANAGEf'JfEN"T SERVIC~]S utilizes the highest quali ty products available in our food and beverage operations. A significant portion of our products will be purchased from suppliers in the local area. We have generally found area suppliers to price their merchandise competitively and their interest and desire to provide excellent service is an asset to the overall operation. . . Sanitation: CONC};SSIOI.[8 fJIAl\T A.Gt';:.1J,;rf'L! fL~:~V:U; ,,;:-; l'ii 11 institute a sani tat iO/1 "check-off" syste:n for (~;.tc~h concessio'fl Ol)erat :i.on~ so that our event rnan:ige':t(!(lt :;;'Vl ):':-tt8 the cleanliness and standards of each operatiofl h(~:f~HI3 the (~ral)lay8e:3 :~re allowed to check out for the day. Ad<1it.io t1aD.y: 11.11 employees are recll.li red to undergo trainin.g in proper food handling and sanitation procec}-..lre. We feel that this system of maintaining exc~llence in sanitation should have a direct and positive effect on the revenues of the food service operation. ~~~!-~loyment Op~ortunity: ( CONCESSIONS MA"N'AG]~~I\mt['r S)~lrVIC:(.lS will provide equal emploYlQent opportunity to all employees and applicants for employment without regard to race, religion, color, sex, national origin, handicap or veteran status and affirmative action will be t~(en to insure the implementation of this pOlicy. Our Corporate "AffirrQati ve Action Policy" can be found in the latter ~,);lges of this proposal. Local Bank: CONCESSION'S riIAl'fAGBt~IEWI.' SEl{ilIC:~S i<fill u.tilize a local bank for th~del)08it of' g:ro~s receipts from the food service operations. This provides an accurate audit system of revenue .derived from concession8 operations. This also allows this money [;0 i'lork for the benefit of the local community. . e ( . ACCOUNTING CON~CfW:LS I. p~il~ Inventory and Sales Sheet: fhis form records the perpetual inventory of the concession stand. It contains the ending inventory from the previous event; al~isting of any items delivered or removed; an actual count beginning inventory; a listing of any deliveries or removals during the event; a listing of all product eaten or spoiled and the actual count ending inventory. The usage is extended at the selling price. This will' give you a sales potential to compare to the cash sales. ( II. Distribution Sheet: This form is used to record the movement of product from the warehouse to the concession'stands or from one stand to another. It.is issu~d. in duplicate and a signed copy is retained in. the warehouse as well as at the stand. concession ~tarid. . . . . 'L t" . . "'. '. . . . . III. Employee Meal::Sheet::' ". . This form is used 'to' 'record employee meals. The employee must sign for their 'meals. This.figure is than entered on the daily inventory sheet for credit. IV. Spoilage Sheet: This form is used to re,cord any spoiled product. .Tqis must be signed .bya supervisor upon approving the spoiled product. It 'is. then entered .on the daily. inventory sheet for' credit.. v. Event Summary: This form is used to summarize the event. The product sales are broken down by.concession stand. . It shows total sales, product mix, net sales and overage or shortage. c.. . e ( VI. Inventory Re9~rt: This form is used to take an actual physical inventory of product. It contains last event's inventory; a listing and price of all product received; the closing inventory and the most cur~ent price. The usage is extended at the selling price and compared to the sales to point out any problem areas. It is also extended at cost to give us our product cost. VII. Profit and Loss Statement: A event profit and loss statement is prepared. It shows net sales, product cost, labor cost expenses, client commission and profit or loss. REPORTS TO OUR CLIENTS: ( I. Daily Sales Report: . ~his report is a record of.the previous days sales. It is broken down into sales by product, and reflects total revenue deposited for that event. This report is presented to our client on the next business d~, follo~ing the event. II. Month~_Commission Report: This report is. a record by category of all the. previous month's sales, from the daily sales report. It reports gross sales, tax, net sales and commiss~on due. A company check for the commission due is in~~uded. ( . . ( CONCESSION MAHKE'.J.1Irw CONCESSIONS MANAGEKENT SERVICES plans an aggressive marketing plan for the concessions operation at LITTLE CEDAR BAYOU PARK Lighted menu boards will be inatalQed in the concession stands. The menu will include such items as: pizza, giant soft pretzels, chopped BBQ, smoked sausages, cotton candy and ice cream, as well as the standard concession fare. The employees will be at ired in b rightly colored unifor,ns. Concessions at J~ITTL:fiJ CEDAR BAYOU PARK will be a pleasant experience. We propose to aggressively pursue all sales, to set up portable locations to attract the impulse buyer and to offer a fresh high quality product t"hat will positively refect on LITTLE CEDAR BAYOU PARK; and the per capita spending that is realized at those facilities. (-. ... c- . e ( CONCESSIONS MANAGENENTS S.H:HVI NU SYS'r 15WI .-...-.....-- .. - .. .. .. .. ...... .. ... .. .. * - -------.- CONCESSIONS MANAGEMENT has developed a variation of the speed line that has strictly customer satisfaction in mind. The average company concession stand h~~3 six fu.ll service lines. In this same space the cafeteria style would have only two service lines. Our stand relies heavily on customer and cashier interaction. Anyone who falls in line at a CONCESSIONS MANAGEMENT concession stand will have the full range of products afforded by that stand, fast service and most of all, cheerful interaction with one of CONCESSIONS MANAGEMENT SERVICES' greatest assets, its employees. To speed up service, our concession stands have been designed internally so that the cashier has every product available in the stand within an arms reach. By eliminating the extra steps, time is saved and the customer is served quickly. Having the ability to generate tremendous sales volume from our stands; the products turnover faster and at the same time, maintain a consistent anll high quality. ( l, ( ITEM Soft Drink Kiddie Dog Jumbo Dog Sausage BBQ Sandwich . Popcorn ( Nachos Peanuts Candy Dill Pickles . PRICE .75 1 .00 1.50 1.25 2.00 2.25 2.15 1.00 1.15 1.15 2.15 .15 .15 .15 Giant Pretzel 1.00 Coffee/Hot .15 Chocolate 1.00 Pepperoni Pizza. 1.25 PROPOSED PRICES SIZE 120z 160z 240zl 8-1 4-1 4-1 40z 320z 850z e Coke product served over ice, in a souvenir cup (large) All Beef Premium Smoked. Chopped Brisket Freshly popped and merchandised in a special heated cabinet. NT-56 Nacho Chips with hot NT-68 cheese sauce and sliced jalipeno. peppers. 20z 20ct 40z 80z 120z 8cut Roasted in the shell. Giant Soft Pretzel. served in a special heated cabi.net. Served steamy hot. Prepared & baked on location. . e Snow Cones 1.00 50z Served from a speci~l lighten diapl~y c~~e Vegetlible Beef 1.75 100z Fresh veget~ble beef Soup soup, for cool . weather. :' Egg Rolls 1.25 30z Served with chinese mustard and Sweet & Sour Sauce Frito Pie 1.50 30z Corn Chips topped with hot chili & cheese. (" . e r TRANSITION :~hou.ld CO/lfCgSSIONS MANAGEMENT SERVICES be selected to manage your food and beverage operation, we propose to establish the following plan of operation: On the b::tsis of you.r established needs, our staff will impliment a complete transition lJ>lan for the operation of your food and beverage facilities. CONCESSIONS MANAGEMENT SERVICES will furnish a team of qualified empl~ees to operate your food and beverage operation under the guidance of an experienced unit manager. I~mediate responsibility for. this operation would be placed under the supervision of our President. He will.oversee equipment installation and.start-up. He will directly be involved in the screening and training employees at the LITTLE CEDAR BAYOU PARK. Our entire corporate staff will work behind the scenes to coordinate the orderly and timely process. , ~ l.. . e ( CONCJ.lUSIOI\/ The followitlg reflects the highlights of Ollr proposal: 1. COJlTCESSION'S rlM1AGE!\fFlN'T S,ERVIC,li;S will provide ffilixiraurn gross through i nnovati ve rnerchlindisi ng lind irnl)rOved customer service. Tight accounting controls will assure that all sales are accounted for. ! 2. We propose to aggressively pursue all sales, to set up portable locat ions, for major promoti ons, to attract the impulse buyer. We will offer a fresh high quality product that will positively reflect on the CITY OF LA PORTE and the LITTLE CEDAR .BAYOU PARK and the per capita spending that is realized at those facilities. 3. Fair pricing, where the family atmosphere of your facility is maintained. 4. Insurance coverages as you require. ( 5. CONCESSIONS MANAGEMENT SERVICES will furnish daily sales reports within three (3) business days; and payment of concession commissions by the tenth (10th) day of the following mo~th. 6. CONCESSIONS MANAGEMENT SERVICES is a local compa~ with a core staff of employees and supervisors. We are a La Porte compa~. Our employees are residents of this fine city. All sales and revenues generated by CONCESSIONS. MANAGEMENT SERVICES at any of our locations are deposited in are~ b~~ks to work in the community. We are members of the La Porte - Bayshore Chamber of Commerce and have shown a willingness to work for the community. 7. ~he management of CONCESSIONS MA~AGEMENT SERVICES has operated the food and beverage services at some of the tOD recreation facilities, stadiums, arenas and civic ce~ters in the country. We know of no other local or regional compa.ny that can make this claim. 8. The highest possible return, and level of service, utili~:i~& o-"I.r proven concepts and sta.ndards.