HomeMy WebLinkAboutO-2004-2742
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ORDINANCE NO. 2004-oL7lt~
AN ORDINANCE APPROVING AND AUTHORIZING CHANGE ORDER NO. 1 TO A
CONTRACT BETWEEN THE CITY OF LA PORTE AND VINTAGE CONTRACTING,
INC., FOR THE BAY AREA BOULEVARD TRUNK SEWER PROJECT; APPROPRIATING
THE SUM OF $119,514.00, TO FUND SAID CHANGE ORDER; MAKING VARIOUS
FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE
WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes
the contract, agreement, or other undertaking described in the
title of this ordinance, a copy of which is on file in the office
of the City Secretary. The City Manager is hereby authorized to
execute such document and all related documents on behalf of the
City of La Porte.
The City Secretary is hereby authorized to
attest to all such signatures and to affix the seal of the City to
all such documents.
City Council appropriates the sum of
$119,514.00, from City of La Porte Fund No. 038, Project No. 884,
to fund said Change Order No.1.
Section 2.
The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon.
The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
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ORDINANCE NO. 2003-.214~
PAGE 2
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 24th day of May, 2004.
CITY OF LA PORTE
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By:
ATTEST:
~dJtL a,~
M r ha A. Gillett,
City Secretary
AP~?<<aL
Knox W. ASkins,
City Attorney
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i=lSCL
ENGINEERING
CITY OF LA PORTE
CHANGE ORDER NO. 1
Honorable Mayor and City Council
City of La Porte
604 W. Fairmont Parkway
La Porte, TX 77571
DATE: May 17,2004
ENGINEER: SCL Engineering
CONTRACTOR: Vintage Contracting, Inc.
CONTRACT DATED: November 26, 2003
ORIGINAL CONTRACT AMOUNT: $1,000,176.00
SCL PROJECT NO. 170-0010-4
PROJECT: Large Diameter Sanitary Trunk Sewer Fairmont Pkwy - North D Street
In accordance with Article 10 of the General Conditions of the Agreement, the
Contractor has offered a change in the Contract for the following reasons:
DESCRIPTION
· Due to delays caused by right of way acquisition, Owner and Contractor have agreed on
the following price adjustments to the Contractor's original bid as outlined on the
attached breakdown.
· Contractor accepts Change Order No. 1 as full, final and complete settlement of all
claims which it may have against the City of La Porte, for delay in the project start date.
SCL Engineering agrees and recommends approval of this Change order for an increase
to the Contract in the amount of$119,514.00.
CONTRACT SUMMARY
COST
Original Contract Amount. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $1,000,176.00
Change Order No. 1 - Add ..................................... $119,514.00
Amended Contract Amount. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $1,119,690.00
11821 East Freeway . Suite 400 . Houston. Texas 77029 . 713.450.1300 . Fax 713.450.1385 . www.sclengtneerlng.net
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CITY OF LA PORTE
CHANGE ORDER NO.2
May 17,2004
Page 2
TIME OF COMPLETION
Original Contract Time ............................................. 95 W.D.
Change Order No. 1 - No Change ...................................... 0 W.D.
Amended Contract Time. . ....... ....... ... . . . . . . .. ... . . .... . . ... . . .95 W.D.
In consideration for the above change, it is mutually agreed that the contract price is changed to
$1,119,690.00 and that the time of completion for all work is unchanged for a completion time of
95 working days. Finally, it is understood and agreed that this Change Order is a full and
complete equitable adjustment and constitutes compensation in full on behalf of the Contractor
for all costs and markups directly or indirectly attributable to the changes ordered herein for all
delays and impacts related thereto and for performance of the changes within the time stated.
RECOMMENDED FOR APPROVAL:
SeL ~neering .
By: ~ Itkh
Date: ($J/~/O~
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AGREED:
Vintage Contracting, Inc.
By: ~<::::s. ~
Date: s-;.1?-6'r-
S:\CONSTRUCTION\CLIENT\170\00 1 0\CONSTDOCS\170-00 1 O-co# 1
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ITEM Orig. Est. ORIG. UNIT TOTAL ORIG. .. ADJ. UNIT TOTAL ADJ.
NO. DESCRIPTION QTY. UNITS PRICE PRICE liTEM PRICE PRICE liTEM
1 42" Gravity Sanitary Sewer Over 12' Depth 4,863 L.F. $100.00 $486,300.00 $112.00 $544,656.00
2 36" Gravity Sanitary Sewer Over 12' Depth 1,819 L.F. $75.00 $136,425.00 $87.00 $158,253.00
3 15" Gravity Sanitary Sewer Over 12' Depth 509 L.F. $40.00 $20,360.00 $52.00 $26,468.00
4 Augered Construction 42" Gravity Sewer, all Depths 130 L.F. $530.00 $68,900.00 $576.00 $74,880.00
5 Augered Construction 36" Gravity Sewer, all Depths 108 L.F. $480.00 $51,840.00 $524.00 $56,592.00
6 Standard 4-Foot Diameter Manhole 0'-8' Depth 3 EA. $1,800.00 $5,400.00 $2,600.00 $7,800.00
7 Standard 6-Foot Diameter Manhole 0'-8' Depth 3 EA. $6,000.00 $18,000.00 $6,800.00 $20,400.00
8 Standard 7-Foot Diameter Manhole 0'-8' Depth 8 EA. $7,300.00 $58,400.00 $8,100.00 $64,800.00
9 Standard 8-Foot Diameter Manhole 0'-8' Depth 5 EA. $9,400.00 $47,000.00 $10,200.00 $51,000.00
10 Extra Depth 4-Foot Diameter Manhole Over 8' Depth 16 V.F. $80.00 $1,280.00 $80.00 $1,280.00
11 Extra Depth 6-Foot Diameter Manhole Over 8' Depth 16 V.F. $80.00 $1,280.00 $80.00 $1,280.00
12 Extra Depth 7-Foot Diameter Manhole Over 8' Depth 66 V.F. $80.00 $5,280.00 $80.00 $5,280.00
13 Extra Depth 8-Foot Diameter Manhole Over 8' Depth 13 V.F. $80.00 $1,040.00 $80.00 $1,040.00
14 Removal of Existing Manhole and all Appurtenances 2 EA. $600.00 $1,200.00 $600.00 $1,200.00
not to be Utilitzed in Final Configuration
15 Removal of Existing Lift Station Including Wet Well 1 L.S. $15,000.00 $15,000.00 $15,000.00 $15,000.00
and all Appurtenances
16 Remove 21" Sanitary Sewer and all Appurtenances, 154 L.F. $25.00 $3,850.00 $25.00 $3,850.00
Includes Bypass Pumping as necessary
17 Connection of Existing 21" Sewer to Proposed Sewer 1 EA. $1,000.00 $1,000.00 $5,000.00 $5,000.00
18 Connection of Existing 15" Sewer to Proposed Sewer 1 EA. $1,000.00 $1,000.00 $1,000.00 $1,000.00
19 16-lnch Ductile Iron Waterline AWWA C-110, Class 235 L.F. $75.00 $17,625.00 $89.00 $20,915.00
150, Open Cut Construction
20 16-lnch Wet Connection Including Mfg. Plug 4 EA. $7,000.00 $28,000.00 $7,000.00 $28,000.00
21 Trench Safety System, Sanitary Sewer or Water 7,076 L.F. $1.00 $7,076.00 $1.00 $7,076.00
22 Traffic Control on Sens Road Includes Acquiring 1 L.S. $1,000.00 $1,000.00 $1,000.00 $1,000.00
Permits, Installation, Maintenance, and Removal of
all Traffic Control Devices Required by Permit
23 Turf Establishment (Full Sod) 60 S.Y. $7.00 $420.00 $7.00 $420.00
24 Turf Establishment (Hydromulch Seeding) 1.5 AC $1,200.00 $1,800.00 $1,200.00 $1,800.00
25 Construct Temporary 4-Strand Barb Wire Fencing 950 L.F. $4.00 $3,800.00 $4.00 $3,800.00
Centerline Station 52+10 to 61+20
26 Construct Permanent 4-Strand Barb Wire Fencing 950 L.F. $4.00 $3,800.00 $4.00 $3,800.00
Centerline Station 52+10 to 61+20
27 Construct and Maintain Construction Access Gates 2 EA. $200.00 $400.00 $200.00 $400.00
SUPPLEMENT ARYITEMS ...
28 Well Point Dewatering Sys Installed, Operated & RemOVE 500 L.F. $20.00 $10,000.00 $20.00 $10,000.00
29 "Extra" Bank Sand 50 C.Y. $10.00 $500.00 $10.00 $500.00
30 "Extra" Crushed Limestone Bedding 50 C.Y. $25.00 $1,250.00 $25.00 $1,250.00
31 "Extra" Cement Stabilized Sand 1.5 Sacks Per ton 5 TON $30.00 $150.00 $30.00 $150.00
32 "extra" Class A Concrete 5 C.Y. $80.00 $400.00 $80.00 $400.00
33 "Extra" Reinforcing Steel 800 LBS. $0.50 $400.00 $0.50 $400.00
TOTAL ITEMS 1 THROUGH 33
$1,000,176.00
$1,119,690.00
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested:
May 24, 2004
Appropriation
Source of Funds: Fund 038
Requested By: S. Gillett
Account Number: 038-9892-884-1100
Department: Public Works
Amount Budgeted: $1,452,519.00
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Amount Requested:
$1,119,690
Exhibits:
Ordinance
Budgeted Item: YES
Exhibits:
Change Order # I
Exhibits:
SUMMARY & RECOMMENDATION
On October 27, 2003, a contract was awarded to Vintage Contracting, Inc. in the amount of
$1,000,176.00, for the construction of the Bay Area Blvd. Trunk sewer. A five percent (5%) contingency
of $50,000 was also included. When the 'Project was awarded, the City had verbal agreement with the
landowner for easement and right-of-way for the utilities, as well as the drainage and paving of Bay Area
Blvd.
Approval of the easement and right-of-way agreements was delayed due to the landowner's requests for
revisions to the approved documents, as well as questions regarding the surveyor's descriptions of the
legal descriptions. Approval was also delayed by the landowner's need for review and approval by the
Texas Commission on Environmental Quality. These matters have recently been resolved, and we have
signed documents.
The Contractor was never given a notice to proceed, due to the delay in finalizing the needed easement
and right-of-way. The Contractor has recently advised the city that, due to cost increases from suppliers
and subcontractors, it could no longer honor the bid. They were requested to document and submit these
increases, which totaled $119,514.00. The documentation was examined by the Engineer and the city,
and found to be reasonable. Increases in the price ofPVC pipe (petroleum based), steel and labor costs
constituted the bulk of the increase. Adequate funds are available for the increase.
The Engineer has prepared Change Order #1, which changes the contract price from $1,000,176 to
$1,119,690. It should be noted that second low bid was $1,112,611, or $7,079 less than the revised
contract amount. It can be reasonably assumed that second low bidder would have similar cost increases.
Action Reauired bv Council: Approve an ordinance authorizing the City Manager to execute Change
Order #1 with Vintage Contracting, Inc. for the Construction of the Bay Area Boulevard Trunk Sewer
Project increasing the contract price by $119,514.00.
Date
S-I?-tY)
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