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Home My WebLink AboutO-2006-2947 Effective Environmental contract-removal of underground storage tanks at 5Points B REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 9. 2006 R'q."ted By: Way., ~ vvI- t Department: Planning Appropriation Source of Funds: 015 Account Number 015-9892-914-1100 Report: Resolution: Ordinance: x Amount Budgeted: $55,000 Exhibits: Ordinance Amount Requested: $55,000 Exhibits: Proposal Budgeted Item: Yes SUMMARY & RECOMMENDATION Upon completing Phase I of the lead remediation within the firing range, a decision was made to expand the test for lead to the drainage areas to ensure a clean site. As a result, the soils from the bottom of the detention pond and outfall channel showed traces of lead classifying the materials as a Class I and II waste that can be disposed of locally. The remediation of the additional areas was submitted to and approved as a capital improvement project by City Council as Phase II Firing Range Lead Remediation in 05/06 in the amount of $55,000. Staff negotiated a professional service contract to manage and remove the contaminated soils with Effective Environmental, Inc., formerly GTI Environmental. GTI was the environmental firm that conducted the successful lead remediation of the Firing Range (Phasel). The initial project cost estimate is under the $55,000 budget at $34,925. The cost estimate is based on a fixed quantity of removed material, of which is subject to change pending results of further testing. The scope of work requires the environmental company to remove the top one foot of material from the detention pond and the top 6" from the outfall channel. A remediation contingency is recommended in the amount of$20,075. The project contingency is to cover the cost for removal of additional contaminated soils that may be found beyond the initial scope of work as determined by the final soils test. Action Required bv Council: Consider approval of an Ordinance authorizing the City Manager to execute a contract with Effective Environmental, Inc. for the Lead Remediation of the bottom of the Detention Pond and Outfall Channel located at the Fire Training Facility in the amount of $34,925 and create a project contingency of$20,075. Approved for City Council A!!enda ~~~ )oh/o(; Date I I ORDINANCE NO. 2006- J...'147 AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT . BETWEEN THE CITY OF LA PORTE AND EFFECTIVE ENVIRONMENTAL, INC. FOR THE LEAD REMEDIATION OF THE DETENTION POND AND OUTFALL CHANNEL AT THE FIRE TRAINING FACILITY, APPROPRIATING $34,925.00 PLUS A CONTINGENCY OF $20,075.00, TO FUND SAID CONTRACT, MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE OPEN ~ETINGS LAW; AND. PROVIDING AN EFFECTIVE DATE HEREOF. BE .IT ORDAINED BY THE CITY COUNCIL OF THE CITY .oF LA :PORTE: Section 1. The City Council hereby approves and authorizes the contrac4 agreement, or other undertaking described in the title of this ordinance, a .copy of which is on file in the office of the City Secretary. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. City Council appropriates the sum of $34,925.00 plus a contingency of $20,075.00, from General Capital Improvement Fund 015. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, pll;l.Ge.. and. subject of this :meeting Qf the. City Council was' postedatapla~convenient to the public at the City Hall ~of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, . '. Chapter 551, Texas Government Code; .and that this meeting has been open to the.public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. 2 Ordinance No. 2006-.!l.&J41 Section 3,. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVEDTIDS!i!!:nAYOF. tllnj-e( ,2006. CITY OF LAPORTE C\. . rv ~~L~,\~~ By: Aiton E. Porter, Mayor ATTEST: ~ ~ r#r4' Marilia'lett, City Secretary ~ T~~~ Knox W. Askins, City Attorney -&r "kN-tlr. {A/, ~ 2~ FFECTIVE NVIRONMENTAL, Inc. - Fax -L.. pages total To: Reagan McPhail City of LaPorte Phone: 281.470,5065 Fax: 281.470.5005 September 22, 2006- Subject: Pond and Ditch Remediation Attached is the proposal to proceed with Phase II of the City of LaPorte Firing Range Lead Remediation project. , I . As we discussed, the previous v..:ork was completed under contract with Matt Gilbert; formerly of GTI Environmental. By acquisition~ Matt Gilbert is now part of Effective Environmental. Mr. Gilbert is the managing partner in Houston for Effective Environmental, ,Inc. The equipment and crew utilized to complete Phase One of this project will be the same for Phase Two. We are looking forward to this work. 1515 S. Beltlille Rd. Baleh Spriap,. Teus 7~181 Phone: 972-329-1200 ' Fax: 9n-329-tz06 %025 Turning Basin. Suite 800 Houston, Teus77m-4952 Phone~713-672-6100 F~: 71Ull-6101 S/1::d S00S0Lb1:82:0l :wo~~ 1:S:81: 9002-22-d3S 2____ FFECTIVE NVIRONMENTAL, Inc. Proposal No.: M060910 September 22, 2006 City of LaPorte, Texas 604 W. Fairmont Parkway La Porte, Texas 77571 Attn: Mr. Reagan McPhail Re: Environmental Services "Turn-key" remediation' of impacted soil Firing Range Pond and Ditch . Dear Mr. McPhail, Effective Environmental, Inc. is pleased to present this proposal for phase two of the job. . . . We have evaluated the information from our conversation and my involvement with the first pha~e. Based upon that data and those discussions we have prepared the attached proposal which will rea~ily meet your objectives of a clean closure. Prices are quoted for tasks with estimated parameters and contingencies included. Our quotation provides for the work required to successfully remediate and confirm a clean closure has been achieved. Any. additional requirements will be charged at the attached unit rates in addition to the base quoted, I have enclosed a copy of a work order for this project: If you desire to proceed with the work and concur with the scope provided in the work orderl please sign the contract document and return one executed copy to us. If you have any questions or comments, please do not hesitate to call. We look forward to a successful project and a lasting relationship. s~ Matt Gilbert . 2515 S. BeJtllne Rd.. ~e.Springs, Te.us 75181 Phone: 972-32""UOO. Fw 972-329-U06 1 202~ 'I'UJ'IliDg Basua, Suite 800 HoIlltoD, Texas 17029-4052- :PboDe: 713-672-6100 FaJ:713-671-6101 S/2:d S00S0.!..17182:01 :wo~~ lS:8J 9002-22-d3S WORK ORDER FOR PROFESSIONAL SERVICES Pond Sludge Removal and Report Documentation This work order constitutes authorization by the City of LaPorte (Client) for Effective Environmental, Inc, to proceed with the fpllowing sCOpe of services as required by the Client. SCOPE This work order provides for representation of the City of LaPorte and its interests in regards to the pond sludge removal and ditch clean-out, waste disposal and restoration services at the Fire Training Facility in LaPorte, Texas, Services provided by Effective Environmental, Inc, will include the following: Scope of Work: · Devise and implement a plan to remove pond sediment and ditch soil using the volumes calculated by City personnel. · Physically excavate the sludge and soil; sampling to determine where the appropriate stopping point is. · Complete profiling and documentation of the waste for disposal and manifest preparation. · Physically load. transport and dispose of the contaminated media. · ~ollect confirmation samples as required to prove that all contamination has been successfully removed. · If required, Use uncontaminated overburden and clean, imported fill to restore the work area to grade. · Provide a brief letter report detailing the events, All correspondence, labwork, manifests, photos etc. will be included. Additional work will be charged on a unit price basis and Is not expected to be a factor unless the information provided the by City of LaPorte is either incomplete or inaccurate, A schedule for those units will be provided as reqUired. Notes: 1, Work stoppage for reasons other than those under Effective Environmental, Inc. control are billed in addition to the rates quoted herein unless other arrangements are made prior to stoppage. 2. Quotation is based on eight (8) hour workdays. Validity is thirty (30) days. Standard Terms and Conditions apply. The Client will provide the fol/owing: 1. Rights of entry and safe access to the sit~. 2, Information, if available, in regards to previous studies and consulting. 3, Information. if available, in regards to the utIlities, 4, Access and use of the on~site facilities 5. Signed Work Order recognizing acceptance of our General Tenns and Conditions. 2 S/~:d S00S0LbT82:Dl :wo~~ TS:8T 9002-22-d3S City of LaPorle . Fonlt ;'.2 S~plClIIlbcl' 2006 Page Two The scope dO$$ not include the following services; however, jf required Effective Environmental, Inc. will provide them under a separate Scope of Work. Services not included in this scope of work inclUde but are not limited to the following: 1. Groundwater sampling and analysis 2. Pumping of the pond to prepare and maintain the work area 3. $Qlidification of the material in any way 4. Removal, transportation and disposal of hazardous wastes 5. Additional site-work of any kind If the above services become necessary during the course of this scope, the client will be notified at the point in which Effective Environmental. Inc. is required to complete such services. However, based on the information obtained to date, we feel that the proposed scope is sufficient to successfully. remediate the area, TERMS AND COMPENSATION The volume estimates used to derive the base price were provided by the City. They are as follows: · Excavate contaIninated sediment and soil; est.220 cy in place · Load, tra..nsport and dispose of Class II soil; est. 300 cy removed · Sample for Ph to determine disposal options and stopping point · Purchase, transport and place clean, select fill; 0 cy · Mob/ demob, visqueen, misc. materials, etc. for yardage above · Prepare waste profiles, manifests, labels, transport / dispoSal · Document the activities We have been assured by City personnel that the pond will be dry and suitable for placement of a wide-track dozer. Our plan and pricing is predicated upon the fact that upon arrival we can place the doze! in the pond to push the material into the SW comer. An ~cava:tor will then be utilized to remove the sediment from the pond and place it directly into transport trucks. The same procedure will be followed for the ditch cleaning process. If conditions at the site do not confonn to the plan above. we ma.y be forced to employ a long- stick excavator, pumping, drying and mixing activities to prop~rly complete the work. As always, the City will have the option to utilize its own equipment and labor resOUrces to assist. . .. Continued 3 S/!7:d S00S0Lbl82:01 :wo~~ 2S:8l 9002-22-d3S -,; . elly or~Pll~ - Pond U September 2006 PlICc Tbr~" Work shall be performed under the terms and conditions of this agreement between the City of LaPorte and Effective Environmental, Inc, Compensation for services described In the scope shall be on a lump sum basis for the specific tasks and unit price costs for additional efforts. The "Turn-key" cost for this service is $34~925 (3-days on-slta). Terms are net 30 days afterwork is complete. Unit Costs: · Excavator and dozer wI operators (daily rate) ... ........ ... .... ....... · Long-stick wI operator (l...week min) ........ ,... ,..................... · Long~sticl<; ll),ove in and out . .. . . .... . .. .. . . .. .. . .. . .. . ... ... .. . . .. .. . .. . · Move in and out (other equip) ... .... ......... .....,.. ..........., ...... · Professional hourly T'dte .................................................. · Foreman! Of:6ce mgr. ho'urly rate . .. .. . .. . . . . .. . . . . . . . . . . . , , , , , . . . . . ... · Field or clericalhoW'ly rate ............................................... · Start! stop mob and demoh for persoIUlel and instruments . . . . . . . .. . · Load~ transport and dispose of Class II soil; . '" ......,.. ... ...... .... · Load, transport and dispose of Class I soil; .. . .. .... . .. .. . .. . .. . .. .... · Solidification of soil at the landfill ...................................... · Additional satnpIing and analysis (I"iandard TAT) . . . .. " . . . . . .. ,. . .. · Purchase) transport and place clean, select fill; . . . . .. . . . . .. .. . .. .. . ... · Visqueen, misc. materials, etc. ...................... ..............,.. ..... · Fuel surcharge (equipment, tran$por~ d.1spolltll. movement and solidification) $1,450.00 day $6,140.00 week $ 625.00 each $ 250.00 each $ 165.00 hour $ 65.00 hour $ 38.00 hour $ 165.00 each $ 29.00oy $ 62.00 ton $ 32.00 ton $ 100.00 each $ 14.00 cy $ Cost + 15% $ 15% By signing below I hereby authorize Effective Environmental, Inc. to represent the City of LaPorte for the Scope'-'Of~Services outlined above. Matt Gilbert and Effective Environmentaf, Inc. representatives have authorization to conduct affairs with Disposaf faciUties and other involved parties on our behalf. I consent fully to the financial obligation and terms of payment. I am authorized to commit the City in this matter, ::rot, (\ 1De r t" 5 Print :r"..\a-n' m C~'+y ~ atu....1t Title v 10 - I'D - D ~ Date 4 S/S:d S00S0Lb182:0l :wo~~ 2S:81 9002-22-d3S