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HomeMy WebLinkAboutO-2006-2898 5n REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: June 26. 2006 Budl!et Requested By: Jeff Su~U~s/Susan Kelley Source of Funds: N/ A Department: Emer2ency Mana2ement/Purchasin2 Account Number: Report: XX Resolution: Ordinance: Amount Budgeted: Exhibits: Interlocal Agreement Amount Requested: Exhibits: Contract Specifications & Pricinl! Budgeted Item: YES NO Exhibits SUMMARY & RECOMMENDATION On May 02, 2006, Harris County awarded Job #06/0095, Term Contract for Debris Removal and Disposal Service. The award went to Omni Pinnacle, LLC, of Slidell, Louisiana, as the primary contractor and DRC Emergency Services, LLC, of Mobile, Alabama, as the secondary contractor. The annual term contract begins on June 1,2006 with four (4) renewable options for one (1) year periods. Staff Recommendation: Approve Interlocal Agreement with Harris County and Omni Pinnacle, LLC and DRC Emergency Services, LLC. Action Reauired bv Council: Approve Interlocal Agreement with Harris County for debris removal. (t7 /cl (-00 Date ORDINANCE NO. 2006- ~ ~1~ AN ORDINANCE APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT FOR DEBRIS REMOVAL AND DISPOSAL SERVICES BETWEEN THE CITY OF LA PORTE AND HARRIS COUNTY, TEXAS, MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, a copy of which is on file in the office of the City Secretary. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 26th day of June, 2006. By: CITY. OF L~TE Q~~. ~- Alton E. Porter, Mayor ATTEST: urn Wk () rklu/J/ Martha A. Gilleet City Secretary AP~tV~ Knox W. Askins City Attorney 2 Martha Gillett. TRMC City Secretary 113fO~ j;6fJ~ " f !<f/iSf olfla; () Wul (1/'15 5~f)/JMure- -r ("(-Iu(f) . Jh~ Cor/ . S~?5 /J1 ffiTERLOCALAGREEMENT FOR DEBRIS REMOVAL AND DISPOSAL SERVICES This Agreement made this tJi!:day ofQ1J~ between the City of La Porte, Harris County, Texas, and Harris County, Texas. u-=- WITNESSETH Pursuant to the authority granted by the Texas Interlocal Cooperative Act (Texas Local Government Code, 791, et seq.) providing for the cooperation between local governments, the parties hereto, mutually agree to the following: I. The City of La Porte ("La Porte") hereby designates it's Emergency Management Coordinator and Assistant Director of Public Works to act under the direction and on behalf of La Porte for debris removal and disposal services pursuant to Harris Count's Agreement with Omni Pinnacle, LLC (Omni), as primary contractor and DRC Emergency Services, LLC (DRC), as secondary contractor, which was let in accordance with Chapter 252 of the Texas Local Government Code and all other applicable laws and which agreement is attached hereto as Exhibit "A" and incorporated herein for all intents and purposes II. La Porte, by execution of this Agreement, agrees to directly pay Omni and/or DRC upon receipt of goods and/or completion of work specified for La Porte's debris removal and disposal services, according to the description contained herein, and after receipt of a proper invoice, therefore an amount based upon the unit pricing detailed in Exhibit "A". Neither Harris County nor La Porte shall assume any responsibility or liability to pay for materials purchased or services performed for the benefit of the other entity. La Porte's payment required by this contract shall' be made from current, available revenues, as approved by La Porte City Council. Furthermore, both parties agree that no payment has been, or will be made to Harris County for any services or functions required to be performed under this Agreement. In obtaining the services of Omni and/or DRC, La Porte has relied solely on its own inspections, investigations, and due diligence regarding the services and La Porte acknowledges that Harris County has made no representations or warranties expressed or implied with respect to the services to be rendered. III. This agreement shall take effect upon execution by the signatories and shall serve as each governmental body's commitment pertaining to La Porte's purchase of the goods and servicesereferenced in Article I hereof. This Agreement has been authorized by the governing bodies of the parties hereto. IV. This Agreement shall be in effect from and after the 1fllday o~ . the date of execution by La Porte. ~ IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their authorized officers the day and year specified in Article IV. CITY OF LA PORTE ~~~ HARRIS COUNTY (Signature) (printed Name) (Title) ATTEST: ATTEST: ~~c4dd Martha Gillett, City Secretary (Signature) (Printed Name) (Title) REVISED PER ADDENDUM NO.1 rRIC!NGlDELIVERY INFORMATION I. Pricin2: Bidder must complete open boxes to right of double vertical lines. Until the contract is activated, Harris County will not know the actual quantity of service needed. Quantities are estimated, Harris County may require more or less. Bidder:Omn i Pinnacle Item Description Debris removal and disposal SClVices Debris removal and disposal services for inorganic l'- L ~ material Cu. Yd. 4,000 $8.15 $32,600.00 ~ (J -1,OOOcu.yds.persetup) rr'J Debris removal and disposal services for ~ $9.15 $73,200~00 ~ ~ material Cu.Yd 8,000 (I - 1,000 cu. yds. per setup) h Debris removal and disposal services for inorganic $8.15 $40,750.00 c. ~ material Cu. Yd. 5,000 ~ (1001 - 5,000 cu. yds. per setup) b Debris removal and disposal services for ~ debris material Cu. Yd. 10,000 $9.15 $91,500.00 " (J 00 I - 5,000 cu. yds. per setup) 0) Debris removal and disposal services for inorganic debris material Cu.Vd. 10,000 $165,000.00 (500 I cu. yds. and above per setup) Debris removal and disposal services for Q!E!!!lli; !1m material Cu. Yd. 15,000 (5001 cu. yds. and above per setup) Setup fee - (Set up of equipment, manpower, etc. each rime contract is activated) a. Setup fee for I - 1,000 cu. yds. ea 2 Setup fee for 1,001 - 5,000 cu. yds. ea 2 0 0 Total NOTE: All landf'ill fees such as tipping fees or. any other fees associated to the disposal of the debris should be included in tbe cubic yard price for items l.a-f listed above. II. Payment Discount: Indicate the payment discount(s) available depending on when invoices are paid. For example, ]/30 means a 1% discount ifpaid within 30 days, 2/15 means a 2% discount ifpaid within 15 days, etc. m. Renewal: Harris County may request to renew the original contract, as amended from time to time, at the same terms, conditions and with future pricing, for labor only, revised according to Attachment n., CPI-W Based Price Adjustment Calculations. Each renewal will be in one (1) year increments, not to exceed four (4) years. Page 13 of21 . 1 'I. - dEVISED PER ADDENDUM NO.1 PRI~INGJDELIVERY INFORMATION 1. Pricin2: Bidder must complete open boxes to right of double vertical lines. Until the contract is activated, Harris County will not know the actual quantity of service needed. Quantities are estimated, Harris County may require more or less. - .'. Item DescrIption es Debris removal and disposal services "'. Debris removal and disposal services for ino~c ~t M ~~: L ~ material Cu. Yd. 4,000 $18.95 $75,800 :3..;11. (1 . 1,000 cu. yds. per setup) lJ) ~.. Ik Debris removal and disposal services for ~ ~ ~~ b. m:bm material O1.Yd 8,000 $11.47 $91,760 \0 ." ~. (1 . 1,000 cu. yds. per setup) I Debris removal and disposal services for inomanic M c. dm material 01. Y d. 5,000 $17.95 $89,750 ~ (lO(H. 5,000 cu. yds. pcrsetup) I Debris removal and disposal services for ~ $11.28 CO d ~ material Cu. Yd 10,000 $112,800 " (lOOI-5,OOOcu. yds. pel'setup) ~ Debris removal and disposal services for inomanic ~ material Cu. Y d. 10,000 $17.85 $178,500 (500 1 cu. yds. and above per setup) Debris removal and disposal services for ~ ~ material Cu. Y d. 15,000 $11.22 $168,300 (500 1 cu. yds. and above per setup) Setup fee - (Set up of equipment, manpower, etc. each time contract is activated) Setup fee for 1- 1,000 ClL yds. ea 1 0 0 Setup fee for 1,001 .5,000 cu. yds. ea 1 0 0 Total NOTE: All landfall fees such as tipping fees or any other fees associated to the disposal of the debris sbould be Included in the cubic yard price for items l.a-f listed above. II. Pavrnent Discount: Indicate the payment discount(s) available depending on when invoices are paid. For example, 1130 means a 1% discoWlt if paid within 30 days, 2/15 means a 2% discount ifpaid within 15 days, etc. m. Renewal: Harris County may request to renew the original contract, as amended from time to time, at the same tenns, conditions and with future pricing. for labor only, revised according to Attaclunent n., CPI-W Based Price Adjustment Calculations. Each renewal will be in one (1) year increments, not to exceed four (4) years. Page 13 of21 11 _