HomeMy WebLinkAboutO-2006-2900
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 26, 2006
Appropriation
Requested By: Wayne J. Sabo
Source of Funds:
CDBG
Department: Planning:
Account Number:
Grant Fund 032
Report: X Resolution: _Ordinance: ~ 0
Exhibits: Bid Tab Project #06012 (N. 2nd Street)
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Amount Budgeted:
$95.910
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Amount Requested:
$132,936.33
YES
Budgeted Item:
SUMMARY & RECOMMENDATION
Harris County Community & Economic Development Department previously awarded the City a CDBG grant to extend and pave
North 2nd Street to the E Street ROW, The original grant proposal was to extend 2nd Street and utilities, The amount awarded
was $56,475,00 with $55,910.25 for construction, The scope that came back with the contract was only for paving, The contract
also did not allow the use of in-house assets to pave the street. The City notified Harris County that the project was short funds to
complete the project. On March 27, 2006, City Council amended the budget to accept an additional Harris County award of
$40,000 bringing the total construction funding to $95,910,
Since awarding the grant, Harris County has changed project officers twice, Although not stated in the scope, the new County
project officer stated that the extension of the water line with the paving was allowable, As part of the City's leveraging funds,
the City has cleared and grubbed the North 2nd Street ROW, surveyed the project area and the Engineer Division designed and bid
the project. Given the additional funding, the project was designed with the water line extension included, There were no bidders
on the first publication, Harris County instructed the City to re-bid,
On the second bidding period, the City received 2 bids with low bid of$132,936,33 from TEXCOR:
. Paving $92,332,0 I
. Drainage $ 8,769,99
. Waterline $2 I ,834.33
. Contingencies $10,000,00
Value engineering was considered by substituting the lime stabilized sub-grade with low plasticity select fill as well using
calcium sulfate instead of cement is a binder in the flexible base. These prospective changes resulted in a net decrease in the cost
of the project by $2,506,81, Accepting the substitutions, however, would increase maintenance costs over the lifespan of the
street so the substitutions were rejected,
Harris County has indicated that the CDBG fund award can be altered to allocate the City an additional $37,053,33 to cover the
shortfall. In an effort to preclude losing the bid, Staff is recommending that the City Council consider a conditional award to
TEXCOR, The following actions are recommended:
· Instruct the City Manager conditionally award a bid to TEXCOR pending receipt of additional funding
from Harris County (this allows TEXCOR's bonding to remain in place),
· Instruct the Planning Department to withhold the Notice to Proceed pending the City's receipt and
acceptance of the additional $37,053,33 from Harris County,
Action Required by Council:
\, Consider and take action to conditionally award a bid to TEXCOR for the paving and extension of utilities for North 2nd Street.
2, Direct Staff to withhold a notice to proceed pending the receipt and acceptance of additional CDBG funding from Harris
County
Approved for City Council Ag:enda
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ORDINANCE NO. 2006- ~ q 0 D
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AN ORDINANCE APPROVING AND AUTHORIZING AN AGREEMENT BETWEEN
THE CITY OF LA PORTE AND TEXCOR CONSTRUCTION SERVICES CO., FOR
PAVING AND EXTENSION OF NORTH 2ND STREET; APPROPRIATING $132,936.32
TO FUND SAID CONTRACT, BUT CONDITIONING APPROVAL AND FUNDING OF
SAID CONTRACT ON RECEIPT OF ADDITIONAL GRANT FUNDS FROM HARRIS
COUNTY; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDANINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby conditionally approves and authorizes the contract,
agreement, or other undertaking described in the title of this ordinance, a copy of which is on file
in the office of the City Secretary, as set forth in this section. The City Manager is hereby
authorized to execute such document and all related documents on behalf of the City of La Porte,
but only at such time and on the condition that the City of La Porte has received an additional
CDBG grant fund award from Harris County in the amount of $37,053.33, to allow full funding
of said contract. The authority given to the City Manager to execute the contract or agreement
approved by this ordinance shall expire sixty (60) days from its passage and approval. The City
Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to
all such documents, City Council appropriates the sum not to exceed $132,936.32 from the City
of La Porte Grant Fund No. 032, to fund said contract.
Section 2. The City Council officially finds, determines, recites and declares that a
sufficient written notice of the date, hour, place and subject of this meeting of the City Council is
posted at a place convenient to the public at the City Hall of the city for the time required by law
preceding this meeting, as required by the Chapter 551, Tx. Gov't Code; and that this meeting
has been open to the public as required by law at all times during which this ordinance and the
subject matter thereof has been discussed, considered and formally acted upon. The City Council
further ratifies, approves and confirms such written notice and the contents and posting thereof.
Section 3. This Ordinance shall be effective from and after its passage and approval, and
it is so ordered.
Passed and Approved this :5f- day Of~, 2006.
CITY 6F LA PORTE
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By:
Alton E. Porter, Mayor
ATTEST:
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artha A. Gillett, ity Secretary
APPROVED:
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ark T. Askins, Assistant City Attorney
CITY OF LA PORTE
604 W. Fairmant Parkway, La Porte, TX 77571
www,laportetx.gov
Phone: (281) 471-50201 Fax (281) 470-5005
June 26, 2006
Bryan Carleton, President
TEXCOR Construction Services
P.O. Box 2054
League City, Texas 77574
RE: Construction Contract, North 2Dd Street; City of La Porte Project #06012
Dear Mr. Carleton:
On June 26, 2006, the City Council of the City of La Porte authorized me to tentatively award you the
bid for the above referenced project. This award is contingent upon receiving additional funding from
the Community Development Block Grant (CDBG) program administered by the Harris County
Community & Economic Development Department for this project.
It is my understanding that you are aware of the funding shortfall or this project. We anticipate that
the City of La Porte will receive additional CDBG funding through the Harris County Commissioner's
Court within the next 30-60 days. Once the City accepts the additional grant award, the contract for
Project #06012 will be in full force and you will be issued a Notice to Proceed by the City Engineer,
Rodney Slaton. You may contact him for further details at 281-470-5060. Thank you for your interest
in the City of La Porte.
Sincerely,
Debra B. Feazelle
City Manager
Cc: Planning Department
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~SCOUNTY,TEXAS
COMMUNITY & ECONOlVllC DEVELOPlVIENT DEPARTMENT
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October 26, 2005
8410 Lantern Point Drive
Hous,ton, Texas 77054
Tel (713) 578-2000
'" -IVE~. Fax (713) 578-2190
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OCT 3 1 2005 \
CITY SECRETARY'S
. OFFICE
David B. Turkel
Director
Al~on E. Porter, Mayor
City of La Porte
604 W. Fairmont Parkway
La Porte, TX 77571
Dear Mr. Porter:
Re: Project Name: , City of La Porte - Northside Neighborhood North Second Street Project ....--\
Project No.: CD2004-019
Enclosed please fmd the Amendment to Agreement between Harris County and the City of La
Porte adding $40,000.00 of Program Year (PY) 2004 Community Development Block Grant
funds to the project refe.renced-above. The Amendment increases the construction lin~ item to
adequately cover costs for items described in the scope of services. The total allocated funds for
this project is $96,475.00. Please have City Council review, sign, and return the above-
mentioned 'agreement to our office by November 1,' 2005 for placement on the COrrlmissioners
Court Agenda.
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If you have any questions or comments, you may contact :Mr. Joseph L. Thompson, Project
Monitor, at (713) 578-2000.
David B. Turkel
Director
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Enclosures -
J:\grnshare\QA\jt\cdbg04\City of Laporte 04 019\transamagrJ0.25,05,doc
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mRSTAMENDMENTTOAGREEMlliNT
BETWEEN HARRIS COUNTY AND THE CITY OF LA PORTE FOR THE
NORTHSIDE NEIGHBORHOOD SECOND STREET PROJECT
WHEREAS, HARRIS COUNTY, a body corporate and politic rmder the laws of the State of
Texas, hereinafter referred to as "Cormty," and the City of La Porte, a body corporate and politic
rmder the laws of the State of Texas, hereinafter referred to as "Subrecipient," entered into an
Agreement on May 8, 2005 to administer a Community Development Block Grant (CDBG)
Program Year (PY) 2004, B-2004-UC-48-0002; CD 2004-019 for a project mown as the
Northside Neighborhood North Second Street Project, in the amormt of $56,475.00 (the
"Agreement"); and
wHEREAS, Cormty and Subrecipient now desire to amend said Agreement to add $40,000.00 in
PY 2004 CDBG funds to the Budget. The total amormt of CDBG funds allocated to this Project
is $96,475.00, for construction and related activities,
NOW, THEREFORE, Cormty and Subrecipient mutually agree as follows:
1.
Exhibit B, "Budget," which currently reads as follows:
Exhibit B
BU]jGET
CITY OF LAPORTE
NORTHSIDE NEIGHBORHOOD NORTH SECOND STREET PROJECT
Maximum Amount to be Paid Under this Agreement
It is expressly agreed and rmderstood that the total amormt to be paid by Grantee rmdet this
Agreement shall not exceed Fifty Six Thousand Four Hrmdred Seventy Five and 00/100 Dollars
($56,475.00).
PROJECT SUMMARY
1. City of La Porte - Nortbside $55,910.25
Neighborhood North Second
Street
II. RCPill Allocation (Inspection $564,75
& Engineering Administration)
. 0.00 $55,910.25
0.00 $564.75
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Z:\Community & Economic Development Department\PubIic Improvements\Nortbside Neighborhood N, 2nd St AMD - 05 GEN 1932\05 GEN 1932 7 1st AMD La
Porte for Nortbside Neighborhood Second Street Proj,rtf Page 1 of6
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PROJECT DETAIL
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...tEVERAGE
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City of La Porte - Northside
Neighborhood North Second
Street
Construction
$50,262.75
$5,647.50
0.00 $50,262.75
0.00 $5,647.50
0,00 $0.00
$ 0.00 $55,910.25
Contingency
Irispection & Testing 0.00
Subtotal $55,910.25
n. HCPro Allocation
Inspection & Engineering
Administration
PY CDBG 2004: $56,475,00
is hereby amended to read as follows:
CITY OF LAPORTE
NORTHSIDE NEIGHBORHOOD NORTH SECOND STREET PROJECT
Maximum Amount to be Paid Under this Agreement
It is expressly agreed and understood that the total amount to be paid by Grantee under this
Agreement shall not exceed Ninety Six Thousand Four Hundred Seventy Five arid 00/100
Dollars ($96,475.00).
PROJECT SUMMARY
T. City of La Porte- Northside
Neighborhood North Second Street
. Pro'ect
II. RCPID Allocation (Inspection &
Engmeering Administration)
PY CDBG i004: $96,475.00
Z:\Co=unity & Economic Development Department\Public Improvement,<;\Northside Neighborhood N, 2nd St AMD - 05 GEN 1932\05 GEN 1932 - 1st AMD La
Porte for Northside Neighborhood Second Street Proj,rtf Page 2 of 6
PROJECT DETAIL
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...1Wt~~GE
· .1'OTAL..
1. City of La Porte - Northside
Neighborhood North Second Street
Proj ect
Construction
Subtotal
$91,115.00
$4,795.00
$0.00
$95,910.00
$0.00 $91,115,00
$0.00 $4,795.00
$0.00 $0,00
$0.00 $95,910.00
Contingency (@ 5% of donstruction)
Inspection & Testing
n. RePID Allocation
Inspection & Engineering
. Administration
Z:\Cornmunity & Economic Development Department\Public Improvements\Northside Neighborhood N, 2nd St AMD - 05 GEN 1932\05 GEN 1932 - 1st AMD La
Porte for Northside Neighborhood Second Street Proj,rtf Page 3 of 6
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n.
All other conditions of said Agreement shall remain in full force and effect as originally written.
IN WITNESS WHEREOF, the Parties have executed this Amended Agreement as of the
day of ,2005.
Approved:
CITY OF LA PORTE
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BY:~~'\~
ALTONE. PORTER
Mayor
Attest:~aofL
DEBRA FEAZELLE
City Manager
IIARRISCOUNTY
By:
ROBERT ECKELS
C07Jge
Atte' -~
.. . .
DAVID TURKEL, Director
Harris Comity Community and
EcohOlnic Development Department
Approved as to Form:
MIKE:STAFFORD,
Count>' Attorney fl. Il-
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By:. CHEL BOATES
Assistant County Attorney
AUDITOR'S CERTIFICATION
I hereby certify that funds are available in the amount of $95,910.00 for construction related
activities and $565.00 for PID inspection and engineering administration to pay the obligation of
Harris County under this Agreement.
Barbara J. Schott
County Auditor
Z:\Community & Economic Development Department\Public Improvements\Nortbside Neighborhood N, 2nd St AMD - 05 GEN 1932\05 GEN 1932 - 1st AMD La
Porte for Northside Neighborhood Second Street Proj,rtf Page 4 of 6
/
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ORDER
THE STATE OF TEXAS 9
9
COUNTY OF HARRIS 9
The Commissioners Court of Hanis County, Texas, convened at a meeting of said Court at the
Hanis County Administration Building in the City of Houston, Texas, on the day of
,2005, with the following members present, to wit:
Robert Eckels
EI Franco Lee
Sylvia R. Garcia
Steve Radack
Jerry Eversole
COlll1ty Judge
Commissioner, Precinct No.1
Commissioner, Precinct No.2
Commissioner, Pr~cinct No.3
Commissioner, Precinct No.4
and the following members absent, to-wit:
a qo.orutn~ when among other business, the following was transacted:
, constituting
ORDER AUTHORIZING EXECUTION OF FIRST AMENDM:ENT TO AGREEMENT
BETWEEN HARRIS COUNTY AND THE CITY OF LA PORTE FOR THE
NORTHSIDE NEIGHBORHOOD SECOND STREET PROJECT
'Commissioner introduced an order and made a
motion that the same be adopted. Commissioner seconded the
motion for adoption of the order. . The motion, carrying with it the adoption of the order,
prevailed by the following vote:
Yes No Abstain
Judge Eckels 0 0 0
Conim. Lee 0 0 0
Corom. Garcia 0 0 0
Corom. Radafk 0 0 0
Comm. Eversole 0 0 0
RECIT.A1,S:
WHEREAS, HARRIS COUNTY, a body corporate and politic under the laws of the State of
Texas, hereinafter referred to as "CoUnty," and the City of La Porte, a body corporate and politic
lll1der the laws of the State of Texas~ heremafter referred to as "Subrecipient," entered into an
Agreement on May 8, 2005 to administer a Community Development 'Block Grant (CDBG)
Program Year (PY) 2004, B.;.2004-UC-48-0002; CD 2004-019 for a project Imown as the
Northside Neighborhood North Second Street Project in the amount of $56,475.00 (the
"Agreement"); and
Z:\Commimity & Economic Development Department\Public Improvements\Northside Neighborhood N, 2nd St. AMD - 05 GEN 1932\05 GEN 1932 - 1st AMD La
Porte for Northside Neighborhood Second Street Proj,rtf Page 5 of 6
WHEREAS, County and Subrecipient now desire to amend this Agreement to add $40,000.00 in
PY 2004 CDBG funds to the Budget. The total amount of CDBG funds allocated to this Project
is $96,475.00 for construction and related activities.
NOW, THEREFORE, BE IT ORDERED BY THE COMJv1ISSIONERS COURT OF HARRIS
COUNTY, TEXAS THAT:
Section 1:
The recitals set forth in this order are true and correct.
Section-2:
The First Amendment to the Agreement is approved and the County Judge of
Harris County or his designee is authorized to execute a First Amendment to the
Agreement between Harris County and the City of La Porte for the Northside
Neighborhood North Second Street Project. The First Amendment to the
Agreement is attached hereto and made a part hereof for all purposes.
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Porte for Northside Neighborhood Second Street Proj,rtf Page 6 of 6