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HomeMy WebLinkAboutO-2004-2712 F REQUEST FOR CITY COUNCIL AGENDA ITEM Requested By: S. Gillett Appropriation Agenda Date Requested: A Source of Funds: General Fund elP Department: Public Works Account Number: 015-9892-860-1100 Report: Resolution: Ordinance: xx Amount Budgeted: $100,000 Exhibits: Ordinance Amount Requested: $65,872 Exhibits: En2ineer's Recommendation Budgeted Item: YES Exhibits: Bid Tahulation SUMMARY & RECOMMENDATION The Public Works Department has outgrown the original vehicle and equipment storage facilities at Public Works. An additional equipment storage shed was budgeted in the 2003-2004 General Fund CIP. Claunch and Miller has designed the proposed improvements, and sealed bids were received on March 22, 2004 from two (2) contractors. Low bid was submitted by L & M Contractors in the amount of $65,872. A total of $1 00,000 was budgeted for this Project. Low bidder was checked by the Engineer for past work experience, safety experience and references. L & M Contractors is recommended by the Engineer for bid award in the amount of $65,872. A contingency of $3,294 is also recommended. Action Required bv Council: Approve an ordinance authorizing the City Manager to execute a contract with L & M Contractors in the amount of $65,872, with a contingency of $3,294. 4~-of Date ORDINANCE NO. 2004-.2'/lJU AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND L &: M CONTRACTORS, FOR THE CONSTRUCTION OF AN EQUIPMENT STORAGE SHED, APPROPRIATING $ 6 5, 872 .00 PLUS A CONTINGENCY OF $3,294.00, TO FUND SAID CONTRACT, MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW, PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, a copy of which is on file in the office of the city Secretary. The city Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. city Council appropriates the sum of $65,872.00 plus a contingency of $3,294.00, from Fund 015 to fund said contract. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the pUblic at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 12th day of April, 2004. CITY OF LA PORTE ~ Mayor ATTEST: V1ut,~ nL \.JftUu'LLV ~} Martha A. Gillett City Secretary 11 APPROVED: / ~tJa~ Knox W. Askins City Attorney 2 ~ CLAUNCH & MILLER, INC. Engineering Consultants April 2, 2004 City of La Porte P. O. Box 1115 La Porte, Texas 77572-1115 Attention: Mr. Steve Gillett Director of Public Works Re: Public Work's Metal Building City of La Porte CMI Job No. 03-093 Dear Mr. Gillett: On March 22,2004, two (2) bids were received on the above referenced project. The following is a summary of the bids and our evaluation of the bidder to be considered for this project. Bid Tabulation Sheet - Two (2) construction firms participated in the bidding process. The bids for the total project are as follows: Lowest Bidder Second Lowest Bidder Contractor L &M Contractors, Inc. Stone Building Systems, Inc. Total Bid $65,872.00 $98,700.00 A copy of the bid tabulation is attached for you to review. Each bid was checked for mathematical errors and/or bid irregularities. No errors were found in any of the bids. Review of Lowest Bidder - L & M Contractors, Inc. The lowest Bidder was L & M Contractors, Inc. L & M Contractors, Inc. is a newly formed company with no previous job record. This project will be the first project that will be preformed by L & M Contractors, Inc. L & M Contractors, Inc. did provided resumes of the current officers of the company along with three letters of recommendations from clientele from their previous place of employment. The officers have many years of experience building more detailed and complex structures than the building that will be erected. 4635 Southwest Freeway, Suite 1000 · Houston, Texas 77027-7169 · 713-622-9264 · Fax 713-622-9265 Another issue that has risen concerns the lack of available steel on the market. L & M Contractors, Inc. attached a letter to their bid documents notifying the City that it will need additional time to have the building fabricated from the supplier. Due to current steel supply problems, it will take 14 weeks for the supplier to fabricate the metal building and L & M Contractors, Inc. will erect the structure in two weeks. Thus, L & M Contractors, Inc. will need sixteen weeks to finish this project, while the contract documents state that the project should be completed in 90 days. References - There were no references for L & M Contractors, Inc. since they are a newly formed company. However, various companies composed letters of recommendations for the officers. The companies were impressed with the work habits of L & M Contractors, Inc. had shown and would use them again in the future. All references were satisfied with the quality of work. Statement of Qualifications - There were no statement of qualifications for L & M Contractors, Inc. However, the officer's resumes listed work experience on buildings such as O'Reilly's Auto Parts Store, Jack in the Box Restraints, Red Lobster Restaurants, and over 35 years in the construction business. L & M Contractors, Inc. appears to be a young firm operated by individuals with the capabilities of performing the specified work in a satisfactory manner. The steel supple problems are being experienced industry wide at this time. It is our recommendation that the contract be awarded with an amendment to the contract time to provide an additional four to six weeks to allow for delays in delivery. As long as L & M Contractors, Inc. is able to be bonded, we are willing to recommend that they be give the opportunity to perform this contract. For these reasons, we recommend that the City of La Porte award the Total Bid of the Public Work's Metal Building to L & M Contractors, Inc. for the amount of$65,872.00, with an extension of the contract time to 135 days. Sincerely, CLAUNCH & MILLER, INe. d'Y~ Bid Date: 3/22/04 City of La Porte Public Work's Metal Building LOW BIDDER Item Unit Total Unit Total No. Description Unit Quan. Price Amount Price Amount L + M Contractors, Inc. Stone Buildina Systems, Inc. Base Bid Galvanized pre-engineered metal building, including all necessary equipment, materials, construction 1 of footinas and columns, connecctions, the buildina's erection, surface restoration and rearadina L.S. 1 $65,872.00 $65,872.00 $98,700.00 $98,700.00 _Mathematical Error Corrected by Engineer Total Base Bid: $65.872.00 $98,700.00 r.MI .Ioh No O~-09~ Page 1 of .