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HomeMy WebLinkAboutO-2004-2717 REQUEST FOR CITY COUNCIL AGENDA ITEM Requested By: Aoorooriation Source of Funds: General CIP Fund 015 Department: Account Number:015-9892-876.11-00 Report: Resolution: Ordinance: x Amount Budgeted: $141,050.00 Exhibit 1: Ordinance Amount Requested: $37,749.00 Exhibit 2: Contract Agreement with CivilTech Budgeted Item: ~ NO Exhibit 3: Vicinity Map Exhibit 4: Preliminary Layout SUMMARY & RECOMMENDATION As part of the FY 2003-2004 Budget for Capital Improvement Projects, City Council approved $141,050.00 for the Pond to Park - Phase I Construction! Additional Design. The Pond to Park Project consists primarily of the design and conversion of the existing detention pond on Driftwood Drive to a park and recreation facility. Surveying will be completed by City of La Porte personnel, design and engineering will be performed by CivilTech Engineering, Inc. On April 7, 2004, the City received a revised proposal in-line with city expectations of design phase services. The proposal was received in the amount of $37,749.00. The contract will be complete within 4-6 weeks once the contract is signed and the surveying data are delivered to the consultant. Staff has reviewed the proposal submitted and determined proposal from CivilTech Engineering Inc. is within the budgeted amount. CivilTech Engineering Inc. is well qualified to perform the work. Staff recommends that the City Council authorize the City Manager to execute a contract with CivilTech Engineering Inc. for an amount not to exceed $37,749.00 to facilitate design. Action Reauired bv Council: Consider approving a contract with CivilTech Engineering Inc. for an amount not to exceed $37,749.00 to facilitate design. Approved for City Council Aeenda Debra Brooks Feazelle, City Manager Date ORDINANCE NO. 2004. ;)1 J 7 AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND CIVILTECH ENGINEERING, INC. FOR DESIGN PHASE SERVICES OF THE DRIFTWOOD DRIVE POND TO PARK PROJECT; APPROPRIATING AN AMOUNT NOT TO EXCEED $37,749.00 TO FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, in substantially the form as shown in the document which is attached hereto and incorporated herein by this reference. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. City Council appropriates the sum of $37,749.00 from Capital Improvement Fund 015 to fund said contract. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been ORDINANCE NO. 2004- ~l , 1 open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this April 26, 2004 CITY OF LA PORTE ~ Mayor ATTEST: 1JlF!a, Jiudl Mar ha Gillett, City Secretary CiVllT e~h Engineering, Inc. Civil Eng;neering Water Resouroes Transporlation Structures Economic Analysis April 7, 2004 Mr. John Joems Assistant City Manager City of La Porte 604 West Fairmont Parkway La Porte, Texas 77571 Re: Pond to Park Design-Revised Proposal Dear Mr. Joems: In accordance with my discussion with you on April 6, 2004, and at the meeting with Nick Finan, Stephen Barr and Robert Cummings on February 18, 2004, CivilTech Engineering, Inc., is pleased to present this revised proposal to provide professional engineering services for the above referenced project. This proposal may serve as a Letter Agreement between the City of La Porte, hereinafter referred to as the "Client", and CivilTech Engineering, Inc., hereinafter referred to as the "Consultant". A General Terms of Agreement is attached hereto as Exhibit A and made part of this Agreement. This Letter Agreement presents the background, scope of work, compensation, and schedule to perform the outlined services. Background The Client wishes to convert an existing residential detention facility into a public park/detention facility that allows use by the general public and preserves the existing detention capability of the pond. The detention facility is located near the intersection of Fairmont Parkway and Driftwood Road. A feasibility study was completed by CivilTech Engineering last year and a final conceptual plan was submitted to the City of La Porte on March 28, 2003. The City is interested in a design that generally follows the conceptual plan and allows the improvements to be constructed in phases with basic features constructed first and enhancements constructed at a later date (see attached Preliminary Opinion of Probable Construction Cost). However, the city requested that engineering fees for the basic park package and the engineering fees for the enhancements be listed as separate line items, if possible. It is our recommendation that all construction activities and/or features that involve excavation, fill and grading of the detention basin surface that will impact the detention capacity and the park's ability to function as a detention facility must be included in the basic park package. This ~20029/contractslPands to Park Design ProposaI.do<: H-'on 11821 Tellle Road. CvDreSS. Texas 77429 . Tel: 281.304-0200 . Fax: 281.304-0210 Mr. John Joems April 7, 2004 Page 2 of6 includes the excavation of the pond area, the fill associated with the viewing platform, the vertical wall and footing required to support the viewing platform, the grading of the remaining basin area and the installation of the I8-inch culverts and 48-inch outfall structure. After final grading, the surface must be stabilized by revegetation, either by sodding or hydro mulching. We would also recommend that the 4-inch water line be installed at this time to avoid future excavation of the revegetated surface. The pipe can be installed as part of the basic package, but the wet connection to the exiting waterline can be done as part of a later construction phase. Although the elevated viewing platform and associated retaining wall should be included in the basic park package, the pave stones for the viewing platform surface can be easily added in a later phase. During the interim, it is recommended that the surface be revegetated by sodding or hydromulching. Please refer to the attached Exhibit C for a detailed listing of basic park design features and enhanced park features to be included at a later date. In addition, the City desires to investigate the cause of frequent flooding at several intersections along Driftwood Drive along the western boundary of the project and to design improvements to facilitate drainage into the proposed pond in order to alleviate the drainage problems. It is our understanding that the City of La Porte will provide the landscaping plants and materials for the landscaping needs of the park. In addition, it is our understanding that the City will identify a landscape architect/water feature designer to aid in the design ofthe pond. Scope of Work Services to be provided by this firm would consist of the following: 1. Site Visits, Coordination and Meetings: Visit site and attend meetings with client, governing agencies including the City of La Porte, Harris County Flood Control District, Harris County and utility companies as needed for coordination during the design phase and plan preparation. 2. Topographic Survey: It is our understanding that the City of La Porte will provide a topographic survey of all existing surface features and top of ground elevations at 100 foot intervals of the detention basin site. In addition, they will provide top of curb and top of pavement elevations for the section of Driftwood fronting the existing detention basin and the section of Springwood Drive fronting the reserve to facilitate the drainage analysis of Driftwood. 3. Geotechnical Investigation - Provide a geotechnical investigation of the site to determine suitability of existing soil conditions for construction of the amenity pond. Provide recommendations for an appropriate liner should existing soil conditions prove inadequate to properly retain water for the pond. 4. Site Design: Provide plan view drawing(s) of the geometric layout for construction of the park with site features located as required (inc1. 4-inch waterline). Provide full dimension controls for the pond, viewing platform, retaining wall, trails, picnic area, parking lot (inc1. striping), and other misc. improvements. Obtain all required approvals from the City of La Porte, Harris County and Harris County Flood Control District, as required. Mr. Jolm Joems April 7, 2004 Page 3 016 5. Site Drainage - Provide plan view drawing(s) of required grading and drainage features to facilitate sheet flow of site to proposed pond. 6. Detention: Provide terrain modeling of proposed surface of the park to determine the available detention volume to ensure that planned improvements do not reduce existing detention capacity or function of detention basin. 7. Driftwood Drainage AnalysisIDesign - Investigate reported drainage problems and determine if drainage improvements can be constructed to relieve ponding and facilitate draining to detention basin. Include capacity analysis of the existing outfall from the detention basin to the Harris County Flood Control Channel. 8. Structural Design - Provide design and associated details for the retaining wall associated with the proposed viewing platform and pond. Coordinate with manufacturer of structural blocks used for construction of retaining wall. 9. Provide Storm Water Pollution Prevention Plan for sediment control during construction. 10. Provide project manual including all specifications (in CSI format) and bid documents with line items for all work described in the construction documents. Provide an engineering opinion of probable construction cost. 11. Secure approvals of City of La Porte, Harris County, Harris County Flood Control as required. It is our understanding that the City of La Porte will contract with a Landscape Architect on landscaping, pond enhancements, waterfall design and site lighting layout, details and specifications. For purposes of clarity, the following is a list of services that are not considered part of the scope of work: A. Acquisition of permits. B. Topographic surveys or boundary maps. C. Environmental site assessments or wetlands determinations. D. Landscaping plans or details. E. Design of trench safety systems or traffic control plans. F. Irrigation plans or specifications. G. Major revisions to drawings necessitated by changes required by Client after substantial completion of the plans. Compensation Compensation for the above-described scope of work will be based our Hourly Rate Schedule as provided in Exhibit B and the man hour & fee estimate as provided in the attached Exhibit C. Mr. John Joems April 7, 2004 Page 4 of6 As requested, we added provisions for a drainage analysis of drainage problems/rectification on Driftwood ($4,330). In addition, we have included a proposal from Geotech Engineering & Testing for the soils investigation ($3,404). The engineering fees for the design, plans and specifications for the design of the basic park package totals $23,575. The engineering fees associated with the drainage analysis and improvements on Driftwood total $4,330. The engineering fees associated with the improvements above the base package including the design of the retaining wall, parking lot and waterline totals $5,980. Taken altogether, the total fees, including the fees for the geotechnical soils investigation, and an estimated $460 for expenses total $37,749 (see attached man hour and fee spreadsheet for details). The work shall be done on an hourly basis and will not exceed this amount without prior authorization from the Client. Invoices will be submitted monthly and will be due upon receipt. Schedule We understand that time is of the essence on this project. We estimate that it will take approximately four (4) to (6) weeks to complete the above-described work and produce the design plans and specifications for the basic park package once we receive the completed topographic survey from the City. Upon receipt of the executed letter agreement, we will immediately authorize the geotechnical engineer to proceed. We appreciate the opportunity to submit this proposal for your consideration and look forward to working with you on this important project. Respectively submitted, CIVIL TECH ENGINEERING, INc. ACCEPTED BY: ~d~ f)~ Michael D. Lacy, P.E. Vice President Type or Print Name Tt:f:Joc-fro. k fYl tt -hpYl QIlc(Y 4.~~. 0</ Date Mr. John Jooms April 7, 2004 Page5of6 CivilTech Engineering, Inc. EXHIBIT "A" GENERAL TERMS OF AGREEMENT 1. This document will serve as a Contract for the proposed professional services. 2. The proposal is valid for a period of 60 days, after which the Consultant reserves the right to review and revise the estimated fee, time schedule, and other terms specified herein. 3. This Contract is not assignahle except with the prior written consent of the Consultant and no assignment shall relieve the undersigned of any obligations under this Contract. 4. The undersigned agrees to pay the Consultant for work performed in accord with the terms of this Contract, without regard to the success of the project. 5. Payment to the Consultant is expressly not conditioned upon the undersigned receiving any payment from third parties who are not a party to this Contract, such as other property owners, developers, or funding agencies. 6. The individual executing this Contract, if acting on behalf of a partnership, corporation, or funding agency, represents that helshe bas the authority to do so. 7. Where public hearings/meetings are involved, a minimum of two weeks' notice to the Consultant is required for proper preparation including appropriate graphics and other visual aids. 8. The Client or Consultant may terminate this Agreement at any time by notice in writing. The Client shall pay the Consultant the prescribed compensation for the services actually performed under this Agreement, less such payments on account of the charges as have been previously made. 9. Accounts rendered are due and payable upon receipt of invoice. 10. Interest is presumed to be applicable to all unpaid accounts beginning 30 days after you receive the invoice, at an interest rate of 1.5 percent compounded monthly. 11. In the event that the client defaults in making payments pursuant to this contract, the client shall be responsible for all of the Consultant's collection costs, including reasonable attorney's fees. Mr. John Joems April 7, 1004 Page 60f6 CivilTech Engineering, Inc. EXHIBIT "B" 2004 STANDARD RATE SCHEDULE Classification Rate/Dr Principal Officer.......... ........ .............. ............ ....... ................. .................. ......................... $225 .00 Principal Engineer................ ................ ........... ................................ .............. ................... $170.00 Principal Associate ... ....... .... ................. ............. ...... .............. ..... ... ................ ................... $150.00 Senior Project Manager................. .................................................................................... $140.00 Project Manager.. ...................... ........ ............................. ................. ........................ ......... $130.00 Senior Project Engineer .......... ................. ............ ................... ............... ........................... $120.00 Senior Associate............ ............. ............................ ............ ...................... ........................ $11 0.00 Project Engineer........................................ ....................................................................... $100.00 Associate......... ..................... .......... ...... .................................. ................... .... ................... $95.00 Assistant Engineer ..... ...... ....... ...... ...... ............... ......... ................... ................................... $85 .00 Principal Design Technician.............................. ............................................................... $11 0.00 Senior Design Technician .... ......... ....... ................................ ............................................. $95 .00 Design Technician............................. .......... ..................................................................... $75.00 CADD Operator......... ............ .................. ........................................................................ $65 .00 Administrative........................................... ....................................................................... $67.00 Clerical................................. ............. ....................... .............. .......................................... $56.00 1) Rates include compensation, benefits, overhead and fee. 2) Travel, reproductions, telephone, supplies and other direct project expenses at cost plus 10 percent. 3) For appearance at formal hearings or court testimony, the above rates are to be increased by 50 percent. 4) Fees are payable in U.S. Dollars without discount. CITY OF LA PORTE POND TO PARK DESIGN PHASE SERVICES EXHIBIT C BAS/C SERVICES MANHOUR AND FEE ESnMATE TASK NO. DESCRIPTION POND TO PARK BASIC DESIGN - DWGS & TASKS ESTIMATE OF REQUIRED DRAWINGS FOR BASIC BID PACKAGE PROJECT TITLE SHEET; VICINITY MAP; INDEX OF DRAWINGS SITE PREPARATION 8. CONSTRUCTION NOTES PlAN- DIMENSioNED CONTROL, uTn:'ny AND PAVING PLAN PL.AN - GRADING & DRAINAGE . .... DRII:TWOOD IMPROVEMENTS ~ PL.AN & PROFILE CROSS:SECTioNS. .. PA\I.EMENT, (;URB, &. DRIVEWAY DETAILS STORM ~EWE.R& WATER LINE DETAILS RETAINING WALL, FOOTING & DETAILS 'EXCAVATI()N;BEDDING & BACKFILL DETAILS SWPPP PLAN SWPPP & REVi:GET ATION DETAIL~ TOTAL NO. DWGS FOR BASIC BID PACKAGE 1 2 3 4 5 6 7 B 9 10 11 12 DESIGN/MANAGEMENT ACTIVITIES - BASIC PARK PACKAGE 13 COORDI~TIO~l:\ItEW ~EETING13 (3 Meetings TotaO 14' SltE:VlSIT~Ec:O!'lNASSAINCE (? TC)jaO. ..... 15 SiTE DESIGNlGEOMETRlc;S()F ~~SI~. PARK LAYOUT 16 SITE DRAINAGElSHEE;TFLOW DE~IGN ..... 17 TERJV.INlIAODELlNGNERIFICATION OF DETENTION CAPACITY 1B... QAlQC ... 19..... APPROVALS...... . 20 PROJECT MANUALF()R BASIC BID p....CI<AGe.W/SPEC'S 21 CAlCULATE QUANTITIES & PRODUCE BID DOCUMENTS TOTAL DESIGNlMGMT HRSlFEES FOR BASIC BID PACKAGE ESTIMATED PLAN SHEET REQUIREMENTS QNTY 1 1 1 1 1 1 1 1 1 1 1 1 SCALE NIA N1A 1"=40' 1''=40' 1 ";2CliI1 ''=2' 1 "=20'11 ''=2' VARIES VARIES VARIES VARiES 1"=100' VARIES SHTS NIA NIA N1A N1A NIA N1A N1A N1A NIA 22 23 24 DESIGN/MANAGEMENT ACTIVITIES - PHASED IMPROVEMENTS ABOVE BASE PACKAGE N1A N/A N1A 1 MH 34.00 1 MH 40.00 1 MH 24.00 SUBTOTAL DESIGN MH'S SITE DESIGNlGEOMETRICSOF PARKING LOT & WATERLINE 1 DRIFTWOoD DRAINAGE ANALYSIS 1 RETA.INiNGWAi..L STRUCTURAi.. DESIGN 1 TOTAL DESIGNlMGMTTASKS 12 TOTAL ESTIMATED MANHOURSIFEES OTHER DIRECT COSTS: GEOTECHNICAL OTHER DIRECT COST TOTAL $ $ 3,404.00 3,404.00 server2:12002l220029.001P0nd to Park Design.ManhrsFee Est_Rev 4-7 -04.x1s 12 1 1 1 1 1 1 1 1 1 CIVILTECH ENGINEERING, INC. CEI PROJECT NO. 220029.00 BASIS OF MANHOUR ESTIMATE TOTAL TOTAL MANHOURS PER WORK TASK BY STAFF CLASSIFICATION TOTAL MH'S PER PRINC SENIOR PROJ ASST SENR CADD ADMIN MH'S PER UNIT OF ENGR ENGR ENGR ENGR TECH TECH WORK WORK QNTY 1 1 1 1 1 1 1 1 1 1 1 1 UNIT SHTS SHTS SHTS SHTS SHTS SHTS SHTS SHTS SHTS SHTS SHTS SHTS SUBTOTAL DWG MHS 1 1 1 1 1 1 1 1 1 Page 1 of 1 $170.00 $150.00 $100.00 5.00 10.00 20.00 20.00 2B.00 1B.00 6.00 4.00 B.OO 4.00 4.00 4.00 MH MH MH MH MH MH MH MH MH 14.00 10.00 22.00 24.00 12.00 4.00 6.00 14.00 1B.00 0.00 0'-00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.60 0.00 0.00 o 2.00 0.00 0.00 2.00 0.00 2.00 0:00 0.00 0.00 8 6.00 2.00 4.00 4.00 2.00 2.00 2.0Cl 2.00 4.00 28 2.00 4.00 2.00 8 14 46 0.00 0.00 0.00 0.00 2.0Cl 0.00 0.00 0.00 0.00 0.00 0:00' 0.00 2 10 4.00 B.OO 4.00 16 $B5.00 0.00 2.00 2.00 2.00 4.0Cl 0.00 0.00 0.00 0.00 0.00 0.00 0.00 35 0.00 4.00 8.00 B.OO 10.00 0.00 2.00 4.00 6.00 42 6.00 4.00 10.00 10.00 0.00 0.00 2.00 8.00 8.00 48 $75.00 1.00 4.00 4.00 4.00 6.00 4.00 iClCl 2.ClO 4.00 2.00 1.00 1.00 34 $65.00 $67.00 0.00 2.00 6.00 6.00 B.DCl 6.00 2.00 0.00 2.00 O.OCl 1.00 1.00 4.00 2.00 8.00 8.00 8.00 B.OCl 2.00 2.00 2.06 2.0Cl 2.90 2.00 50 5.00 $ 10.00 $ 20:00 $ 20.06 $ 2B.ClO $ 18:00 $ 6.00 $ 4.00 $ B.ClO $ 4.00 $ 4.00 $ 4.00 $ o 131 10.00 10.00 B.OO 28 to.OO 10.00 10.00 30 0.00 0.00 0.00 0.00 0.00 0.00 0:00 0.00 0.00 o B.OO 8.(lO 0.00 16 0.00 0.06 0.00 0.00 0.00 0.00 0.00 0.00 0:00 o 14.00 $ 10.00 $ 22.00 $ 24.00 $ 12.00 $ 4.00 $ 6.60 $ 14.00 $ 0.00 18:00$ o 124 $ 0.00 0.00 0.00 o o 34.00 $ 40.00 $ 24.00 $ 98 $ 353 1$ 80 113 I 50 I 50 r 0 TOTAL DESIGN FEES: $ EXPENSES (Printing, mileage, etc.) $ TOTAL ADDITIONAL SERVICES FEES: $ TOTAL DESIGN PHASE FEES . , . . . . . .. $ 01-Apr-04 TOTAL COST PER WORK 345.00 B20.00 1,510.00 1,510.00 2,330.00 1,310.00 450.00 300.00 620.00 309.00 290.00 290.00 $ 10,075.00 1,750.00 1,040.00 2;250.00 2,590.00 1,300.00 640.00 670.00 1,380.00 1.B80.0Cl 13,500.00 3,390.00 4,330:00 2,590.00 10,310.00 33,885.00 33,885.00 460.00 3,404.00 37,749.00 t N.T.S. ci It: 0 ~ 0 '" z DEER PARK ::> Iii! :!: I NORTH "L" sr. :i iii MORGAN'S I POINT NORTH "H" sr. ci It: "- /' VI AIRPORT z w z / " VI <( ~ 6 z I w 0 i <( II (/) ~ II! <( a.. ~ ci It: CD ..J ..J L5 w ~ ~ Q. 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