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Home My WebLink AboutR-1983-04 , .. .~ i . . RESOLUTION NO. 83- 1 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN, AND THE CITY SECRETARY TO ATTEST, AN "AGREEMENT FOR THE SALE OF LICENSES OF COMPUTER SOFTWARE AND COMPUTER HARDWARE BY AND BETWEEN CITY OF LA PORTE, TEXAS, AND HMS, INC.;" AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council of the City of La Porte hereby approves that certain "Agreement for the Sale of Licenses of Computer Software and Computer Hardware by and between City of La Porte, Texas, and HMS, Inc.," and hereby authorizes the Mayor to sign, and the City Secretary to attest, said Agreement. Section 2. The original of said Agreement is on file in the office of the City Secretary of the City of La Porte. A summary of said Agreement is attached to this Resolution as Exhibit "A", incorporated by reference herein, and made a part hereof for all purposes. Section 3. This Resolution shall be effective from and after its passage and approval. PASSED AND APPROVED, this the 23rd day of February, 1983. CITY OF LA PORTE By ATTEST: ~Qttf]~ ty Secretary , ./ " ~JdJ City Attorney ,~,.~~:;:':' .. . . I . . CITY OF LA PORTE DATA PROCESSING CONTRACT SUMMARY Article I: Definitions and Miscellaneous Terms A. Data Processing Definitions B. Miscellaneous Terms 1. Confidential Information 2. Notices provided to Jack Owen - City and Ernest Ascherman - HMS 3. Governing law - Texas 4. Venue - Harris County, Texas Article II: General Terms A. Software License for Application and Word Processing Software B. Payment 1. Hardware: 1096 upon signing of contract 77.4396 (wholesale cost) upon hardware delivery and certification by Data General that it operates according to standard Data General specifi- ca tions 12.5796 payable upon installation of application software modules: Financial Accounting Utility Billing Payroll/Personnel Fixed Assets Inventory Control Project Cost Cash Management Police Management Municipal Court Vehicle Maintenance Geobase/Land Use Tax Billing and Collection Total $ 7,600 5,700 1,900 950 950 950 950 I ,900 5,070 950 2,080 2,825 $31,825 2. Application Software: 1096 upon signIng of contract 25% of an application module upon starting installation of said module 4096 of an app,lication module upon acceptance by the City 2596 of all application software upon completion and acceptance of the entire installation by the City "6)(#181 r /J I' , . & ... e e C. Installation 1. HMS will provide 109 8-hour mandays of assistance 2. Additional assistance for up to 211 mandays at a cost of $300.00/day Article III - Sale of License for Computer Software A. HMS warrants ownership of application software. B. "HMS retains ownership rights to application software, except when City has HMS develop a special application not contracted, then City retains ownership rights. C. Software InstallatIon/Acceptance 1. HMS notifies City an application module is installed 2. City has 45 working days to evaluate 3. If accepted then City executes a Software Acceptance Form 4. If not accepted HMS must correct identified defects within 30 days and the process starts again, or City may terminate agreement D. HMS will provide application software maintenance and support. 1. First year free 2. After first year, 1 % of the application software per month -...., Article IV - Sale of Hardware A. City shall prepare a site meeting Data General's specifications for the computer. Data General will provide specifications. Article V - Execution Summary of Costs: Application Software Word Processing/Office Automation (C.E.O.) Total $38,000 17,850 $55,850 $235,350 Computer Hardware exclusive of C.E.O. , . , , e e EXHIBIT A - DESCRIPTION OF SOFTWARE Application Software Units J. Group I Software Units a. Financial Accounting With Enhanced Budgeting, Accounts Payable and Receivable b. Utility Billing c. Payroll/Personnel d. Fixed Assets e. Inventory Control f. Project Cost g. Cash Management 2. Group II Software Units a. Police Management Information b. Vehicle Maintenance c. Municipal Court d. Geobase/Land Use Data Base Management e. Tax Billing and Collection f. Supercomp (for Performance Measurement) 3. SUBTOTAL C.E.O. included within the cost for computer hardware TOTAL License Cost $ 3,000 ,5, 000 2,500 2,000 2,000 1,500 1,500 6,000 1,500 2,000 5,000 5,000 1 , 000 $38,000 17,850 $55,850 , e e EXHIBIT B - CONTRACT PRICES FOR MV-8000 . Monthly Model II Unit Price Maintenance Data General MV -8000 9838E $157,450 $1,251 Includes: 2 MB Main Memory 602 MB Fixed Disk 800/16009 Track M.T.U. Dasher TP 2 Ope Console IAC-16 Two-Bay Cabinet OOS/VS Sublicense 1 MB Add-On Memory 8707 9,000 150 Terminal Connect Board 4371-A 850 1 - IAC-8 4359 4,000 35 12 - 0400 CRT Displays & Keyboards 6130/6131 27,600 240 . 2 - 6300 CRT Displays & Keyboards 6150/6151 7,800 56 3 - 150 cps Printers 4433 7,500 135 1 - 600 lpm Printer 4364-A 12,900 176 2 - 35 cps Letter Quality Printers 4518 5,600 39 1 - HIP Plotter OMP4-443 2,000 TM 1 - 1200 baud Modem 650 TM 1 - CEO Word Processing/Office Automation 17,850 Product TOTAL $253,200 $2,082 , . . I , _XHIBIT C - PAYMENT SCHEDUL_ Initial Computer Hardware with C.E.O. Estimated Date Signing of Computer Contract between CITY and HMS Delivery of Computer (MV -.8000) with 12 CRT's Installation Acceptance Remaining Computer Hardware Cost (See Article II, Section 4, Subsection C) March 2, 1983 TQTAL (Note: Battery backup for $4,800 will be ordered and paid for from site preparation money.) Computer System Software AOS/VS ($3,900) Infos ($1,625) COBOL ($8,950) Sort/Merge ($1,040) Dataman - C (N/C) Estimated Amount $ 25,320 $ 98,027 $ 98,028 $ 31,825 $253,200 Included within the above hardware estimated amount Computer Application Software Applica tion Financial Accounting with Budget, A/P & A/R Utility Billing Pa yroll/ Per sonne 1 Tax Billing & Collection Vehicle Maintenance Police Management Information Municipal Court Fixed Assets Inventory Control Project Cost Cash Management Geobase/Land Use Data Base Management Supercomp (Performance Measurement) TOT AL $38,000 Monthly Maintenance Amount after one year of operation from Software Installation: 1 % software license fee for the applicable application installed. Amount To Be Paid Amount Paid Future Computer Hardware to be Ordered from HMS: Manufacturer: Data General 2 - 150 cps Printers 147 MB Fixed Disk with Cabinet 7 - CRT's 1 MB Main Memory Forms Tractors Single Sheet Feeders TOTAL Estimated Price $61,880 Based upon for mula in Article II, Section 4, "Payment" Estimated Order and Payment Date October 1, 1983 . . a , e e EXHIBIT D - IMPLEMENT A TION SCHEDULE Task Sign Computer Contract with HMS and Order Computer Hardware Prepare Computer Site at La Porte Review and Plan Conversion of Current City Data on Sperry Univac/Ad Valorem Systems to New HMS Software Files Convert Current City Data Files from Ad Valorem System - Installation and Training on MV -8000 Estimated Start Date Estimated Completion Date March 2, 1983 March 3, 1983 March 15, 1983 May 15, 1983 April, 1983 June 1, 1983 May, 1983 June 1, 1983 Last week in Mayor week after system ships Users 1st, System 2nd Priority To Be Completed By HMS and CITY Word Processing (C.E.O.) Financial Accounting with Budgeting, Accounts Payable and Receivable Utility Billing and Collection Payroll/Personnel Municipal Court Cash Management Police Management Information Vehicle Maintenance Tax Billing and Collection Fixed Assets Performance Measurement (Supercomp) Project Cost Geobase/Land Use Data Base Management Inventory Control (Supplies) Estimated Installation Date June, 1983 June, 1983 June, 1983 June, 1983 Anytime after July, 1983 June, 1983 Anytime after July, 1983 July, 1983 July, 1983 June, 1983 July, 1983 July, 1983 July, 1983 July, 1983 1 e e EXHIBIT E - TRAINING AND DOCUMENT A TION e System/ Applica tion Included Mandays of rrainin~ and Installation Assistance Financial Accounting Utility Billing Payroll/Personnel 20 15 7 9 Tax Billing & CollectIon Cash Management 3 3 Vehicle Maintenance Police Management Information 9 Municipal Court 17 Word Processing (C.E.O.) 10 . Fixed Assets 3 Performance Measurement (Supercomp) 1 Project Cost 2 Geobase/Land Use Data Base Management 7 Inventory Control 3 TOTAL 109 - &