HomeMy WebLinkAboutO-2006-2917
E
REQUEST FOR ClTY COUNCIL AGENDA ITEM
Agenda Date Requested: AU2ust 28. 2006
Appropriation
Requested By: Ray Nnlen
Source of Funds: N/A
Department: EMS
Account Number:
Amount Budgeted:
Report:
Resolution:
Ordinance:
x
Amount Requested:
Exhibits:
Copy of Contract
Budgeted Item: YES NO
Exhibits:
Exhibits:
SUMMARY & RECOMMENDATION
The City has negotiated a new contract with the Port of Houston Authority for Emergency Medical Service at the
Barbour's Cut Terminal for a period of twelve months, in the amount of$2,221.00 monthly. Attached is an
ordinance authorizing the City Manager to execute a contract effective October 1, 2006 with the Port of Houston
Authority for Emergency Medical Service at the Barbour's Cut Terminal.
The current contract expires on September 30, 2006.
The submitted 2006-07 contract is based on a POHlBCT population of 1,535 employees - Total annually
$26,648.00
The Port of Houston Authority will vote in September, 2006 to approve this new 2006-07 contract.
Recommend that council approve the City Manager to execute the new original contract upon its submittal by POH.
Action ReQuired bv Council:
Approve an Ordinance authorizing the City Manager to e:s;ecute a contract with the Port of
Houston Authority for the City of La Porte EMS Division.
Approved for Citv Council Aeenda
ipJjff.: ~Dac1ea If Jiu
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Date
ORDINANCE NO. 2006-.2..'117
AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY
OF LA PORTE AND THE PORT OF HOUSTON AUTHORITY OF BARRIS COUNTY,
TEXAS, FOR EMERGENCY MEDICAL SERVICES, MAKING VARIOUS FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council of the City of La Porte hereby
approves and authorizes the contract, agreement, or other
undertaking described in the title of this ordinance, a copy of
which is on file in the office of the City Secretary. The City
Manager is hereby authorized to execute such document and all
related documents on behalf of the City of La Porte. The City
Secretary is hereby authorized to attest to all such signatures
and to affix the seal of the City to all such documents.
Section 2 .
The City Council of the City of La Porte
officially finds, determines, recites, and declares that a
sufficient written notice of the date, hour, place, and subject of
this meeting of the City Council was posted at a place convenient
to the public at the City Hall of the City for the time required
by law preceding this meeting, as required by the Open Meetings
Law, Chapter 551, Texas Government Code; and that this meeting has
been open to the public as required by law at all times during
which this ordinance and the subj ect matter thereof has been
discussed, considered and formally acted upon. The City Council
further ratifies, approves and confirms such written notice and
the contents and posting thereof.
ORDINANCE NO. 2006-~
PAGE 2
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 28th day of August, 2006
CI~ OF LA PO~
~L-.~
Alton E. Porter, Mayor
By:
fiTTEST:
~!idJ.aJ!J!J
Mart A. Gl t, City Secretary
~ROVED:
~T- / r~w.~-
. ~. ASkins~tt-G~y'
?\4A Fllx No. 2oob- o2~9
CONTRACT
STATEOFTEXAS ~
~
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KNOW ALL MEN BY THESE PRESENTS:
TIllS CONTRACT made and entered into by and between the CITY OF LA
PORTE, a municipal corporation of Harris County, Texas, hereinafter referred to as "LA
PORTE" and the PORT OF HOUSTON AUTHORITY, a body politic of Harris County,
Texas hereinafter referred to as "PORT",
WITNESSETH:
WHEREAS, PORT is in need of certain governmental services for the benefit of
the people and property at its Barbour's Cut Terminal; and
WHEREAS, LA PORTE is able and willing to provide said governmental
services to PORT, upon the terms, conditions, and covenants herein contained:
NOW, THEREFORE, in consideration of the mutual covenants, agreements, and
benefits to both parties, it is hereby agreed as follows:
I.
For and during the year beginning on the 1st day of October, 2006, and ending on
the 30th day of September, 2007, LA PORTE agrees to furnish to PORT, the emergency
medical services hereinafter more specifically described. This agreement shall remain in
effect after September 30, 2007 until canceled by either party hereto giving ninety (90)
days written notice to the other party hereto.
II.
F or and in consideration of the governmental services to be provided by LA
PORTE, PORT agrees to pay LA PORTE the monthly sum of TWO THOUSAND
TWO HUNDRED TWENTY AND 63/100 DOLLARS ($2,220.63). Such charges are
based on a $17.36 per person fee and are to be paid in full by PORT to LA PORTE, on or
before the tenth day of the month following the month in which such services are
rendered. The total amount of the contract is in the not to exceed amount of TWENTY
SIX THOUSAND SIX HUNDRED FORTY -SEVEN AND 56/100 DOLLARS
($26,647.56).
ANNUAL COST OF CONTRACT ADJUSTMENT- The cost of the contract
shall be based on an Average Daily Population ("ADP") of personnel working at
Barbours Cut Terminal. The cost of contract adjustment shall be calculated by
multiplying the negotiated per person fee by the negotiated ADP for the contract year,
and shall be subject to review and adjustment annually, commencing October 1,2007.
ill.
LA PORTE agrees to provide emergency medical services at PORT's Barbour's
Cut Terminal. LA PORTE shall transport patients to one of the nearest hospitals that
provides emergency services as defined by the transport policy of the City of La Porte
Emergency Medical Services. LA PORTE shall be permitted to charge, to each patient,
its most current and customary Emergency Medical Service charges as adopted by City
Council.
IV.
Sole discretion will rest with the LA PORTE Director of Emergency Medical
Services, or his duly authorized assistants, as to the personnel and equipment that will
answer each emergency medical services request, provided, emergency medical services
protection will be adequate (meaning reasonable protection, considering available
personnel and equipment of LA PORTE's Emergency Medical Services) and dispatch of
personnel and equipment to provide emergency medical services within the corporate
limits of the City of La Porte.
v.
LA PORTE agrees to operate the ambulances in accordance with the requirements
of the State and Federal law, and applicable municipal or county ordinances, as the same
now exists, and as may be amended from time to time hereafter.
VI.
During the term of this Contract and any extension thereof, LA PORTE shall
purchase and keep in full force and effect, public liability insurance on each of its
ambulance units, and professional liability insurance (malpractice insurance) on each of
its employees administering patient care, with minimum limits of ($100,000.00) for each
single occurrence for injury to or destruction of property; ($100,000.00) for each person;
and ($300,000.00) for each accident. LA PORTE shall keep and maintain Workers'
Compensation insurance on its employees. LA PORTE shall maintain collision and
liability insurance on the ambulances, with at least maximum limits of ($100,000.00) for
each single occurrence for injury to or destruction of property; ($100,000.00) for each
person; ($300,000.00) for each single occurrence for bodily injury or death; and
uninsured and under-insured motorists coverage providing at least ($100,000.00) for each
person, and ($300,000.00) for each single occurrence for bodily injury or death.
Notwithstanding the foregoing, LA PORTE shall not be required to obtain insurance in
excess ofliability limits established in the Texas Tort Claims Act, Section 101.001 et seq.
of the Texas Civil Practice and Remedies Code, in cases where said Act is applicable.
The City shall file certificates of insurance coverage with the PORT during the terms of
2
this Contract and any extension thereof. On all said insurance policies, PORT shall be
named as an additional insured.
VII.
Either the PORT or LA PORTE may cancel this Contract, without cause, after
giving at least ninety (90) days written notice to the non-canceling party. Such notice
shall be sent by LA PORTE to the PORT at P.O. Box 2562, Houston, Texas 77252-2562,
Attention: Director of Operations. Such notice shall be sent by the PORT to LA PORTE
at 604 West Fairmont Parkway, La Porte, Texas, 77571, Attention: City Manager.
VIll.
This contract shall become effective at 12:00 A.M. Central Time, on the 1st day of
October, 2006 and shall remain in full force and effect until the 30th day of September,
2007 unless otherwise canceled as provided in paragraph VII above. This Contract is
entered into subject to the Charter and Ordinances of the City of La Porte, and all
applicable state and federal laws.
IX.
This Contract constitutes the entire agreement between the parties and supersedes
all prior contemporaneous communications or agreements, written or oral. This contract
may be amended only by a written instrument signed by all parties. This contract shall be
governed by and construed in accordance with the laws of the State of Texas.
[EXECUTION PAGE FOLLOWS]
3
EXECUTED IN DUPLICATE ORIGINALS, as oftms the ;? ~
!JAr ,200G
AT ST: CITY OF LA PORTE
day of
~~)1/
ity Secretary
By:
PORT OF HOUSTON AUTHORITY
By:
Executive Director
APPROVED AS TO FORM:
APPROVED:
~~M by.
ounsel
FUNDS ARE AVAILABLE TO MEET THIS
OBLIGATION WHEN DUE:
~~~
~~f/cj6
Authorized by Minute No. 'l()O~ - ~'l1~ - 3 J
4
PURCHASE ORDER
PAGE
ORDER DATE
93068
PORT OF HOUSTON
AUTHORITY
P.O. BOX 2562
HOUSTON, TEXAS 77252
PHONE (713) 670-2460
MUST BE SHOWN ON ALL IN
VOICES OR INVOICES WILL BE
RETURNED TO VENDOR
PURCHASE ORDER
NUMBER
FREIGHT
prepaid
TO
1858
CITY OF LA PORTE
ATTN: ACCOUNTING DIVISION
604 WEST FAIRMONT PA.RKWAY
LA PORTE TX 77571
UNITED STATES
SHIP TO
1
09/26/06
EXECl~IVE OFFICE DIVISION
111 EAST LOOP NORTH (EXIT 29)
HOUSTON TX 77029
BUYER
ATTN:
ITEM I
YVETTE HAMM
281 471.5020 247
QUANTITY ~
DESCRIPTION
CURTIS ROSE
713 670-2460
UNIT PRICE I
+------------------------------------------------------------------+
Deliver on september 27, 2006 unle~s ~pecified by line I
Purchase Order Currency: United States Dollars I
Invoice by mail I
PRA BOARD MINUTE # 2006-0918-31 I
PRA FILE # 2006-0299 I
THE PORT COMMISSION AUTHORIZED THIS CONTRACT. THIS CONTRACT IS I
FOR ONE (1) YEAR AND SHALL BE IN EFFECT OCTOBER I, 2006 AND I
ENDING SEPTEMBER 30, 2007, IN THE AMOUNT NOT TO EXCEED TWENTY I
SIX THOUSAND SIX HUNDFED FORTY-SEVEN AND 56/100 DOLLARS !
($26,647.56). I
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******************************************************** I
+------------------------------------------------------------------+
THIS CONTRACT FURNISHES EMERGENCY MEDICAL SERVICES TO THE PORT,
TO BE PROVIDED BY LAPORTE WITH AN AGREED MONTHLY SUM OF
$2,220.63.
LAPORTE AGREES TO PROVIDE EMERGENCY MEDICAL SERVICES AT THE
PORT'S BARBOUR'S CUT TERMINAL.
THI S CONTF.ACT I S ENTERED INTO SUBJECT TO THE CHARTER AND
OF.DINANCES OF THE CITY OF LAPORTE AND ALL APPLICABLE STATE AND
FEDEF.AL LAWS.
********************************************************
**************** A T TEN T ION *******************
This Purchase Order is voidable if vendor violates Texas Water
Code Sec. 60.483, regarding Disclosure Requirements for vendors.
PLEASE REMIT ALL INVOICES TO THE
ACCOUNTS PAYABLES DEPARTMENT
TOTAL
UNDS ARE AVAILABLE TO MEET THIS OBlIGATION WHEN DUE
BV~~~
CONDITIONS ON BACK ARE A PART OF THIS AGREEMENT
ORIGINAL
93068
PAGE
ORDER DATE
2
09/26/06
PURCHASE ORDER
PORT OF HOUSTON
AUTHORITY
P.O. BOX 2562
HOUSTON, TEXAS 77252
PHONE (713) 670-2460
MUST BE SHOWN ON ALL IN-
VOICES OR INVOICES WILL BE
RETURNED TO VENDOR
PURCHASE ORDER
NUMBER
FREIGHT
prepaid
TO
1858
SHIP TO
CITY OF LA. PORTE
ATTN: ACCOUNTING DIVISION
604 WEST FAIRMONT PARKWAY
LA. PORTE TX 77571
UNITED STATES
EXECUTIVE OFFICE DIVISION
111 EAST LOOP NORTH (EXIT 29)
HOUSTON TX 77029
BUYER
ATTN:
ITEM
CURTIS ROSE
DESCRIPTION
TOTAL
+------------------------------------------------------------------+
1
1. 00 EA
EMERGENCY MEDICAL SERVICES
EMERGENCY MEDICAL SERVICE
Vendor Item Number:
Vendor Item Desc:
26,647.56
26,647.56
MEDICAL SERVICE BY CITY LAPORTE
Purcha5e Order Summary
Goods Total:
26,647.56
Order Total:
26,647.56
End of Purchase Order: 93068
PLEASE REMIT ALL INVOICES TO THE
ACCOUNTS PAVABLES DEPARTMENT
S ARE AVAILABLE TO MEET THIS OBUGATlON WHEN DUE
~
B ,~~
CONDITIONS ON BACK ARE A PART OF THIS AGREEMENT
ORIGINAL