HomeMy WebLinkAboutO-2004-2795
G
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: November 29. 2004
Appropriation
Requested By: Ray Nolen
Source of Funds:
N/A
Department:
EMS
Account Number:
Amount Budgeted:
Report:
Resolution:
Ordinance:
x
Amount Requested:
Copy of Contract
Exhibits:
Budgeted Item: YES NO
Exhibits:
Exhibits:
SUMMARY & RECOMMENDATION
The City has negotiated a new contract with the Port of Houston Authority for Emergency Medical Service at the
Barbour's Cut Terminal for a period of one year, in the amount of $2,333.00 monthly. Attached is an ordinance
authorizing the City Manager to execute a contract effective October 1, 2004 with the Port of Houston Authority for
Emergency Medical Service at the Barbour's Cut Terminal.
The previous 2003-04 contract expired on September 30, 2004 and a month-to-month agreement was negotiated by
staff pending a new contract negotiation.
2003-04 Contract was based on a POH/BCT population of2,286 employees - Total annually $38,856.00
2004-05 Contract is based on a POHlBCT population of 1,640 employees - Total annually $28,000.00
The Port of Houston Authority will vote on December 13,2004 to approve this new 2004-05 contract.
Recommend that council approve the City Manager to execute the new original contract upon its submittal by POH.
Action Required bv Council:
Approve an Ordinance authorizing the City Manager to execute a contract with the Port of
Houston Authority for the City of La Porte EMS Division.
Approved for City Council Al!enda
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Date
ORDINANCE NO. 2004-~1q~
AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY
OF LA PORTE AND THE PORT OF HOUSTON AUTHORITY OF HARRIS COUNTY,
TEXAS, FOR EMERGENCY MEDICAL SERVICES, MAKING VARIOUS FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE
OPEN MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1.
The City Council of the City of La Porte hereby
approves and authorizes the contract,
agreement,
or other
undertaking described in the title of this ordinance, a copy of
which is on file in the office of the City Secretary. The City
Manager is hereby authorized to execute such document and all
related documents on behalf of the City of La Porte. The City
Secretary is hereby authorized to attest to all such signatures
and to affix the seal of the City to all such documents.
Section 2.
The City Council of the City of La Porte
officially finds, determines, recites, and declares that a
sufficient written notice of the date, hour, place, and subject of
this meeting of the City Council was posted at a place convenient
to the public at the City Hall of the City for the time required
by law preceding this meeting, as required by the Open Meetings
Law, Chapter 551, Texas Government Code; and that this meeting has
been open to the public as required by law at all times during
which this ordinance and the subject matter thereof has been
discussed, considered and formally acted upon. The City Council
further ratifies, approves and confirms such written notice and
the contents and posting thereof.
,/
ORDINANCE NO. 2004-~:J
PAGE 2
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this 13th day of December, 2004
CITY OF LA PORTE
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By:
Alton E. Porter, Mayor
ATTEST:
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Mar ha A. Gillett, City Secretary
APPROVED: /1
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Knox W. Askins, City Attorney
2
89759
PAGE
))RDER DATE
1
01/18/05
PURCHASE ORDER
PORT OF HOUSTON
AUTHORITY
P.o. BOX 2562
HOUSTON, TEXAS 77252
PHONE (713) 670-2460
MUST BE SHOWN ON ALL IN.
VOICES OR INVOICES WILL BE
RETURNED TO VENDOR
CITY OF LA PORTE
Attn.: Accounting Division
604 West Fainnont Parkway
LA PORTE TX 77571
SHIP TO
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OFFICE
BARB OURS CUT TERMINAL
1819 EAST BARBOURS CUT BLVD
MORGANS POINT TX 77571
prepaid
PURCHASE ORDER
NUMBER
FREIGHT
1858
TO
BUYER
DESCRIPTION
CURTIS ROSE
713 670-2460
UNIT PRICE I
ATTN:
ITEM I
YVETTE BAMl>l
281 471.5020 247
QUANTITY ~I
TOTAL
+--------------------------------------------------------------+
Deliver on January 19, 2005 unless specified by line I
Invoice by mail I
BOARD MINUTE ~ 2004-1213-36 I
PEA FILE # 1985-0019 1
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1
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LAPORTE AGREES TO FURNISB. TO THE PORT, TEE EMERGENCY MEDICAL 1
SERVICES AGREED UPON PER AUTB.C1RIZED AGREEMENT. THESE I
SERVICES INCLUDE EMERGENCY MEDICAL SERVICES @ PORT'S I
BARBOURS CUT TERMINAL, TRANSPORTATAION OF PATIENTS TO THE I
NEAREST HOSPITALS THAT PROVIDE EMERGENCY SERVICES DEFINED BY I
TEE TRANSPORT POLICY OF LAPORTE. LAPORTE SHALL BE PERMITTED !
TO CBAF.GE EACH PATIENT ITS MOST CURRENT AND CUSTOMARY I
I EMERGENCY MEDICALSERVICE CHARGES AS ADOPTED BY CITY COl..mCIL. I
+--------------------------------------------------------------+
TEE COMMISSION AUTHORIZED THIS AGF.EEMENT. TEE AGREEMENT
SHALL BEGIN J7.rINUARY 1, 2005 AND END ON DECEMBEF. 31, 2005 FOR
ANAMOUNT NOT TO EXCEED $ 28, 000 .
THIS AGREEl-lENT FURNISHES AMBTJLl.I.NCE SERVICES @ BCT WITH THE
CITY OF LAPORTE AT A MONTELY COS:r OF ELEVEN (11) PAYHENTS
OF$2,333.00 AND TEE 12TH (, FINAL PAYMENT OF $2,337.00. SUCH
CHARGES ARE TO BE PAID IN FULL BY TEE POET TO LAPORTE ON OR
BEFORE TEE 10TH DAY OF THE HONTR FOLLOWING TEE MONTH ThT
WB.I CRSUCB. SERVCES WERE :RENDERED.
1
28,000.00 EA AMB1J.LANCE SVC @ BCT
FURNISH AMBULANCE SVC @ BCT
1.00
28,000.00
Purchase Order Summal~
FUNDS ARE AVAILABLE TO MEET THIS OBLIGATION WHEN DUE
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Memo
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To:
From:
Date:
Subject:
Ruben Arredondo ~ I .
Linda Henry v-'
January 11,2005
City of LaPorte Ambulance
File Number: 1985-0019
..-----
By Minute 2004-1213-36 the Port Commission authorized this agreement. The agreement
shall begin January 1, 2005 and end on December 31, 2005, for an amount not to exceed
$28,000.
Attached are 4 original contract documents. Please prepare a requisitioll for the cOlltract
services alld forward it alollg with the 4 origillal COil tracts to the Purchasillg Mallager for
issuance of a Purchase Order. The Purchasing Manager will forward the Purchase Order and
the 4 original contracts to the County Auditor for approval.
After the Coun1)lAuuitor signs the Purchase Order, he will keep 1 original contract and
forward the others to the Purchasing Manager. The Purchasing Manager will send:
1. A copy of the Purchase Order and 1 original contract to City of
LaPorte Ambulance.
2. A copy of the Purchase Order and 1 original contract to you; and
3. 1 original contract to Central Records for filing.
LH/ src
Attachments
cc: Curtis Rose
Forbes Baker
Central Records
Dick Rhoads - County Auditor's Office
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INTERNAL MEMORANDUM
TO: Dick Rhoads, Harris Co. Assistant Auditor
FROM: H. Thomas Kornegay
DATE: January 5, 2005
SUBJECT: Signing of Documents In My Absence
I will be out of the office from January 10, 2005 through January 14, 2005, inclusive.
During that time, I would appreciate your accepting the signature of Wade Battles
(Managing Director) or, in the event of his absence from the office, the signature of Jim
Eldridge (Director of Administration), on all contracts, time sheets, request for checks,
purchase orders, etc., until my return to the office on January 17, 2005.
Thank you.
......
HTKjlt
cc: W. Battles
J. Eldridge
Legal
Central Records
EXECUTED
~GREEMENT I
AMENDMENTI
CONTRACT
pI-IA FILE NUMBER.- ~. \ g 15 . N>I '1 -
.'s
CONTRACT
STATE OF TEXAS ~
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KNOW ALL MEN BY THESE PRESENTS:
THIS CONTRACT made and entered into by and between the CITY OF LA
PORTE, a municipal corporation of Harris County, Texas, hereinafter referred to as "LA
PORTE" and the PORT OF HOUSTON AUTHORITY, a body politic of Harris County,
Texas hereinafter referred to as "PORT",
WITNESSETH:
WHEREAS, PORT is in need of certain govenunental services for the benefit of
the people and property at its Barbour's Cut Terminal; and
WHEREAS, LA PORTE is able and willing to provide said governmental
services to PORT, upon the terms, conditions, and covenants herein contained:
NOW, THEREFORE, in consideration of the mutual covenants, agreements, and
benefits to both parties, it is hereby agreed as follows:
1.
For and during the year begiIming on the 1 st day of January, 2005, and ending on
the 31st day of December, 2005, LA PORTE agrees to furnish to PORT, the emergency
medical services hereinafter more specifically described. This agreement shall remain in
effect after December 31, 2005 until canceled by either pmty hereto giving ninety (90)
days written notice to the other pmty hereto.
II.
For and in consideration of the govermnental services to be provided by LA
PORTE, PORT agrees to pay LA PORTE the monthly sum of TWO THOUSAND
THREE HUNDRED THIRTY THREE AND 00/100 DOLLARS ($2,333.00) for
eleven months and TWO THOUSAND THREE HUNDRED AND THIRTY SEVEN
AND 00/1000 DOLLARS ($2337.00) for the twelfth month. Such charges are to be paid
in full by PORT to LA PORTE, on or before the tenth day of the month following the
month in which such services were rendered.
ANNUAL COST OF CONTRACT ADJUSTMENT- Beginning January 1,2006,
and in subsequent years thereafter, the cost of contract shall be based on an Average
Daily Population ("ADP") of persOlmel working at Barbours Cut Terminal on any given
day. The ammal cost of contract adjustment shall be calculated by multiplying the
negotiated per person fee by the negotiated ADP for the contract year.
III.
LA PORTE agrees to provide emergency medical services at PORT's Barbour's
Cut Terminal. LA PORTE shall transport patients to one of the nearest hospitals that
provides emergency services as defined by the transport policy of the City of La Porte
Emergency Medical Services. LA PORTE shall be permitted to charge, to each patient,
its most current and customary Emergency Medical Service charges as adopted by City
Council.
IV.
Sole discretion will rest with the LA PORTE Director of Emergency Medical
Services, or his duly authorized assistants, as to the persOlmel and equipment that will
answer each emergency medical services request, provided, emergency medical services
protection will be adequate (meaning reasonable protection, considering available
persOlmel and equipment of LA PORTE's Emergency Medical Services) and dispatch of
persoilllel and equipment to provide emergency medical services within the corporate
limits of the City of La Porte.
v.
LA PORTE agrees to operate the ambulances in accordance with the requirements
of the State and Federal law, and applicable municipal or county ordinances, as the same
now exists, and as may be amended from time to time hereafter.
VI.
During the term of this Contract and any extension thereof, LA PORTE shall
purchase and keep in full force and effect, public liability insurance on each of its
ambulance units, and professional liability insurance (malpractice insurance) on each of
its employees administering patient care, with minimum limits of ($100,000.00) for each
single occurrence for injury to or destruction of property; ($100,000.00) for each person;
and ($300,000.00) for each accident. LA PORTE shall keep and maintain Workers'
Compensation insurance on its employees. LA PORTE shall maintain collision and
liability insurance on the ambulances, with at least maximum limits of ($100,000.00) for
each single occurrence for injury to or destruction of property; ($100,000.00) for each
person; ($300,000.00) for each single occurrence for bodily injury or death; and
uninsured and under-insured motorists coverage providing at least ($100,000.00) for each
person, and ($300,000.00) for each single occurrence for bodily injury or death.
Notwithstanding the foregoing, LA PORTE shall not be required to obtain insurance in
excess ofliability limits established in the Texas Tort Claims Act, Section 101.001 et seq.
of the Texas Civil Practice and Remedies Code, in cases where said Act is applicable.
The City shall file certificates of insurance coverage with the PORT during the terms of
this Contract and any extension thereof. On all said insurance policies, PORT shall be
named as an additional insured.
VII.
Either the PORT or LA PORTE may cancel this Contract, without cause, after
giving at least ninety (90) days written notice to the non-canceling party. Such notice
shall be sent by LA PORTE to the PORT at P.O. Box 2562, Houston, Texas 77252-2562,
Attention: Director of Operations. Such notice shall be sent by the PORT to LA PORTE
at P.O. Box 1218, La Porte, Texas, 77572-1218, Attention: City Manager.
VIII.
This contract shall become effective at 12:00 AM. Central Time, on the 1st day of
January, 2005 and shall remain in full force and effect until the 31st day of December,
2005 unless otherwise canceled as provided in paragraph VII above. This Contract is
entered into subject to the Charter and Ordinances of the City of La Porte, and all
applicable state and federal laws.
IX.
This Contract constitutes the entire agreement between the parties and supersedes
all prior contemporaneous communications or agreements, written or oral. This contract
may be amended only by a written instrument signed by all parties. This contract shall be
governed by and construed in accordance with the laws of the State of Texas.
[EXECUTION PAGE FOLLOWS]
EXECUTED IN DUPLICATE ORIGINALS, as of this the
~e Ce VYljll { , 20 Jit.
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I day of
ATTEST:
CITY OF LA PORTE
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City S'ecretary
BY:cJDffi~~
City Mana r (, .
PORT OF HOUSTON AUTHORITY
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By: ~/Ja{4---
:CxeGut~ ve Director
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APPROVED AS TO FORM:
APPROVED:
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Counsel
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FUNDS ARE A V AILABLE TO MEET THIS
OBLIGATION WHEN DUE:
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Authorized by Minute No. .2004- I ~ IJ . .3~