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Home My WebLink AboutO-2004-2797 -------------------- ----------- REQUEST FOR CITY COUNCIL AGENDA ITEM Requested By: 3 2004 Appropriation Agenda Date Requested: Source of Funds: Various Department: Account Number: Various Report: Resolution: Ordinance: x Amount Budgeted: $4,470,000 Exhibits: Ordinance Amount Requested: $2,933,294 Exhibits: Engineer's Recommendation and Bid Tabulation Budgeted Item: YES Exhibits Canada Road Cost Allocation and Budl!et SUMMARY & RECOMMENDATION Sealed bids from pre-qualified contractors were received on November 15,2004. Nine contractors pre- qualified under the terms of Section 2-106 of the city's Code of Ordinances. Seven contractors attended the mandatory pre-bid meeting, with six submitting a bid. Low bid was submitted by Angel Brothers Enterprises, L TD for a total cost, including Alternates 1 & 2, of $2,793,614. Alternates 1 & 2 represent costs for sidewalks, which Harris County will not participate in. A five percent (5%) contingency is recommended, in the amount of$139,680. Funding for the Project comes from three different sources, as follows: . CLP 4B (Streets/Drainage) Project No. GEN766 . CLP Utility CIP Fund (Utilities) Project No. UTL899 La Porte Subtotal . Harris County (1/2 of all costs except utilities and sidewalks) Total available Budget $1,900,000 700,000 $2,600,000 1,870,000 $4,470,000 The overall estimated expenditures are on the attached Cost Estimate. Costs for the construction and engineering are based on existing contracts, as well as the proposed award of the construction and inspection contracts. Outstanding estimated costs include pipeline adjustments. Adjustments are complete, however actual costs have not been provided. Based on conversations with the two pipeline companies, actual costs were well below estimates. Action Required bv Council: Approve an ordinance authorizing the City Manager to execute a contract with Angel Brothers Enterprises, L TD in the amount of $2,793,614, and authorize a contingency of $139,680. Approved for City Council Aeenda lJJ bt(j)/J ~du~ I1ebra Feazelle, City anag IJ -2 ,-ot{ Date ORDINANCE NO. 2004-~1q1 AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND ANGEL BROTHERS ENTERPRISES, LTD., FOR IMPROVEMENTS TO CANADA ROAD, APPROPRIATING $2,793,614.00 PLUS A CONTINGENCY OF $139, 680 . 00, TO FUND SAID CONTRACT, MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, a copy of which is on file in the office of the city Secretary. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. City Council appropriates the sum of $2,263,370.50 plus a contingency of $113,168.00 from City of La Porte Fund 015 - Project No. 766, and the sum of $530,243.50 plus a contingency of $26,512.00 from Fund 003 - Project No. 899, to fund said contract. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the pUblic at the city Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the pUblic as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 13th day of December, 2004. By: CITY OF LA PORTE kt.K~ Alton E. Porter Mayor ATTEST: \,.~ O. fiLUiJ Mart a A. Gille t City Secretary APokw~ Knox W. AskJ.ns City Attorney 2 .. I ,I", I ", ~ Freese Nichols, Inc. Engineers Environmental Scientists Architects 2010 East Broadway Pearland, TX 77581-5502 281/485-2404 281/485-4322 fax www.freese.com November 17, 2004 FNIOI-525 Mr. Steve Gillett Director of Public Works City of La Porte 2963 North 23rd Street La Porte, Texas 77571 Re: Canada Road Dear Steve: On November 15,2004, six (6) bids were opened for the referenced project. Bids were checked and tabulated. The low bidder is Angel Brothers Enterprises, L TD with a base bid of $2,745,314. Their Alternate Bids 1 and 2 prices prices for sidewalks are $25,460 and $22,840 respectively. Therefore, the total bid including Alternate bids is $2,793,614. Enclosed are ten (10) copies of bid tabulation sheet. Angel Brothers Enterprises, L TD is a responsible and responsive company with experience in this type of work. We have worked with them on previous projects in other cities and they were previously prequalified. Therefore, we recommend award of this contract to Angel Brothers Enterprises, LTD. Depending on funds availability and City's desire, award can be made for base bid or with Alternate bids included.. We are looking forward to the successful implementation of this project. Please call me in can be of service to you. Sincerely, ~~--- Mehran (Ron) Bavarian, P .E. Associate Houston Area Manager Attachment: 1: LPTO 1-525GillellS.ltr CANADA ROAD BID TABULATION 11/15/2004 ENG. ESTIMATE ANGEL BROTHERS BEYER CONST. CONRAD CONST. HUFF&MITCHEl REYTEC CONST. TRIPLE B SERVo TEXAS STERLING A. PAVING $ 1,639,020.00 $ 1,623,830.00 $ 1,776,775.00 $ 1,635,342.00 $ 1,629,115.00 $ 1,688,860.00 $ 1,991,295.00 B. DRAINAGE $ 664,947.50 $ 541,240.50 $ 763,215.00 $ 658,998.00 $ 669,144.50 $ 621,853.00 $ 847,734.00 C. WATERLINE $ 147,120.00 $ 95,237.00 $ 137,927.00 $ 127,210.00 $ 145,025.00 $ 93,501.00 $ 147,340.00 D. SEWER $ 523,450.00 $ 435,006.50 $ 558,391.00 $ 524,958.00 NO-BID $ 706,003.25 $ 470,953.00 $ 530,066.00 E. EXTRA WORK $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 TOTAL BASE $ 3,024,537.50 $ 2,745,314.00 $ 3,286,308.00 $ 2,996 508.00 $ 3,199,287.75 $ 2,925,167.00 $ 3,566,435.00 AL TERNA TE 1 $ 35,100.00 $ 25,460.00 $ 22,800.00 $ 22,800.00 $ 22,800.00 $ 26,600.00 $ 42,560.00 AL TERNA TE 2 $ 19,350.00 $ 22,840.00 $ 22,200.00 $ 20,400.00 $ 18,600.00 $ 23,275.00 $ 35,890.00 LOW BID STREET/DRAINAGE I $ 2,408,417.50 I $ 2,263,370.50 I ITOTAL UTILITY I $ 670,570.00 I $ $ 3,078,987.50 $ 530,243.50 I 2,793,614.00 TOTAL COST ESTIMATE FOR CONSTRUCTION OF CANADA ROAD Exhibit A Subtotal 5% Contingencies Total Construction Cost $ 1,623,830.00 $ 541,240.50 $ 50,000.00 $ 25,460.00 $ 22,840.00 $ 2,263,370.50 $ 113,168.53 $ 2,376,539.03 Joint Venture 50% Eligible Items Harris County City of La Porte $ 811,915.00 $ 811,915.00 $ 270,620.25 $ 270,620.25 $ 25,000.00 $ 25,000.00 $ $ 25,460.00 $ $ 22,840.00 $ 1,107,535.25 $ 1,155,835.25 $ 55,376.76 $ 57,791.76 $ 1,162,912.01 $ 1,213,627.01 RoadwaylDrainage Pavin Draina e Extra Work Alternate 1 Sidewalk Alternate 2 Sidewalk Waterline Installation Sewerline and Lift Station Installation Subtotal 5% Contingencies Total Utilities Engineering, Survey & Geotech Freese & Nichols Phase I Desi n $ 192,295.00 $ 96,147.50 $ 96,147.50 Freese & Nichols Phase II Desi n $ 46,375.00 $ 23,187.50 $ 23,187.50 Freese & Nichols Utilit Desi n $ 43,395.00 $ $ 43,395.00 Freese & Nichols Construction Phase I $ 26,305.00 $ 13,152.50 $ 13,152.50 Freese & Nichols Construction Phase II $ 2,275.00 $ 1,137.50 $ 1,137.50 Freese & Nichols Utility Construction Phase $ 11,575.00 $ $ 11,575.00 Pro'ect Representative - Street/Draina e3 $ 77,042.00 $ 38,521.00 $ 38,521.00 Pro'ect Representative - Uti lit Installation $ 13,213.00 $ $ 13,213.00 Materials Testing - Street/Drainage 4 $ 42,680.00 $ 21,340.00 $ 21,340.00 Materials Testing - Utility Installation $ 7,320.00 $ $ 7,320.00 Total Engineering $ 462,475.00 $ 193,486.00 $ 268,989.00 , Represents 65.58% of Estimated Cost 2 Represents 50% of Estimated Cost 3 Represents 85.36% of Estimated Inspection Cost ($100,000) 4 Represents 85.36% of Estimated Testing Costs