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Home My WebLink AboutO-2004-2798 .~ Requested By: S. Gillett . CITY COUNCIL AGENDA ITEM Agenda Date Requested: Appropriation Source of Funds: Various Department: Public Works Account Number: Various Report: Resolution: Ordinance: xx Amount Budgeted: $4,470,000 Exhibits: Ordinance Amount Requested: $90,255 Exhibits: Change of Contract No.3 Budgeted Item: YES Exhibits: SUMMARY & RECOMMENDATION Sealed Bids, from pre qualified contractors, were received on November 15, 2004 for the construction of the Canada Road Project. The Engineer, Freese and Nichols, Inc. has submitted Change of Contract No. 3 to provide project representative services on site during the construction to ensure the construction occurs in accordance with the approved plans and specifications. The construction contract is scheduled to occur over three hundred (300) calendar days. The Engineer proposes to furnish a project representative tor approximately 1,200 hours, over 45 weeks of construction. The estimated cost for the proposed inspection is $90,255 ($84,975 labor and $5,280 expenses). Action Required by Council: Approve an ordinance authorizing the City Manager to execute Contract Change No.3 with Freese and Nichols, Inc. to provide project representation in an amount not to exceed $90,255. Jd.---f)--()~ Date ORDINANCE NO. 2004-.21'T{ AN ORDINANCE APPROVING AND AUTHORIZING CHANGE OF CONTRACT NO. 3 BETWEEN THE CITY OF LA PORTE AND FREESE AND NICHOLS, INC. , ENGINEERS, TO AMEND THE ORIGINAL DESIGN CONTRACT TO PROVIDE PROJECT REPRESENTATION SERVICES ON THE CANADA ROAD IMPROVEMENT PROJECT, APPROPRIATING THE SUM NOT '1'0 EXCEED $ 9 0, 255 . 00, TO FUND SAID CONTRACT, MAKING VARIOUS FINDINGS AND PROVISIONS RELATING '1'0 THE SUBJECT, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, a copy of which is on file in the office of the City Secretary. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. City Council appropriates the sum not to exceed $77,042.00 from City of La Porte Fund 015 - Project No. 766, and the sum not to exceed $13,213.00 from City of La Porte Fund 003 - Project 899, to fund said contract. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and aftex its passage and approval, and it is so ordered. PASSED AND APPROVED, this 13th day of December, 2004. By: CITY OF LA PORTE ~t?~ Alton E. Porter Mayor ATTEST: (111/lyAt (j. r!iU1JJ ar a A. G~llett City Secretary &~w~ Knox W. Askins city Attorney 2 1111 Freese NichOlS,Inc. Engineers Environmental Scientists Architects 2010 East Broadway Pearland, TX 77581-5502 281/485-2404 281/485-4322 fax www.freese.com November 18, 2004 FNIOI-525 Mr. Steve Gillett Director of Public Works City of La Porte 2963 North 23rd Street La Porte, Texas 77571 Re: Canada Road Inspection Services Dear Steve: Please find enclosed two (2) original copies of our Change of Contract No.3 for the referenced project. This change order is for the requested inspection services. Our services and fee is based on approximately 1,200 hours of inspection time spanning 45 weeks of construction plus expenses, and some inspector-project manager coordinations. The inspection hours average out to be abut 26 hours per week. We propose to manage our inspector's time in such a way to decrease or increase his weekly on-site presence in accordance with amount of work being performed by the Contractor. The total fee for this change of Contract No.3 is proposed to be $90,255 ($84,975 labor and $5,280 expenses). The details of costs associated with above items are included in the attached documents. We are looking forward to undertake these additional services to complete this important project for the City. Upon approval, please forward one copy of executed document to us. Please call me if you have any questions. Sincerely, ~--~ ~ Mehran (Ron) Bavarian, P.E. Associate Houston Area Manager Enclosure T:LPTO 1-525Gillet9tltr .. CONTRACT CHANGE AUTHORIZATION NO.3 FREESE. NICHOLS Client: City of La Porte F&N Project No.: LPT 01-525 Client Contract Ref.: Date: 11-17-04 Project Description: Canada Road Paving, Drainage, Water, & Sewer Improvements Description of Services Added: Provide Approximately 1,200 hours of on-site Project Representation (Inspection) during the 45-week Construction Phase plus some Project Manager-Inspector coordination hours and associated reimbursables. Deliverables: On-site Inspection during construction and site visit reports. Compensation shall be adjusted as follows: Increase authorized total fee from $322,220 to $412,475. Original Authorized Contract wI CO's #1 & 2 $320,220.00 $415,475.00 Revised Total Contract Schedule shall be adjusted as follows: None The above described services shall proceed upon return of this Contract Change Authorization. Services will be billed as they are done. All other provisions, terms, and conditions of the agreement for services which are not expressly amended shall remain in full force and effect. ~ A contract modification will be submitted. This Contract Change Authorization will serve as contract modification. FREESE AND NICHOLS, INC.: BY: ~-/--A ~ CITY OF LA PORTE: ~ " II BY: r/fJLb1AJ m~fl~ TITLE: ~ ~ \/ ~ A ~ A la DATE: ri ~ TITLE: Associate/Houston Area Manaqer DATE: November 17, 2004 DISTRIBUTION: _ PM, _ GROUP MGR., _ DISC. LDR., _ OPER. ANAL., CONTRACT ADMIN. 4055 INTERNATIONAL PLAZA, SUITE 200 I FORT WORTH, TEXAS 76109-4895 I TELEPHONE: 817-735-7300 I METRO: 817-429-1900 I FAX: 817-735-7491 U:\FORMS\CONTRACT\CONTRACT CHANGE REQUEST. DOC SUPPLEMENTAL SCOPE OF SERVICES TO CANADA ROAD PROJECT ARTICLE I Freese and Nichols, Inc. (FNI) shall render the following supplemental services to the City of La Porte (OWNER) in connection with addition of part-time on-site Inspection (project Representation) Services for Canada Road Paving, Drainage, Water and Sanitary Sewer Improvements Project from Spencer Highway to Fairmont Parkway: A. PRELIMINARY AND DESIGN PHASE a. BASIC SERVICES: Unchanged b. ADDITONAL SERVICES: Unchanged B. CONSTRUCTION PHASE a. BASIC SERVICES: Unchanged b. ADDITIONAL SERVICES: 1. Provide part-time (1,200 hours over 45-week period) Project Representation above periodical visits during the Construction Phase. Project Inspector (Representative) will act as OWNER's on- site representative while he is on site. The Project Representative will act as directed by FNI in order to provide additional representation at the Project site during the Construction Phase. Through more on-site observations of the work in progress and field checks of materials and equipment by the Part-Time Project Representative and assistants, FNI shall endeavor to provide further protection for OWNER against defects and deficiencies in the work. 2. Provide additional Construction Phase reimbursable expense for the Project Representative vehicle mileage, etc. ARTICLE II - Unchanged ARTICLE III - Unchanged ARTICLE N - Unchanged ARTICLE V - Unchanged SC - 1 T:LPT01525Supplemental Scope of Services FNI ...-t1?~ OWNER SUPPLEMENTAL COMPENSATION A Not to Exceed: The revised fees for the services rendered in the Preliminary, Design, Bid and Construction phases of Project as defined in Attachment SC of original agreement and Supplemental Scope described herein shall be computed on the basis ofthe Schedule of charges (see Exhibit "A") but shall not exceed the following: Total I. Supplemental Preliminary and Design Phase Supplemental Original Revised (upon authorization by OWNER) #3 Fees F ees/w Fees Suppl#1&2 a. Basic Services: Items Al through A. 9 of Supplemental #2 $189,475 $189,475 b. Additional Services: -Topographical survey (Subconsultant plus 10%) (Item Ab.1.) $34,540 $34,540 -Geotechnical Investigation (Subconsultatn plus 1 0%) (Original of supplemental #1) $4,400 $4,400 -Traffic control plans, signal modification plans at Spencer Hwy, and addition of Signal Warrant Study and Signal plans for Fairmont intersection. (Item A b..2.) $30,915 $30,915 -Stormwater Pollution Prevention Plans (Item A b. 3.) $7,000 $7,000 -Hydraulic Impact analysis Report (cost not-to-exceed) (original scope plus Supplemental #2) (Item A b. 4) $13,260 $13,260 -Design Phase reimbursable expense (cost plus 10%) (Item A b. 5) $2,475 $2,475 Subtotal $0.00 $282,065 $282,065 2. Construction Phase (upon authorization by OWNER) a. Bidding (Items B.a.I. through B.a.7) $3,850 $3,850 b. Construction (Items B.b.1 through B.b.13) $31,180 $31,180 c. Additional Services: -Assistance in bidders pre-qualification (cost-not-to-exceed) (Item B.c.1) $2,430 $2,430 -Construction Phase reimbursable expense (cost plus 10%) (Item B.c.2) $5,280 $2,695 $7,975 d. -Inspection (Project Representation Additional) $84,975 $84,975 Subtotal $90,255 $322,220 $412,475 Total Fee not-to-exceed $90,255 $322,220 $412,475 If FNI sees the Scope of Services changing to that additional services are needed other than those listed in Scope of Services, FNI will notify OWNER for OWNER'S approval before proceeding. Additional services shall be computed Based on the Schedule of Charges. Statements for services shall not be submitted more frequently than monthly. B. Schedule of Charges: (See Exhibit "A") CO -1 FNI ~g OWNER T:LPTOl525Supplemental Compensation2 .. '2""'",'" ~ .:Ol. ~ ' EXHIBIT "A" Freese NichOlS,Inc. Engineers Environmental Scientists Architects 2010 East Broadway Pearland, TX 77581-5502 281/485-2404 www.freese.com SCHEDULE OF CHARGES POSITION PRINCIP AL OF FIRM OFFICE MANAGER SENIOR PROJECT MANAGER PROFESSIONAL ENGINEER/PROJECT MANAGER DESIGN ENGINEER SR. CADD DESIGNER CADD OPERATOR RESIDENT CONSTRUCTION INSPECTOR CONTRACT/OPERATIONS ANALYST WORD PROCESSING/SECRETARIAL The ranges and individual salaries will be adjusted annually. EXPENSES 281/485-4322 fax MIN 155 145 135 95 75 50 45 65 65 50 MAX 225 155 150 105 90 60 50 75 75 65 Plottin2 Bond Color Vellum Mylar $ 2.00 per plot $ 3.50 per plot $ 4.00 per plot $10.00 per plot Printinl! BluelineslBlacklines Offset and Xerox Copies Binding Tape Binding $0.13 per square foot $0.07 per side copy $2.00 per book $1.75 per book Computer and Cadd PC Cad Stations $ 10.00 per hour PC Stations $ 8.00 per hour OTHER DIRECT EXPENSES Other direct expenses are reimbursed at actual cost times multiplier of 1.10. They include outside printing and reproduction expense, communication expense, travel, transportation and subsistence away from Pearland and other miscellaneous expenses directly related to the work, including costs of laboratory analysis, tests, and other work required to be done by independent persons other than staff members. T .1ptO 1 1525FN2004ScheduleofCharges. doc