HomeMy WebLinkAboutO-2006-2877
REQUEST FOR CITY COUNCIL AGENDA ITEM
Stephen L. Barr
Appropriation
Agenda Date Requested: March 13 200
Requested By:
Hotel Motel Funds
Department:
Parks & Recreation
Acc't Number:
037-9892~24-1100
Report: _Resolution: _Ordinance:-L.
Amount Budgeted:
$154,208
Exhibits:
Bid Tabulation Sealed Bid #06008
Amount Requested:
$263,020
Exhibits:
Bidder's List
Bud eted Item:
YES X
NO
Exhibits:
SUMMARY & RECOMMENDATION
As Council is aware, staff has been working toward entrance monmnent signs for several years. The
project was first bid out in 2004 as a combined construction/landscape project. There were no bidders. Staff:
working with the landscape architect, separated the construction and landscape portions of the project. In 2005
we again went out for bids for the construction portion. We received one bid at that time, from D.L. Meacham
Constructors. The total amount of the bid for all 5 signs, was $262,592. Since it was substantially over budget
and it was the only bid received, there were questions as to the certainty of the bid Staff again worked with the
landscape architect, to reduce the scope of work somewhat by scaling down the granite to 12" x 12" panels.
The Project (Sealed Bid #06008) was again bid out in February 2006. Plans and specifications were sent
to twelve contractors, and letters of interest were sent to an additional nineteen contractors inviting them to bid
Bids were opened on February 28, 2006 with one contractor submitting a bid The sole bidder, Patek
Construction Ine., submitted a bid of $263,020 for base bid and all alternates, for the project, which is $108,812
more than the available budget. There are a number of options available for the project. One, the scope of work
can be reduced by eliminating one or more of the smaller entrance signs. The costs for the project are shown on
the bottom of the attached bid tabulation, showing the savings if signs are to be eliminated Two, the bid
includes an alternate for a symbolic compass structure on the main sign that can be eliminated thereby saving
$39,830. This would result in a much less attractive project and still leave us short of the amount needed for the
total package. If this option is chosen, and all 5 signs are constructed, the budget shortfall would be $68,982.
This project is funded through the Hotel Motel fund and there are sufficient funds available in the 037 Fund
Balance to cover the budget shortfall.
Staff recommends acceptance of the bid from Patek Construction Inc. in the amount of $263,020 to
construct monument entrance signs for La Porte, as low bidder meeting specifications for this project, if
available funds can be found
Action Reauired bv Council:
Authorize the City Manager to execute a contract in the amount of $263,020 to construct monument
entrance signs for La Porte, as low bidder meeting specifications for this project, if available funds can be found
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Debra B. Feazelle, City Manager _
Date
ORDINANCE NO. 2006- ;;"~l'7
AN ORDINANCE AUTHORIZING AND APPROVING A CONTRACTUAL AGREEMENT
BETWEEN THE CITY OF LA PORTE AND PATEK CONSTRUCTION, INC. TO
CONSTRUCT, MONUMENT SIGNS AND OTHER RELATED COMPONENTS
ACCORDING TO SPECIFICATIONS AT VARIOUS SITES IN THE CITY AS
DESIGNATED BY SAID SPECIFICATIONS; APPROPRIATING$~~ oAD .00 TO FUND
SAID AGREEMENT; MAKING VARIOUS FINDINGS AND PROVISI6NS RELATING TO
THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes the contract, agreement, or
other undertaking described in the title of this ordinance, in substantially the form as shown in the
document which is attached hereto and incorporated herein by this reference. The City Manager is
hereby authorized to execute such document and all related documents on behalf ofthe City of La
Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of
the City to all such documents. The City Council appropriates the sum not to exceed $ ~ DJA 0 .00
I
for the project identified herein, from the CIP account 037-9892-824 to fund said Agreement.
Section 2. The City Council officially finds, determines, recites, and declares that a sufficient
written notice of the date, hour, place, and subject of this meeting of the City Council was posted at a
place convenient to the public at the City Hall of the City for the time required by law preceding this
meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this
meeting has been open to the public as required by law at all times during which this ordinance and
the subject matter thereofhas been discussed, considered and formally acted upon. The City Council
further ratifies, approves, and confirms such written notice and the contents and posting thereof
Section 3. This Ordinance shall be effective from and after its passage and approval, and it is
so ordered.
PASSED AND APPROVED, this 13TII day of March 2006.
CITY OF LA PORTE
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By:
Alton E. Porter,
Mayor
ATTEST:
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Martha Gillett,
City Secretary