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Home My WebLink AboutO-2007-3024-C 16 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: November 12, 2007 Requested By: Michael Dolby p-. Department: Finance Report: Resolution: Ordinance: xx Exhibits: Ordinance 2007-3024-C Exhibits: Excerpt from FY 2008 Adopted Budget & Amended Budget (Exhibit A & B) Source of Funds: N/A Appropriation Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: YES NO Exhibits: Explanations I Backup for Amendment SUMMARY & RECOMMENDATION The City Council adopted the Fiscal Year 2007-08 Budget on August 27,2007. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2007-08 Budget. (*denotes funds with current changes) General Fund Grant Fund Street Maintenance Sales Tax Fund Community Investment Hotel/Motel Occupancy Tax La Porte Development Corporation Tax Increment Reinvestment Zone Utility Sylvan Beach Airport La Porte Area Water Authority Golf Course Motor Pool Insurance Fund Technology Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement 2000 General Obligation Bond Fund 2005 Certificate of Obligation Bond Fund 2006 General Obligation Bond Fund 2007 Certificate of Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds Previously Original Budget Amended Budget $ 30,010,812 1,036,356 1,004,178 233,120 556,540 971,565 1,600,185 8,038,354 274,158 23,396 1,717,760 1,304,138 1,529,323 4,881,080 1,211,065 955,000 935,000 350,000 54,465 60,000 49,478 305,261 200,000 3,477,278 479,105 758,531 $ 62,016,148 $ 30,043,016 1,036,356 1,004,178 233,120 556,540 971,565 1,600,185 8,038,354 274,158 23,396 1,717,760 1,304,138 1,756,727 4,881,080 1,211,065 955,000 935,000 350,000 54,465 60,000 49,478 305,261 200,000 3,477,278 479,105 758,531 $ 62,275,756 Proposed Amended Budget $ 30,043,016 1,053,296 * 1,004,178 233,120 556,540 971,565 1,600,185 8,038,354 274,158 23,396 1,717,760 1,304,138 1,756,727 4,881,080 1,221,865 * 971,538 * 935,000 350,000 54,465 60,000 49,478 305,261 200,000 3,477,278 479,105 758,531 $ 62,320,034 Action Required bv Council: Adopt Ordinance Amending Fiscal Year 2007 -08 Budget for: A. $15,940 in the Grant Fund for the Brookglen Park fence project. The funds will come from the Park Zone #1 Reserve Account. The Park Zone #1 Reserve Account currently has a balance of$37,854.05. B. $1,000 in the Grant fund for use of the Municipal Court Technology Funds for the Harris County JIMS (SETCIC). The balance in the Technology Reserve account is $73,724.32. C. $10,800 in the Technology Fund for a three (3) year service agreement with AT&T to provide internet service. $16,538 in the General CIP Fund for a joint venture with the Meadowcrest Homeowner's Association to o truct a . dewalk along Meadowlark Lane. II Date ORDINANCE NO. 2007 -3024-C AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2007 THROUGH SEPTEMBER 30, 2008; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1,2007, through September 30,2008, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 23,2007, and a public hearing scheduled for August 27,2007 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2007, through September 30,2008. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the ~day of /t)()Uff/llf!r, 2007. CIu::L~~ Alton Porter, Mayor ATTEST: ~j~.dI1 Mart a Gillett, City Secretary APPROVED: ~r~ Clark Askins, Assistant City Attorney EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 07-08 FY 07-08 Revenues Expenses Governmental Fund Types: General Fund 30,010,812 30,010,812 Grant Fund 1,036,356 1,036,356 Street Maintenance Sales Tax 726,535 1,004,178 Community Investment 217,358 233,120 Hotel/Motel Occupancy Tax 530,020 556,540 Section 4B Sales Tax 1,871,847 971,565 Tax Increment Reinvestment 1,621,438 1,600,185 Total Governmental Types 36,014,366 35,412,756 Enterprise: Utility 7,863,720 8,038,354 Sylvan Beach 250,280 274,158 Airport 55,906 23,396 La Porte Area Water Authority 1,295,846 1,717,760 Golf Course 1,121,404 1,304,138 Total Enterprise 10,587,156 11,357,806 Internal Service Motor Pool 2,028,711 1,529,323 Insurance Fund 4,883,865 4,881,080 Technology Fund 1,158,764 1,211,065 Total Internal Service 8,071,340 7,621,468 Capital Improvement: General 66,900 955,000 Utility 600,000 935,000 Sewer Rehabilitation 317,800 350,000 1998 GO Bond Fund 14,100 2000 GO Bond Fund 1,100 54,465 2002 GO Bond Fund 1,500 2004 C/O Bond Fund 13,100 2005 C/O Bond Fund 2,800 60,000 2005 GO Bond Fund 2,300 2006 C/O Bond Fund 10,000 2006 GO Bond Fund 5,000 49,478 2007 C/O Bond Fund 178,000 305,261 Other Infrastructure 51,700 200,000 Total Capital Improvement 1,264,300 2,909,204 Debt Service: General 3,320,122 3,477,278 Utility 511,950 479,105 La Porte Area Water Authority 758,531 758,531 Total Debt Service 4,590,603 4,714,914 Total All Funds 60,527,764 62,016,148 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 07-08 FY 07-08 Revenues Expenses Governmental Fund Types: General Fund 30,010,812 30,043,016 Grant Fund 1,036,356 1,053,296 Street Maintenance Sales Tax 726,535 1,004,178 Community Investment 217,358 233,120 Hotel/Motel Occupancy Tax 530,020 556,540 Section 4B Sales Tax 1,871,847 971,565 Tax Increment Reinvestment 1,621,438 1,600,185 Total Governmental Types 36,014,366 35,461,900 Enterprise: Utility 7,863,720 8,038,354 Sylvan Beach 250,280 274,158 Airport 55,906 23,396 La Porte Area Water Authority 1,295,846 1,717,760 Golf Course 1,121,404 1,304,138 Total Enterprise 10,587,156 11,357,806 Internal Service Motor Pool 2,028,711 1,756,727 Insurance Fund 4,883,865 4,881,080 Technology Fund 1,158,764 1,221,865 Total Internal Service 8,071,340 7,859,672 Capital Improvement: General 83,438 971,538 Utility 600,000 935,000 Sewer Rehabilitation 317,800 350,000 1998 GO Bond Fund 14,100 2000 GO Bond Fund 1,100 54,465 2002 GO Bond Fund 1,500 2004 C/O Bond Fund 13,100 2005 C/O Bond Fund 2,800 60,000 2005 GO Bond Fund 2,300 2006 C/O Bond Fund 10,000 2006 GO Bond Fund 5,000 49,478 2007 C/O Bond Fund 178,000 305,261 Other Infrastructure 51,700 200,000 Total Capital Improvement 1,280,838 2,925,742 Debt Service: General 3,320,122 3,477,278 Utility 511,950 479,105 La Porte Area Water Authority 758,531 758,531 Total Debt Service 4,590,603 4,714,914 Total All Funds 60,544,302 62,320,034 Wolny, Shelley From: Sent: To: Subject: Bradley, Scott Thursday, October 25, 2007 8:52 AM Wolny, Shelley RE:PKZN1 The amount for this fence project is 15,940.00. Will we have to do this same thing when we purchase spring animals out of Park Zone Monies to meet the requirement for a park designation for the child predator code? If so, good that I know now so we can plan ahead for those purchases. From: Wolny, Shelley Sent: Thursday, October 25,20078:14 AM To: Bradley, Scott Subject: PKZN1 Hi Scott, I have set up that account, but we will have to take it to Council to increase the budget for Fund 032. I know that this will delay you a little. How much will you need in that account? Thanks, Shelley 1 Wolny, Shelley From: Sent: To: Subject: Kilgore, Lynda Thursday, November 01,20079:26 AM Wolny, Shelley RE: Account 4081 We just need to move $1,000 into that 4081 account. SETCIC is a warrant database for Southeast Texas. Cities enter their warrants into that database on a weekly basis. If someone is stopped in Katy, for instance, and has warrants in La Porte, it will show up in the database and they will be arrested there for our warrants. Thank you, Shelley. 1 From: MEADOWCREST H.OA, INC. To: CITY OF LA PORTE COL Check Date 10/31/07 Check Amount 16,537.17 Check Number 001292 Batch Date Invoice Number Reference Gross Discount Net 76 10/31/07 NEW SIDEWALK HALF FOR NEW SIDEWALK 16,537.17 .00 16,537.17 MEADOWCREST H.O.A., INC. 12929 GULF FREEWAY, STE. 320 HOUSTON TX 77034 PROSPERITY BANK SUGAR LAND. TEXAS 77478 001292 - I Date: 10/31/07 Pay Exactly SIXTEEN THOUSAND FIVE HUNDRED THIRTY-SEVEN AND 17/100 DOLLARS************** I *******16,537.17/ 11100 ~ 2 11 2111 I: ~ ~:i ~ 2 21; 5 51: ~ ~ 0 2 2 :it. ? 0 I; III To The Order Of: CITY OF LA PORTE 604 W. FAIRMONT PKWY. LA PORTE, TX 77571 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: November 12. 2007 Budl.!et Requested By: W S9ho Source of Funds: Fund 15 Department: Phnning t1t1 Account Number: 015-9892-9l6-1100 Report: X Resolution: Ordinance: Amount Budgeted: $50,000 Exhibits: Bid Tabulation Amount Requested: $66,53717 Exhibits: Bidders List Budgeted Item: YES NO Exhibits O~py of Melldowcred 110 A Cbeck SUMMARY & RECOMMENDATION On September 25, 2007 the City opened the City Wide Sidewalk In-fill Project, sealed bid # 07029. The project was advertised in the local newspaper and bid invitations were sent directly to 12 local contractors. The City received sealed bids from Mar-Con Services and Brooks Concrete. The low bid was submitted by Brooks Concrete in the amount of$59,177.08. Also, within this project is ajoint venture with the Meadowcrest Homeowners Association (HOA) to construct a sidewalk along Meadowlark Lane. The HOA submitted a check in the amount of$16,537.17 funding 50% of the estimated sidewalk construction cost. The HOA funds are to be placed in a special City of La Porte account to be disbursed to the contractor for work completed. Upon completion unexpended HOA funds shall be returned. City Budget $50,000 HOA Contribution $16,537.17 Total Funds Available $ 66,537.17 Contract A ward ($59,177.08) ($7,360.09) Contingency Action Required bv Council: Award bid to Brooks Concrete for the City Wide Sidewalk In-fill Project in the amount of$59,177.08 and to establish a contingency of$7,360 which will also be used to help fund additional areas where new sidewalks are needed. Approved for City Council Al.!enda -John Joern", InteriHlfity Manager ~ 0 Y\ (;O-H-D rn5 Date Page 1 of 1 Wolny, Shelley From: McPhail, Reagan Sent: Wednesday, October 31,20071 :51 PM To: WOlny, Shelley Cc: Sabo, Wayne Subject: City Wide Sidewalk In-fill Project Attachments: REQUEST FOR CITY COUNCIL AGENDA ITEM.doc SW, I left a check in Shannon Greens care from the Meadowcrest Homeowners Association in the amount of $16,537.17. The check is the HOA's contribution for sidewalk construction along Meadowlark Ln. The funds will be dispersed on a monthly basis as construction items are completed. If you choose to keep it in an account separate from 015-9892-927-1100 please advise us of the account number. Thanks Reagan 11/1/2007 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: AUl!ust 27. 2007 Appropriation Requested By: A IfrPff Ow~ns Source of Funds: Technology Fund Department: MIS Account Number: 023-6066-519-5007 Report: Resolution: Ordinance: Amount Budgeted: $15,600 Exhibits: Amount Requested: $ 32.400 Exhibits: Al!reement for Services Budgeted Item: NO Exhibits: SUMMARY & RECOMMENDATION Our current internet provider is ERF Wireless, and they also provide internet connectivity for the city and school district. Therefore, we are dependent upon the school district connection for this service. Whenever the school's internet is down we are down. We now have a fiber connection that can allow the city to establish its own internet connection and provide a better performance of services for our internet utilization. We received quotes from AT&T for $10,800 annually and $21,900 annually from Comcast. Weare requesting to enter into an agreement with AT&T as our internet provider. The full amount requested is $32,000.00 and we have currently budgeted $15,600 for FY2008. Therefore in subsequent years this contract will be budgeted for $10,800 annually. Action Required bv Council: Approve Service Agreement for a term of three (3) years with AT&T as our internet provider. Approved for Citv Council A2enda .John JaeFRs, IRterim City Manager (lOll ~o HDrn.) Date