HomeMy WebLinkAboutO-2007-3052
F
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: December 17,2007
Requested By: Wayne ~
Department: Plan nine:
Appropriation
Source of Funds: Fund 032
Account Number: 032-9892-859-1100
Report: X Resolution: Ordinance: X
Exhibits: Ordinance
Exhibits: Agreement
Exhibits: Aerial Map
Exhibits Floor Plan
Amount Budgeted:
Amount Requested:
SUMMARY & RECOMMENDATION
In January 2007, the City issued a Request for Qualifications for the construction of five homes for the
Northside Neighborhood HOME Program. Responses were received from Bayway Homes and Alta Vista
Homes and a third was determined non-responsive, as it was received after the submission deadline. A
Selection Committee reviewed the proposals and selected Bayway Homes as the most qualified and
experienced builder for the program.
On April 23, 2007, Council approved construction contracts with Bayway Homes for the first two homes
currently under construction at 210 and 224 N. 6th Street. Three homes remain to be built.
Bayway Homes will construct a home at 207 N. 2nd Street, more specifically described as Lots 21-23 of
Block 63. The cost to construct this home is $98,000.
Throughout construction, the builder will request draws as key milestones are reached. The City will pay
the builder and then submit a request for reimbursement from Harris County Community and Economic
Development Department (HCCEDD), as stipulated in Section IV - Payment Procedures of the City's
executed Agreement with HCCEDD.
Council is asked to authorize a contract between the City and Bayway Homes to construct Plan #1270
with 1,270 sq. ft.
J1!fJ. /01
ORDINANCE NO. 2007- 30 5 J.
AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE
CITY OF LA PORTE AND BA YWA Y HOMES FOR CONSTRUCTION OF A HOME AT
207 N. 2nd STREET, ALSO DESCRIBED AS LOTS 21-23 OF BLOCK 63, LA PORTE,
TX 77571, AS PART OF THE HOME INVESTMENT PARTNERSHIP (HOME)
PROGRAM FOR THE CITY OF LA PORTE, TEXAS; APPROPRIATING $98,000.00 TO
FUND SAID CONTRACT; MAKING VARIOUS FINDINGS AND PROVISIONS
RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS
LAW; PROVIDING AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves .and authorizes the contract,
agreement, or other undertaking described in the title of this ordinance, in substantially the
form as shown in the document which is attached hereto and incorporated herein by this
reference. The City Manager is hereby authorized to execute such document and all
related documents on behalf of the City of La Porte. The City Secretary is hereby
authorized to attest to all such signatures and to affix the seal of the City to all such
documents. City Council appropriates the sum of $98,000.00 from Grant Fund 032 to fund
said contract. Harris County Community and Economic Development will reimburse the
City as stated in the agreement.
Section 2. The City Council officially finds, determines, recites, and declares that
a sufficient written notice of the date, hour, place and subject of this meeting of the City
Council was posted at a place convenient to the public at the City Hall of the City for the
time required by law preceding this meeting, as required by the Open Meetings Law,
Chapter 551, Texas Government Code; and that this meeting has been open to the public
as required by law at all times during which this ordinance and the subject matter thereof
has been discussed, considered and formally acted upon. The City Council further ratifies,
approves and confirms such written notice and the contents and posting thereof.
ORDINANCE NO. 2007- 305 d--
PAGE 2
Section 3. This Ordinance shall be effective from and after its passage and
approval, and it is so ordered.
PASSED AND APPROVED, this / 7Jl-day of orel: fY1 gaL, 2007.
.
ATTEST:
L(J1aiu/~ {?4(tt!
Martha A. Gillett
City Secretary
APPROVED:
UA/~ r /f~
Clark 1. Askins
Assistant City Attorney
CITY OF LA PORTE
(\ <\:)
By: ~U~\~
Alton E. Porter
Mayor
CITY OF LA PORTE, TEXAS
AGREEMENT for CONSTRUCTION of
SINGLE-FAMILY RESIDENCE
Northside Neighborhood HOME Program
General Description
The City of La Porte received a HUD HOME grant to develop a homeownership program designed
to benefit Northside residents. This contract is for the construction of one (1) single-family
residence at 207 N. 2nd Street, also described as Lots 21-23, Block 63, La Porte, Texas. The
work shall be completed by July 7, 2008. Time is of the essence in completion of the contract.
Subcontractor/Consultant
Provide the City with a list of subcontractors or consultants you may use on the project.
Describe the function, work, or services and identify the name, address, qualifications and
experience of the subcontractor or consultant. No subcontracting, not submitted shall be
performed without the express written approval of the City; and Contractor shall not assign any
of the rights and privileges granted herein without first having obtained the written consent of the
City.
Pre Construction meeting
Prior to starting the project, a pre-construction meeting shall be held with Planning Department
staff by January 7, 2008. At the meeting, the contractor will discuss the construction timeline,
plan submittal and review, required inspections, and project schedule of values.
Permits:
The contractor shall obtain all necessary permits from the City of La Porte Inspection Services
Division located at 604 W. Fairmont Parkway, La Porte, TX 77571. All fees associated with the
construction of this project shall be waived. The contractor shall obtain and make payment for
any and all permits as required by the State of Texas and Federal Government including
T.C.E.Q. and E.P.A.
Compliance with all laws
All of the contractor's operations shall be performed in such manner as to comply with all United
States and State of Texas laws, and with all ordinances of the City of La Porte. This also
includes Wind Storm requirements and other standards deemed necessary by the City of La
Porte.
Finishes and colors
The City and the contractor shall coordinate color schemes and other selections for this house unless
a qualified homebuyer is identified. In that case, the homebuyer will coordinate with the contractor
for color schemes.
Insurance requirements
The contractor shall provide a certificate of insurance executed by an insurance company authorized
to do business in Texas, and shall contain the amounts as stated herein.
WORKMAN'S COMPENSATION: As required by State requirements.
PUBLIC LIABILITY:
$ 50,000.00 anyone accident
$100,000.00 anyone person
PROPERTY DAMAGE: $ 10,000 per occurrence
$100,000 aggregate
The City of La Porte shall be named as Additional Insured.
Performance and Payment Bonds
The Contractor shall be required to furnish performance and payment bonds, executed on the
forms enclosed herein, each bond in an amount at least equal to one hundred percent (100%) of
the total contract price, as security for the faithful performance of the contract and for the
payment of all persons performing labor or furnishing materials and equipment on the project.
Work to be performed
Contractor shall develop all necessary plans and construction documents, submit for and receive
building permits and then construct a single-family residence for a total compensation of
$98,000.00. The home shall include but not be limited to the following:
· The home's floor plan shall be Plan 1270 that can be built on a 75' x 125' site and be in compliance
with the City's Zoning and Development Ordinances.
· As agreed upon, the total square footage will be approximately 1270.
· Exterior features shall include but not be limited to the following: Brick veneer exterior on three
walls, hardiplank fiber cement siding on rear, composition class "a" fire rated roof, engineered
concrete slab foundation, concrete patio (l0' x 10'), aluminum window frames, and screens for all
operable windows.
· Other exterior features: landscaping including sod in the front yard with at least 2 trees plus shrubs;
lighting for entry, durable overhead 2 car garage, 6' cedar fence with access gate
· Appliances including but not limited to: vent-a-hood with exhaust, dishwashers, gas/electric stove,
garbage disposals, ice maker connection.
· All wiring including but not limited to: pre-wiring for security, two phone jacks, cable outlets, gas
and electric hook ups in the laundry area, GFCI wiring in wet areas.
· Other interior features including but not limited to: two-toned interior paint, medicine cabinets and
linen closets in all bathrooms, countertops, backsplash and cabinets must meet or exceed builders
grade quality, double lock front doors, carpet in all areas except wet areas, vinyl flooring in the wet
areas (entry way, kitchen, bath, laundry room), Cathedral and/or raised ceiling fans and deluxe
lighting kits for living/family room and master bedroom, shower over tub, and air
conditioning/central heat. The following materials/appliances (materials at a higher quality) must be
used: R-13 insulation, 12 seer air conditioning, w/ 10 year warranty.
· Construction materials and methods will be required to meet or surpass current International Energy
Code requirements. These methods must also meet or surpass City of La Porte, State of Texas, and
HUD regulations and codes.
· Construction materials and methods will be required to meet or surpass current International
Residential Code requirements. These methods must also meet or surpass City of La Porte, State of
Texas, and HUD regulations and codes.
· At a minimum the house must have a 1 O-year new home warranty.
2
Completion of Work: Retainage
Upon the completion and City issuance ofa Certificate of Occupancy, the home shall become the
sole property of the City of La Porte. The final payment to the contractor and release of all
retainage will be contingent upon the release of all liens by subcontractors, and a Bills Paid
Affidavit.
Compensation and Retainage
Compensation for all the work described in this Agreement shall not exceed $98,000.00.
Biweekly invoices shall be submitted based upon work completed and the approved schedule of
values. In addition, a status report shall be submitted monthly. Retainage often percent (10%)
will be withheld from biweekly payments as determined by a draw schedule.
Dispute Resolution
The parties will attempt in good faith to resolve any controversy or claim arising out of or relating to
this agreement promptly by negotiation between senior executives of the parties who have authority
to settle the controversy.
The disputing party shall give the other party written notice of the dispute. Within ten days after
receipt of said notice, the receiving party shall submit to the other a written response. The notice
and response shall include (a) a statement of each party's position and a summary of the evidence
and arguments supporting its position, and (b) the name and title of the executive who will represent
that party. The executive shall meet at a mutually acceptable time and place within twenty days of
the date of the disputing party's notice and thereafter as often as they reasonably deem necessary to
exchange relevant information and to attempt to resolve the dispute.
If the controversy or claim has not been resolved within thirty days of the meeting of the senior
executives, the parties shall endeavor to settle the dispute by mediation under the Center for Public
Resources Model Procedure for Mediation of Business Disputes or pursue amicable termination.
If the matter has not been resolved pursuant to the aforesaid mediation procedure within sixty days
of the commencement of such procedure, (which period may be extended by mutual agreement), or
if either party will not participate in such procedure, the parties shall pursue amicable termination.
Contractual obligation
Executing this agreement signifies that all parties agree and understand the terms and
responsibilities expressed in this document, the scope of services, and the program description.
This also means that Bayway Homes, Inc. will participate in the construction of homes for the
City's Single-Family New Construction program and Down payment assistance/Closing Costs
program in accordance with all applicable rules and regulations of the Department of Housing
and Urban Development (HUD), the County, and the City.
Entire Agreement
This instrument contains the entire Agreement between the parties related to the rights herein
granted and obligations herein assumed. Any oral or written representations or notifications
concerning this instrument shall be of no force or effect excepting a subsequent modification in
writing signed by both parties hereto. The headings herein are for convenience only and shall
have no significance in the interpretation hereof.
3
Severability
If any section, sentence, phrase, clause, or any part of any section, sentence, phrase, or clause, of
this Agreement shall, for any reason, not be legally or factually valid, such invalidity shall not
affect the remaining portions of this Agreement.
t shall be in effect from and after its passage and approval.
l,!~g-d7
Date
Jon~~$~
Bayway Homes, Inc.
/t9-?-o 7
Date
ATTEST:
~~g}~.A
City of La Porte
ItL. (1. 01
Date
APPROVED AS TO FORM:
~/:~
lark Askms, City Attorney
/;).- 5 --- 0 7
Date
4
11/18/2008 18:04
2816482462
BAYWAY HOMES
PAGE 14/19
Qo') ru ;) td
PERFORMANce BOND
STATE OF TEXAS ~
COUNTY or: HARRIS ~
BOnd No. 810982
KNOW ALL MEN BY THESE PRESENTS: That Bayway Homes, Inc. Of the
City of Friendswood County of Galveston I and State of Texas; , as
prinoipal, an~!!alrQfS J~m'1!!I.f9.mp.!..I1Y.... authori~d LInder U'Ie laws of the State of
Texas to act as surely on bonds f'Or ptincipals, ere l..eld and firmly bound unto
The City of La Porte (Owner), in the penal sum of
Nine1't:!i.9.ht !bg.!!..~ and no(lP9..m_-~~-.::::::::=..: dollars ($ 98,000.00 ) for the
payment whereof, the said Principal and Surely bind themselves, and their heirs,
administrators, e){EJCuturs, SLlCCessors and assigns, jointly and severally, by t1~ese
presents:
WHEREAS, the Principal has entered Into a certain written contract with the
Owner, dated the 17th ....., day of December , 2007, to whioh oontmct Is hereby
refelTed to and made apart hereof as fully and to 'the same extent as rr copied at
length hereh
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that If
the gaid Principal shall faithfully perform said Contraet and shall In all re$peots
duly and fafthfully observe and parfomt all and s/ngula( the covenants, conditions
and agreements in and by said confract agreed and covenanted by the Prlnolpal
to be observed and performed, end according to tl1e true intent and meaning of
:said CQ"b'"act and the Plans and SpecificatiOns hereto annexed, then this
obligation shall "e void; otherwise to remain in full force and effact;
"PROVIDED, HOWEVER, that this bond Is executed pUJ'S;uant to the pro1As;ons
ofVemon's T-exasCodes Annotated. Texas Government Ctlde,Cnavter 2253, as
amended and all liabilities on this bond shall be determIned In accordance with
the provisions of said Artlc.le to the same extent as if it were oopied ~ length
herein. n
Surety, for value received, stipulates and agrees that no change. el<tension of
time, alteration or addition to the terms of the Contract. or to the work performed
thereunder, or the plans, specifications, or drawings acoompanying the same,
shall in any way affect its obligation on this bond, and it does hereby waive notice
of any such change, extension of time, alteratf(;)n or addition to the telTTlS of the
contract. or to thQ work to be performed there under.
Per10rmWlce Bond 1 gf 2
11/18/2008 18:04
2815482452
BAVWAV HOMES
I N WITNESS WHEREOF, the said Principal and Surety have signed and sealed
this insLTument this 17th day Of December , 2001.
~.l!$).w.(1.m~.Io.~..._
Principal
By:
Title:
Presi(lent
Address:
PO Box 1244
. Friendswood, TX 11S49
InsutotS lndemnityCompan)'
Surety
13y:
Trt.1e:
{I{1~O?fIJ1Z
AttOrn,ey"!ln-Fact
Address:
:z2S South Fifth ~tm~L_._~
Waco, TX 76702
The name and address of the Resident Agent of SUre1Y Is:
Hotchkiss Insurance Aqeoc:v
13105 NW Freeway, Suite 850
"'..... .-..-----
Houst<<!..~,. ~~77P40 ._
PalfOri"l'l8nce Bond 2 of 2
PAGE 15/1'3
11/18/2008 18:04
2816482462
BAYWAY HOMES
PAYMENT BOND
STATE OF TEXAS
COUNTY OF HARRIS
~
i
BlOnd No. 810982
KNOW ALL MEN BY THESE PRESENTS: That Bayway Homes, Inc." of the
City of Fl"ilmdswood County 'of GalvMton I and state of Texas _' as
prlnolpal, and Insurors Indemnl!J Coml!lInv authoriZed under the laws of the State of
Texas to act as surety on bonds for principab.. ate hetd and firmly bound unto
Tile City of La Porte (Owner), in the penal sum of
Nlhe~-l!ight 1bou~0Jl'DllI1QL1DIl"---""'m_____n- dollars (~9$,~~;~O _-l for the
payment whereof, the said Principar and Surety bind themseJves, and their Ileirs,
administrators, executors, successors and assigns, jointly and seve~lIy, by these
presents:
WHEREAS, the Principal has entered into a certain written contract with the
Owner. dated the 17th day of ~cem~L-_, 2007, to which cannet is
hereby referred to and m~e apart hereof as fUlly and to t/1s same extant as if
copied ~t length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUOH, that if
the said Principal shall pay all claimants supplying labOr and materfaf to him or a
suboontrBotor in the prosecution of the work proVided for In said contract, then,
this obligation shall be void; otherwlse to remain In full force and effect;
"PROVIDED. HOWEVER, that this bond is lJX+\"cuted pUl'9uant to the pi'oVilSions
01 Vernon's Texas Codes Annotated. Te~$ GOVert1lT'tent Code. Ch:aDter 2253, as
amended and all liabilities on thi$ bond shall be determined in accotdance with
the provisions of said ArtIcle to the same extent as if it were copied at length
herein,'.
Surety, for value received, stipulates and agTee$ that no change, exf:e"~lol' of
time. alteration or addition to the terms of the Contract, or to the work performed
thereunder, or the plans, specifloations. or drawings aocompanying the same,
shall in such change extension of time, alteration or addtflan to the tenns of the
contract, or to the work to be perrormed thereunder.
PClymel'it Bond 1 of 2
PAGE 16/19
11/18/2008 18:04
2816482462
BAVWAV HOMES
PAGE 17/19
IN WITNESS WHEREOF, the said Principal ~nd Surety have signed and sealed
this Instrument this 17~ day of Oece~_. 2007.
Ba~ay Hom~r_la~
Principal
InsuFO.r5 Iridemnlty CompanL_
Surety
By:
Title:
By:
rJ{iI~
Attorney-in-Fact .
President
Title:
Address:
Address;
PO Box .J,~'L_
Friendswood, TX 11S49
225 SbUth. Flftb.st:l"e~.
Weeo. 1')( .162'0.2-..-,_
Tile name and address of the Resident Agel'lt of Surety is:
H~tthklss Insurance Agency
13105 NW Freeway, Suite 850
Houston, TX 77040
PaYI'\i~l"It Bond;;! of 2
11/18/2008
18:04
2815482452
BAYWAY HOMES
PAGE
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BAYWAY HOMES
PAGE 19/19
P.O, Box 2683 . 225 South Fifth Street. Waco, TX 76702.2SS3
WlMN.lnsurorsindemnity.com. 254-759"3702' Fax 254-i55-6399
IMPORTANT NOTICE - AVlSO IMPORTANTE
To obtain information or make a complaint:
You may call Insurors Indemnity Company's toll.
free telephone number for information or to make a
complaint at:
1 -800-933-7444
You may also write to Insurors Indemnity Company
at:
P.o. Box 2683
Waco, TX 76702-2683
Or
225 South Fifth Street
Waco, TX 76702
YOll may contact the Texas Department of
Insurance to obtain information on companies,
coverages, rights or complaints at:
1-800-252-3439
You may write the Texas Department of Insurance
at:
PO. Box 149104
Austin, TX 78714-9104
or fax at
1-512-475-1771
PREMIUM OR CLAIM DISPUTES:
Should you have a dispute concerning your
premium or about a claim, you should contact the
agent or the company first. If the dispute is not
re:solved, you may contact the Texas Department of
Insurance.
ATTACH THIS NOTICE TO YOUR BOND:
This notice is given to comply with Section
2253.021. Government Code. and Section 53.202,
Property Code, effective September 1, 2001.
aId Bond (02-06)
Para obtener informacion 0 para someter una
quejs:
Usted puede Ilamar al numero de telefono gratis de
Insurors Indemnity Company's para informacion 0
para someter una queja al
1 ~BOO~933~ 7 444
Usted tan bien puede escribir a Insurars Indemnity
Company:
P.O. Box 2683
Waco, TX 76702-2683
o
225 South Fifth Street
Waco. TX 76702
Puede comunlcarse con el Departamento de
Seguros de Texas pata obtener informacion acerca
de compardas, coberturas, derechos 0 quejas al
1-800-252-3439
Puede esoribir al Departamento de Seguros de
Texas;
P.o. Box 149104
Austin, TX 78714~9104
or fax al
1~512-475~1771
DISPUTAS SaBRE PRIMAS 0 RECI.AMOS:
Si tiel'le lIna dlsputa concemiente a su prima 0 a un
feelamo, debe comunicarse con el agente 0 la
compania primero. Si no se resuelve Is dispute,
puede entonces comllnic:arse con ef departamento
(TDI).
UNA ESTE AVISO A SU POLlZA:
Este aviso esta dado para acatar con Section
2253.021 Government Code y Section 53.202,
Property Code efectivo, Septiembra 1. 2001.
Page Z of2
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