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Home My WebLink AboutO-2007-3024-E c ----.~--"~.- - REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: J-p 2008 Requested By: Michael Dolby Department: Finance Report: Resolution: Ordinance: xx Exhibits: Ordinance 2007-3024-E Exhibits: Excerpt from FY 2008 Adopted Budget & Amended Budget (Exhibit A & B) Source of Funds: N/A Appropriation Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: YES Exhibits: Explanations / Backup for Amendment NO SUMMARY & RECOMMENDATION The City Council adopted the Fiscal Year 2007-08 Budget on August 27,2007. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2007-08 Budget. (*denotes funds with current changes) General Fund Grant Fund Street Maintenance Sales Tax Fund Community Investment Hotel/Motel Occupancy Tax La Porte Development Corporation Tax Increment Reinvestment Zone Utility Sylvan Beach Airport La Porte Area Water Authority Golf Course Motor Pool Insurance Fund Technology Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement 2000 General Obligation Bond Fund 2005 Certificate of Obligation Bond Fund 2006 General Obligation Bond Fund 2007 Certificate of Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds Previously Original Budget Amended Budget $ 30,010,812 1,036,356 1,004,178 233,120 556,540 971,565 1,600,185 8,038,354 274,158 23,396 1,717,760 1,304,138 1,529,323 4,881,080 1,211,065 955,000 935,000 350,000 54,465 60,000 49,478 305,261 200,000 3,477,278 479,105 758,531 $ 62,016,148 $ 30,044,216 1,068,648 1,004,178 233,120 556,540 971,565 1,600,185 8,038,354 274,158 23,396 1,717,760 1,304,138 1,756,727 4,881,080 1,221,865 991,538 935,000 350,000 54,465 60,000 49,478 305,261 200,000 3,477,278 479,105 758,531 $ 62,356,586 Proposed Amended Budget $30,179,216 * 1,072,949 * 1,004,178 233,120 556,540 971,565 1,600,185 8,038,354 274,158 23,396 1,717,760 1,304,138 1,756,727 4,881,080 1,221,865 1,126,538 * 935,000 350,000 54,465 60,000 49,478 305,261 200,000 3,477,278 479,105 758,531 $ 62,630,887 Action Required bv Council: Adopt Ordinance Amending Fiscal Year 2007-08 Budget for: A. $135,000 in the General Fund for a transfer to the General CIP Fund for the Drainage Study. B. $135,000 in the General CIP Fund for the Drainage Study. C. $4,301 in the Grant Fund for Texans Feeding Texans: Home Delivered Meal Grant Program. Date Jl" ~PJ ORDINANCE NO. 2007 -3024-E AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1,2007 THROUGH SEPTEMBER 30, 2008; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1,2007, through September 30,2008, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 23,2007, and a public hearing scheduled for August 27,2007 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1,2007, through September 30,2008. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this theJ.ri'day of IT/1A)VIlrY ,2008. crr~~ LA POR!.E, vS ~~.l~- Alton Porter, Mayor ATTEST: ~0~ Martha illett, City ecretary APP~D: ~ ~T If~ rk Askins, Assistant City Attorney EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 07-08 FY 07-08 Revenues Expenses Governmental Fund Types: General Fund 30,010,812 30,010,812 Grant Fund 1,036,356 1,036,356 Street Maintenance Sales Tax 726,535 1,004,178 Community Investment 217,358 233,120 Hotel/Motel Occupancy Tax 530,020 556,540 Section 4B Sales Tax 1,871,847 971,565 Tax Increment Reinvestment 1,621,438 1,600,185 Total Governmental Types 36,014,366 35,412,756 Enterprise: Utility 7,863,720 8,038,354 Sylvan Beach 250,280 274,158 Airport 55,906 23,396 La Porte Area Water Authority 1,295,846 1,717,760 Golf Course 1,121,404 1,304,138 Total Enterprise 10,587,156 11,357,806 Internal Service Motor Pool 2,028,711 1,529,323 Insurance Fund 4,883,865 4,881,080 Technology Fund 1,158,764 1,211,065 Total Internal Service 8,071,340 7,621,468 Capital Improvement: General 66,900 955,000 Utility 600,000 935,000 Sewer Rehabilitation 317,800 350,000 1998 GO Bond Fund 14,100 2000 GO Bond Fund 1,100 54,465 2002 GO Bond Fund 1,500 2004 C/O Bond Fund 13,100 2005 C/O Bond Fund 2,800 60,000 2005 GO Bond Fund 2,300 2006 C/O Bond Fund 10,000 2006 GO Bond Fund 5,000 49,478 2007 C/O Bond Fund 178,000 305,261 Other Infrastructure 51,700 200,000 Total Capital Improvement 1,264,300 2,909,204 Debt Service: General 3,320,122 3,477,278 Utility 511,950 479,105 La Porte Area Water Authority 758,531 758,531 Total Debt Service 4,590,603 4,714,914 Total All Funds 60,527,764 62,016.148 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 07-08 FY 07-08 Revenues Expenses Governmental Fund Types: General Fund 30,012,012 30,179,216 Grant Fund 1,040,657 1,072,949 Street Maintenance Sales Tax 726,535 1,004,178 Community Investment 217,358 233,120 Hotel/Motel Occupancy Tax 530,020 556,540 Section 4B Sales Tax 1,871,847 971,565 Tax Increment Reinvestment 1,621,438 1,600,185 Total Governmental Types 36,019,867 35,617,753 Enterprise: Utility 7,863,720 8,038,354 Sylvan Beach 250,280 274,158 Airport 55,906 23,396 La Porte Area Water Authority 1,295,846 1,717,760 Golf Course 1,121,404 1,304,138 Total Enterprise 10,587,156 11,357,806 Internal Service Motor Pool 2,028,711 1,756,727 Insurance Fund 4,883,865 4,881,080 Technology Fund 1,158,764 1,221,865 Total Internal Service 8,071,340 7,859,672 Capital hnprovement: General 238,438 1,126,538 Utility 600,000 935,000 Sewer Rehabilitation 317,800 350,000 1998 GO Bond Fund 14, I 00 2000 GO Bond Fund 1,100 54,465 2002 GO Bond Fund 1,500 2004 C/O Bond Fund 13,100 2005 C/O Bond Fund 2,800 60,000 2005 GO Bond Fund 2,300 2006 C/O Bond Fund 10,000 2006 GO Bond Fund 5,000 49,478 2007 C/O Bond Fund 178,000 305,261 Other Infrastructure 51,700 200,000 Total Capitallmprovement 1,435,838 3,080,742 Debt Service: General 3,320,122 3,477,278 Utility 511,950 479,105 La Porte Area Water Authority 758.531 758,531 Total Debt Service 4,590,603 4,714,914 Total All Funds 60.704,803 62.630.887 Page 1 of 1 Wolny, Shelley From: Barr, Stephen Sent: Wednesday, January 16, 2008 1 :41 PM To: Bottoms, Ron Cc: Dolby, Michael; Joerns, John; Wolny, Shelley; Beerman, Karen Subject: Texans Feeding Texans Home-Delivered Meals Grant Attachments: texans feeding texans grant info, 01 08.pdf Hello All According to Michael, acceptance of these two grants requires approval by City Council. Therefore we need to do a budget amendment for the above item (see attachment) to obtain Council approval to accept the grants in the amount of $3949.10 and $352 for a total of $4301.10 to go toward supplemental food items for the meals for homebound seniors program. I would like to add it to the January 28th agenda. Thanks to all for your assistance on this! Regards, Stephen 1/16/2008 City of La Porte Parks & Recreation Memo To: Stephen Barr, Director of Parks & Recreation Michael Dolby, Acting Finance Director From: Karen Beerman, Special Services Superintendent Date: January 8, 2008 Re: Texans Feeding Texans Home-Delivered Meals Grant In September John Joerns received information from Harris County Judge Ed Emmett about HB 407 which set up a grant program that reimburses organizations for home-delivered meals served above and beyond the number of meals reimbursed by Area Agency on Aging. The grant, Texans Feeding Texans Home Delivered Meals is administered by the Texas Department of Agriculture. For FY07, we served 8581 HB meals, were reimbursed from AAA for 7126 leaving 718 home delivered meals we were not reimbursed for. I submitted the necessary information and documentation to Harris County in October. Later that month I received notice of a grant award for FY08 for $352 from Harris County. This grant is contingent upon La Porte being awarded a grant from the Texas Department of Agriculture. I submitted the certification from Harris County and all other necessary information to the State and in December received an award letter for a grant of $3,949.10. These funds must be used to directly supplement or extend existing meal services to the homebound elderly. I plan to purchase Heater Meals, meal supplements (fruit, holiday baskets, etc.) in addition to funding the unreimbursed meals for FY08. At this point, I need to submit an invoice to Harris County for the amount due us from the county grant ($352). Michael Dolby indicated the three of us should meet to discuss the grant and how best to set up the account. Please advise. T L -\,- · ':::. ....l. LJ.!.l.L-'l.-_) l' r T) ; n '--" ,1 L ~" ~T n L,~~GRIC.~u! TlT, 1 T, RE' V -L. ";'.;,-'::...1-\.. 1 .:.. y 1.1-";' '\~ l.U1. .F~ 0_ ,.1 U TODD STAPLES COivL\tllSSIONER RECEIVED December 17,2007 OICf"' - C',,:, 1.., I", ::, , v - '- _".J'" Ron Bottoms. City ?vlanager City of La Porte 604 v\'. Fairnlont Ph.:y La Porte, TX 7"7571 CITY MANAGER'S OFFICE Re: Texans Feeding Texans: Home-Delivered !'vleal Grant Program Application 1\0. 46 Dear ?vIr. Bottoms: \Ve are pleased to infom1 you that your application to the Texans Feeding Texans: Home Delivered ~'kal Grant Program has been conditionally approved and that we are able to offer City of La Pone, in Harris County, a grant of53,949.10. Acceptance of this grant \vill be conditional on your completion and return of the enclosed Grant Agreement ("Agreement" ). Please rcvie\\ the Agreement carefully to determine \vhether your agency can meet the conditions. We will require a Biannual Grant Report to be completed, which includes an expenditure repo/1 of the grant funds. Grant funds must he used to direcrZ" supplement or e.r/cnd exisling J)}cal SL'ITices ro homebound persolls rfzea are elderly and/or have a disahiJily. Grant funds may not be used for the purchase of capital assets. This would include any equipl11('nt valued at 55.000.00 or more. Please sign and return both copies of the Agreement to our office by January 7, 2008. One fully executed copy will then be returned to YOll for your records and one will be retained in your tIle here at the Texas Department of Agriculture (IDA). Signed agreements must be received by January 7,2008 in order for TDA to process them and allow us time to meet our legislated funding deadline of February 1,2008. IfTDA does not receive your signed Agreement by January 7.2008, your grant will be forfeited and the money \vill be redistributed to other approved organizations. In addition to the grant Jgreel11ent. please complete a brief budget outlining how you inknd to expend these funds. \Ve understand this budget will be an estimate, but it will ~.~;. !ts~i FU. [-lox 12S~ - Austin, Tex;ls -8- r ] ('i ] 2) 463--4-6 h,,: (888) 223-8861 For [he HC:lring Imp:JireJ: 18001 -3">-29Sl) (Tn') ,^'V,'W. (J:l.s(;nc. n. us provide a useful guideline for monitoring purposes. The budget may be completed in a fonnat of your choice. Please mail the agreements and proposed budget to either of the following addresses: Physical Address: Texas Department of Agriculture Home Delivered Meal Grant Program Stephen F. Austin Bldg, Rm # 1125E Austin, IX 7870 I Mailing Address: Texas Department of Agriculture Home Delivered Meal Grant Program P.O. Box 128.+7 Austin, TX 78711 \Ve look for\vard to working \vith you throughout the next year and assisting you in the generous and important work you do for your community. Please do not hesitate to contact this office at (512) .+ 75-1615 or at Qfants'a:tda.state.tx.us with any questions about the Texans Feeding Texans: Home Delivered Meal Grant Program. z/~# Karen L. Reichek Grants Coordinator Texas Department of Agriculture KR'BLbl Proposed Budget for Fund Expenditure City of La Porte Senior Services Center Expenditure Category Amount Heater meals to be distributed during hurricane season, holidays, and as breakfast supplements (32 cases at $41.88 per case of 12 meals) 1,340.00 Meal supplement bags consisting of fresh fruit. cheese, ham, etc. to be distributed two or three times a year. 1,090.00 App. 700 meals which will not be fully funded by DADS I Harris County Area Agency on Aging at $2.17 each 1,519.00 Total: 3,949.00 .~ \.... (-",.- >., ,~.~f.Jr ';~ "-'~ ,.. . ."~ , 8~ RECEIVED OCT 1 5 2007 CITY MANAGERIS OFFICE COt- 1\ T Y J L- D G E October 1 O. ~o(r;, John Joems CIty Manager eny of LaPorte 1322 S. Broadway LaPorte. TX 7757] Dear }\1!. Joems: it is my pleasure to tell you that on October 9, 2007, the Harris County Commissioners Coun voted unammously to approve the award ofa grant for $352.00 for the City of LaPorte, As you will recall from th~' grant-apphcatlon packet. payment of this grant is contingent upon LaPorte's being awarded a grant from the Texas Department of Agriculrure's "Texans Feeding Texans Homebound Meals Program," It IS our hope thaI the combined State and County grants will help the City of LaPorte serve more meals 10 homebound elderly persons. As you !-.:no\-\', the enclosed lener of certification of the award of a County grant qualifies LaPorte to apply fo:. a larger grant from the State of Texas through the Texas Department of Agriculrure's Texans Feedmg Texan3 Program. The deadline to apply for the State grant is ~ovember L 2007, :\fter bemg awarded the Texans Feeding Texans grant. please submit an invoice for the amount due to you fTom your County grant. and enclose a copy of your Texas Department of Agriculture grant award lener. The County ~'Tant checks will be senl out no earlier than late March. 2008. Submit your Invoice to the following address: Rudy Flores Office of County Judge Ed Emrnen Harris County ] 00 1 Preston. Suite 911 Houston. Texas 77002 Good lUck on the next step In thIS grant applicanon process, soc~~ Ed Emmet: Coun~ Judge ~.- .-/ 1:.1:. ~L