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Home My WebLink AboutO-2006-2867 E REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Department: Public Works Source of Funds: Utility CIP Fund 003-9890-916-1100 Account Number: 003-9890-917-1100 Requested By: S. Gillett Report: Resolution: Ordinance: xx Amount Budgeted: $R7,OOO Exhibits: Ordinance Amount Requested: $64,785 Exhibits: En2ineer's Recommendation Budgeted Item: YES Exhibits: SUMMARY & RECOMMENDATION Tank inspections performed by Dunham Engineering recommended recoating of the elevated water storage tank on South 4th Street. This tank was painted inside and out in 1996. The paint system has performed well, and the Engineer recommends recoating the exterior before the paint system begins to fail. Additionally, the Engineer recommends touchup of the interior coating (Additive 1) and the dry riser (Additive 2). A total of $55,000 was budgeted for the Project. Engineering fees are $8,000 for design and inspection, leaving a total of $47,000 available. Sealed bids were received on January 5, 2006 from five (5) contractors. Low bid was submitted by Utility Services Houston, Inc. in the amount of$61,375 (including Additive 1 and 2). Second low bid was submitted by Gulf States Protective Coatings for a total bid of $61 ,600, a difference of$225. The Engineer recommends awarding the bid to the second low bidder, Gulf States Protective Coatings, and cites his concerns with the apparent low bidder. Gulf States was checked by the Engineer for past work experience, safety experience and references. Gulf States Protective Coatings has successfully completed projects for the Engineer, and is recommended by the Engineer for bid award. The budget amount available is insufficient for the Project. With A 5% contingency of $3,080, an additional $17,680 is needed. Funds are available in the North 23rd Street Water Line Project (UTL 917) for the shortfall. It is recommended that the contract be awarded to Gulf States Protective Coatings in the amount of$61,600. A contingency of$3,080 is also recommended. Action Required by Council: Approve an ordinance authorizing the City Manager to execute a contract with Gulf States Protective Coatings in the amount of $61 ,600, with a contingency of $3,080. Approved for City Council Al?;enda 19t~ te ( ORDINANCE NO. 2006 - ~'b(p 7 AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND GULF STATES PROTECTIVE COATINGS, FOR THE 4TH STREET ELEVATED WATER TANK REPAINTING PROJECT, APPROPRIATING $61,600.00 PLUS A CONTINGENCY OF $3,080.00, TO FUND SAID CONTRACT, MAICING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW, PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, a copy of which is on file in the office of the city Secretary. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. City Council appropriates the sum of $61,600.00 plus a contingency of $3,080.00, in the following manner, to-wit: $47,000.00 is appropriated from Utility CIP Fund, Project Number UTL 916, and an additional amount of $17,680.00 is appropriated from Utility CIP Fund, Project Number UTL 917, to fund said contract. section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the city Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The city council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 13th day of February, 2006. By: CITY OF LA PORTE ~C\?~ Alton E. Porter Mayor ATTEST: I ~dtdtL 4. ~)/ Martha A. Gillett City Secretary AP~tJ~ Knox W. Askins City Attorney 2 2-01-2006 12:16PM FROM JIMMY D DUNHAM. P.E. 9796907034 P.2 DUNHAM ENGINEERING I t ,. Watt Tank Consultants 13141 Hill Rd. · College Station, TX 77845 · (979) 690.6555 · Mobile (979) 820-1641- FAX (979) 690-7034 www.DunhamEngineering.com I I January 31, 2006 City of La Porte 2963 N. 23rd St. La Porte, Texas 77571 Attn: Steve Gillett, DPW Ref.: 4th St. Elevated Water Tank Repainting Proje The purpose of this letter is to recommend award of the ref contract to If States Protective Coatings of La Porte, Texas. Gulf States Protective Coatings to. al bid including additive bid items was $225 higher than the low bidder, Utility Servictls Houston. See Bid Tabulation Sheet attached. The following reasons are provide~ to support this recommendation: . r · Gulf States Protective Coatings is located in. La Porte, Texas and the can start the work as soon as authorized to do so. · Utility SelVices is located in Georgia with a regional office in Houst . , Texas. According to their regional director, they can start the work within 3 days as required by the contract but will probably have to use an out-of-state few or sub-contractor in order to do so. f · The work required on the 4th St. water tower includes painting the ex rior which lends itself to over-painting the surrounding property includin cars when winds are high. This work can only be done when winds are fa orable; therefore, several days may be lost to weather. An out-of-state crew . om Utility Services will be more likely to push the weather decision as t when to paint and allow their company's insurance company to worry about er- painted cars, Their focus will naturally be on completing the project s tast as possible and leaving La Porte for another project. · The local contractor, Gulf States 'Protective Coatings, can more easil around bad weather days by providing work for their local crew else While their focus will also naturally be on completing the project as possible. they must keep in mind the fact that they Jive and work in Porte so it will be in their best interest not to alienate local citizens by over painting their cars. While either company can properly perform the work required, it seems gical that the lo~al contractor, Gulf States Protective Coatings, will have more investe in the project's success than an out-of state contractor. We recommend Gulf States Pr . ective Coatings be awarded the contract. Sincerely. \:. --- \ ~ v/\~ )JimmYD. Dunham, P.E. 2-01-2006 12:17PM FROM JIMMY D DUNHAM, P.E. 9796907034 P.3 DUNHAM ENGINEERING I ~ WatEtr Tank Consultants 13141 Hill Rd. . College Station, TX 77845 . (979) 690-6555 · Mobile (979) 820-164 · FAX (979) 690-7034 www.Dunh.amEngineering.<:om Bid Tabulation Sheet City of La Porte, Texas 4th St. Elevated Water Tank Repainting Project I Bids opened January S, 2006 @ 2:30 p.m. @City office. Contractor Base Bid Amount Additive Bid Items ~ow #1 #2 I; N. G. Painting $65,000 $5,000 $2,000 fn,ooo ( Gulf States Protective Coatings $57,500 $2,100 $2,000 $61,600 I ' Blasteo $64,697 $7,562 $3,250 ~75,509 k DMS Painting l $92,000 $3,800 $3,200 ~99.000 ~ Utility Services Houston $56,375 $2,500 $2,500 161,375 i-' 0J'~- Jimmy D. Dunham, P..E. ~