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Home My WebLink AboutO-2006-2940 E REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Req uestptl. Q-ll-06 Requested By: S. Gillett ~ Department. Public W Qrb Appropriation Source of Funds: Fund 018 Account Number: 018-9884-669-5130 Report: Resolution: Ordinance: X Amount Budgeted:$39,500 Amount Requested: $39,294 Exhibits: Ordinance Exhibits: Bid Tabulation Budgeted Item: YES Exhibits SUMMARY & RECOMMENDATION Sealed Bid # 06022 for the Annual Contract for Rehabilitation of Sanitary Sewer Manholes were received on August 21, 2006 from five (5) contractors for the Annual Contract for Rehabilitation of Sanitary Sewer Manholes on August 21,2006. The Project is a component of the City's annual Sewer Rehabilitation Project to reduce infiltration and inflow into the City's sanitary sewer system. Low bid was submitted by Standard Cement Materials, Inc. in the amount of$34,194. Standard Cement has successfully performed several manhole repairs for the City, and is recommended for the bid award. A contingency of$5,100 is also requested. The bid package lists several specific repairs that are programmed, but additional repairs will likely be identified through the City's ongoing sewer inspection program. Action Required bv Council: Award Annual Contract for the Rehabilitation of Sanitary Sewer Manholes to Standard Cement Inc. in the amount of$34,194, and an additional $5,100 for contingency, for a total award of $39,294. Approved for City Council Ae:enda q ~ & - 0& Date ORDINANCE NO. 2006 - p..q If 0 AN ORDINANCE APPROVING AND AUTHORIZING A CONTRACT BETWEEN THE CITY OF LA PORTE AND STANDARD CEMENT, INC., FOR SANITARY SEWER MANHOLE REHABILITATION, APPROPRIATING $34,1.94.00 PLUS A CONTINGENCY OF $5,1.00.00, TO FUND SAID CONTRACT, MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW, PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1.. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, a copy of which is on file in the office of the City Secretary. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. City Council appropriates the sum of $34,194.00 plus a contingency of $5,100.00 from Fund 018, to fund said contract. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 11th day of September, 2006. By: CITY OF LA PORTE (\ ~ru 'v~ u. \~~ Alton E. Porter Mayor ATTEST: ~fitdl r4A~ Ma ha A. Gillett City Secretary APPROVED: ~7~ Clark T. Askins Assistant City Attorney 2 BID TABULATION BID # 06022 REHABLlL TATION OF SANITARY SEWER MANHOLES STANDARD ENVIRO STEELE & NATIONAL F&L AAA UNIT POWER DESCRIPTION QTY CEMENT REMEDIATION ASSOCIATES RODDING CONCRETE FLEXIBLE 1. Sealing infiltration 40 SQ. FT UNIT PRICE $5.40 $10.00 $10.00 $20.00 $28.75 DECLINED EXTENDED PRICE $216.00 $400.00 $400.00 $800.00 $1,150.00 ITEM #1 TOTAL $216.00 $400.00 $400.00 $800.00 $1,150.00 2. Sealing manhole wall by spraying 90 V. FT cementitious liner UNIT PRICE $88.38 $80.00 $81.00 $111.66 $144.00 DECLINED EXTENDED PRICE $7,954.00 $7,200.00 $7,290.00 $10,049.40 $12,960.00 ITEM#2 TOTAL $7,954.00 $7,200.00 $7,290.00 $10,049.40 $12,960.00 3. Sealing manhole wall by spraying 90 V.FT high build epoxy liner UNIT PRICE $100.00 $100.00 $132.00 $126.78 $144.00 DECLINED EXTENDED PRICE $9,000.00 $9,000.00 $11,880.00 $11,410.20 $12,960.00 ITEM #3 TOTAL $9,000.00 $9,000.00 $11,880.00 $11,410.20 $12,960.00 4. Sealing box wall by spraying 1216 SQ.FT cementitious liner UNIT PRICE $6.00 $7.00 $7.00 $9.29 $10.50 DECLINED EXTENDED PRICE $7,296.00 $8,512.00 $8,512.00 $11,296.64 $12,768.00 ITEM #4 TOTAL $7,296.00 $8,512.00 $8,512.00 $11,296.64 $12,768.00 5. Sealing box wall by spraying 1216 SQ.FT high build epoxy liner UNIT PRICE $8.00 $10.00 $9.62 $10.57 $10.50 DECLINED EXTENDED PRICE $9,728.00 $12,160.00 $11,697.92 $12,853.12 $12,768.00 ITEM #5 TOTAL $9,728.00 $12,160.00 $11,697.92 $12,853.12 $12,768.00 BASE BID AMOUNT $34,194.00 $37,272.00 $39,779.92 $46,409.36 $52.,606.00 DECLINED Bid Bond Received YES YES YES YES YES Information reflects pricing only and other factors may be considered during the evaluation process City of La Porte Public Works Memo To: Steve Gillett From: Ray Mayo CC: Curtis Herrod, Susan Kelly Date: 8/23/2006 Re: Rehabilitation of Sanitary Sewer Manholes - Annual Contract - Bid No. 06022 Capital Improvement / 1&1 Fund 018-9884-669-5130 Six bid packages were sent out for this base bid project and annual contract repair items. Sealed bids were received on August 21, 2006 from five (5) contractors. Low bid was submitted by Standard Cement Materials Inc., in the amount of $34,194.00. Standard Cement has performed several manhole repairs for the City, and is recommended for the award of this project and annual repair contract. A contingency amount of $ 5100.00 is also requested. Attached for your review is the bid tabulation. Construction Contract City Dept. M'k 1. All blanks must be filled in, except for the signatures // of the Mayor, City Secretary and City Attorney. 2. The numerical figure representing the amount of the // Contract must agree with the amount that is listed in words. 3. On the signature page: 1/ (a) Name of corporation must be listed exactly as it was listed on the first page of the Contract (b) Have the President or Vice-President of the /; Corporation sign the Contract. An authorized person must sign the bond. (c) Use corporate seal, if any. Otherwise write J/ "None" underneath the words "Corporate Seal". Performance and Payment Bond 4. The name of the company, the Principal, must be 1/ listed as it was on the Contract. 5. The name of the surety on the bond must appear J/ the same throughout. 6. The amount of the bond must be the same amount /j listed on the Contract. CHECKLIST FOR REVIEWING CONTRACT DOCUMENTS PROJECT DESCRIPTION: Rehabilitation of Sanitary Sewer Manholes by Interior Wall Sealing - CLP Bid no. 06022 APPROVAL DATE: September 11. 2006 APPROVAL ORDINANCE NO.: 2006-2940 7. The first date to be filled in on page one on the bond must be the same date as the date of the Contract. The date the bond is signed cannot be prior to the date of the Contract, i.e. the date the bond is signed must be the same or a later date. J/ JV- 8. The items listed as work to be done must exactly match the improvements listed on page one of the construction contract. City Oept. ~ 9. On the bond: (a) The date that the Principal(s) and surety(s) ~ sign cannot precede the date the Contract was "made and entered into". (b) Name of corporation must be listed exactly /; as it was listed on the Contract. (c) Have the President or Vice-President of the )/ Corporation sign the Contract. An authorized person must sign the bond. (d) Type the name of the officer signing. ~/ (e) The Agent for Service should be located in /V the same county as the municipality. The agent may be either a person or business. (f) Surety's seal (which is the seal of the bond J company) must appear under the surety's signature. All corporate sureties have seals. ./ (g) Make sure the seal is the bond company's seal, not a notary's seal. The seal may be ); a facsimile seal, unless the instrument states otherwise. (h) The writing on the surety's seal must be legible. ..,Iv' Power of Attorney (The corporation will provide these forms, which are not standard.) 10. Is the person who signed as the surety on the / Performance and Payment Bond listed on the Power J./J of Attorney as an Attorney-in Fact? 11. The corporation's seal should be stamped on the Power of Attorney. A facsimile seal (a preprinted L seal) is acceptable unless the Power of Attorney states it is not acceptable. 12. Check Notary's signature and seal. Are they legible? Is it the proper seal, Le., a notary's seal, not the insurance company's seal? Was the notary's commission valid when signed? (Read the docutment to s) ee if it states that the seal of a notary I. . mus appear. City Dept. ~ 13. The date that the Corporate Officer (usually Vice- President) signs the document should be the same iL date as the date the Performance and Payment Bond was signed. 14. If the Power of Attorney is a copy, as opposed to an original, there must be a statement on the Power of Attorney that this document is a true and correct copy of the Power of Attorney and that it has not ie/' been revoked. Alternatively, it can state that the Power of Attorney is in full force and effect. Insurance Coverage 15. Insert the attached page in each set of documents. // 16. Have the insurance coverage approved. J:/ 17. The corporation must furnish either a copy of their original Certificate of Insurance or their insurance ~ policy. 18. Insurance requirements: (a) The insurance coverage must meet the minimum amount required by the Contract. v\/ (b) The City should be named as an additional insured. v/ (c) There should be a provision for 30 days advance written notice of cancellation or material change. // -1/ J/ (d) Include a waiver of subrogation in favor of City. (e) Certificate of insurance or copy of policy. The Contractor shall provide either a copy of an approved certificate of insurance or a copy of the insurance policy or policies which comply with the insurance provision of the Contract for insertion into the Contract. Miscellaneous Make sure each item listed in the Table of Contents is in the Contract and that each item is on the page(s) J / designated in the Table of Contents. ~