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Home My WebLink AboutO-2006-2918 Passed 15/16 REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested: September 11, 2006 !7..t~ Requested By: Shelley Wolny , Source of Funds: N/A Account Number: N/A Department: Finance Report: Resolution: Ordinance: xx Amount Budgeted: N/A Exhibits: Budgeted Item: YES Amount Requested: N/A NO Exhibits: Public Hearing Notice Exhibits: SUMMARY & RECOMMENDATION The City Council held budget workshops on August 14 through August 16, 2006 to discuss proposed budgets for the fiscal year beginning October I, 2006 and ending September 30, 2007. The Summary of Funds, which is shown below, represents the result of the workshops held with City Council. All changes made by Council were incorporated into the various budgets. Revised 2006 $ 27,280,748 1,279,794 729,233 140,728 740,060 36,000 6,566,704 248,516 10,043 1,032,067 1,158,149 2,397,651 4,460,139 955,839 1,509,497 3,551,579 262,643 1,204,600 1,566,623 1,638,036 320,457 1,008,299 10,191,600 5,700,000 1,200,000 449,650 2,421,752 292,712 771,719 $79,124,838 General Fund Grant Fund HotellMotel Occupancy Tax Community Investment La Porte Development Corporation Tax Increment Reinvestment Zone Utility Sylvan Beach Airport La Porte Area Water Authority Golf Course Motor Pool Insurance Fund Technology Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement 1998 General Obligation Bond Fund 2000 General Obligation Bond Fund 2002 General Obligation Bond Fund 2004 Certificate of Obligation Bond Fund 2005 Certificate of Obligation Bond Fund 2005 General Obligation Bond Fund 2006 Certificate of Obligation Bond Fund 2006 General Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds There is no change in the Tax Rate, which has remained constant for the last eighteen years. Proposed 2007 $ 28,161,818 347,491 454,346 138,000 832,180 36,720 6,798,512 208,360 190,248 1,631,110 1,193,500 1,457,154 4,375,688 1,289,149 402,950 1,230,000 330,000 6,000 170,000 o o 675,000 459,400 260,000 o o 2,798,294 494,328 760,700 $54,700,948 Action Required bv Council: #7 Conduct Public Hearing #8 Please adopt Ordinance approving Fiscal Year 2006-07 Proposed Budget. ORDINANCE NO. 06- ;"Q/1 AN ORDINANCE APPROVING AND ADOPTING THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1,2006 THROUGH SEPTEMBER 30,2007; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1,2006, through September 30,2007, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 24, 2006, and a public hearing scheduled for September 11, 2006 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and attached hereto by reference as Exhibit "A", is hereby adopted as the Budget for the said City of La Porte, Texas, for the period of October 1, 2006, through September 30, 2007. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the 11 th day of September, 2006. ~ PORTE, TEXAS cL~~ Alton Porter, Mayor ATTEST: ~~~ Marth flleU, City Secretary AP79'ED: , ~T~ ~r Knox Askins, City Attorney ~. CA/r./l~,,::, Approved for Citv Council Aeenda ~ ifw/J~ Debra B. Feazelle, City Ma er q-w-{)!o Date OF JENCE 'b SALES tESS! THE BIDS WILL BE OPENED AND PUBLICLY READ IN THE UPSTAIRS TRAINING ROOM IMME- DIATELY AFTER. THE CLOSING . HOUR FOR THE BIDS ON SAID DATE. AN ELEVATOR IS NOT AVAILABLE. PLEASE CONTACT PURCHASING AT 281-470-5126 IF AC- COMODAT/ONS ARE NEEDED NO LATE BIDS WILL BE CONSIDERED FORMS FURNISHED BY THE CITY OF LA PORTE MAY BE OBTAINED WITHOUT DEPOSIT FROM THE PURCHA~ ING OFFICE LOCATED AT 2963 N. 2SRD STREET, LA PORTE,. TX n571. THE CITY RE- SERVES THE RIGHT TO REJECT ANY AND/OR ALL BIDS, TO WAIVE ANY AND ALL TECHNI- CALITIES AND TO AC- CEPT ANY BID OR PART THEREOF, WHICH IN THE OPINION OF THE .CITY COUNCIL, IS MOST ADVANTAGEOUS TO THE CITY. FOR INFORMATION CONCERNING THIS BID, PLEASE CONTACT SUS- AN KELLEY, PURCHAS- . ING MANAGER, AT 281- 470-5126. THE STATE OF TEXAS COUNTY OF HARRIS CITY OF LA PORTE NOTICE OF PUBLIC HEARING In accordance- with the provisions of Sec- tion 106-171 of the Code of Ordinances of ~e City of La Porte, and the provI- sions of the Texas Local Govemment Code, notice is hereby given that the La Porte City Council will con- duct a public hearing at 6:00 P.M. on the 11th day of September, 2006, in the Council Chambers of the City Hall, 604 W. Fair- mont Parkway, La Porte, Texas. The purpose of this hearing is to consider amendments to the Zoning . ~ IOU'-' --; I. AOW9J 6ulddO.l.- 'ljU!WW~ nowever, no aCf/on Will Cjl!'-~I, -ana--Inousmar estao~-- -Tll>.. Gourny;- 1 exas:---c..'1ay taken by Council. Iishments within the Port Development & Construc- Crossing Business Park. A tion Inc., is seeking appro- Special Conditional Use val of a permit for the pro- Permit is required for the posed' development of development to be located 'Underwood Distribution within a Planned Unit De- Center II" to be located velopment (PUD) zone per within the park. A Special Section 106-637 of the Conditional Use Permit is Code of Ordinances of the required for the proposed City of La Porte. (Note: If development to be located approved, this permit will within a Planned Unit De- supersede Special Condi- velopment (PUD) per Sec- tional Use Permit tion 106-637 of the Code #SCUOS-QOS and shall be of Ordinances. applicable for an overall development in conjunc- tion with the Development Agreement and CCRs). This facility has disability accommodations availa- ble. Requests for accom- modations or interpretive services at meetings should be made 48 hours prior to the meeting. Please contact City Secre- tary's office at (281) 471- 5020 or TOD Line (281) 471-5030 for further infor- mation. THE STATE OF TEXAS) COUNTY OF HARRIS) CITY OF LA PORTE) NOTICE OF PUBLIC. HEARING Notice is hereby given that the City Council of the City of La Porte will hold a Public Hearing on the 11 th clay of September 2006, in the Council Chambers of the City Hall, 604 West._ Fairmont Park- way; laPorte, Texas, be- ginning 816:00 P.M. The purpose of this hearing is to provide citizens the op- portunity to comment on the overall budget. The City of La Porte,. must, by Charter re- quirement, adopt its fiscal budget by September 3D, 2006. Within thirty days thereafter, copies of the adopted budget will be available for public inspec- tion and copying at the of- fice of the City Secretary, City Hall, 604 West Fair- mont Parkway, La Porte, Texas, and the La Porte Community Library, 600 South Broadway, La Porte, Texas, during normal busi- ness hours. CITY OF LA PORTE Martha A. Gillett, TRMC, CMC City Secretary THE STATE OF TEXAS COUNTY OF HARRIS CITY OF LA PORTE A regular meet- ing of the City Council will follow the public hearing for the purpose of consid- ering the public hearing Item and to conduct other matters pertaining to the Council. Citizens wishing to address the Council pro or con during the Public Hearing will be required to sign in before the meeting is convened. CITY OF LA PORTE Martha Gillett, TRMC. CMC City Secretary A quorum of City Council members may be present and participate in discus- sions during this meeting; however, no action will be taken by Council. This facility has disability accommodations availa- ble. Requests for accom- modations or interpretive services at meetings should be made 48 hours prior to the meeting. Please contact City Secre- tary's office at (281) 471- 5020 or TOD Line (281) 471-5030 for further infor- mation. ,__.1 A regular meet- ing of the City Council will follow the public hearing for the purpose of consid- ering the public hearing item and to conduct other matters pertaining. to the Council. Citizens wishing to address the Council pro or con during the Public Hearing will be required to sign in before the meeting is convened. CITY OF LA PORTE Martha Gillett, TRMC, CMC City Secretary A quorum of City Council members may be present and participate in discus- sions during this meeting, however, no action will be taken by Council, This facility has disability accommodations availa- ble. Requests for accom- modations or interpretive services at meetings should be made 48 hours prior to the meeting. Please contact City Secre- tary's office at (281) 471- 5020 or TOD Line (281) 471-5030 for further infor- mation. Subscribe to The Bayshore Sun . for only $301 year. 281-471-1234 City of La Porte Interoffice Memorandum TO: Mayor and Council /, J Shelley Wolny, Budget Officer '1) Ma2fL FROM: DATE: August 23, 2006 SUBJECT: Changes from Budget Workshops Please find attached a summary of changes from the budget workshops. The top section of the spreadsheet reflects changes to the General Fund that were recommended by Council. Among these changes are the adjustment to Council lease and maintenance fees, enhancement to annual retreat costs, the relocation of City Hall janitorial expenditures (no budget impact), the deletion of five year vesting, enhancement to customer service training and the addition of garbage bags to sell, which will impact both the expenditures and revenues. The second section reflects changes that were brought forth by staff. As previously discussed, these changes include: a reduction in professional services in Criminal Investigation for lab fees, the deletion of the Assistant City Manager position in Finance, the adjustment to attrition, an increase in electrical costs and an adjustment to revenues. Since the workshops, staff has had a chance to revisit the revenues and has made adjustments based on current year's actual numbers using two more months of data. The revenue adjustment includes an increase in sales tax revenues, an increase for gas and cable franchise fees, and increase in the mixed beverage tax and an adjustment for the Fire Contract revenues. Additionally, another $150,000 has been added for the implementation of the compensation study. The study has been delayed so the final amount is not known yet. An additional request is included for a transfer of $153,915 from the General Fund to Fund 043 for the EMS Remodel. This item will also be on the agenda. Lastly, the spreadsheet shows an adjustment for the Golf Course operations and the increase in the Chamber Contract. All of the above mentioned changes have been made to the Proposed Budget. Please contact me if you have any questions. Changes from Budget Workshops City Council Changes Affect on Budget Computer Lease & Maintenance Fees in City Council Budget Annual Retreat in City Council Budget Janitorial- Move from Administration into Non-Departmental Five Year Vesting Customer Service Training Garbage Bags - Purchase of additional rolls to sell Garbage Bag - Additional Revenues (Overhead) Net Affect of Council Changes (6,170) 5,000 (6,168) 5,000 10,000 1,040 6,622 Staff Changes Affect on Budget ChiefReff - Reduce Other Professional Services in Criminal Investigation Deletion of Assistant City Manager Position Attrition Attrition - Historical Average Electricity - projected increase Additional Money for Compensation Study Implementation (up from $400,000 to $550,000) Revenue Increases (35,000) (134,654) 150,000 (238,604) 247,800 150,000 130,291 Net Affect of Staff Changes 9,251 Total Changes to General Fund 15,873 Other Changes Increase Chamber Contract - Hotel / Motel Fund Increase Golf Course Expenditures (Operations) 30,000 50,000 FY 2006 - Additional Funding for EMS Remodel (Funding to come from General Fund) 153,915 Budget Follow-Up to Questions from Workshops Items Needing City Council Direction 8/14 MeetinJ! Potential Affect on Budget Item 10 - Paperless Agenda Options ($3400 up to $37,700) Item 13 - Council Travel Changes (Prior Cuts) Item 14 - Council Dinners $ 37,700 18,000 2,400 58,100 Net Affect 8/15 MeetinJ! Item 15 - Metering Lighting at Ballfields Net Affect 3,163 3,163 8/16 MeetinJ! Item 9 - Longevity (Increasing from 25 to 30 years) Net Affect (2,320) (2,320) Total Potential Changes to General Fund $ 58,943 8/15 Meetinl! Item 20 - Emai1ing / Online Water Bills $ 29,100 Total Potential Changes to Technology Fund $ 29,100 8/16 Meetinl! Item 1 - Insuring Welcome Signs $ 403 Total Potential Changes to Insurance Fund (Risk Division) $ 403