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Home My WebLink AboutO-2006-2953 N REQUEST FOR CITY COUNCIL AGENDA ITEM Requested By: Stephen L. Barr Appropriation Agenda Date Requested: October 23 2006 Department: Parks & Recreation Acc't Number: 00l-RORO-552-1010 $35,230 001-6146-515-5007 Report: _Resolution: _Ordinance:--K-- Amount Budgeted: $50,000 Exhibits: Bid Tabulation Sealed Bid #06506 Amount Requested: $85,230 Exhibits: Notice to Bidders Budgeted Item: YES X NO Exhibits: SUMMARY & RECOMMENDATION As directed by City Council in the City Council Retreat and budget hearings, the City has issued a bid for grounds maintenance services for various non-park sites in the City of La Porte. Sealed Bid #06506 for Grounds Maintenance Services, various sites was sent to fourteen potential bidders. Bids were opened on September 28, 2006 with three vendors responding. The low bidder, Camp Landscape Services submitted a bid of $90,630 in total for the various sites. Some sites will be deferred (i.e. Police Headquarters, Fire Station #3 and EMS Station) until the expected completion of these facilities in April- May. Reduction of the contract for these deferments is expected to reduce the contract by $5,400, to $85,230 for the year. Council authorized $50,000 for the contract; the balance of the funding will come from the Parks Maintenance Division personnel budget, through attrition. If the savings from attrition do not equal the additional estimated cost of $35,230, Council would be asked for a budget amendment to take the difference from contingency or the Council discretionary funds. Staff recommends acceptance of the bid from Camp Landscape Services in the amount not to exceed $90,630 for landscape/grounds maintenance services at various sites throughout the City of La Porte, as low bidder meeting specifications for this project. r Action Required bv Council: Consider award of bid to Camp Landscape Services in the amount not to exceed $90,630 for landscape/grounds maintenance services at various sites throughout the City of La Porte, as low bidder meeting specifications for this project. erim City Manager )0/710, , / D~te ORDINANCE NO. 2006- J 0-5- 3 AN ORDINANCE APPROVING AND AUTHORIZING A SERVICE AGREEMENT BETWEEN THE CITY OF LA PORTE AND CAMP LANDSCAPE SERVICES TO PROVIDE GROUNDS MAINTENANCE AT VARIOUS SITES THROUGHOUT THE CITY AS PROVIDED BY TERMS OF THE AGREEMENT; APPROPRIATING THE SUM NOT TO EXCEED $90,630.00; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking descnbed in the title ofthis ordinance, a copy ofwhich is on file in the office of the City Secretary. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal ofthe City to all such documents. City Council appropriates the sum not to exceed $90,630.00 from the City of La Porte General Fund 001, to fund said contract. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice ofthe date, hour, place, and subject ofthis meeting ofthe City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereofhas been discussed, considered and formally acted upon. The City Council further ratifies, approves, and confirms such written notice and the contents and posting thereof. Page 1 of2 Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 23rd day of October 2006. CITY OF LA PORTE (""'\. ... (-.." ~~.\kL- , By: Alton E. Porter, Mayor ATTEST: 1tIdl/lc4#( Martha Gillett, City Secretary APPROVED AS TO FORM: ~ r tt4~~ C rk Askins, Assistant City Attorney Page 2 of2 BIDDER'S LIST SEALED RFP #06506 - GROUNDS MAINTENANCE SERVICES September 28,2006 Camp Landscape Services 1506 Atlanta Deer Park, TX 77536 Nasa Wholesale 20934 Gulf Freeway Webster, TX 77598 Biotech Landscape Services 409 East Pasadena Freeway Pasadena, TX 77506 Bay Area Design 2702 Red Bluff Seabrook, TX 77586 Hysco Landscaping 2388 Austin St. League City, TX 77573 EDS -Landscape 1420 Lawrence Rd. Kemah, TX 77565 All Season Nursery 4901 Vista Pasadena, TX 77505 Lacy Hollow 2221 E. Lawther Deer Park, TX 77536 La Porte Lawns 1410 S. 8th Street La Porte, TX 77571 Earth Works 211 League City Parkway League City, TX 77571 Budget Landscape P.O. Box 1316 Kemah, TX 77565 K & K Tractor Service 3012 Randolph Road Pasadena,TX 77503 Shear Cuts Lawn Service 5202 Barton Creek Dr. Pasadena TX 77505 Zuriel Enterprises Services P.O.Box 670865 Houston, TX 77267 Bayshore Sun Published Dates September 10, 2006 September 17, 2006 Shear Cuts 80.00 $ 350.00 3,040.00 $ 13300.00 240.0 $ 350.00 9 120.00 $ 13 300.00 40.00 $ 50.00 1,520.00 $ 1 900.00 80.00 $ 75.00 3 040.00 $ 2 850.00 75.00 $ 75.00 2 850.00 $ 2 850.00 40.00 $ 35.00 1 520.00 $ 1 330.00 40.00 $ 50.00 1,520.00 1 900.00 240.00 $ 200.00 9,120.00 $ 7 600.00 40.00 $ 200.00 1,520.00 $ 7 600.00 10. Net 1000 B hare Drive 38 $ 200.00 $ 50.00 $ 300.00 Total $ 7,600.00 $ 1,900.00 $ 11 .00 11. airmont Ianades $ 400.00 $ 300.00 $ 15200.00 $ 11 400.00 $ 240.00 $ 300.00 $ 9,120.00 $ 11 400.00 $ 200.00 $ 100.00 $ 7,600.00 $ 3 800.00 $ 160.00 $ 100.00 $ 6 080.00 $ 3 800.00 $ 160.00 $ 100.00 $ 6080.00 $ 3800.00 $ 560.00 $ 300.00 $ 21,280.00 $ 11 400.00 $ 160.00 $ 150.00 $ 6,080.QO $ 5 700.00 18. $ 80.00 $ 75.00 $ 3040.00 $ 2 850.00 $ 45.00 $ 35.00 $ 1710.00 $ 1 330.00 Grand Total, minus deferments $ 111,340.00 $ 119,510.00 Grand total from bid $ Difference $ Information refIecls pricing only and other factors may be considered during the evaluation process Bid Tabulation Bid # 06501 Grounds Maintenance Semember 28, 2006 DESCRIPTION I CamD Hvsco Grounds Shear Cuts I LandscaDe 1. La Porte Police Headquarters & EOC, 3001 N. 23rd Street x 38 Visits i $ 100.00 $ 80.00 $ 350.00 Total $ 3,BOO.00 $ 3,040.00 $ 13,300.00 2. La Porte CitY Hall, 604 W. Fainnont Partwav x 38 Visits $ 265.00 $ 240.00 $ 350.00 Total $ 10,070.00 $ 8,120.00 $ 13300.00 3. FireStatlon#2 9710W.Main x 38 Visits $ 100.00 $ 40.00 $ SO.OO Total $ 3,BOO.00 $ 1,520.00 $ 1 900.00 4. Fire station #3 2234 Sens x 38 Visits $ 100.00 $ 80.00 $ 75.00 Total $ 3,BOO.00 $ 3,040.00 $ 2 850.00 5. Fire stallon 114 2900 S. Broadwav x 38 Visits $ 100.00 $ 75.00 $ 75.00 Total $ 3.800.00 $ 2,850.00 $ 2 850.00 6. Archive Storaae Buildina 1001 S. 4th Street x 38 VISits $ 60.00 $ 40.00 $ 35.00 Total $ 2.280.00 $ 1,520.00 $ 1 330.00 7. EMS Station 10428WMain x 38 Visits $ 100.00 $ 40.00 $ 50.00 Total $ 3,800.00 $ 1.520.00 $ 1 900.00 8. Librarv 600 S. Broadwav x 38 Visits $ 200.00 $ 240.00 $ 200.00 Total $ 7 600.00 $ 9,120.00 $ 7 600.00 9. Water Plant #78210 Bandrille X 38 VISits $ 125.00 $ 40.00 $ 200.00 T olal $ 4 750.00 $ 1.520.00 $ 7600.00 10.-IIlCI 1000 BaVStoore Drive x 38 Visits $ 200.00 $ 50.00 $ 300.00 Total $ 7,600.00 $ 1,900.00 $ 11 400.00 11. Fairmont Parkwav EsPlanades x 38 VISits $ 150.00 $ 400.00 $ 300.00 Total $ 5,700.00 $ 15,200.00 $ 11 400.00 12. Bay Area Boulevard Esplanades x 36 Visits $ 150.00 $ 240.00 $ 300.00 Total $ 5,700.00 $ 9,120.00 $ 11.400.00 13. Canada Road Esplanades x 38 VISits $ 100.00 $ 200.00 $ 100.00 Total $ 3,800.00 $ 7,600.00 $ 3800.00 14. Canada Rd. East Right ofWav x 36 Visits $ 100.00 $ 160.00 $ 100.00 Total $ 3,800.00 $ 6.080.00 $ 3.800.00 15. Canada Road West Right ofWav x 38 VISits $ 100.00 $ 160.00 $ 100.00 Total $ 3,800.00 $ 6 080.00 $ 3 BOO.OO 16. Farrinaton Boulevard Esolanades x 38 Visits $ 150.00 $ 560.00 $ 300.00 Total $ 5,700.00 $ 21,280.00 $ 11400.00 17. Luella Road Esplanades x 38 Visits $ 150.00 $ 160.00 $ 150.00 Total $ 5 700.00 $ 6,080.00 $ 5 700.00 18. MvrtJe Creek Esplanades x 38 Visits $ 75.00 $ 80.00 $ 75.00 Total $ 2..850.00 $ 3 040.00 $ 2 850.00 19. Val''''' Brook EsnlAnades x 36 VISits $ 60.00 $ 45.00 $ 35.00 Total $ 2.280.00 $ 1,710.00 $ 1 330.00 Grand Total $ 90,630.00 $ 111,340.00 $ 119,510.00 Information reflects pricing only and other factors may be considered during the evaluation process