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Home My WebLink AboutO-2008-3024-F amend Fiscal Year 2007-08 Budget (original in 2007) c. REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Da'e Reqnested: :~ 14, 2008 Requested By: Michael DOlbc;t2- Department: Finance Report: Resolution: Ordinance: xx Exhibits: Ordinance 2007-3024-F Exhibits: Excerpt from FY 2008 Adopted Budget & Amended Budget (Exhibit A & B) Source of Funds: N/ A Appropriation Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: YES Exhibits: Explanations / Backup for Amendment NO SUMMARY & RECOMMENDATION The City Council adopted the Fiscal Year 2007-08 Budget on August 27,2007. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2007-08 Budget. (*denotes funds with current changes) General Fund Grant Fund Street Maintenance Sales Tax Fund Community Investment Hotel/Motel Occupancy Tax La Porte Development Corporation Tax Increment Reinvestment Zone Utility Sylvan Beach Airport La Porte Area Water Authority Golf Course Motor Pool Insurance Fund Technology Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement 2000 General Obligation Bond Fund 2005 Certificate of Obligation Bond Fund 2006 General Obligation Bond Fund 2007 Certificate of Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds Previously Original Budget Amended Budget $ 30,010,812 1,036,356 1,004,178 233,120 556,540 971,565 1,600,185 8,038,354 274,158 23,396 1,717,760 1,304,138 1,529,323 4,881,080 1,211,065 955,000 935,000 350,000 54,465 60,000 49,478 305,261 200,000 3,477,278 479,105 758,531 $ 62,016,148 $ 30,179,216 1,072,949 1,004,178 233,120 556,540 971,565 1,600,185 8,038,354 274,158 23,396 1,717,760 1,304,138 1,756,727 4,881,080 1,221,865 1,126,538 935,000 350,000 54,465 60,000 49,478 305,261 200,000 3,477,278 479,105 758,531 $ 62,630,887 Proposed Amended Budget $ 30,620,802 * 1,172,949 * 1,004,178 233,120 696,709 * 1,117,898 * 1,600,185 8,038,354 274,158 23,396 1,717,760 1,304,138 1,756,727 4,881,080 1,221,865 1,721,926 * 935,000 350,000 202,021 * 60,000 49,478 305,261 200,000 3,477,278 479,105 758,531 $ 64,201,919 Action Required bv Council: Adopt Ordinance Amending Fiscal Year 2007-08 Budget for: A. $441,586 in the General Fund for a transfer to the General CIP Fund for the Sylvan Beach Shoreline Protection and Beach Nourishment Project. This amount includes $111,397 from the Sylvan Beach Pier excess revenue account as well as $330,189 from fund balance. B. $94,600 in the Hotel/Motel Fund for a transfer to the General CIP Fund for the Sylvan Beach Shoreline Protection and Beach Nourishment Project. These funds have been reserved annually for beach nourishment C. $562,186 in the General CIP Fund for the Sylvan Beach Shoreline Protection and Beach Nourishment Project. D. $100,000 in the Grant Fund for the Incode software package for the Municipal Court. These funds will come from the reserves set up for security fees and technology fees in the Grant Fund. E. $45,569 in the Hotel/Motel Fund for the participation with Bay Area Convention and Visitors Bureau (BACVB). This increase is to bring the budget for BACVB to 15% of budgeted revenues ($415,000). F. $15,000 in the 4B La Porte Development Corporation Fund for the required payments to Consultivo Ltd. for the development of request for qualification for hotel project, which was approved at the March 24th Council meeting. G. $8,333 in the 4B La Porte Development Corporation Fund for the revised lease agreement between the City and the Economic Alliance Houston Port Region, which was approved at the February 11 th Council meeting. H. $30,000 in the 4B La Porte Development Corporation Fund in connection with the Town Square Project. I. $147,556 in the 2000 GO Bond Fund to send excess funds back to the General CIP Fund. (The General CIP Fund sent over a total of $987,577 between FY2003 and FY2004 to cover project overruns) 1. $30,000 in the General CIP Fund (015) for Fire Station #1 Roof Repair. K. $3,202 in the General CIP Fund for a joint participation with the Glen Meadows HOA for the cost of acquiring and installing a picnic shelter for Glen Meadows Park. ,00 in the 4B La Porte Development Corporation Fund for Community Branding ($85,000), Marke ng ($5,500) and Travel ($2,500). f pc) 4 ( Date ORDINANCE NO. 2007 -3024-F AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1,2007 THROUGH SEPTEMBER 30,2008; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1,2007, through September 30,2008, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 23,2007, and a public hearing scheduled for August 27,2007 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2007, through September 30, 2008. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the lhay of ~.~ , 2008. CITY 0 ATTEST: ~I~ APPROVED: Iddl~r ~ Clark Askins, Assistant City Attorney EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 07-08 FY 07-08 Revenues Expenses Governmental Fund Types: General Fund 30,010,812 30,010,812 Grant Fund 1,036,356 1,036,356 Street Maintenance Sales Tax 726,535 1,004,178 Community Investment 217,358 233,120 Hotel/Motel Occupancy Tax 530,020 556,540 Section 4B Sales Tax 1,871,847 971,565 Tax Increment Reinvestment 1,621,438 1,600,185 Total Governmental Types 36,014,366 35,412,756 Enterprise: Utility 7,863,720 8,038,354 Sylvan Beach 250,280 274,158 Airport 55,906 23,396 La Porte Area Water Authority 1,295,846 1,717,760 Golf Course 1,121,404 1,304,138 Total Enterprise 10,587,156 11,357,806 Internal Service Motor Pool 2,028,711 1,529,323 Insurance Fund 4,883,865 4,881,080 Technology Fund 1,158,764 1,211,065 Total Internal Service 8,071,340 7,621,468 Capital Improvement: General 66,900 955,000 Utility 600,000 935,000 Sewer Rehabilitation 317,800 350,000 1998 GO Bond Fund 14,100 2000 GO Bond Fund 1,100 54,465 2002 GO Bond Fund 1,500 2004 C/O Bond Fund 13,100 2005 C/O Bond Fund 2,800 60,000 2005 GO Bond Fund 2,300 2006 C/O Bond Fund 10,000 2006 GO Bond Fund 5,000 49,478 2007 C/O Bond Fund 178,000 305,261 Other Infrastructure 51,700 200,000 Total Capital Improvement 1,264,300 2,909,204 Debt Service: General 3,320,122 3,477,278 Utility 511,950 479,105 La Porte Area Water Authority 758,531 758,531 Total Debt Service 4,590,603 4,714,914 Total All Funds 60,527,764 62,016,148 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 07-08 FY 07-08 Revenues Expenses Governmental Fund Types: General Fund 30,012,012 30,620,802 Grant Fund 1,040,657 1,172,949 Street Maintenance Sales Tax 726,535 1,004,178 Community Investment 217,358 233,120 Hotel/Motel Occupancy Tax 530,020 696,709 Section 4B Sales Tax 1,871,847 1,117,898 Tax Increment Reinvestment 1,621,438 1,600,185 Total Governmental Types 36,019,867 36,445,841 Enterprise: Utility 7,863,720 8,038,354 Sylvan Beach 250,280 274,158 Airport 55,906 23,396 La Porte Area Water Authority 1,295,846 1,717,760 Golf Course 1,121,404 1,304,138 Total Enterprise 10,587,156 11,357,806 Internal Service Motor Pool 2,028,711 1,756,727 Insurance Fund 4,883,865 4,881,080 Technology Fund 1,158,764 1,221,865 Total Internal Service 8,071,340 7,859,672 Capital Improvement: General 951,382 1,721,926 Utility 600,000 935,000 Sewer Rehabilitation 317,800 350,000 1998 GO Bond Fund 14,100 2000 GO Bond Fund 1,100 202,021 2002 GO Bond Fund 1,500 2004 C/O Bond Fund 13,100 2005 C/O Bond Fund 2,800 60,000 2005 GO Bond Fund 2,300 2006 C/O Bond Fund 10,000 2006 GO Bond Fund 5,000 49,478 2007 C/O Bond Fund 178,000 305,261 Other Infrastructure 51,700 200,000 Total Capital Improvement 2,148,782 3,823,686 Debt Service: General 3,320,122 3,477,278 Utility 511,950 479,105 La Porte Area Water Authority 758,531 758,531 Total Debt Service 4,590,603 4,714,914 Total All Funds 61,417,747 64,201,919 REQUEST FOR CITY COUNCIL AGENDA ITEM Department: Agenda Date Requested: Jan Requested By: ApDropriation 001 General Fund Soarce of Funds: 002 Special Revenue Fund Acc't Number: Report: _Resolution: _Ordinance: X Amount Budgeted: Exhibits: CEPRA Special Document SD2080oo2 Amout Requested: $1,125,172 Exhibits: TGLO Proiect Cooperation Agreement Bud2'eted Item: YES NO X SUMMARY & RECOMMENDATION The City of La Porte has received a grant from the Texas General Land Office (TOLO) to partially fund the Sylvan Beach Shoreline Protection and Beach Nowishment Project through the Coastal Erosion Planning and Response Act (CEPRA). The project is expected to cost $2,525,172, with the TOLO paying $1,400,000 or 55% of the project, and the City of La Porte paying $1,125,172, or 45% percent of the total estimated cost of the project. Harris County has agreed in principle, to pay one.haIf of the cost of the City's share of the project, amounting to $562,586, with the City's share also being $562,186. This agreement is solely between the TOLO and the City of La Porte as the Qualified Project Partner for the project. Harris County win provide its share of the funding through its FY2008 budget process. City Council will be asked to approve an Interlocal Agreement with Harris COWlty for its share of the funding shortly. The City of La Porte's share offunding will be accomplished through several funds and sources that are available. Funds have been allocated from the HoteVMotel Fund in the amount of $120,600 for this project. In addition, there are $111,397 available in the Sylvan Beach Pier excess revenue accoWlt that is earmarked for Sylvan Beach Park improvements, that can be added for a total connnitted funding of $231,997. The remainder of the City's share in the amount of $330,189 will be taken from Special Revnue FWtds. Any costs exceeding the estimated budget for this project will require an amendment to this agreement with the TGLO. Staff reconnnends approval of the agreement to protect the Sylvan Beach Park shoreline from future deterioration and to restore the historic beach to Sylvan Beach. This project will have a tremendous positive recreational as wen as economic impact on our city. Action Required bv Council: Co' pprovaJof: AN ORDINANCE APPROVING AND AUTHORIZING A PROJECT COOPERATION REE BETWEEN THE CITY OF LA PORTE AND THE TEXAS GENERAL LAND OFFICE TO ROVIDE NSTRUCTION, CONSTRUCTION MONITORING, AND ADMINISTRATIVE SERVICES FOR THE SYLVAN EACH SHORELINE PROTECTION AND BEACH NOURISHMENT PROmCT ACCORDING TO THE T S THE AG EMENT PROVIDED. I In;t9 Date A) B} C- City of La Porte Hotel/Motel Occupancy Tax Fund (037) Summary Beginning Fund Balance 9/30/06 Plus Estimated 06-07 Revenues 404,094 391,093 Less Estimated 06-07 Operating Expenditures Less Estimated 06-07 CIP Commitments and Expenditures Reserve for Mainstreet Reserve for Beach Nourishment Total Expenditures & Commitments Estimated Fund Balance 9/30/07 365,512 50,157 94,600 144,757 284,918 Plus 07-08 Revenues: Occupancy Tax Transfer from Community Investment Fund Interest Income Total Revenue 415,000 93,620 21 ,400 530,020 814,938 176,800 222,240 15,000 25,000 40,000 51,500 26,000 556,540 258,398 Equals Total Resources Less 07-08 Expenditures: N on- Departmental Mainstreet Joint Venture with the Heritage Society Transfer to Sylvan Beach Fund Transfer to Sylvan Beach Fund - Exterior Repairs (Steel) Transfer to Golf Course Fund 2008 Reserve for Beach Nourishment Total Expenditures Ending Fund Balance 9/30/08 Revenues Expenditures & Commitments Revenues over Expenditures Estimated 2006-07 391,093 510,269 (119,176)* Projected 2007-08 530,020 556,540 (26,520)** *2006-07 - One-Time Expenditures & Reserves: Reserve for Mainstreet Reserve for Beach Nourishment Chamber - Festival (Extra) $ 50,157 94,600 30,000 174,757 $ **2007-08 - One-Time Expenditures & Reserves: Consulting (Branding Image, Overall Schematics for Downtown & Website Development) Marketing Workshop ED for Business Owners Sylvan Beach Exterior Repairs (Steel) Reserve for Beach Nourishment Chamber - Festival (Extra) $ 35,000 9!pijJJO*+ t':J,JJU- + 1:,:J,6Jdo * 10,000 40,000 26,000 30,000 141,000 $ 415 GM200I02 Fiscal year 2007 Account number Fund. . . Department Division . Activity basic Sub activity Element Object . . . Current Unposted Total F7=project data Fll=Account activity CITY OF LA PORTE Account Balance Inquiry 1-0000-202.06-23 Db/Cr. : 001 GENERAL 00 00 20 PAYABLES 2 ACCOUNTS PAYABLE 06 PARKS & REC ESCROWS 23 PIER FUNDS Debits Credits .00 .00 .00 F8=Misc inquiry F12=Cancel F9=Misc update F16=Pending trans C .00 .00 .00 3/31/08 10:52:36 Account balance 111[399.87 111[399.87 FI0=Detail trans F24=More keys STATE OF TEXAS )( COUNTY OF HARRIS )( CITY OF A PORTE )( ~ht I ~j LA PORTE DEVELOPMENT CORPORATION BOARD NOTICE IS HEREBY GIVEN OF A SPECIAL CALLED REGULAR MEETING OF THE LA PORTE DEVELOPMENT CORPORATION BOARD OF DIRECTORS TO BE HELD ON FEBRUARY 4,2008 AT 6:00 P.M. AT LA PORTE CITY HALL COUNCIL CHAMBERS, 604 WEST FAIRMONT PARKWAY, LA PORTE, TEXAS, REGARDING THE ITEMS OF BUSINESS ACCORDING TO THE AGENDA LISTED BELOW: 1. CALL TO ORDER 2. CONSIDER APPROVAL OF MINUTES OF THE SPECIAL CALLED MEETING OF THE LA PORTE DEVELOPMENT CORPORATION BOARD OF DIRECTORS, HELD ON NOVEMBER 12, 2007 - M. Gillett 3. RECEIVE PRESENTATION BY RUSSELL PLANK ON STATUS OF PORT CROSSING BUSINESS PARK- G. Black! R. Plank 4. RECEIVE STATUS REPORT REGARDING WEBSITE REFURBISHMENT - G. Black 5. RECEIVE STATUS REPORT REGARDING CITY-WIDE ECONOMIC DEVELOPMENT STRATEGIC PLAN - G. Black 6. RECEIVE STATUS REPORT REGARDING COMMUNITY BRANDING CAMPAIGN - G Black 7. CONSIDER SETTING A PUBLIC HEARING DATE OF MARCH 25, 2008, TO CONSIDER EXPENDITURE OF FUNDS FOR THE SYLVAN BEACH SHORELINE PROTECTION AND BEACH RENOURISHMENT PROJECT- G. Black 8. EXECUTIVE SESSION - PURSUANT TO PROVISION OF THE OPEN MEETINGS LAW, CHAPTER 551.071 THROUGH 551.076, 551.087, TEXAS GOVERNMENT CODE, (CONSULTATION WITH ATTORNEY, DELIBERATION REGARDING REAL PROPERTY, DELIBERATION REGARDING PROSPECTIVE GIFT OR DONATION, PERSONNEL MATTERS, DELIBERATION REGARDING SECURITY DEVICES, OR EXCLUDING A WITNESS DURING EXAMINATION OF ANOTHER WITNESS IN AN INVESTIGATION, DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS) A. SECTION 551.071 - (ECONOMIC DEVELOPMENT) MEET WITH CITY MANAGER AND CITY ATTORNEY TO DISCUSS JOINT VENTURE COMPLEX, GOLF COURSE, MAIN STREET ENHANCEMENTS, RETAIL DEVELOPMENTS, PROPOSED SYL VAN BEACH HOTEL PROJECT AND PROJECT SCHOOL 9. CONSIDERATIONS AND POSSIBLE ACTION ON ITEMS CONSIDERED IN EXECUTIVE SESSION 10. ANNOUNCEMENTS/ADMINISTRATIVE REPORTS - J.Joerns/G.Black 11. DISCUSSION OF FUTURE MEETING SCHEDULE WITH BOARD AND PACKET PROCEDURES 12. ANNOUNCEMENTS/ ADMINISTRATIVE REPORTS-R. Bottoms LAKES OF FAIRMONT GREENS SUBDIVISION 13. BOARD COMMENTS 14 ADJOURNMENT If during the course of the meeting covered by this agenda the Council should determine that a closed or executive meeting or session of the Council should be held or is required in relation to an item noticed in this agenda, then such closed or executive meeting or sessions authorized by the Open Meetings Law, Chapter 551, Texas Government Code; will be held by the Council at that date, hour and place given in the meeting notice or as soon after the commencement of the meeting covered by the meeting GM200I02 Fiscal year 2008 Account number Fund. . . Department Division . Activity basic Sub activity Element Object . . . Current Unposted Total F7=project data Fll=Account activity CITY OF LA PORTE Account Balance Inquiry 4/02/08 13:01:27 32-0000-371.01-04 Db/Cr. : 032 GRANT FUND 00 00 37 EQUITY 1 FUND BALANCES 01 RESERVED 04 MC TECHNOLOGY Debits .00 .00 .00 F8=Misc inquiry F12=Cancel C Credits Account balance .00 96,529.80 .00 96,529.80 96,529.80 F9=Misc update F16=Pending trans FI0=Detail trans F24=More keys rev/..... r O( 00<) S<-(V~ 10 (c) c..ID ~ () t> { I D GM200I02 Fis~al year 2008 Account number Fund. . . Department Division . Activity basic Sub activity Element Object . . . Current Unposted Total F7=project data Fll=Account activity CITY OF LA PORTE Account Balance Inquiry 32-0000-371.01-03 Db/Cr. 032 GRANT FUND 00 00 37 EQUITY 1 FUND BALANCES 01 RESERVED 03 MC BUILDING Debits .00 .00 .00 F8=Misc inquiry F12=Cancel C Credits 123,474.09 .00 123,474.09 F9=Misc update F16=Pending trans 4/02/08 13:01:21 Account balance .00 123,474.09 FIO=Detail trans F24=More keys ~~1 ~MIt City of La Porte Interoffice Memorandum . FIDENTIAL To: Ron Bottoms, City Manager 15.>~ Lj. 1 :; , ;J J j. x G ;~ ' 25,) . oj, From: John Joerns, Assistant City (.^ .~. <.dJ bAA do .30 ) bD'D Date: November 14, 2007 Subject: Bay Area Convention & Visitors Bureau (BACVB) Background The City entered into an agreement in April of 2006. The agreement essentially states that the City would pay quarterly 15% of the Hotel/Motel Tax Revenues with a fmal reconciliation payment that would bring total payments to 15% of the actual annual Hotel/Motel Tax Revenues. I have learned that the City did not make the reconciliation payment for FY 05-06 and technically that amount due BACVB from-that period is $13,445. However, after meeting with BACVB, I confrrmed they are not pursuing that amount from FY 05-06. Last Budget Year 06-07, the City did not budget for the increases in HoteI/Motel Revenues that would affect payments to BACVB. · City Budgeted $30,000 for BACVB · Based on actual revenue - amount due per agreement $59,800 This amount due BACVB for the FY 06-07 - reconciliation payment over the budgeted amount is $29,800. For FY07-08: · The City again budgeted $30,000 for their services · Did not increase the budget amount to equal the projected 15% x projected Hotel/Motel revenue of $415,000 for a projected payment to BACVB of$62,250. Our agreement has a 60-day notification clause for termination. I met with BACVB and informed them that the City again only budgeted $30,000 for this FY and that this year the projected expenses for the Hotel/MoteI Fund exceed the revenues. I informed BACVB that I would soon notify them of a proposed termination (letter attached) by enacting the 60 day notification. During this 60 day period we can perhaps further negotiate the amounts due. The BACVB staff has visited with their board chairman regarding the potential to renegotiate the agreement. The main issue of$415,000 from BACVB's perspective will be that other members pay the 15%. At this time BACVB has offered "catch up" payments but desires to receive the full amount. The City could also determine that the services rendered by BACVB is worth the 15% (est. $62,250). We could then pay the full amount using approximately $32,250 in fund balance and appropriately $30,000 budgeted in FY08-09. I have asked staff to evaluate the services received from BACVB. JJ/ml c: Michael Dolby, Interim Director of Finance ~ GM206I01 Account . . Description CITY OF LA PORTE Miscellaneous Account Infor.mation 2008 37-6046-510-30.01 SERVICES & CHARGES / MEMBERS & SUBSCRIPTIONS Type Infor.mation, press Enter. Seq # 1. 00 F3=Exit Code 08AD F8=print Freefor.m infor.mation MEMBERSHIP TO BAY AREA HOUSTON CVB F12=Cancel 2/06/08 10:04:01 Amount 30,000 PREPARED 02/06/2008, 10:04:32 PROGRAM GM360L CITY OF LA PORTE ACCOUNT ACTIVITY LISTING PAGE 1 ACCOUNTING PERIOD 04/2008 GROUP PO NBR NBR ACCTG ----TRANSACTION---- PER. CD DATE NUMBER YTD/CURRENT ESTIM/APPROP YTD/CURRENT ENCUMBRANCE TRANSACTION AMOUNT - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - -- ---- - - - - - - - - - - - - - - - - - - - - ---- - - - - - - - - - - -- 3,362.22 DESCRIPTION FUND 037 HOTEL/MOTEL OCCUPANCY 037-6046-510.30-01 SERVICES & CHARGES / MEMBERS & SUBSCRIPT 30,000 13,318.89 13,318.89 2387 04/08 AP 01/03/08 0236273 BAY AREA HOUSTON C 13,318.89 REMAINING BAL. FOR 06-07 PARTICIPATION 2124 080135 03/08 EN 12/21/07 080135 BAY AREA HOUSTON C 13,318.89 PO ENTRY PROFESSIONAL SERVICES 1578 02/08 AJ 11/16/07 222 BAY AREA HOUSTON C 5,560.37- 1085 02/08 AP 08/10/07 0235632 BAY AREA HOUSTON C 5,560.37 3RD QTR APRIL-JUNE 06-07 ACCOUNT TOTAL 30,000 13,318.89 13,318.89 FUND TOTAL 30,000 13,318.89 13,318.89 GRAND TOTAL 30,000 13,318.89 13,318.89 j J ) UJ J . ;;< + Lj'::lLd'u::3 L ,) 'J j i . 1 1 'i' 1 :3 1 ei l' 1 1 -;.: - U2'c.:SU' + it 5 ) J~) '':> 1) OJ ::1' CURRENT BALANCE 3,362.22 3,362.22 3,362.22 CONSULTANT AGREEMENT $ ~0) OOD 038 - la030 ---506 J60Cf DATE: 9;{11o 7 C~NSU-:r;;r;:;;;;;;; Consultivo LLP This agreement is entered into by City of La Porte hereinafter referred to as "The City," and Consultivo LLP, hereinafter referred to as the "CONSULTANT." Acting as a legally registered company and as a HUB certified company in the State of Texas, the CONSULTANT is performing services as an independent contractor, and this agreement does not create a partnership, joint enterprise, or employment relationship between the parties. The City wishes to obtain the CONSULTANTs services and the CONSULTANT is willing to perform them personally in accordance with the following terms and conditions: 1. Services: Scope of CONSULTANT's Services shall be to facilitate a solicitation for developer interest for an hotel development for The City based on the attached Scope of Service; Exhibit A dated August 27, 2007. 2. Period of Performance: The period in which the CONSULTANT's services will be performed shall commence upon date of execution and shall terminate upon completion of the services (see scope), whichever comes first, unless terminated in accordance with Paragraph 11. Consideration: City shall pay the CONSUL TANT.according to the followingCanticipated Scope of Service, see Exhibit A, a fee of $ 9,875,00 for the dellverables in Section A. 3. Expenses: The fee and costs referenced in paragraph 2 is all inclusive and includes any normal expenses incurred by the CONSULTANT, as described in Exhibit A, Section A. .4. Payment Schedule: . City shall pay the CONSULTANT after acceptance of the CONSULTANTs services and receipt from the CONSULTANT of a signed invoice, including any receipts, invoices, and other substantiation as City may reasonably require, unless otherwise stipulated and agreed upon by City. Such invoice shall specify the period for which compensation is claimed. City shall be entitled to withhold payment for services which are unacceptable, as determined by City, until such services are made acceptable by the CONSULTANT and are accepted by City. 5. Taxes. Benefits and Insurance: As an independent contractor performing services for City, the CONSULTANT understands and agrees that it is solely responsible for his State and Federal taxes and for the payment of certain other payroll related expenses. _ The CONSULTANT authorizes City not to withhold from its wages any amount for Federal Insurance Contributions Act (FICA) and for Federal and State income taxes. The CONSULTANT understands that it is not covered by any benefit plans maintained by City. 6. Trade Secrets: The CONSULTANT shall not, during the term of this agreement or at any time thereafter, divulge, use, furnish, disclose, or make accessible to anyone other than City, or its employees, officers or directors, or other than in the City's usual course of business, any knowledge or information with respect to (i) confidential or secret processes, plans, formulae, programs or material relating to the business, services, or activities of the City, its affiliates, or subsidiaries, (ii) any confidential or secret development or other original work of the City, its affiliates, or subsidiaries, (iii) any other confidential or secret aspect of the business, products, services, or activities of the City, its affiliates, or subsidiaries. 7. Indemnification: CONSULTANTs services shall be performed with the usual thoroughness and competence of the consulting profession, in accordance with the standard for professional services at the time such services are rendered. No other warranty or representation, either expressed or implied, is included or intended hereunder. 1 'F 8. Disclosure of Information: All records, materials, and information obtained by the CONSULTANT during the term of this Agreement are confidential and shall remain the exclusive property of the City. During and after the term of this Agreement, the CONSULTANT shall at no time duplicate, distribute, nor use the contents of such records, materials, or information for any purpose whatsoever other than in connection with City business and operations and as required for CONSU L T ANT's performance of services, nor shall the CONSULTANT divulge the same. This provision shall not apply to any information which is now, or subsequently becomes, in the public domain, provided that the CONSULTANT has not, during or after the term of this Agreement violated this provision, disclosed or cause to have disclosed such information as to make it public or within the public domain. 9. Ownership of-Materials: The materials prepared by the CONSULTANT have been specially ordered ahd commissioned by the City and shall be considered "works made for hire," as that term is used in the Copyright Act of 1976, as from time to time amended. The parties hereto intend that the City shall be the sole and exclusive owner of each and every right, title, and interest in and to the materials. To the extent that all rights, title, and interest in and to any of the materials does not vest in the City in any jurisdiction by virtue of the status of such materials as "works made for hire," the CONSULTANT hereby assigns and transfers exclusively to the City all of its rights, title, and interest in and to such materials throughout the world, including all rights of copyright therein, the right to obtain all copyrights and renewals of copyright in the City' name without limitations, and the right to grant licenses for the use of the materials. As sole and exclusive owner of all rights, title, and interest in and to the materials, the City shall have the right to use them in any manner, regardless of whether or not this Agreement has terminated, and regardless of whether or not the CONSULTANT continues to serve under the terms of this Agreement CONSU L T ANT agrees to cooperate fully with the City and City rights in the materials. Without limiting the foregoing, the CONSUL TANTagrees to execute, deliver, file, and record at the City expense such documents as reasonably may be required by the City in order to protect the City rights. 10. Survival of Provisions: CONSULTANT acknowledges and agrees that the covenants and agreements of the parties contained in Sections 7, 9, and 10 shall survive the termination of this Agreement. 11. Termination: a. Term - The term of this Agreement shall be as set forth in Paragraph 2 above, or until terminated, as provided in this Paragraph 11. b. By the City - Upon completion of services by the CONSULTANT. c. By the City Without Cause - the City may terminate this Agreement with one month's notice. d. By the City For Cause - the City may terminate this Agreement: i. If the CONSULTANT neglects, or fails to observe or perform any of his/her obligations under this Agreement; or ii. If a judgment or decree is entered against the CONSULTANT approving a petition for an arrangement, liquidation, dissolution or similar relief relating to bankruptcy or insolvency and such judgment or decree remains unvacated for thirty (30) days; or Hi. Immediately if the CONSULTANT shall file a voluntary petition in bankruptcy or any petition or answer seeking any arrangement, liquidation or dissolution relating to bankruptcy insolvency or other relief for debtors or shall seek or consent or acquiesce in the appointment of any trustee, receiver or liquidator of any of the CONSULTANT's property. e. By CONSULTANT - The CONSULTANT may terminate this Agreement at any time or upon completion of all services it has agreed to perform pursuant to Paragraph 1. 2 Executed this me.ll1!- day of I~~ e/L. . 2007. CONSULTANT: CotlSultlvo LLP By: ConsuJtivo Group LLC, it.:ts General P-iSrtr~er 17iO~ Del ~so T~~~ 73~1 ! - \ . \ i :" 'r, ~~f \: lA -." /1) tdi" ,~ r \ - '\ ! [J-"\- tv \ \i )..;...i!. . f\ ':x Ruben Rooriguez, \) () Manager of its General Partner City of La Porte 604 W. Fai LaPo . .... j e .;~ Consultivo EXhibit A La Porte Development Gorporation 'hotel feasibility study - Consultancy Scope of Service - dated August 27, 20ll7. (A) Upon authorization to proceed, ConsUltant: shall prgvidethe followingSCO,pe of service. }> FaeUitatethepreparatl()flof a solicitation for Developer for the developillent ;ofatull servicehotet. Such solicitation may take the form of a detailed Jetter of interest {;expres5ion dfmtei"eSt),culJU=Q {request for qualifications'} and I oranRrP (request for;p.roposal)geit@t>neorcclc:timbmationofaU. ' )> AQv.iseon?trate9yfor solicitation )> AsSist with and advise on the received responses For the woricdescnoed inSectiQQ A tile total fee for services is $9875f:o,be paid 50% upon co~pletion ofSQ%ofth~ deliverable$. ,and the remaining 50% to,bejjaid upon 100% ' cQrnpletionof stopeoh $ectiOl'l A. The timetable!foroompletioQ of the deUverables in section A Shall ,be no later than 120 daYs from date ofautbonzatJontoprocieed. (~) T:hesajpl;! Pfwo,* 'rriaY also include the fullowing:- ,. Revlewowne~ neecis", 90afsand requirements · Research ~indastry deflVerablesand options · Researdi.,anal';'ieand ,present hotel flag I management Q)~pany partner - where po~ple · FC!91~tE;i~n.tation ~d fotpriyate partners- where 'possible . D.IttopUhlic options · Ditto Desi!;Jo 'Partners ....where possible ,. Provide 'reSearch and consultancy as directed. rot i;f1~,^,()rk d~J;led 'ill '$ectipn 5 the fee for the ~ces provided are Dot: tq exceed $SoOi:LOO aod snail only be performed upon authorization and as directed by the aty and payable-QAan agrnEidfloiJdy <rate basis of$120.00/hour. up LtC; 1ts general partner ~, ~ ",tlMbt>f tit 10-01 Date city of La Porte 604 W. FairmontPartway la Porte, T~ oareri7 RRodriguez 1705 Del Paso Texas 78641 ..... 512 940 9004 r ~ckL ;) L{~ and Ronald 1. Tucker, respectively, and comprising a total of 43.2747 acres out of Lot 11, F.A. Staashen Subdivision, Enoch Brinson Survey, Abstract 5, Harris County, Texas - R. Bottoms Open Public Hearing Review by Staff Public Input Recommendation of Staff Close Public Hearing 8. Consider approval or other action regarding a resolution suspending the effective date of Centerpoint's rate increase for 90 days - (Res. 2008-03) - R. Bottoms 9. Consider approval or other action regarding an ordinance approving and authorizing an agreement of purchase of property by the City of La Porte from the La Porte-Bay Area Heritage Society and an agreement of lease between the City of La Porte and the La Porte- Bay Area Heritage Society - (Ord. 3071) - S. Barr 10. Consider approval or other action to amend FY 2007-2008 Budget in the amount of $15,000.00 for the required payments to Consultivo Ltd. for the development of request for qualification for hotel project - G. Larson 11. Consider approval or other action to re-negotiate, amend, or terminate the Exclusive Right to Sell Contract between the City of La Porte and Cushman & Wakefield of Texas, Inc. dated February 25, 2008 - R. Bottoms 12. Consider approval or other action awarding the Stop-Loss Insurance coverage to American Stop-Loss - R. Bottoms 13. Receive report from La Porte Police Department for 2007 statistics - R. Reff 14. Receive report from La Porte Development Board Corporation, Fiscal Affairs Committee, and Drainage and Flooding Committee - Committee Chairpersons 15. Administrative Reports - R. Bottoms A. Drainage and Flooding Committee Meeting - March 25,2008 - 5:00 p.m. B. Dr. Says' Reception - March 27,2008 - Sylvan Beach Pavilion - 5:00 p.m. -7:00 p.m. C. Special Called City Council Meeting - April 7, 2008 - 6:00 p.m. D. La Porte Development Corporation Board Meeting - April 7, 2008 - 5:00 p.m. E. Council Retreat - April19, 2008 - Police Department - 8:00 a.m. - 5:00 p.m. REQUEST FOR LPEDC BOARD AGENDA ITEM Agenda Date Requested: 2/25/2008 Bude:et ( Requested By: Gretchen Rlack Source of Funds: EDe Report: Resolution: Ordinance: Account Number: 038-6030-565-7001 (2) (4) & (5)* Amount Budgeted: $0 Department: Cit;" MaDllgerlEDC Exhibits: Amount Requested: $8.333 SUMMARY & RECOMMENDATION Attached you will find a copy of a revised lease agreement between the City and the Economic Alliance Houston Port Region which was approved by the City Council at the meeting of February 11th. As a part of the revised lease agreement staff recommended to the Council that funds for the payment of utilities be budgeted as an economic development activity and placed in the ED budget. The Council was also informed that a budget adjustment in an amount not to exceed $8,333 would be requested at the next LPEDC meeting_ on February 25, 2008. ( The Alliance is required as a part of the agreement to provide specific deliverables to the City as referenced in the attached exhibits to the agreement. In addition to the deliverables, they are also making improvements to the building at 908 and bringing to the partnership fayade enhancements at 912 through Project Stars and other building improvements to the 912 location. In order to compensate them for the monies expended for our buildings and to be able to budget for and control the yearly reimbursement amounts we recommend that we continue to pay the utilities in an amount noliD exceed $8,333 per year. Any amounts in excess of $8,333 paid for the utilities will be a credit to the City to off-set expenses for any additional deliverables, building improvements to 908 and/or for improvements and fayade enhancements to the 912 location. Normally the sequence of approvals would have been through the Board first and then, if- necessary, to the City Council. However, we needed to seek Council approval for the lease agreement in order to move forward with the RFP for the strategic plan. The Alliance staff will be providing the preliminary SWOT analysis and facilitating the initial meetings necessary for the kick-off of the project. The budget adjustments requested are as follows: 038-6030-565-70.01 038-6030-565-70.02 038-6030-565-70.04 038-6030-565-70.05 $ 7,000 $ 700 $ 333 $ 300 $ 8,333 ) TOTAL (- --- r; Action Required bv the Board: App[ e th recommended budget adjustment for the utilities at 908 Main. Ron Bottoms, City Manager d~JU6 Date ; S/ID/{J5 ~k1 LPit:C 8~ Q;u OJ 190 Jtg ( c DRAFT MINUTES OF THE SPECIAL CALLED REGULAR MEETING OF THE DEVELOPMENT CORPORATION BOARD OF DIRECTORS February 25, 2008 1. Call to order President Pat Muston called the meeting to order at 6:00 p.m. Members Present: Love, Muston, Clausen, Engelken and Matuszak. Members/Officers Absent: Trent Wise and Tommy Moser. Staff Present: City Manager Ron Bottoms, Assistant City Manager John Joerns, City Secretary Martha Gillett, Assistant City Attorney Clark Askins, Economic Development Coordinator Gretchen Larson, Parks Director Stephen Barr and Main Street Coordinator Debra Dye. Council Member Georgia Malone, Finance Director Michael Dolby. Others Present: Leonard Zlomke, David Janda, Phillip Hoot, Dottie Kaminski, Bob Capen, Marion Capen, Barbara Norwine, Garson Silvers, Rebecca Collins, Tere Powell, Cody Marlatt, Mr. Maltsberger, Raymond Tacy, Chris Belvin, Tyler Hecker, Corey Dunkin and Vicky Beveridge. 2. A motion was made by Board Member Love to approve the Minutes of February 4, 2008 of the Special called Regular Meeting of La Porte Development Corporation Board. The motion was seconded by Board Member Matuszak and upon vote the motion carried unanimously. Ayes: Love, Muston, Clausen, Engelken, and Matuszak Nays: None Abstain: None Absent: None 3. Norman Reed made a brief presentation on the status of the Lakes of Fairmont Greens Subdivision. Mr. Reed noted Section One is ready for homes to be built and that the plat will be recorded next week. Imperial Homes is the builder for Section One. In addition, Cody Marlatt of Imperial Homes provided information regarding the project and advised the board to contact them if they had any future questions. 4. A Public Hearing was called at 5:11 p.m. to consider Sylvan Beach Shoreline Protection and Beach Re- nourishment Project as a project of the 4B La Porte Development Corporation and the use of the 4B funds for the same. Director of Parks and Recreation Stephen Barr and Economic Development Coordinator Gretchen Larson made the presentation and recommendation to City Council and answered questions. Mr. Barr informed the Board it would take approximately 180 days for construction. Proponents: Garson Silvers spoke in favor of the project. Opponents: Leonard Zlomke of 209 South Lobit spoke in opposition of the project. The Public Hearing was closed at 5:23 p.m. 5. Consider approval or other action authorizing the expenditure of 4B La Porte Development Corporation funds to finance Sylvan Beach Shoreline Protection and Beach Renourishment Project as a new project of the 4B La Porte Development Corporation and recommend approval by La Porte City Council of expenditure of 4B funds for said purpose. Economic Development Coordinator Gretchen Larson made the presentation and recommendation to City Council and answered questions. The board is only approving the project and not funds at this point. A motion was made by Board Member Engelken to approve the recommendation as presented by Ms. Larson the motion was seconded by Board Member Love and upon vote the motion carried unanimously. Ayes: Love, Muston, Clausen and Engelken. Nays: None Abstain: Matuszak Absent: None 6. Consider approval or other action regarding a budget adjustment of $8,333.00 to the 4B La Porte Development Corporation Budget for Fiscal Year 2008 in connection with the lease of property located at 908 Main Street. Economic Development Coordinator Gretchen Larson made the presentation and recommendation to City Council and answered questions. A motion was made by Board Member Engelken to approve the recommendation as presented by Ms. Larson. The motion was seconded by Board Member Love and upon vote the motion carried unanimously. Ayes: Love, Muston, Clausen, Engelken and Matuszak. Nays: None Abstain: None Absent: None 7. Consider approval or other action requesting the La Porte Economic Coordinator to obtain an appraisal of the Triangle Property located between San Jacinto, Broadway and East A Streets, also known as Five Point's in the City of La Porte, and to select a firm to obtain Architectural Renderings of a Town Square Project and to consider approval or other action regarding a budget adjustment of $30,000.00 to the 4B La Porte Development Corporation Budget for Fiscal Year 2008, in connection with Town Square Project. Economic Development Coordinator Gretchen Larson made the presentation and recommendation to Board. A motion was made by Board Member Love to approve the recommendation as presented by Ms. Larson. The motion was seconded by Board Member Clausen and upon vote the motion carried unanimously. Ayes: Love, Muston, Clausen, Engelken, and Matuszak Nays: None Abstain: None Absent: None 8. Announcements/Administrative Reports Assistant City Manager John Joerns and Economic Development Coordinator Gretchen Larson presented reports on State Highway 146 Overpasses Funding and a Sales Tax Analysis Report. The board requested staff to bring back more detail on the future of sales tax analysis to include all projects and the necessary funding. It was the consensus of the board to authorize the chairperson to sign a letter of support for the overpass funding to be sent to Congressman Nick Lampson. 9. Discussion of the March meeting schedule It was the consensus of the board to skip the March meeting and resume the first Monday schedule on April 7th, 2008. This meeting will need to begin at 5:00 p.m. due to a Special called Council meeting that evening. 10. Board Comments Board Members had no comments. 11. Adjournment The meeting was duly adjourned at 5:56 p.m. Respectfully submitted, Martha Gillett, City Secretary TRMC, CMC La Porte Development Corporation Secretary Passed and approved on this day of , 2008. Pat Muston, President MINUTES OF REGULAR MEETING OF THE LA PORTE CITY COUNCIL February 11,2008 1. CALL TO ORDER The meeting was called to order by Mayor Porter at 6: 10 p.m. Members of City Council Present: Mayor Pro Tern Rigby, Council members Tommy Moser, Mike Clausen, Georgia Malone, Mike Mosteit, Barry Beasley, Chuck Engelken, Howard Ebow, and Mayor Porter. Members of Council Absent: None Members of City Executive Staff and City Employees Present: Assistant City Attorney Clark Askins, City Manager Ron Bottoms, Finance Director Michael Dolby, Assistant City Manager John Joerns, City Secretary Martha Gillett, Assistant Utility Superintendent Ray Mayo, Fire Chief Mike Boaze, Chief of Police Richard Reff, Economic Development Coordinator Gretchen Black, Human Resources Manager Heather Weger, Purchasing Manager Susan Kelley, City Planner Masood Malik, Office Coordinator Peggy Lee, and a number of other employees. Others present: John Handy of the Houston Chronicle, Adam Yanelli of the Bayshore Sun, Shar Lynch, Ed Matuszak, Ann Malone, Fred Muston, Wayne Spears, John Black, Colleen Hicks, Leonard Zlomke, Russell Plank, David Janda, Phillip Hoot, Rhonda Lunsford, Velma Mayo, Mike Garcia, Marina Garcia, and a number of citizens. 2. Wayne Spears of the Fairmont Park Baptist Church led the invocation. 3. Mayor Porter led the Pledge of Allegiance. 4. PRESENT A TIONS/ PROCLAMATIONS A. Russell Plank presented status of Port Crossing Business Park. 5. CONSENT AGENDA A. Consider approving Minutes of the Regular Meeting and Workshop Meeting of the La Porte City Council held on January 28, 2008. B. Council to consider approval or other action of an Ordinance approving an amendment to the Lease Agreement between the City of La Porte and the Economic Alliance Houston Port Region. (Ord. 2970-A) Coucilmember Moser requested to pull item B for a separate discussion. Motion was made by Councilmember Beasley to approve item A on the consent agenda as presented. Second by Councilmember Engelken. The motion carried. Ayes: Mayor Porter, Rigby, Mosteit, Moser, Clausen, Beasley, Engelken, Ebow, and Malone. Nays: None Abstain: None Absent: None Motion was made by Councilmember Ebow to approve item B on the consent agenda as presented. Second by Councilmember Malone. The motion carried. Ayes: Mayor Porter, Rigby, Mosteit, Clausen, Beasley, Engelken, Ebow, and Malone. Nays: Moser Abstain: None Absent: None 6. PETITIONS, REMONSTRANCES, COMMUNICATIONS, AND CITIZENS AND TAX PAYERS WISHING TO ADDRESS COUNCIL ON ANY ITEM POSTED ON THE AGENDA. Vicky Beveridge, 10111 N. "L", expressed her concerns about coyotes in her neighborhood. 7. Council to consider approval or other action regarding an ordinance amending a contract between the City of La Porte and Harris County Community & Economic Development Department (HCCEDD) for the Home Investment Partnership (HOME) Grant Program for the Northside Neighborhood Project and directing the City Manager to execute a contract with Sheila Frye and Associates to provide home closing services - (Ord. 2936-A) - Malik Masood Malik, City Planner presented summary and recommendation and answered council's questions. Assistant City Attorney Clark Askins read ORDINANCE. 2006-2936-A "AN ORDINANCE AMENDING A CONTRACT BETWEEN THE CITY OF LAPORTE AND HARRIS COUNTY COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT FOR THE HOME INVESTMENT PARTNERSHIP (HOME) PROGRAM, BY REDUCING THE CITY'S MATCHING CONTRIBUTION BY $12,500; FROM $42,203.00 TO $29,703.00; MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilmember Moser to approve Ord. 2006-2936-A as presented by Mr. Malik. Second by Counci1member Ebow. The motion carried. Ayes: Mayor Porter, Rigby, Mosteit, Moser, Beasley, Clausen Engelken, Ebow, and Malone. Nays: None Abstain: None Absent: None STATE OF TEXAS )( COUNTY OF HARRIS )( CITY OF A PORTE )( LA PORTE DEVELOPMENT CORPORATION BOARD Notice is hereby given of a Special Called Regular Meeting of the La Porte Development Corporation Board of Directors to be held on February 25, 2008, at 5:00 p.m., at La Porte City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, regarding the items of business according to the agenda listed below: 1. Call to Order 2. Consider approval of minutes of the Special Called Meeting of the La Porte Development Corporation Board of Directors, held on February 4,2008 - M. Gillett 3. Receive Presentation by Norman Reed on status of Lakes of Fairmont Greens Subdivisions - G. Black/ N. Reed 4. Conduct Public Hearing to consider Sylvan Beach Shoreline Protection and Beach Renourishment Project as a project of the 4B La Porte Development Corporation and use of 4B funds for same - G. Black/S. Barr a) Open Public Hearing b) City/4B Staff presentation and recommendation c) Proponents d) Opponents e) Close Public Hearing 5. Consider approval or other action authorizing the expenditure of 4B La Porte Development Corporation funds to finance Sylvan Beach Shoreline Protection and Beach Renourishment Project as a new project of the 4B La Porte Development Corporation and recommend approval by La Porte City Council of expenditure of 4B funds for said purpose - G. Black 6. Consider approval or other action regarding a budget adjustment of $8,333.00 to the 4B La Porte Development Corporation Budget for Fiscal Year 2008, in connection with City of La Porte - Economic Alliance lease of property located at 908 Main Street - G. Black 7. A. Consider approval or other action requesting the La Porte Economic Development Coordinator to obtain an appraisal of the Triangle Property located between San Jacinto, Broadway and East A Streets, also known as Five Point's in the City of La Porte, and to select a firm to obtain Architectural Renderings of a Town Square Project - G. Black B. Consider approval or other action regarding a budget adjustment of $30,000.00 to the 4B La Porte Development Corporation Budget for Fiscal Year 2008, in connection with Town Square Project - G. Black 8. Announcements/administrative reports - J. Joems/G. Black - State Highway 146 Overpasses funding - Sales Tax Analysis City of La Porte Interoffice Memorandum To: From: All LPEDC Board Members Gretchen B~ EDC Ron Botto:Q City Manager Through: Date: February 17, 2008 Subject: Town Square We would like to request that the Board consider authorizing staff to proceed with an appraisal of the triangle property located between Broadway, San Jacinto and East A Streets across from 117 San Jacinto. Additionally, we are also asking the Board to consider authorizing staff to proceed with selecting a firm to provide architectural renderings of the proposed town square. Both of the these projects would be the first steps necessary to create the concept and to move the project forward. ( If this. request is approved by the Board we will select an appraiser from an approved city list. For the architectural renderings we will meet with firms to discuss the proposed concept and then based upon those discussions select a firm to proceed. In order to expedite this process we are requesting authorization to have the Board approve a budget adjustment for the services not to exceed $30,000. We will also be presenting this request for consideration to the City Council at their regular meeting on the 25th. We look forward to discussing this with you at the meeting however, should you have questions in advance of the meeting please feel free to let us know. ( H r-~. 2--;+'v Nays: None Abstain: None Absent: Mayor Porter 8. Council to consider approval of the actions of the LPEDC Board authorizing the Economic Development Coordinator to proceed with the town square plan and amend the FY 2008 Budget in an amount not to exceed $30,000 for the services requested. - G. Larson Economic Development Coordinator Gretchen Larson presented summary and recommendation and answered Council's questions. Motion was made by Councilmember Engelken to approve the recommendation as presented by Ms. Larson. Second by Councilmember Clausen. The motion carried. Ayes: Mayor Pro-Tern Rigby, Mosteit, Moser, Beasley, Clausen, Engleken, Ebow, and Malone. Nays: None Abstain: None Absent: Mayor Porter 9. Council to consider approval or other action authorizing the City Manager to approve an Ordinance (2008-3065), a contract for services of C & W to represent the City in the sale of noted properties. Assistant City Manager John Joerns presented summary and recommendation and answered Council's questions. Assistant City Attorney read Ordinance 2000-3065 - AN ORDINANCE APPROVING AND AUTHORIZING AN ENCLUSIVE RIGHT TO SELL CONTRACT BETWEEN CITY OF LA PORTE AND CUSHMAN AND WAKEFIELD OF TEXAS, INC., FOR THE EXCLUSIVE RIGHT TO SELL CERTAIN REAL PROPERTIES OWNED BY THE CITY OF LA PORTE, MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, FINDING COOMPLIANCE WITH THE OPEN MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF. Motion was made by Councilmember Ebow to approve the Ordinance as presented by Mr. Joerns. Second by Councilmember Engelken. The motion carried. Ayes: Mayor Pro-Tern Rigby, Mosteit, Beasley, Clausen, Engleken, Ebow, and Malone. Nays: Moser Abstain: None Absent: Mayor Porter 10. Council to consider approval or other action of setting public hearing dates for the proposed Heller annexation for March 24th and April 7th. April 7th, 2008 will be a special called Council Meeting. City Manager Ron Bottoms presented summary and recommendation and answered Council's questions. Page 1 of 1 Wolny, Shelley From: Barr, Stephen Sent: Monday, March 31,20084:48 PM To: Wolny, Shelley Subject: RE: budget amendment Hi Shelley The Glen Meadows Homeowner's Association gave us the $3,200 as their share of V2 the cost of acquiring and installing a picnic shelter for Glen Meadows Park under our Joint Ventures (.I.P. program (GEN675). The actual cost of the shelter and installation is $6,400, our half of which will be paid from the joint ventures account: 015-9892-675-1100. This is the second year in a row that they have participated. We expect them to do it again next year as well. Let me know if you need additional info on this... @ Stephen Ik' 4/1/2008 From: GLEN MEADOWS SEC 4A COMMUNITY To: CITY OF LAPORTE PARKS & REC COLP&R Batch 7 Check Date 2/28/08 Check Amount 3,201.50 Check Numbel 001751 Date Invoice Number Reference Gross 3,201.50 Discount Net 3,201.50 2/28/08 SHADE STRUCT. SHADE STRUCTURE / ~lJ1'1 01 1-6b 00 GLEN MEADOWS SEC 4A COMMUNITY 12929 GULF FREEWAY, SUITE 320 HOUSTON TX 77034 AMEGY BANK HOUSTON, TEXAS 77227 001751 - I Date: 02/28/08 THREE THOUSAND TWO HUNDRED ONE AND 50/100 DOLLARS............................. ********3,201.50 I CITY OF LAPORTE PARKS & REC I.........,~ r n n j L I.... -..'J .. ~ ('0 a...t>J.t.-Jc.-'-I __ L" fo/I iC J I)'J 17~ II Ie II. 0 0 . ? 5 . II. 1:..:1 0 . . 2 5 a I: ? a .0 ? ~ . ? 0 . II. REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: 3/27/2008 Budl!et Requested By: r.n~t('h~n T .1Irl:on Source of Funds: N/A Department: City MllltllgerlEDC Account Number: 0386030565.50.07 Report: X Resolution: Ordinance(s): Amount Budgeted: $0 Exhibits: Community Branding Campaign Amount Requested: $85.000 SUMMARY & RECOMMENDATION Included in your Council packet as a separate document, you will find information from North Star Destinations, the firm which is being recommended to the LPEDC at their April 7 meeting to conduct our Community Branding Campaign. The cost for their services is $85,000 and includes approximate costs for a copy righting process if we desire to proceed with this after selection of the branding logo/tag lines is developed. If the process is approved by the Board at the meeting then City Council approval of those actions is required per the by-laws and our policies. Action Reauired bv Council: Approve the actions taken by the LPEDC Board and the requested budget adjustment as presented. Approved for City Council AQenda Ron Bottoms, City Manager Date L City of La Porte Interoffice Memorandum To: All LPEDC Board Members From: Gretchen Larson, EDC Through: Ron Bottoms, CM Date: March 28, 2008 Subject: Community Branding Campaign Attached you will find information from North Star Destination the firm which is being recommended to complete our Community Branding Plan. As you were aware we had been speaking with a variety of firms who offered services for strategic planning, website development and community branding. We recommended that the website development and the strategic plan should both be awarded through the RFQ/P process. Throughout the review of firms that did some or all of the planning needed, we found that very few firms specialize in "city" community branding campaigns. In discussing various options with the City Manager it was determined that we would not go through a RFQ/P process for the selection of a firm for the community branding component. The research indicated that North Star Destinations was the company used most often by other cities and when we met with there Vice President recently we were convinced that they were the firm that we would like to recommend. As you can see by the information they provided to us, they have completed some unique campaigns. The cost for their services is $82,000 and I have added an additional $3,000 to cover the approximate costs for a copy right process if we desire to proceed with this after selection of the branding logo/tag lines developed. If you approve of staff proceeding with the hiring of North Star Destinations then a budget adjustment in the amount of $85,000 is required to proceed. We look forward to discussing this with you at the meeting however if you have any questions before then please let us know. REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: 3/2712008 Budl!et Requested By: (;rptl'hpn r .1Ir~on Source of Funds: LPEDC Department: Ci~T MnagerfEDC Account Number: 03860305653020 Report: X Resolution: Ordinance(s): Amount Budgeted: $5,500 Exhibits: Budget Adjustments Amount Requested: $2.500 SUMMARY & RECOMMENDATION The travel/training/meetings line item of the FY 2007 -2008 LPEDC Budget (038603065630.20) is recommended to be increased an additional $2,500 to the Board at their meeting of April 7. The funds will be used to cover the following costs: meetings conducted along with the development of the strategic plan and the community branding campaign; additional LPEDC meetings during the year; and attendance at the upcoming IEDC conference in June. The conference focuses on brokering public-private partnerships and we feel that it may be very useful to us during negotiations for the proposed hotel at Sylvan Beach and the Town Square developments. The current amount budgeted in this line item is $5,500. All actions of the LPEDC Board which increase expenditures from the approved and adopted budget must also be approved by the City Council. Action Reauired bv Council: Approve the actions taken by the LPEDC Board and the requested budget adjustment to the Travel/Training/Meetings line item as presented. Approved for City Council Aaenda Ron Bottoms, City Manager Date City of La Porte Interoffice Memorandum To: All LPEDC Board Members From: Gretchen Larson, EDC Through: Ron Bottoms, CM Date: March 28, 2008 Subject: Budget Adjustment The travel/training/meetings line item of the FY 2007-2008 Budget is recommended to be increased an additional $2,500. The funds will be used to cover the following costs: meetings conducted along with the development of the strategic plan and the community branding campaign; additional LPEDC meetings during the year; and attendance at the upcoming IEDC conference in June. The conference focuses on brokering public-private partnerships and we feel that it may be very useful to us during upcoming negotiations for the proposed hotel at Sylvan Beach and the Town Square developments, as well as other projects. The current amount budgeted in this line item is $5,500. We look forward to discussing this with you at the meeting however, should you have questions in advance of the meeting please feel free to let us know. REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: 3/2712008 Bud2et Requested By: Gretchen r ,lIrlOOn Source of Funds: LPEDC Department: Ci~r M~Il~ger/EDC Account Number: 038603056560.05 Report: X Resolution: Ordinance(s): Amount Budgeted: $],~OO Exhibits: Budget Adjustments Amount Requested: $5.500 SUMMARY & RECOMMENDATION The marketing line item (038603056560.05) is recommended to be increased $5,500 to the LPEDC Board at their April 7 meeting to pay for additional planned advertising expenses and also for promotional items associated with attendance at events which advertise the city. We currently have a small supply of marketing and promotional items but would like to work with a firm to expand our supply. There is currently $3,500 budgeted in this line item. All actions of the LPEDC Board which increase expenditures from the approved and adopted budget must also be approved by the City Council. Action Reauired bv Council: Approve the actions taken by the LPEDC Board and the requested budget adjustments as presented. Approved for City Council Aaenda Ron Bottoms, City Manager Date City of La Porte Interoffice Memorandum To: All LPEDC Board Members From: Gretchen Larson, EDC Through: Ron Bottoms, CM Date: March 28, 2008 Subject: Budget Adjustment The marketing line item of the FY 2007-2008 Budget is recommended to be increased $5,500 to pay for additional planned advertising expenses and also for promotional items associated with attendance at events which advertise the city. We currently have a small supply of marketing and promotional items but would like to work with a firm to expand our supply. We are also working with Center Point ED staff to complete retail site assessments of the three key intersections identified in the Buxton Study. After the assessments are complete marketing brochures and other promotional materials will be developed. Advertising is very expensive and the current plans are not intended to be a full blown marketing campaign. The full marketing plan/campaign for the city will be developed after completion of the city-wide economic development strategic plan and community branding campaign. The current amount budgeted is $3,500 of which $2,500 has been committed for a ~ page color ad in the upcoming Keels and Wheels magazine due out in May. A copy of which will be provided to everyone after receipt from the publisher next week. We look forward to discussing this with you at the meeting however, should you have questions in advance of the meeting please feel free to let us know.