HomeMy WebLinkAboutO-2008-3024-G amend Fiscal Year 2007-08 Budget (original in 2007)
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B
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 23, 2008
Requested By: Michael Dolby ~
Department: Finance
Report:
Resolution:
Ordinance:
xx
Exhibits: Ordinance 2007-3024-G
Exhibits: Excerpt from FY 2008 Adopted Budget
& Amended Budget (Exhibit A & B)
Source of Funds: N/A
Appropriation
Account Number: N/A
Amount Budgeted: N/A
Amount Requested: N/A
Budgeted Item: YES
Exhibits: Explanations / Backup for Amendment
NO
SUMMARY & RECOMMENDATION
The City Council adopted the Fiscal Year 2007-08 Budget on August 27,2007.
The Summary of Funds, which is shown below, represents the amendments which council previously approved to
the FY 2007-08 Budget. (*denotes funds with current changes)
General Fund
Grant Fund
Street Maintenance Sales Tax Fund
Community Investment
Hotel/Motel Occupancy Tax
La Porte Development Corporation
Tax Increment Reinvestment Zone
Utility
Sylvan Beach
Airport
La Porte Area Water Authority
Golf Course
Motor Pool
Insurance Fund
Technology Fund
General Capital Improvement
Utility Capital Improvement
Sewer Rehabilitation Capital Improvement
2000 General Obligation Bond Fund
2005 Certificate of Obligation Bond Fund
2006 General Obligation Bond Fund
2007 Certificate of Obligation Bond Fund
Transportation & Other Infrastructure Fund
General Debt Service
Utility Debt Service
La Porte Area Water Authority Debt Service
Total of All Funds
Previously
Original Budget Amended Budget
$ 30,010,812
1,036,356
1,004, I 78
233,120
556,540
971,565
1,600,185
8,038,354
274,158
23,396
1,717,760
1,304,138
1,529,323
4,881,080
1,211,065
955,000
935,000
350,000
54,465
60,000
49,478
305,261
200,000
3,477,278
479,105
758,531
$ 62,016,148
$ 30,620,802
1,172,949
1,004,178
233,120
696,709
1,117,898
1,600,185
8,038,354
274,158
23,396
1,717,760
1,304,138
1,756,727
4,881,080
1,221,865
1,721,926
935,000
350,000
202,021
60,000
49,478
305,261
200,000
3,477,278
479,105
758,531
$ 64,201,919
Proposed
Amended Budget
$ 33,620,802 *
1,172,949
1,004,178
249,559 *
696,709
1,157,898 *
1,600,185
8,038,354
274,158
23,396
1,717,760
1,304,138
2,092,882 *
4,881,080
1,221,865
5,321,926 *
935,000
350,000
202,021
60,000
49,478
305,261
200,000
3,477,278
479,105
758,531
$ 71,194,513
Action Required bv Council:
Adopt Ordinance Amending Fiscal Year 2007-08 Budget for:
A. $3,000,000 in the General Fund for a transfer to the General CIP Fund for the Municipal Court Building
Project.
B. $3,000,000 in the General CIP Fund for the Municipal Court Building Project.
C. $600,000 in the General CIP Fund for the Sylvan Beach Shoreline Protection and Beach Nourishment
Project. The increase is for the contribution from Harris County.
D. $336,155 in the Motor Pool Fund for the purchase of a fire truck. The truck is scheduled for replacement
in the upcoming FY2009 budget; however, it needs to be ordered in the current year due to the 6-8 month
delivery time and the increase in cost if order is delayed.
$40,000 in the 4B La Porte Development Corporation Fund for the City of La Porte website refurbishment.
$16,439 in the Community Investment Fund for the purchase of delinquent tax properties for donation to
Habitat for Humanity.
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Date
ORDINANCE NO. 2007-3024-G
AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE,
TEXAS, FOR THE PERIOD OF OCTOBER 1,2007 THROUGH SEPTEMBER 30,2008; FINDING THAT
ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND
PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that
an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the
beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said
Budget; and
WHEREAS, the Budget for the fiscal year October 1,2007, through September 30,2008, has heretofore
been presented to the City Council and due deliberation had thereon, was filed in the office of the City
Secretary on July 23,2007, and a public hearing scheduled for August 27,2007 was duly advertised and
held.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for
consideration, a complete copy of which is on file with the City Secretary and a summary of which is
attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget
summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La
Porte, Texas, for the period of October 1, 2007, through September 30,2008.
SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and
necessary to the adoption of said Budget have been performed as required by charter or statute.
SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has
been open to the public as required by law at all times during which this Ordinance and the subject matter
thereof has been discussed, considered and formally acted upon. The City Council further ratifies,
approves and confirms such written notice and the contents and posting thereof.
SECTION 4: This Ordinance shall be in effect from and after its passage and approval.
PASSED AND APPROVED this th& day of _~j j/JJ/ , 2008.
CITY OF S
ATTEST:
LjJL~~
arth Gillett, Ity Secretary
A~
~T~
CI Askins, Assistant City Attorney
EXHIBIT A
(ORIGINAL BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 07-08 FY 07-08
Revenues Expenses
Governmental Fund Types:
General Fund 30,0 I 0,812 30,010,812
Grant Fund 1,036,356 1,036,356
Street Maintenance Sales Tax 726,535 1,004,178
Community Investment 217,358 233,120
HotellMotel Occupancy Tax 530,020 556,540
Section 4B Sales Tax 1,871,847 971,565
Tax Increment Reinvestment 1,621,438 1,600,185
Total Governmental Types 36,014,366 35,412,756
Enterprise:
Utility 7,863,720 8,038,354
Sylvan Beach 250,280 274,158
Airport 55,906 23,396
La Porte Area Water Authority 1,295,846 1,717,760
Golf Course 1,121,404 1,304,138
Total Enterprise 10,587,156 11,357,806
Internal Service
Motor Pool 2,028,711 1,529,323
Insurance Fund 4,883,865 4,881,080
Technology Fund 1,158,764 1,211,065
Total Internal Service 8,071 ,340 7,621,468
Capital Improvement:
General 66,900 955,000
Utility 600,000 935,000
Sewer Rehabilitation 317,800 350,000
1998 GO Bond Fund 14,100
2000 GO Bond Fund 1,100 54,465
2002 GO Bond Fund 1,500
2004 C/O Bond Fund 13,100
2005 C/O Bond Fund 2,800 60,000
2005 GO Bond Fund 2,300
2006 C/O Bond Fund 10,000
2006 GO Bond Fund 5,000 49,478
2007 C/O Bond Fund 178,000 305,261
Other Infrastructure 51,700 200,000
Total Capital Improvement 1,264,300 2,909,204
Debt Service:
General 3,320,122 3,477,278
Utility 511,950 479,105
La Porte Area Water Authority 758,531 758,531
Total Debt Service 4,590,603 4,714,914
Total All Funds 60,527,764 62,016,148
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 07-08 FY 07-08
Revenues Expenses
Governmental Fund Types:
General Fund 30,012,012 33,620,802
Grant Fund 1,040,657 1 ,172,949
Street Maintenance Sales Tax 726,535 1,004,178
Community Investment 217,358 249,559
Hotel/Motel Occupancy Tax 530,020 696,709
Section 4B Sales Tax 1,871,847 1,157,898
Tax Increment Reinvestment 1,621,438 1,600,185
Total Governmental Types 36,019,867 39,502,280
Enterprise:
Utility 7,863,720 8,038,354
Sylvan Beach 250,280 274,158
Airport 55,906 23,396
La Porte Area Water Authority 1,295,846 1,717,760
Golf Course 1,121,404 1,304,138
Total Enterprise 10,587,156 11,357,806
Internal Service
Motor Pool 2,028,711 2,092,882
Insurance Fund 4,883,865 4,881,080
Technology Fund 1,158,764 1,221,865
Total Internal Service 8,071,340 8,195,827
Capital Improvement:
General 4,551,382 5,321,926
Utility 600,000 935,000
Sewer Rehabilitation 317,800 350,000
1998 GO Bond Fund 14, I 00
2000 GO Bond Fund 1,100 202,021
2002 GO Bond Fund 1,500
2004 C/O Bond Fund 13,100
2005 C/O Bond Fund 2,800 60,000
2005 GO Bond Fund 2,300
2006 C/O Bond Fund 10,000
2006 GO Bond Fund 5,000 49,478
2007 C/O Bond Fund 178,000 305,261
Other Infrastructure 51,700 200,000
Total Capital Improvement 5,748,782 7,423,686
Debt Service:
General 3,320,122 3,477,278
Utility 511,950 479,105
La Porte Area Water Authority 758,531 758,531
Total Debt Service 4,590,603 4,714,914
Total All Funds 65,017,747 71,194,513
~
-
Sylvia R. Garcia
Commissioner
Downtown Office
001 Preston, Suite 950
Houston, TX 77002
Tel: 713.755.6220
Fax: 713.755.8810
Baytown Annex
701 W. Baker Road,
Suite 104
Baytown, TX 77521
Tel: 281.427.7311
Fax: 281.837.1290
Clear Lake Annex
~03 Buccaneer Lane
Suite 1 00,
Houston, TX 77062
Tel: 281.488.4678
Fax: 281.286.7450
lul C. Martinez Anne>' -
1001 S. Sgt. Macario
,"arcla Dr., Suite 102
Houston, TX 77011
Tel: 713.924.3975
Fax: 713.924.3971
Jim Fontano Annex
4350 Wallisvllle Road
Houston, TX 77049
Tel: 713.455.8104
Fax: 713.451.6714
Kyle Chapman
Pasadena Annex
7330 Spencer Hwy
Pasadena, TX 77505
Tel: 281.479.7770
Fax: 281.479.3075
March 27,2008
AGENDA ITEM
Commissioners Court
Harris County Administrative Building
1001 Preston, 9th floor
Houston, Texas 77002
Dear Court Members:
Please consider the following for the April 8, 2008 Commissioners Court Agenda.
Request the approval of an agreement between Harris County and the City of
La Porte to have an armored shore line constructed along the Galveston Bay
shoreline at Sylvan Beach. The City of La Porte has entered into a project
cooperation agreement with the State of Texas General Land Office (GLO) for
the design and construction of the project by the GLO. The County is to pay
$600,000.00 to the City of La Porte for a local match contribution from both the
City and County to the GLO.
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H is County Pr c' ct Two
Vote of the Court:
Sincerely,
Judge Emmett
Comm. Lee
Comm. Garcia
Comm. Eversole
SRG/gem
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Presented to Commissioner's Court
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AGREEMENT
THE STATE OF TEXAS S
S
COUNTY OF HARRIS S
This Agreement is made and entered into by and between Harris County, a body corporate
and politic under the laws of the State of Texas, hereinafter called "County," and the City of La
Porte, a body corporate and politic under the laws of the State of Texas, hereinafter called "City";
RECITALS:
1. It is to the mutual benefit of County and City to have an armored shore line constructed
along the Galveston Bay shoreline at Sylvan Beach, including approximately 1,000 feet of beach
nourishment fill, within the incorporated area of the City, hereinafter called the "Project."
2. The City has entered into a Project Cooperation Agreement with the State of Texas General
Land Office (the "GLO") in regard to the design and construction of the Project by the GLO.
3. The Project Cooperation Agreement provides that the City shall, each month, reimburse the
GLO 45% of the costs incurred by the GLO in designing and constructing the Project during the
preceding month, but authorizes either the GLO or the City to terminate the agreement upon at
least thirty days advance notice.
4. The City entered into the Project Cooperation Agreement with the expectation that the
County would participate in the Project by providing 50% of the money that the City is to provide
to the State under the Project Cooperation Agreement, up to a maximum County contribution of
$600,000.00.
5. If the County does not enter into this Agreement to help fund the City's contribution under
the Project Cooperation Agreement, the City intends to exercise its right to terminate the Project
Cooperation Agreement.
6. The County is willing to enter into this Agreement if the City agrees not to exercise its
authority to terminate the Project Cooperation Agreement without the consent of the Harris County
Commissioners Court.
NOW, THEREFORE, for and in consideration of the mutual covenants, agreements and
benefits to the parties herein named, it is agreed as follows:
TERMS:
1. Within ninety (90) days after the approval of this Agreement by both the City and the
County, the County shall deliver to the City its check in the amount of $600,000.00. Such funds
shall be used only to make 50% of each payment owed to the GLO under 3.01 of the Project
K: \laporteSylvanBeachShorelinell
Cooperation Agreement, and no County funds shall be delivered to the GLO unless the City
delivers a matching amount of the County's funds.
2. The City shall deliver to the County all documents, including but not limited to proposed
drawings and specifications for the Project, received from the GLO and shall, upon request, present
to the GLO any comments that the County may make in regard to such documents and/or the
Project. The City shall not approve or comment to the GLO in regard to any documents provided
to it by the State in regard to the Project unless such documents are approved by the Commissioner
of Precinct Two of the County or that person's designee.
3 It is expressly understood and agreed that the County has available the maximum sum of
$600,000.00 to satisfy its obligations under this Agreement, and the County shall not be obligated
to expend more than that maximum sum.
4. No party hereto shall make, in whole or in part, any assignment of this agreement or any
obligation hereunder without the prior written consent of the other parties hereto.
5. The City shall not exercise its right to terminate the Project Cooperation Agreement unless
and until such termination is expressly approved by order of the Harris County Commissioners
Court. Upon demand by the Commissioners Court at any time, the City shall exercise its right to
terminate the Project Cooperation Agreement.
6. Within 60 days after completion or termination of the Project Cooperation Agreement, the
City shall deliver to the County its check in the amount of any funds provided by the County that
were not required to be provided to the GLO or of which the City receives a refund from the GLO
under the Project Cooperation Agreement.
7. All notices required or permitted hereunder shall be in wntmg and shall be deemed
delivered when actually received or, if earlier, on the third day following deposit in a United States
Postal Service post office or receptacle with proper postage affixed (certified mail, return receipt
requested) addressed to the respective other party at the address prescribed herein below or at such
other address as the other party may have theretofore prescribed by notice to the sending party.
Address for notice shall be as follows:
CITY
City of La Porte
604 W. Fairmont Parkway
La Porte, Texas 77571
Attn: Stephen L. Barr, Director of Parks & Recreation Department
K: \laporteSylvanBeachShoreline II
COUNTY:
Harris County
Harris County Administration Building
1001 Preston, 7th Floor
Houston, Texas 77002
Attn.: Commissioner, Precinct 2
8. This instrument contains the entire agreement between the parties relating to the rights
herein granted and the obligations herein assumed. Any modifications concerning this instrument
shall be of no force and effect excepting a subsequent modification in writing, approved by the
governing bodies and signed by all parties hereto.
IN TESTIMONY OF WHICH, this agreement, in duplicate counterparts, each having equal
force and effect of an original, has been executed on behalf of the parties hereto as follows, to-wit:
It has on the _ day of APR e 8 ZOOS , 2008, been executed
on behalf of the County by the County Judge of Harris County, Texas,
pursuant to an order of the Commissioners Court of Harris County
authorizing such execution.
a.
b.
It has on the day of , 2008, been executed
on behalf of the City by the Mayor and attested by its City Secretary,
pursuant to ordinance of the City Council of the City of La Porte authorizing
such execution.
APPROVED AS TO FORM:
HARRIS COUNTY
MIKE STAFFORD
County Attorney
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By I)/\. C ~ '." -
OON C. WHITLEY
A Assistant County Attorney
pPJ(() 1I/:-.1> As To t==OfUl\.
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ATTEST
By td fvu~
ED EMMETT, County u~e
CITY OF LA PORTE
Bylff! atd~L~
By
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City secretary
Mayor
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AUDITOR'S CERTIFICATE
I hereby certify that funds are available in the amount of $600,000.00 to accomplish and
pay the obligations of Harris County herein.
/J 17
~ 4/MU ~t?/uy
Barbara J. Schott, County Auditor
Presented to Commissioner's Court
THE STATE OF TEXAS
COUNTY OF HARRIS
s
s
APR 0 8 2008
APPROVE
Recorded VoL- Page
K:\laporteSylvanBeachShorelinell
The Commissioners Court of Harris County, Texas, convened at a meeting of said Court at
the Harris County Administration Building in the City of Houston, Texas, on the _ day of
APR e R 20GS , 2008, with the following members present, to-wit:
,
Ed Emmett
EI Franco Lee
James Fonteno
Steve Radack
Jerry Eversole
County Judge
Commissioner, Precinct No. 1
Commissioner, Precinct No.2
CommissiBner, Precinct }.Qu. 3
Commissioner, Precinct No.4
and the following members absent, to-wit: ~
a quorum, when among other business, the following was transacted:
, constituting
ORDER AUTHORIZING/APPROVING AGREEMENT BETWEEN HARRIS
COUNTY AND THE CITY OF LA PORTE
Commissioner ~ introduced an order and made a motion
that the same be adopted. Commissioner ~ seconded the motion for
adoption of the order. The motion, carrying with it the adoption of the order, prevailed by the
following vote:
No Abstain
Judge Emmett D D
Comm. Lee D D
Comm. Garcia D D
Comm. Eversole D D
The County Judge thereupon announced that the motion had duly and lawfully carried and
that the order had been duly and law-fully adopted. The order thus adopted follows:
1. It is to the mutual benefit of County and the City of La Porte (the "City") to have an
armored shore line constructed along the Galveston Bay shoreline at Sylvan Beach, including
approximately 1,000 feet of beach nourishment fill, ,within the incorporated area of the City,
hereinafter called the "Project."
2. The City has entered into a Project Cooperation Agreement with the State of Texas General
Land Office (the "GLO") in regard to the design and construction of the Project by the GLO.
3. The Project Cooperation Agreement provides that the City shall, each month, reimburse the
GLO 45% of the costs incurred by the GLO in designing and constructing the Project during the
K: \laporteSylva n BeachShorelinel1
preceding month, but authorizes either the GLO or the City to terminate the agreement unpon at
least thirty days advance notice..
4. The City entered into the Project Cooperation Agreement with the expectation that the
County would participate in the Project by providing 50% of the money that the City is to provide
to the State under the Project Cooperation Agreement, up to a maximum County contribution of
$600,000.00.
5. If the County does not enter into this Agreement to help fund the City's contribution under
the Project Cooperation Agreement, the City intends to exercise its right to terminate the Project
Cooperation Agreement.
6. The County is willing to enter into this Agreement if the City agrees not to exercise its
authority to terminate the Project Cooperation Agreement without the consent of the Harris County
Commissioners Court.
NOW, THEREFORE, BE IT ORDERED BY THE COMMISSIONERS COUT THAT:
The County Judge is authorized to execute for and on behalf of Harris County, an Agreement by
and between Harris County and the City of La Porte for funding part of the City of La Porte's share
of a Project Cooperation Agreement between the City of La Porte and the Texas General Land
Office providing for the construction of an armored shore line along the Galveston Bay shoreline at
Sylvan Beach, including approximately 1,000 feet of beach nourishment fill, said Agreement
between the County and the City of La Porte being incorporated herein by reference for all
purposes as though fully set forth word for word.
PURCHASE
ORDER
ORGANIZATION NAME
HC Pct 2 Construction - 102C
VENDOR NO. DATE CONTRACT AWO. DATE CONTRACT & BOND APPR.
PURCHASE ORDER NO.
CONTRACT #
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CITY OF LAPORTE
604 W FAIRMONT
LA PORTE, TX 77571
S SYLVAN BEACH PARK
H AT TN EARL EHLERS
I 100 BAYSHORE DRIVE
P LA PORTE, TX 77571
T
o EARL EHLERS
B
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HARRIS COUNTY AUDITOR
c/o ACCOUNTS PAYABLE
1001 PRESTON, SUITE 800
HOUSTON, TEXAS 77002
(713) 755-6573
T
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All vendors doing business with Harris County should
provide the Taxpayer Identification Number or Social
Security Number as applicable. Failure to provide this
information may result in a delay in payment and/or
back-up withholding as required by the Internal Revenue
Service.
0001
1.00 LOT
AGREEMENT BETWEEN HARRIS COUNTY AND THE
CITY OF LA PORTE TO HAVE AN ARMORED
SHORE LINE CONSTRUCTED ALONG THE
GALVESTON BY SHORELINE AT SYLVAN BEACH,
INCLUDING APPROXIMATELY 1,000 FEET OF
BEACH NOURSISHMENT FILL, WITHIN THE
INCORPORATED AREA OF THE CITY.
PLEASE ALLOW FOR PARTIAL PAYMENTS
APPROVED IN COMMISSIONERS COURT ON
4/8/2008
NOT VALID, UNLESS APPROVED BY THE HARRIS COUNTY PURCHASING AGENT. OFFEROR MAY BE REQUIRED TO ENTER
A BUSINESS ASSOCIATE AGREEMENT PURSUANT TO HIPAA.
FOR QUESTIONS CONCERNING THIS
PURCHASE ORDER CONTACT:
MARIA N GARCIA ~
(713) 755-6790~~
ORIGINAL
ISSUANCE OF THIS PURCHASE ORDER IS CERTIFICATION BY THE HARRIS COUNTY
AUDITOR THAT FUNDS, IN THE AMOUNT OF THE PURCHASE ORDER TOTAL, ARE
AVAilABLE.
ADDITIONAL TERMS AND CONDITIONS ON REVERSE
600,000
600,000.00
RECEfV"ED
JUN (} ~,;j8
ARKS ftl' 'l: ~;, 'nll\.T
r'i...f..~' '-l.l.1.1. ~.
PURCHASE ORDER
TOTAL ~
600,000.00
~~
JACK McCO\,IIA\J, HARRIS COUNTY PURCHASING AGENT
~
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: Mav 19. 2008
Bud2et
Requested By: MikP. ROlI7:P
Source of Funds: Vehicle Replacement
Department: Fire
Account Number:00950505228050
Report: X Resolution:
Ordinance:
Amount Budgeted: $351,735.00
Vendor and Buy Board Proposal
Exhibits
Amount Requested: $336,154.56
Exhibits:
Budl!eted Item: YES
Exhibits
SUMMARY & RECOMMENDATION
The Fire Department is due to replace the 1998 FMC Pumper in the 2008-2009 Budget. Fire
Department Staff has contacted the manufacture in preparation for the replacement of the
apparatus. Considering the delivery time to be 6 to 8 months, staff recommends that the
apparatus be ordered now for expected delivery in February to March 2009. The fire truck has
already been bid to the Buy Board in Austin Texas, a government purchasing coop. Pricing has
gone up 3.5% since the staff obtained the bid price and has reason to believe the price will
increase an additional 3% to 5% at the end of the summer. The Buy Board assesses a $1,500.00
fee for purchase of the apparatus which is included in the price. We will also include a 1 %
contingency in the amount of $3328.26 to cover any incidental costs we may incur on final
eqUIppmg.
Resource funding is based on the amount from 51-10 of $288,602.00 plus the overage amount of
51-01 in the amount of$63,133.00 for a total of$351,735.
Considering the 6-8 month delivery and upcoming price increase, Fire Department Staff and
Public Works are in agreement that we should proceed with this purchase.
~!rf ~tJ
Ron Bottoms, City Manager
Date
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~ SUTPHEN"
To The:
City of La Porte, Texas
C/O Fire Chief Mike Boaze
Asst. Chief Donald Ladd
Date: April 19, 2008
2007-2008 AUSTIN BUYBOARD CONTRACT #245-06
FOR YOUR REVIEW:
We hereby propose and agree to furnish the following frre fighting apparatus upon your
acceptance of this proposal:
-)
One (1) 2008 Sutphen "SHIELD" Series S-2 Custom Rescue Pumper
Complete for the Total Sum of ..............................................$332,826.30*
*The fee for the BuvBoard and the BuvBoard discount are included and
reflected in the above price.
Which will be manufactured completely in accordance to the following proposal and
completed in approximately 6-8 months after approval of contract, subject to delays from all
causes beyond our controL It is mutually understood that the pumper cannot be ready for
delivery prior to October 1, 2008. Due to an impending industry wide price increase plus,
soon to be mandated costly NFP A changes/requirements, the bid price is fIrm for thirty
(30) days.
-)
ean Shumaker
Sales Representative
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July 31,2006
Sent Via E-mail: deanshumaker@sbcQlobal.net
Mr. Dean Shumaker
Sutphen Corporation
4090 Peabody Ct
Addison, TX 75001
Proposal Name & Number: Fire Apparatus #245-06
Dear Mr. Shumaker:
Congratulations, your company has been successful on the above referenced proposal! This contract will be
effective September 1, 2006.
'-'j
To see the items your company has been awarded, please review the proposal tabulation #245-06 on the
following website: W\'J'N.vendo,.buvDoard.com. In addition, on this website you will find the membership list
which will provide you with the names of all entities with membership in our purchasing cooperative.
Attached to this letter you will find the following documents:
Vendor Quick Reference Sheet
Electronic Catalog Format Instructions
Receipt of a purchase order directly from a Cooperative member is not within the guidelines of the
coop. Accepting orders directly from member entities may result in a violation of the State of Texas
competitive bid statute and cancellation of the proposal award. Therefore, all orders must be processed
through the Cooperative In order to comply. We request your assistance in immediately forwarding by fax (1-
800-211-5454) to the cooperative any orders received directly from member entities. If by chance an order
sent directly to you has been unintentionally processed, please fax it to the Cooperative (1-800-211-5454)
and note it as RECORD ONLY to prevent duplication.
On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we
are looking forward to your participation in the program. If you have any questions, please contact me at
512-467-0222, ext 7154 or 1-800-695-2919.
Sincerely,
Sharon McAfee
Bid Administration Manager
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REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: 5/26/2008 Budl!et
Requested By: Gretchen T ,arson Source of Funds: LPEDC
Department: City M:ilD3gerflWC Account Number: 0386030565.50.07
Report: X Resolution: Ordinance(s): Amount Budgeted: $0
- -
Amount Requested: $40.000
SUMMARY & RECOMMENDATION
The LPEDC Board will consider a budget adjustment for the website refurbishment at their
meeting on June 9. A copy of the information provided to the Board is attached to this
request.
You will be updated of the actions of the LPEDC Board at the City Council meeting. If the
Board approves the recommendation of staff then a budget adjustment of $40,000 to the FY
2008 Budget will be needed.
Action Required bv Council:
Consider the actions taken by the LPEDC Board at their meeting of June 9 and if the website
refurbishment budget adjustment is approved by the Board, consider confirmation of their
de 'sion.
,It! ~€
Date
E
STATE OF TEXAS )(
COUNTY OF HARRIS )(
CITY OF A PORTE )(
LAPORTE DEVELOPMENT CORPORATION BOARD
Notice is hereby given of a Special Called Regular Meeting of the La Porte Development Corporation Board of
Directors to be held on June 9,2008 at 5:00 p.m. at La Porte City Hall Council Chambers, 604 West Fairmont
Parkway, La Porte, Texas, regarding the items of business accordingto the agenda listed below:
1. Call to order
2. Consider approval of minutes of the Special Called Meeting of the La Porte Development Corporation
Board of Directors, held on May 5, 2008 - M. Gillett
3. Conduct the first of two public hearings to discuss the Town Square as a Project of the Corporation.
The location to be discussed is at the intersections of S. Broadway, San Jacinto, and Main Street
A) Open Public Hearing
B) Staff Presentation of Proposed Project
C) Public Comments
D) Close Public Hearing
4. Conduct public hearing to discuss the proposed Gateway Enhancements located at 912 West Main
Street
A) Open Public Hearing
B) Staff Presentation of Proposed Project
C) Public Comments
D) Close Public Hearing
5. Consider approval of a budget adjustment to the La Porte Development Corporation FY 2008 Budget
in the amount of $40,000.00 for the City of La Porte website refurbishment
6. Executive session - Pursuant to provision of the open meetings law, chapter 551.071
through 551.076, 551.087, Texas government code, (consultation with attorney,
deliberation regarding real property, deliberation regarding prospective gift or donation, personnel
matters, deliberation regarding security devices, or excluding a witness during examination of another
witness in an investigation, deliberation regarding economic development negotiations)
A. Section 551.087 - (Economic Development Negotiations) Meet with City Manager and Economic
Development Coordinator to discuss the Town
Square Project, the Gateway Enhancement
Project and the RFP for the City-Wide Economic
Development Strategic Plan
7. Announcements/Administrative Reports - R. Bottoms/G. Larson
8. Board Comments
9. Adjournment
If during the course of the meeting covered by this agenda the Council should determine that a closed or executive meeting or
session of the Council should be held or is required in relation to an item noticed in this agenda, then such closed or executive
meeting or sessions authorized by the Open Meetings law, Chapter 551, Texas Government Code; will be held by the Council at
that date, hour and place given in the meeting notice or as soon after the commencement of the meeting covered by the meeting
notice as the Council may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for
any and all purposes permitted by Sections 551.071 through 551.076, and 551.087 of said Open Meetings law, including, but not
limited to:
Section 551.071 - For the purpose of a private consultation with the Council's attorney on any subject or matter authorized by law.
Section 551.072 - For the purpose of deliberating the purchase, exchange, lease or value of real property.
Section 551.073 - For the purpose of deliberating a negotiated contract for a prospective gift or donation to the City.
Section 551.074 - For the purpose of deliberating the appointment, employment, evaluation, reassignment, duties, discipline or
dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless the officer or
employee requests a public hearing.
Section 551,075 - for the purpose of conferring with an employee or employees of the City, only for the purpose of receiving
information from the employee or employees or to ask questions of the employee or employees; provided, however, that no
discussion of public business or City policy that affects public business shall take place between the members of the City Council
during the conference.
Section 551.076 - To consider deployment, or specific occasions for implementation, of security personnel or devices.
Section 551.087 - To discuss or deliberate regarding commercial or financial information that the governmental body has received
from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the
governmental body and with which the govemmental body is conducting economic development negotiations; or to deliberate the
offer of a financial or other incentive to a business prospect described by
Subdivision (1).
There may be a possible quorum of City Council present at this meeting and may participate in discussion at this meeting,
however, they will not vote on matters.
THIS FACILITY HAS DISABILITY ACCOMMODATIONS AVAILABLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE
SERVICES AT MEETINGS SHOULD BE MADE 48 HOURS PRIOR TO THIS MEETING. PLEASE CONTACT CITY SECRETARY'S
OFFICE AT 281-471-5020 OR TOD LINE 281-471-5030 FOR FURTHER INFORMATION.
Jn9-~ he \.!>ICLM~U Tf( Ai L LdU
Martha Gillett, TRMC, CMC I O' -
City Secretary
Date posted
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 9. 2008
Aoorooriation
Requested By: .John .Joerns
Source of Funds: Commnnity Jnvestment
Report: Resolution: Ordinance:
x
Account Number: 03660615655007 and
03660615658031
Amount Budgeted:
Department: ~dmilli~trlltiQIl
Exhibits: Ordinance
Amount Requested:
Exhibits: A2enda Request Form 2/25/08
Budgeted Item: YES NO
Exhibits:
SUMMARY & RECOMMENDATION
On February 25, 2008 City Council authorized staff to obtain the following tax delinquent properties for donation to
Habitat for Humanity.
1.) Block 63, Lots 19 & 20, Town of La Porte (Re:P220) (No. 2nd)
2.) Block 66, Lots 5 & 6, Town of La Porte (Re: P222)(No .6th)
Tonight's action will authorize the Mayor to execute deeds prepared by the City's delinquent tax attorneys, to
convey the properties to Habitat for Humanity, and to appropriate funds for the payment of delinquent taxes as well
as demolition and asbestos abatement costs. Closing will be handled by American Title Company, after approval of
the ordinance.
The costs to the City's for this donation are:
City of La Porte
La Porte ISD
Harris County
San Jacinto CCD
P220
$384.36
$890.07
$352.72
$66.26
$1693.41
$2698.00
P222
$3590.11
$3302.96
$1305.92
$217.14
$8416.13
$1066.00
$145.00
$225.00
$ 700.00
$1495.00
Court Costs
Mow/Debris Clean-up
Asbestos Survey
Asbestos Removal
Demolition
Total
$4391.41
$12,047.13
Grand total cost for two building sites:
$16,438.54
inance authorizing the deeding of property to Habitat for Humanity, and payment of related costs.
~ ( 1.L! if6
Date
f
ORDINANCE NO. 2008-~~~
AN ORDINANCE APPROVING AND AUTHORIZING THE DONATION OF LOTS 19 AND
20, BLOCK 63, AND LOTS 5 AND 6, BLOCK 66, TOWN OF LA PORTE, HARRIS
COUNTY, TEXAS, TO LA PORTE CHAPTER, BAY AREA HABITAT FOR HUMANITY,
A TEXAS NON-PROFIT CORPORATION, FOR THE CONSTRUCTION OF LOW INCOME
HOUSING, APPROPRIATING THE SUM OF $16,438.54 TO PAY DELINQUENT
TAXES AND DEMOLITION AND ASBESTOS ABATEMENT EXPENSES ON SAID
PROPERTY, MAKING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE
SUBJECT, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW, PROVIDING
AN EFFECTIVE DATE HEREOF.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
Section 1. The City Council hereby approves and authorizes
the contract, agreement, or other undertaking described in the
title of this ordinance, in substantially the form as shown in the
document which is attached hereto and incorporated herein by this
reference. The Mayor is hereby authorized to execute such document
and all related documents on behalf of the City of La Porte. The
city Secretary is hereby authorized to attest to all such
signatures and to affix the seal of the City to all such documents.
The City Council appropriates the sum not to exceed $13,873.54, to
pay delinquent taxes due and owing on Lots 19 and 20, Block 63, and
Lots 5 and 6, Block 66, Town of La Porte, from the Community
Investment Fund No. 03660615658031; and $2,565.00 for demolition
and asbestos abatement expenses, from the Community Investment Fund
No. 03660615655007.
Section 2.
The City Council officially finds, determines,
recites, and declares that a sufficient written notice of the date,
hour, place and subject of this meeting of the City Council was
posted at a place convenient to the public at the City Hall of the
City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government
Code; and that this meeting has been open to the public as required
by law at all times during which this ordinance and the subject
matter thereof has been discussed, considered and formally acted
upon.
The City Council further ratifies, approves and confirms
such written notice and the contents and posting thereof.
Section 3. This Ordinance shall be effective from and after
its passage and approval, and it is so ordered.
PASSED AND APPROVED, this ____ day of
, 2008.
CITY OF LA PORTE
By:
Alton E. Porter
Mayor
ATTEST:
Martha A. Gillett
City Secretary
APPROVED:
c~ r If~
Assistant City Attorney
2
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: Februa
Appropriation
--
Requested By:
Source of Funds:
Department:
Account Number:
Report: X Resolution:
Ordinance:
Amount Budgeted:
Exhibits:
Amount Requested:
1. Area Map - Tract P220
2. Area Map - Tract P222
Budgeted Item: YES
NO
SUMMARY & RECOMMENDA TlON
In June 2006, City Council passed Ordinance No. 2003-2665-A to waive development, permit, building, inspection
and parkland fees for certain non-profit corporations and/or City-initiated programs which provided housing for
low-income families.
Habitat for Humanity is requesting consideration from the City to participate as a non-profit by obtaining the
following properties for the construction of two single-family dwellings:
1. Block 63, Lots 19 & 20, Town of La Porte (Re: P220)
2. Block 66, Lots 5 & 6, Town of La Porte (Re: P222)
Given that Habitat is a non-profit organization; they are eligible for waiver of development fees per City ordinance.
-
During a previous workshop, Council agreed to review, on a case-by-case basis, requests for funding/participation
from Habitat for Humanity on a level similar to that for the HOME Grant Program. In a typical HOME Grant, the
City incurs expenses as a matching requirement. There is a 25% match required from the City for HOME Grant
funding.
The following is a comparison of the expenses incurred by the City for the current HOME Grant Project and the
request from Habitat for Humanity. The point of comparison is two homes constructed on City lots with associated
costs factored.
City Grant Requirements:
HOME Grant - $210,000; Match Requirement - $52,500:
Costs City HOME Grant Habitat for Humanity
Waived Permits and Fees $7,771.10 ($3,885.55 x 2 homes) Eligible
Waived Park Fees $1,616 (2 homes) Eligible
Lot Acquisition Costs $23,900 (Cash Paid Out - 5 lots) $13,873.54
Removal of Exist. Structure (P222) $0 $2,500 (estimate)
Appraisal Fees $1,000 (Cash Paid Out) $0
Deed Recording Fees $25 (Cash Paid Out) $25
Subtotal $34,312.1 0 $16,398.54
Harris County cost match $18,187.90 $0
Total Cash Cost to City $43,112.90 (for 2 building sites) $16,398.54 (for 2 building sites)
For the HOME Grant Program, the direct cash contribution to Harris County would equal $43,112.90.
This amount represents the balance due to meet the City's match requirement after all City pennit and park fees
have been waived.
Should Habitat for Humanity receive the lots and build homes, the cost to the City would be $16,398.54.
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2
Action Reauired bv Council:
Consider approval to convey lots held in trust by the City to Habitat for Humanity to construct affordable housing.
If approved, the City Manager's Office recommends use of the Community Investment Fund (estimated
$ , .54).
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