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Home My WebLink AboutO-2008-3101-A amend budget/Grant Fund and the Technology Fund H REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 13, 2008 Requested By: Michael Dolby, CPA ~ ~ Department: Finance Report: Resolution: Ordinance: xx Exhibits: Ordinance 2008-3101-A Budgeted Item: YES NO Exhibits: Excerpt from FY 2009 Adopted Budget & Amended Budget (Exhibit A & B) Source of Funds: N/ A Appropriation Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Exhibits: Explanations / Backup for Amendment SUMMARY & RECOMMENDATION "'" The City Council adopted the Fiscal Year 2008-09 Budget on August 25, 2008. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2008-09 Budget. (*denotes funds with current changes) General Fund Grant Fund Street Maintenance Sales Tax Fund Community Investment Hotel/Motel Occupancy Tax La Porte Development Corporation Tax Increment Reinvestment Zone Utility Sylvan Beach Airport La Porte Area Water Authority Golf Course Motor Pool Insurance Fund Technology Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement 1998 General Obligation Bond Fund 2000 General Obligation Bond Fund 2002 General Obligation Bond Fund 2004 Certificate of Obligation Bond Fund 2005 Certificate of Obligation Bond Fund 2005 General Obligation Bond Fund 2006 Certificate of Obligation Bond Fund 2006 General Obligation Bond Fund 2007 Certificate of Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds Previously Original Budget Amended Budget $ 36,382,175 1,923,528 700,000 386,575 463,749 4,339,685 1,435,775 8,689,854 217,690 23,483 1,005,288 1,324,826 2,640,159 4,575,547 1,255,818 1l,177,355 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 87,340,478 $ 36,382,175 1,923,528 700,000 386,575 463,749 4,339,685 1,435,775 8,689,854 217,690 23,483 1,005,288 1,324,826 2,640,159 4,575,547 1,255,818 1l,177,355 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 87,340,478 Proposed Amended Budget $ 36,382,175 2,065,528 * 700,000 386,575 463,749 4,339,685 1,435,775 8,689,854 217,690 23,483 1,005,288 1,324,826 2,640,159 4,575,547 1,306,198 * 1l,177,355 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 87,532,858 Action Reauired bv Council: Adopt Ordinance Amending Fiscal Year 2008-09 Budget for: A. $142,000 in the Grant Fund for a donation received from the Harris County District Attorney's Office for the purchase of In-Car DVR systems for the Police Department. B. $50,380 in the Technology Fund for the paperless agenda. 14 h /08 Date ORDINANCE NO. 2008-3101-A AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2008 THROUGH SEPTEMBER 30,2009; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2008, through September 30, 2009, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 25, 2008, and a public hearing scheduled for August 25, 2008 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2008, through September 30, 2009. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the~ day of -DJ.. ,2008. Cl~ OF LA POR~E;~~~XAS kl~~~, (--ktt,~ Alton Porter, Mayor .,. ATTEST: APPROVED: 1A'~r ~~ Clar AskinS, Assistant City Attorney EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 08-09 FY 08-09 Revenues Expenses Governmental Fund Types: General Fund 33,724,383 36,382,175 Grant Fund 1,923,528 1,923,528 Street Maintenance Sales Tax 786,440 700,000 Community Investment 264,701 386,575 HoteJ/Motel Occupancy Tax 583,575 463,749 Section 4B Sales Tax 1,647,506 4,339,685 Tax Increment Reinvestment 1,519,774 1,435,775 Total Governmental Types 40,449,907 45,631,487 Enterprise: Utility 8,369,944 8,689,854 Sylvan Beach 207,601 217,690 Airport 52,995 23,483 La Porte Area Water Authority 1,226,202 1,005,288 Golf Course 1,202,679 1,324,826 Total Enterprise 11,059,421 11,261,141 Internal Service Motor Pool 2,107,688 2,640,159 Insurance Fund 3,945,027 4,575,547 Technology Fund 948,623 1,255,818 Total Internal Service 7,001,338 8,471,524 Capital Improvement: General 10,684,213 11,177,355 Utility 192,000 Sewer Rehabilitation 304,927 350,000 1998 GO Bond Fund 7,000 590,195 2000 GO Bond Fund 149,109 2002 GO Bond Fund 1,990 2004 C/O Bond Fund 861,883 2005 C/O Bond Fund 1,400 341,678 2005 GO Bond Fund 73,824 2006 C/O Bond Fund 5,000 2,212,267 2006 GO Bond Fund 2,500 18,021 2007 C/O Bond Fund 10,000 1,640,317 Other Infrastructure 17,282 Total Capital Improvement 11,224,322 17,416,639 Debt Service: General 3,276,016 3,345,768 Utility 104,705 463,850 La Porte Area Water Authority 750,069 750,069 Total Debt Service 4,130,790 4,559,687 Total All Funds 73,865,778 87,340,478 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 08-09 FY 08-09 Revenues Expenses Governmental Fund Types: General Fund 33,724,383 36,382,175 Grant Fund 2,065,528 2,065,528 Street Maintenance Sales Tax 786,440 700,000 Community Investment 264,701 386,575 HoteJ/Motel Occupancy Tax 583,575 463,749 Section 4B Sales Tax 1,647,506 4,339,685 Tax Increment Reinvestment 1,519,774 1,435,775 Total Governmental Types 40,591,907 45,773,487 Enterprise: Utility 8,369,944 8,689,854 Sylvan Beach 207,601 217,690 Airport 52,995 23,483 La Porte Area Water Authority 1,226,202 1,005,288 Golf Course 1,202,679 1,324,826 Total Enterprise 11,059,421 11,261,141 Intemal Service Motor Pool 2,107,688 2,640,159 Insurance Fund 3,945,027 4,575,547 Technology Fund 948,623 1,306,198 Total Intemal Service 7,001,338 8,521,904 Capital Improvement: General 10,684,213 11,177,355 Utility 192,000 Sewer Rehabilitation 304,927 350,000 1998 GO Bond Fund 7,000 590,195 2000 GO Bond Fund 149,109 2002 GO Bond Fund 1,990 2004 C/O Bond Fund 861,883 2005 C/O Bond Fund 1,400 341,678 2005 GO Bond Fund 73,824 2006 C/O Bond Fund 5,000 2,212,267 2006 GO Bond Fund 2,500 18,021 2007 C/O Bond Fund 10,000 1,640,317 Other Infrastructure 17,282 Total Capital Improvement 11,224,322 17,416,639 Debt Service: General 3,276,016 3,345,768 Utility 104,705 463,850 La Porte Area Water Authority 750,069 750,069 Total Debt Service 4,130,790 4,559,687 Total AU Funds 74,007,778 87,532,858 La Porte Police Department 3001 North BId Street La Porte, Texas 77571 281-471-3810 Fax: 281-470-1590 Kenneth Magidson, District Attorney Harris County District Attorney's Office 1201 Franklin Houston, Texas 77002 August 21 st, 2008 Kenith Adcox, Chief of Police La Porte Police Department 3001 North 23rd La Porte, Texas 77571 Sir, It is my understanding that there are funds available in the District Attorney's seized fund accounts that may be disseminated to local law enforcement agencies. I would like to request that the La Porte Police Department be considered in your distribution. Our current "Eyewitness" In-Car Video Systems use VHS cassette tapes and have become obsolete. The systems are breaking more frequently and becoming increasingly more difficult to repair, not to mention costly. The video and audio qualities are very poor compared to the newer systems which lead to poor evidence presentation in court proceedings. We have allocated in excess of $1 00,000.00 to upgrade our in-car video systems for this fiscal year. We plan to purchase a 14 terra byte server, an 80 giga byte viewing station, a DVD duplicator and all other support hardware, but we only have enough money to implement Phase One of our transition to the digital age, which would be video systems for only ten vehicles. We have 40 patrol cars in our fleet vehicles. We would like to equip the entire fleet at the same time so that we have consistent operations from car to car. This would require the purchase of 30 additional systems at $4765.50 each for a total of$142,965.00. Ifourrequest is granted a complete conversion to the digital systems becomes possible. A quality digital system gives us the following advantages: . The system provides for easier video reviews . Enhanced presentation and preservation of evidence · More efficient duplication of evidence for court presentations . Assist supervisors by allowing much faster retrieval of incidents that may have given cause for a complaint . Capability of a pre-record option that captures events before the system is even activated . Can be utilized as an excellent training tool not only for DWI enforcement but also for pursuits and motor vehicle accidents Ron Bot/oms CII)' Manager Kemll1 Adcox Chiefo('Po/ice The citizens of La Porte could enjoy safer streets because DWI enforcement would be greatly enhanced. Officers of the La Porte Police Department would have an indispensable tool to assist them in making cases which the DA's office would find easier to prosecute and convict. We would also like to purchase two sets of night vision goggles. This equipment would be primarily utilized by a newly formed "Hot Spot" team. One of the team's primary focuses will be surveillance and detection of various types of criminal activity during night time hours. Areas that are identified as problem areas will receive extra attention by this unit. Night vision allows the surveillance units to watch from a safer distance, undetected by the criminal element and will aid in the apprehension of the suspects. The equipment would also be a great asset in the event of a tactical situation. I have attached the specifications for the requested items including possible vendors and pricing for each. I have summarized my findings below: In-Car video systems Night vision Goggles 30 @ 4765.50 each 2 @ 3269.95 each $142,965.00 $ 6,539.90 Total amount requested $149,504.90 I have researched each product and am confident that we would be getting the best value for the amount spent. I appreciate your consideration in this matter. Respectfully submitted, Chief Kenith Adcox Kenneth Magidson, District Attorney Harris COlmty District Attorney's Office 1201 Franklin Houston, Texas 77002 August 21 S\ 2008 Dear Mr. Magidson, I would like to thank you for the $142,000.00 enabling us to purchase 30 additional in-car digital video systems for our patrol cars. As you know this equipment will increase officer and community safety and is vital for our efforts by providing us state of the art technology that will enhance our capabilities as well provide better cases for your office. The funds received will be deposited into General Fund account number under Bank; City of La Porte, Thank you again for your continued support. Respectfull y, Ron Bottoms City Manager HARRIS COUNTY, TEXAS COMMISSIONERS COURT 1001 Preston, Suite 938 · Houston, Texas 77002-1817 · (713)755-5113 Ed Emmett County Judge EI Franco Lee Sylvia R. Garcia Steve Radack Commissioner, Precinct 1 Commissioner, Precinct 2 Commissioner, Precinct 3 Jerry Eversole Commissioner, Precinct 4 No. 08.17 AGENDA September 9, 2008 10:00 a.m. Opening prayer by Father Rodney Armstrong of Holy Family Catholic Church in Baytown. 16. Probate Courts 17. District Courts 18. Travel & Training a. Out of Texas b. In Texas 19. Grants 20. Fiscal Services & Purchasing a. Auditor b. Tax Assessor-Collector c. Purchasing 21. Commissioners Court a. County Judge b. Commissioner, Precinct 1 c. Commissioner, Precinct 2 d. Commissioner, Precinct 3 e. Commissioner, Precinct 4 22. Miscellaneous II. Emen?:encv/supplemental items III. Public Hearin2:s IV. Executive Session V. Appearances before court Adjournment I. Departments 1. Public Infrastructure Department a. Public Infrastructure b. Right of Way c. Construction Programs d. Toll Road Authority e. Flood Control District f. Architecture & Engineering g. Facilities & Property Management 2. Management Services 3. Information Technology 4. Public Health & Environmental Services 5. Community Services 6. Youth & Family Services 7. Constables 8. Sheriff 9. Fire Marshal 10. Medical Examiner 11. County Clerk 12. District Clerk 13. County Attorney 14. District Attorney 15. County and District Courts The Commissioners Court may go into executive session, if necessary, pursuant to chapter 551 of the Texas Government Code, for one or more of the following reasons: (1) consultation with the County Attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security personnel or devices; or (6) discussion of certain economic development matters. The Commissioners Court may announce that it will go into executive session on any item listed on this agenda if the subject matter is permittedfor a closed session by provisions of chapter 551 of the Texas Government Code. The agenda is available on the internet at www.co.harris.tx.us/agenda. 09.09.08 Page -18- f. Request for approval of a special counsel agreement with Andrews Kurth, LLP, in connection with certain public finance and governmental contracting matters for the Harris County Toll Road Authority. 14. District Attorney a. Request for authorization to use discretionary funds to issue checks to: 1. The Children's Assessment Center Foundation in the amount of $197,348 to provide funding to purchase a new digitized interview system. 2. The City of La Porte in the amount of$142,000 to provide funds to purchase 30 in- car digital video systems for patrol cars. 3. Harris County Constable of Precinct 2 in the amount of $124,775 to provide funding to purchase body armor units and mobile patrol car video recorders. b. Request for authorization to transfer a car allowance from one assistant district attorney position to another. c. Request for authorization to purchase 30 Blackberry devices and related items using discretionary funds in the amount of $4,640. 15. County and District Courts Request for approval of salary adjustments for qualifying employees in connection with the career salary plan for county and district court coordinators. 16. Probate Courts Request by Judge Olsen, Court No.3, for approval of settlement payment to Low Key Consulting in the amount of $20,166 for hardware and software maintenance services for calendar years 2006 and 2007. 17. District Courts a. Request for authorization to delete a cellular phone from the department's inventory. b. Request for approval of payments to the Houston Bar Association for July 2008 and the Harris County Department of Education for June and July 2008 for alternative dispute resolution services. Results Of the Commissioners Court Meeting of 09/0912008 Page 1 of 1 Results Of the Commissioners Court Meeting of 09/09/2008 All agenda items approved as presented with the following exceptions: Harris County Commissioners Court Exceptions to September 9, 2008 Agenda I Page II Item II Department II Exception I DEJI Right of Way I Change wording from u.. .southwest corner of. . ." to .. .southeast corner of.. . 17 II 1.e.7 II Flood Control District II Item withdrawn I 8 1.f.5.e Architecture & Engineering Second line through end of item should read: connection with construction of Scott Street from north of Beltway 8 to Fuqua Road in Precinct 1. 27 20.cAh Purchasing Results of drawing lots for bid awards: Class 11, Item 21 to Glazier Foods Company; Class 10, Item 7 to Glazier Foods; Class 8, Item 4 to LaBatt Food Service. 129 1120.c.7.b II Purchasing II Item withdrawn I DEJI Purchasing I Change ending date to September 10,2011 DEJ Commissioner, Precinct 3 Name of community center to be Trini Mendenhall So sa Community Center 33 IV.1 Executive Session Accept recommendations of PID regarding security enhancements in Admin. Bldg. PID to meet and work with Management Services on plan to bring back to court at Mid-Year Review on September 23rd. Commissioners Court Agenda - Acrobat Format Commissioners Court Agenda - Word 97 Format http://www.cc1erk.hctx.net/COMCOURT/08./0817.htm 9/1712008 THE ORIGiNAL'o'OCUMENTFl'AS A fRUE~WATERMARK IN THe pApER. HOeD TO LlG"HT TO SEETHE CHA'lIil"LII'.JK PATTER,;rwHEr-fcHECKING THE-ENDORSEMENTS, "..","", .'G_ .J>.~,' '.._,''', .,Y _.,"""""'_."."'",..".,.....,,,..,,J.,"'.""',.,,,,.."""'''''''''.. -=,_./ '"''''".'~Y;~,','~.,,'',.''''''''''''' '..ca.'~ '...._~,.,,/ ,..",.,=.,.:J -',^,,,.,-d ~",""""'.g4C~" '.'=d< ,=-..r "".=.",," "_',k""_""" ",,,*",,,,,"',__"',..,,.,,," "=,_",,,,.J ;;'=".';'~ ..","""c';' -,.. . ... ,,','C><.,",'.''''''''"cc' -,_.<O,^, ",,( '=.,0",; """,:."",. :<<<,.",,~ ..., .~,~<K.',,"."".m.(' ";"~~"'.< ,',.'~"''''; ',,'''_C'''C .." ,','."". -,&,,",,,,", '.,~.^^" ~,.'-"".-.~._~ -.,',-, ORLANDO SANCHEZ TREASURER OF HARRIS COUNTY, TEXAS AMEGY BANK OF TEXAS PORTER, TEXAS County Auditol's Form #7000 Harris County, Texas (10103) '" !;l '" z o "J i! ill o ci ill o 3 () ;; 3J TO II: :0 li' ill U. r: a' :0 () ill (f) q:J.. Central Disbursement 1001 Preston Avenue Houston, Texas 77002 No 02311172 PAY: ONE Hundred FORTY TWO Thousand Dollars and ZERO Cents THE ORDER OF: CITY OF LAPORTE ACCT NO 0000312088 HOLD. FOR DISTRICT ATTY Date: 09/09/2008 $142,000.00 755 5819 \MiEN Signature VALID ONLY COUNTERSIGNED .. .Signature JIIP III 0 2 3 . . . 7 2 III I:.. 3 . . 0 5 a b I: III L. L. L. L. 0 3 . 5 ~ III REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested September 8, 2008 Requested By ~~ha Gillett/James Janoch Appropriatiou Source of Funds: Department: City CQ1Hldl Account Number: Report: X Resolution: Ordinance: Amount Budgeted: Exhibits: Amount Requested: Exhibits: Exhibits: Paperless Agenda Summary and Rp.commendation Budgeted Item: YES NO SUMMARY & RECOMMENDATION Review and discuss the paperless agenda recommendations and provide staff with direction. ssion on the paperless agenda, provide staff with direction on moving forward with the project. Page 1 of 1 Gillett, Martha !=rom: Janoch, James Sent: Wednesday, October 08,20084:17 PM To: Gillett, Martha Subject: Paperless Agenda budget amendment request The budget for the paperless agenda comes from two accounts: Hardware charges to account: 023-6066-519-20.93 $15,000 Software charges to account: 023-6066-519-50.07 $35,380 The funds will be used as follows: $15,300 for the notebook computers and Adobe Acrobat. $35,080 for necessary improvements to council area to support the audio/visual upgrades requested by council. The project was discussed in the council workshop held September 8, 2008. The estimated cost was approximately 15,300 with a recurring monthly charge of $450. There will additional charges to provide electrical service and network connections to dais. I will bring you the workshop information I have. Thanks, James Janoch Interim IT Manager City of La Porte, TX P: 281-470-5031 F: 281-471-3028 10/8/2008 PAPERLESS AGENDA SUMMARY AND RECOMMENDATION Staff has researched several methods in which a paperless agenda can be implemented. The most cost effective means is to utilize Adobe Acrobat and Microsoft Word software. This will save the City several thousand dollars. The original plan was to purchase the software offered by MunicodelLaserfiche at an approximate cost of $38,000.00+. The estimate provided by James Janoch in MIS is as follows: Quantity Description Cost 9 Notebook PC 1,500.00 9 Adobe Acrobat Professional 200.00 Total one time fees Ext. Cost 13,500.00 1,800.00 15,300.00 9 Air Card monthly fee 50.00 450.00 unknown amount for electrical work for council area The following steps outline the process: . Each Counci1member would be issued a laptop computer. The computer could be used at home and then will need to be brought to the council meetings. . Once the agenda is finished, it will be placed on a secured FTP site accessed via the web page for your access. . You will be able to download the agenda to your laptop . The laptop will have software installed so you can attach sticky notes electronically as needed. Staff needs direction on the following questions: . How does Council want to retrieve the agenda? There are several options available to get the agenda onto the laptop computer. The following options are being considered: a. The City can provide air cards which will provide Internet access allowing the documents to be downloaded directly to the laptop. The download may be slow depending on the connection speed. The monthly fee per air card is approximately $50.00. b. If the Council member has Internet access available, the City can provide a USB memory stick to which the documents can be downloaded from the Internet and then transferred to the laptop pc. One USB memory stick will cost less than $50.00 depending on capacity. Page 1 of 2 - Paperless Agenda c. The document can be written to a CD-ROM. The CD-ROM would need to be picked up from city hall the same as the paper agenda's have been or they could be delivered if Council desired. CD-RaM's cost less than fifty cents each. . Does Council want staffto place the agenda and all back-up documents (with the exception of Executive Session back-up) on the website for public view? If so, at what point would you like them to become public. Staff wants to ensure Council has received the information first and has had time to review it prior to receiving questions from citizens. . In an effort to secure Executive Session documents, staff is recommending that they be passed out and picked up the evening the executive session meeting is held. Should you have a desire or if there is a need for you to review documents in advance, special arrangements will be made for you to have access to the documents. . How would you like the training handled? MIS will need to conduct training. Staff recommends setting up an evening or Saturday training session. Training outside of normal business hours will require overtime pay for MIS staff. . I spoke with all of you and was advised you have your own internet. Staff needs confirmation this is still the case and the City does not need to provide you with internet service. Page 2 of 2 - Paperless Agenda