HomeMy WebLinkAboutO-2009-3101-C amend 2008-2009 FY Budget0
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: February 23, 2009
Requested By: Michael Dolby, CPA
Department: Finance
Report: Resolution: Ordinance: XX
Exhibits: Ordinance 2008-3101-C
Exhibits: Excerpt from FY 2009 Adopted Budget
& Amended Budget (Exhibit A & B)
Exhibits: Explanations / Backup for Amendment
Appropriation
Source of Funds: N/A
Account Number: N/A
Amount Budgeted: N/A
Amount Requested: N/A
Budgeted Item: YES NO
SUMMARY & RECOMMENDATION
The City Council adopted the Fiscal Year 2008-09 Budget on August 25, 2008.
The Summary of Funds, which is shown below, represents the amendments which council previously approved to
the FY 2008-09 Budget. (*denotes funds with current changes)
General Fund
Grant Fund
Street Maintenance Sales Tax Fund
Community Investment
Hotel/Motel Occupancy Tax
La Porte Development Corporation
Tax Increment Reinvestment Zone
Utility
Sylvan Beach
Airport
La Porte Area Water Authority
Golf Course
Motor Pool
Insurance Fund
Technology Fund
General Capital Improvement
Utility Capital Improvement
Sewer Rehabilitation Capital Improvement
1998 General Obligation Bond Fund
2000 General Obligation Bond Fund
2002 General Obligation Bond Fund
2004 Certificate of Obligation Bond Fund
2005 Certificate of Obligation Bond Fund
2005 General Obligation Bond Fund
2006 Certificate of Obligation Bond Fund
2006 General Obligation Bond Fund
2007 Certificate of Obligation Bond Fund
Transportation & Other Infrastructure Fund
General Debt Service
Utility Debt Service
La Porte Area Water Authority Debt Service
Total of All Funds
Action Required by Council:
Previously Proposed
Original Budget Amended Budget Amended Budget
$ 36,382,175
$ 36,637,967
$ 36,704,007
1,923,528
7,149,930
7,161,270
700,000
738,695
738,695
386,575
388,525
388,525
463,749
503,749
503,749
4,339,685
4,469,935
4,469,935
1,435,775
1,435,775
1,435,775
8,689,854
8,689,854
8,706,059
217,690
217,690
217,690
23,483
23,483
23,483
1,005,288
1,005,288
1,005,288
1,324,826
1,343,101
1,343,101
2,640,159
3,016,395
3,018,851
4,575,547
4,578,049
4,578,049
1,255, 818
1,308,448
1,308,448
11,177,355
11,177,355
11,181,965
0
0
0
350,000
350,000
350,000
590,195
590,195
590,195
149,109
149,109
149,109
1,990
1,990
1,990
861,883
861,883
861,883
341,678
341,678
341,678
73,824
73,824
73,824
2,212,267
2,212,267
2,212,267
18,021
18,021
18,021
1,640,317
1,640,317
1,640,317
0
0
0
3,345,768
3,345,768
3,345,768
463,850
463,850
463,850
750,069
750,069
750,069
$ 87,340,478
$ 93,483,210
$ 93,583,861
Adopt Ordinance Amending Fiscal Year 2008-09 Budget for $11,340 in the Grant Fund for High Intensity Drug
Traffic Area (HIDTA) grant to fund (3) lease vehicles for personnel assigned to this group. Also, amend various
funds for implementation of compensation study. ($66,040 - General Fund, $16,205 - Utility Fund & $2,456 in
Motor Pool.) Additionally, amend the General CIP Fund for $4,610 for additional landscaping improvements to
North "E" Street linear park project (Funding from the City's Street and Alley Closing escrow account).
for Citd fjouncil Agenda
Ron Bottoms, City Manager
j
Date
am -
ORDINANCE NO. 2002-3101-G
AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE,
TEXAS, FOR THE PERIOD OF OCTOBER 1, 2008 THROUGH SEPTEMBER 30,2009; FINDING THAT
ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND
PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that
an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the
beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said
Budget; and
WHEREAS, the Budget for the fiscal year October 1, 2008, through September 30, 2009, has heretofore
been presented to the City Council and due deliberation had thereon, was filed in the office of the City
Secretary on July 25, 2008, and a public hearing scheduled for August 25, 2008 was duly advertised and
held.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for
consideration, a complete copy of which is on file with the City Secretary and a summary of which is
attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget
summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La
Porte, Texas, for the period of October 1, 2008, through September 30, 2009.
SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and
necessary to the adoption of said Budget have been performed as required by charter or statute.
SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has
been open to the public as required by law at all times during which this Ordinance and the subject matter
thereof has been discussed, considered and formally acted upon. The City Council further ratifies,
approves and confirms such written notice and the contents and posting thereof.
SECTION 4: This Ordinance shall be in effect from and after its passage and approval.
PASSED AND APPROVED this the .2� day of 2 (U ( , 2009.
a rY 91F LA Pf9k�TE, TEXAS
t,
Alton Porter, Mayor
A ST:
Martha Gill e t, ity Secretary
APPROVED: 'L///,� .^,
Iddua
Cla Asl ms, Assistant City Attorney
EXHIBIT A
(ORIGINAL BUDGET)
City of La Porte
Consolidated Summary of All Funds
Governmental Fund Types:
General Fund
Grant Fund
Street Maintenance Sales Tax
Community Investment
Hotel/Motel Occupancy Tax
Section 4B Sales Tax
Tax Increment Reinvestment
Total Governmental Types
Enterprise:
Utility
Sylvan Beach
Airport
La Porte Area Water Authority
Golf Course
FY 08-09 FY 08-09
Revenues Expenses
33,724,383
36,382,175
1,923,528
1,923,528
786,440
700,000
264,701
386,575
583,575
463,749
1,647,506
4,339,685
1,519,774
1,435,775
40,449,907 45,631,487
8,369,944
207,601
52,995
1,226,202
8,689,854
217,690
23,483
1,005,288
Total Enterprise
11,059,421
11,261,141
Internal Service
192,000
-
Motor Pool
2,107,688
2,640,159
Insurance Fund
3,945,027
4,575,547
Technology Fund
948,623
1,255,818
Total Internal Service
7,001,338
8,471,524
Capital Improvement
General
10,684,213
11,177,355
Utility
192,000
-
Sewer Rehabilitation
304,927
350,000
1998 GO Bond Fund
7,000
590,195
2000 GO Bond Fund
-
149,109
2002 GO Bond Fund
1,990
2004 C/O Bond Fund
-
861,883
2005 C/O Bond Fund
1,400
341,678
2005 GO Bond Fund
-
73,824
2006 C/O Bond Fund
5,000
2,212,267
2006 GO Bond Fund
2,500
18,021
2007 C/O Bond Fund
10,000
1,640,317
Other Infrastructure
17,282
-
Total Capital Improvement
11,224,322
17,416,639
Debt Service:
General
3,276,016
3,345,768
Utility
104,705
463,850
La Porte Area Water Authority
750,069
750,069
Total Debt Service
4,130,790
4,559,687
Total All Funds
73,865,778
87,340,478
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 08-09 FY 08-09
Revenues Expenses
Governmental Fund Types:
8,386,149
8,706,059
General Fund
33,724,383
36,704,007
Grant Fund
7,161,270
7,161,270
Street Maintenance Sales Tax
786,440
738,695
Community Investment
264,701
388,525
Hotel/Motel Occupancy Tax
583,575
503,749
Section 4B Sales Tax
1,647,506
4,469,935
Tax Increment Reinvestment
1,519,774
1,435,775
Total Governmental Types
45,687,649
51,401,956
Enterprise:
Utility
8,386,149
8,706,059
Sylvan Beach
207,601
217,690
Airport
52,995
23,483
La Porte Area Water Authority
1,226,202
1,005,288
Golf Course
1,211,704
1,343,101
Total Enterprise
11,084,651
11,295,621
Internal Service
Motor Pool
2,110,144
3,018,851
Insurance Fund
3,945,027
4,578,049
Technology Fund
948,623
1,308,448
Total Internal Service
7,003,794
8,905,348
Capital Improvement:
General
10,684,213
11,181,965
Utility
192,000
-
Sewer Rehabilitation
304,927
350,000
1998 GO Bond Fund
7,000
590,195
2000 GO Bond Fund
-
149,109
2002 GO Bond Fund
-
1,990
2004 C/O Bond Fund
-
861,883
2005 C/O Bond Fund
1,400
341,678
2005 GO Bond Fund
-
73,824
2006 C/O Bond Fund
5,000
2,212,267
2006 GO Bond Fund
2,500
18,021
2007 C/O Bond Fund
10,000
1,640,317
Other Infrastructure
17,282
-
Total Capital Improvement
11,224,322
17,421,249
Debt Service:
General
3,276,016
3,345,768
Utility
104,705
463,850
La Porte Area Water Authority
750,069
750,069
Total Debt Service
4,130,790
4,559,687
Total All Funds
79,131,206
93,583,861
RFnITEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: 1-30-09
Requested By: Keni h Adcox -
Department: RQUe
Report: X Resolution: Ordinance:
Exhibits: Budget Adjustment for additional
funding from HIDTA for lease vehicles
Exhibits:
Exhibits Award 11 - *=r
Budget
Source of Funds:
Account Number:
Amount Budgeted:
Amount Requested:
Budgeted Item: YES NO
SUMMARY & RECOMMENDATION
The City of La Porte has received an additional award from HIDTA in the amount of eleven thousand three hundred
forty dollars ($11,340.00) for funding lease vehicles for personnel assigned to this group. The vehicles will be
leased following City Purchasing policies. This award must be utilized within the budget period ending 12-31-09.
An adjustment to the City's budget is required, increasing account 03252565214019 (Grant Fund, High Intensity
Drug Traffic Area (HIDTA).
Ron Bottoms, City Manager Late
::• ciiesi�F,ti�.
EXECUTIVE OFFICE OFTHE PRESIDENT
OIOF NATIONAL. DRUG CONTROL POLICY
r 5 Washington, D.C. 20503
January 21, 2009
City Manager Ron Bottoms
City of La Porte
604 W Fairmont Parkway
La Porte, TX 77571
Dear Mr. Bottoms:
Grant number 18PHNP55OZ has been increased and now totals $38,040.00.
The original and one copy of Modification I are enclosed. If you accept this modification,
sign the Modification and return a copy with an original signature to the Assistance
Center in Miami. Keep the original copy of the Modification for your file.
All terms and conditions of the original award apply to the Modification. If you have any
questions pertaining to this grant award, please feel fi•ee to contact Phuong DeSear at
(202) 395-6739.
Sincerely,
b- (1-r� b-u�
Mark M. Camp I1
Assistant Deputy Director (Acting)
Office of State, Local and Tribal Affairs
Executive Office of the President
AWARD
Page 1 of 1
Office of National Drug Control Policy
Grant
1. Recipient Name and Address
4. Award Number: 18PHNP55OZ
City Manager Ron Bottoms
City of La Porte
604 W Fairmont Parkway
5. Project Period: 0 1/0 1/2008 to 12/31/2009
La Porte, TX 77571
Budget Period: 0 1/0 1/2008 to 12/31/2009
IA. Recipient IRS/Vendor No.
6. Date: 01/21/2009
7. Action
1746001552A]
❑ Initial
2. Subrecipient Name and Address
8. Supplement Number 1
® Supplemental
2A. Subreci pient IRS/Vendor No.
9. Previous Award Amount $26,700.00
3. Project Title
10. Amount of This Award $11,340.00
Major Drug Squads Initiative(s)
11. Total Award $38,040.00
12. Special Conditions
The above grant is approved subject to such conditions or limitations as are set
forth in the original Grant.
13. Statutory Authority for Grant: Public Law 1 10-161
AGENCYAPPROVAL RECIPIENT ACCEPTANCE
14. Typed Name and Title of Approving 15. Typed Name and Title of Authorized Recipient
ONDCP Official Official
Mark M. Campbell ity A, anagen Ron Bottoms
Assistant Deputy Director (Acting) City o La Porte
Office of National Drug Control Policy
16. ig atur o pproving ONDCP Official
1 Sign toe o ►thor ze Recipient Date
1 l
18. Accounting Classification Code
19. HIDTA AWARD
DUNS: 140202743
EIN: 1746001552AI
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: February 23, 2009
Requested By: Ron Bottoms
Department: Administration
Report: Resolution: Ordinance:
Exhibits: Proposed Employee Changes
Exhibits:
Budget
Source of Funds:
Account Number:
Amount Budgeted:
Amount Requested: $66, 010 15
Budgeted Item: YES NO
Exhibits
SUMMARY & RECOMMENDATION
As we discussed during the last council meeting, we have completed an annual compensation study that indicates a
number of positions within the city need to be upgraded — most without additional compensation, but there will be a
cost of approximately $66,040.15 for those positions that require a salary increase to elevate them into the upgraded
pay grade. I have attached a listing of those positions that are being recommended for an upgrade. Note that the
civil services employees within the police department are not included at this time, but will be brought back
separately once we have concluded our meet and confer negotiations.
Action Required by Council:
I(ecom end approval of a budget adjustment in the amount of $66,040.15 to implement the results of the
annual 4mployee compensation study effective March 1, 2009.
iM
Ron Bottoms*,City Manager
Estimated annual cost: $92,000
Estimated remaining cost for this year: $66,040.15
Proposed changes (not including civil service):
• Custodian I from 4 to 8
• Sylvan Beach Caretaker from 7 to 8
• Receptionist from 6 to 9
• Parks Maintenance Worker II increased from pg 10 to 11
• Inspection services tech increased from pg 9 to 11
• Therapeutic Rec. Assistant from 8 to 11
• Deputy Court clerk increased from pg 9 to 12
• Meter readers increased from pg 8 to 12
• Secretary increased from pg 9 to 12
• Utility Billing Asst. increased from pg 11 to 12
• Equipment operator I increased from 11 to 12
• Utility operator I increased from 11 to 13
• Bldg maintenance tech increased from 14 to 16
• Lift Station Operator from 12 to 14
• Treatment Plant Mechanic from 14 to 16
• Human Resources specialist from 9 to 12
• Senior Deputy Court Clerk from 15 to 18
• Utility operator II increased from 14 to 16
• Equipment operator II increased from 14 to 15
• Mosquito Control Technician from 14 to 15
• Senior Utility Maintenance Operator from 16 to 19
• Telecommunicator increased from 15 to 16
• Water production II increased from 14 to 16
• Emergency Management Planner from 16 to 18
• Mechanic from 14 to 16
• Multi -media Technician from 16 to 17
• Sr. Park maintenance worker increased from 15 to 17
• Treatment plant operator II increased from 14 to 17
• Chief Deputy Court Clerk from 15 to 18
• Deputy Tax Collector from 15 to 18
• Engineering Technician from 16 to 18
• Inspection Services Coordinator from 17 to 18
• Senior Mechanics increased from 18 to 19
• Sr. Utility Maintenance worker increased from 18 to 19
• Aquatic/Special Event Coordinator from 18 to 19
• Inspector I from 18 to 19
• Senior Lift Station Operator from 18 to 19
• Senior Treatment Plant Operator from 19 to 20
• Deputy Fire Marshal from 18 to 20
• GIS Technician from 17 to 19
• Senior Services Coordinator from 20 to 21
• Equipment Services Supervisor from 20 to 21
• Inspector Il from 20 to 21
• Street Maintenance Supervisor from 20 to 21
• Accountant from 20 to 22
• Animal Control Supervisor from 17 to 22
• Recreation Programs Coordinator from 20 to 22
• Treatment Plant Supervisor from 22 to 23
• Building Maintenance Supervisor from 21 to 23
• Parks Maintenance Supervisor from 20 to 23
• Utility Supervisor from 20 to 22
• Victims Assistance Liaison from 18 to 23
• Public Improvement Coordinator from 23 to 24
• Accounting Coordinator from 25 to 26
• Assistant Utility Supt. From 26 to 27
• Court Administrator from 25 to 26
• Deputy Building Official from 25 to 26
• Head Professional Golf Pro from 25 to 26
• Computer Systems Admin from 26 to 27
• Budget Officer from 27 to 28
• Computer Systems Admin III from 27 to 29
• Equipment Services Supt. From 28 to 29
• Park Maintenance Supt from 27 to 29
• Recreation Supt from 27 to 29
• Street Maintenance Supt from 28 to 29
• Utility Supt from 28 to 29
• Purchasing Manager from 29 to 31
• Chief Building Official from 29 to 31
• Economic Development Coordinator from 29 to 31
• Fire Marshal from 29 to 32
• Parks Operations Manager from 32 to 33
• City Engineer from 32 to 33
• Controller from 31 to 33
• Asst. Public Works Director from 34 to 35
• Assistant Fire Chief from 34 to 35
• Emergency Management Coordinator from 32 to 35
• EMS Chief from 32 to 35
• Asst Police Chief from 34 to 35
• Directors from 38 to 41
• Firemen new pay grade scale, beginning pay increased by aprox. $7,500
• EMS new pay grade scale, beginning pay increased by aprox. $3,400
• Assistant City Manager from 41 to 44
4 Qui Fro m 13 4c) 15 - +){ ► 5 wbs &l a n �ed
a4 4kt- m -e e- i tixi-� t� y)04,eA
D y�
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: February 2 2009/
Requested By: Tim Tietiens
Department: Planning
Report: Resolution: Ordinance: X
Exhibits:
Appropriation
Source of Funds:
N/A
Account Number:
N/A
Amount Budgeted:
N/A
Amount Requested:
Budgeted Item: _YES
X NO
SUMMARY & RECOMMENDATION
In 2001, the City received payment frons Ameen Narsi to vacate, abandon and close the alleys in
Blocks 328 & 329 and the North 2nd Street Right -of -Way between these blocks. Mr. Narsi's
payment included $4,610 for damage incurred to existing trees and vegetation in the North "E"
Street Right -of -Way during construction of his site.
Mr. Narsi submitted one check to the City to cover both the closings and the damage to North "E"
Street. This payment was subsequently deposited into the City's Street & Alley Closing escrow
account (0 15-0000-202-070 1).
Staff desires to utilize the $4,610 previously paid by Mr. Narsi to provide additional landscaping at
the City's new linear park located in the North "E" Street Right -of -Way.
Action Required of Council:
Authorize the expenditure of $4,610 for additional landscaping improvements to North "E" Street
knear park project.
ed for City Council Agenda
\L 1
Ron BottoWis, City Manager
jl� 101
D to