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HomeMy WebLinkAboutO-2008-3101-C amend City of La Porte 2008-2009 Budget B REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: February 23, 2009 Requested By: Michael Dolby, CPA ~ ~ Department: Finance Report: Resolution: Ordinance: xx Exhibits: Ordinance 2008-3101-C Exhibits: Excerpt from FY 2009 Adopted Budget & Amended Budget (Exhibit A & B) Source of Funds: N/A Appropriation Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: YES NO Exhibits: Explanations / Backup for Amendment SUMMARY & RECOMMENDATION The City Council adopted the Fiscal Year 2008-09 Budget on August 25,2008. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2008-09 Budget. (*denotes funds with current changes) General Fund Grant Fund Street Maintenance Sales Tax Fund Community Investment Hotel/Motel Occupancy Tax La Porte Development Corporation Tax Increment Reinvestment Zone Utility Sylvan Beach Airport La Porte Area Water Authority Golf Course Motor Pool Insurance Fund Technology Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement 1998 General Obligation Bond Fund 2000 General Obligation Bond Fund 2002 General Obligation Bond Fund 2004 Certificate of Obligation Bond Fund 2005 Certificate of Obligation Bond Fund 2005 General Obligation Bond Fund 2006 Certificate of Obligation Bond Fund 2006 General Obligation Bond Fund 2007 Certificate of Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds Previously Original Budget Amended Budget $ 36,382,175 1,923,528 700,000 386,575 463,749 4,339,685 1,435,775 8,689,854 217,690 23,483 1,005,288 1,324,826 2,640,159 4,575,547 1,255,818 11,177,355 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 87,340,478 $ 36,637,967 7,149,930 738,695 388,525 503,749 4,469,935 1,435,775 8,689,854 217,690 23,483 1,005,288 1,343,101 3,016,395 4,578,049 1,308,448 11,177,355 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 93,483,210 Proposed Amended Budget $ 36,704,007 * 7,161,270 * 738,695 388,525 503,749 4,469,935 1,435,775 8,706,059 * 217,690 23,483 1,005,288 1,343,101 3,018,851 * 4,578,049 1,308,448 11,181,965 * o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 93,583,861 Action Required bv Council: Adopt Ordinance Amending Fiscal Year 2008-09 Budget for $11,340 in the Grant Fund for High Intensity Drug Traffic Area (HIDTA) grant to fund (3) lease vehicles for personnel assigned to this group. Also, amend various funds for implementation of compensation study. ($66,040 - General Fund, $16,205 - Utility Fund & $2,456 in Motor Pool.) Additionally, amend the General CIP Fund for $4,610 for additional landscaping improvements to North "E" Street linear park project (Funding from the City's Street and Alley Closing escrow account). ill I ~~ Date ORDINANCE NO. 2008-3101-V AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2008 THROUGH SEPTEMBER 30, 2009; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2008, through September 30, 2009, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 25,2008, and a public hearing scheduled for August 25,2008 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2008, through September 30, 2009. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the 2!:L day of (ef;rua oj , 20<1. ~TY6FL~.r ~E,TEXAS ~,~ Alton Porter, Mayor ~~,-- d/4 Martha Gil~ty Secretary APPROVED: ~fet r: ;f~ Cia fS..s inS, Assistant City Attorney EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 08-09 FY 08-09 Revenues Expenses Governmental Fund Types: General Fund 33,724,383 36,382,175 Grant Fund 1,923,528 1,923,528 Street Maintenance Sales Tax 786,440 700,000 Community Investment 264,701 386,575 Hotel/Motel Occupancy Tax 583,575 463,749 Section 4B Sales Tax 1,647,506 4,339,685 Tax Increment Reinvestment 1,519,774 1,435,775 Total Governmental Types 40,449,907 45,631,487 Enterprise: Utility 8,369,944 8,689,854 Sylvan Beach 207,601 217,690 Airport 52,995 23,483 La Porte Area Water Authority 1,226,202 1,005,288 Golf Course 1,202,679 1,324,826 Total Enterprise 11,059,421 11,261,141 Internal Service Motor Pool 2,107,688 2,640,159 Insurance Fund 3,945,027 4,575,547 Technology Fund 948,623 1,255,818 Total Internal Service 7,001,338 8,4 71,524 Capital Improvement: General 10,684,213 11,177,355 Utility 192,000 Sewer Rehabilitation 304,927 350,000 1998 GO Bond Fund 7,000 590,195 2000 GO Bond Fund 149,109 2002 GO Bond Fund 1,990 2004 C/O Bond Fund 861,883 2005 C/O Bond Fund 1,400 341,678 2005 GO Bond Fund 73,824 2006 C/O Bond Fund 5,000 2,212,267 2006 GO Bond Fund 2,500 18,021 2007 C/O Bond Fund 10,000 1,640,317 Other Infrastructure 17,282 Total Capital Improvement 11,224,322 17,416,639 Debt Service: General 3,276,016 3,345,768 Utility 104,705 463,850 La Porte Area Water Authority 750,069 750,069 Total Debt Service 4,130,790 4,559,687 Total All Funds 73,865,778 87,340,478 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 08-09 FY 08-09 Revenues Expenses Governmental Fund Types: General Fund 33,724,383 36,704,007 Grant Fund 7,161,270 7,161,270 Street Maintenance Sales Tax 786,440 738,695 Community Investment 264,701 388,525 HoteVMotel Occupancy Tax 583,575 503,749 Section 4B Sales Tax 1,647,506 4,469,935 Tax Increment Reinvestment 1,519,774 1,435,775 Total Governmental Types 45,687,649 51,401,956 Enterprise: Utility 8,386,149 8,706,059 Sylvan Beach 207,601 217,690 Airport 52,995 23,483 La Porte Area Water Authority 1,226,202 1,005,288 Golf Course 1,211,704 1,343,101 Total Enterprise 11,084,651 11,295,621 Internal Service Motor Pool 2,110,144 3,018,851 Insurance Fund 3,945,027 4,578,049 Technology Fund 948,623 1,308,448 Total Internal Service 7,003,794 8,905,348 Capital Improvernent: General 10,684,213 11,181,965 Utility 192,000 Sewer Rehabilitation 304,927 350,000 1998 GO Bond Fund 7,000 590,195 2000 GO Bond Fund 149,109 2002 GO Bond Fund 1,990 2004 C/O Bond Fund 861,883 2005 C/O Bond Fund I ,400 341,678 2005 GO Bond Fund 73,824 2006 C/O Bond Fund 5,000 2,212,267 2006 GO Bond Fund 2,500 18,021 2007 C/O Bond Fund 10,000 1,640,317 Other Infrastructure 17,282 Total Capital Improvement 11,224,322 17,421,249 Debt Service: General 3,276,016 3,345,768 Utility 104,705 463,850 La Porte Area Water Authority 750,069 750,069 Total Debt Service 4,130,790 4,559,687 Total All Funds 79,131,206 93,583,861 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: 1-30-09 Bude:et Requested By: Kenith ArI{'oy Source of Funds: Department: pglic:e Account Number: Report: X Resolution: Ordinance: Amount Budgeted: Exhibits: Budget Adjustment for additional funding from HIDT A for lease vehicles Amount Requested: Exhibits: Budgeted Item: YES NO Exhibits Urard Letter SUMMARY & RECOMMENDATION The City of La Porte has received an additional award from HIDT A in the amount of eleven thousand three hundred forty dollars ($11,340.00) for funding lease vehicles for personnel assigned to this group. The vehicles will be leased following City Purchasing policies. This award must be utilized within the budget period ending 12-31-09. An adjustment to the City's budget is required, increasing account 03252565214019 (Grant Fund, High Intensity Drug Traffic Area (HIDT A). end a ,:.,r\\~lbl'I,... (!;~~Ij~~) 'l~'l . ,,;\, EXECUTIVE OFFICE OF TI-IE PRESIDENT OFFICE OF NATIONAL D1WG CONTHOL POLICY Washinglnll, I). C. 2tJSUJ January 21, 2009 City Manager Ron Bottoms City of La Porte 604 W Fairmont Parkway La Porte, TX 77571 Dear Mr. Bottoms: Grant number 18PHNP550Z has been increased and now totals $38,040.00. The original and one copy of Modification I are enclosed. If you accept this modification, sign the Modification and return a copy with an original signature to the Assistance Center in Miami. Keep the original copy of the Modification for your file. All terms and conditions of the original award apply to the Modification. If you have any questions pertaining to this grant award, please feel free to contact Phuong DeSear at (202) 395-6739. Sincerely, !t~~ Assistant Deputy Director (Acting) Office of State, Local and Tribal Affairs Executive Office of the President AWARD Page 1 of 1 Office of National Drug Control Policy Grant I. Recipient Name and Address 4. A ward Number: ISPHNP550Z City Manager Ron Bottoms City of La Porte 604 W Fairmont Parkway 5. Project Period: 01/0 1/200S to 12/31/2009 La Porte, TX 77 571 Budget Period: 01/01/200S to 12/31/2009 IA. Recipient IRS/Vendor No. 6. Date: 01/21/2009 7. Action 174600 1552A I 2. Subrecipient Name and Address S. Supplement Number I o Initial !Xl Supplemental 2A. Subrecipient IRS/Vendor No. 9. Previous A ward Amount $26,700.00 3. Project Title 10. Amount of This Award $11,340.00 Major Drug Squads Initiative(s) II. Total A ward $3S,040.00 12. Special Conditions The above grant is approved subject to such conditions or limitations as are set forth in the original Grant. 13. Statutory Authority for Grant: Public Law 110-161 AGENCY APPROVAL RECIPIENT ACCEPTANCE 14. Typed Name and Title of Approving ONDCP Official 15. Typed Name and Title of Authorized Recipient Official Mark M. Campbell Assistant Deputy Director (Acting) Office of National Drug Control Policy 16. 0''': 0 ppmvh'g ONDer omd.! Date IS. Accounting Classification Code DUNS: 140202743 EIN: 1746001552AI . . 19. HIDTA AWARD REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Februarv 23. 2009 Budl!:et Requested By: Ron Bottoms Source of Funds: Department: Administration Account Number: Report: Resolution: Ordinance: Amount Budgeted: 0 Exhibits: Proposed Employee Changes Amount Requested: $66,04015 Exhibits: Budgeted Item: YES NO Exhibits SUMMARY & RECOMMENDATION As we discussed during the last council meeting, we have completed an annual compensation study that indicates a number of positions within the city need to be upgraded ~ most without additional compensation, but there will be a cost of approximately $66,040.15 for those positions that require a salary increase to elevate them into the upgraded pay grade. I have attached a listing of those positions that are being recommended for an upgrade. Note that the civil services employees within the police department are not included at this time, but will be brought back separately once we have concluded our meet and confer negotiations. Action Required bv Council: end approval of a budget adjustment in the amount of $66,040.15 to implement the results ofthe mployee compensation study effective March 1,2009. 0, Estimated annual cost: $92,000 Estimated remaining cost for this year: $66,040.15 Proposed changes (not including civil service): . Custodian I from 4 to 8 . Sylvan Beach Caretaker from 7 to 8 . Receptionist from 6 to 9 . Parks Maintenance Worker II increased from pg 10 to 11 . Inspection services tech increased from pg 9 to 11 . Therapeutic Rec. Assistant from 8 to 11 . Deputy Court clerk increased from pg 9 to 12 . Meter readers increased from pg 8 to 12 . Secretary increased from pg 9 to 12 . Utility Billing Asst. increased from pg 11 to 12 . Equipment operator I increased from 11 to 12 . Utility operator I increased from 11 to 13 . Bldg maintenance tech increased from 14 to 16 . Lift Station Operator from 12 to 14 . Treatment Plant Mechanic from 14 to 16 . Human Resources specialist from 9 to 12 . Senior Deputy Court Clerk from 15 to 18 . Utility operator II increased from 14 to 16 . Equipment operator II increased from 14 to 15 . Mosquito Control Technician from 14 to 15 . Senior Utility Maintenance Operator from 16 to 19 . Telecommunicator increased from 15 to 16 . Water production II increased from 14 to 16 · Emergency Management Planner from 16 to 18 . Mechanic from 14 to 16 . Multi-media Technician from 16 to 17 · Sf. Park maintenance worker increased from 15 to 17 · Treatment plant operator II increased from 14 to 17 . Chief Deputy Court Clerk from 15 to 18 . Deputy Tax Collector from 15 to 18 · Engineering Technician from 16 to 18 · Inspection Services Coordinator from 17 to 18 · Senior Mechanics increased from 18 to 19 · Sf. Utility Maintenance worker increased from 18 to 19 · Aquatic/Special Event Coordinator from 18 to 19 . Inspector I from 18 to 19 · Senior Lift Station Operator from 18 to 19 · Senior Treatment Plant Operator from 19 to 20 . Deputy Fire Marshal from 18 to 20 . GIS Technician from 17 to 19 . Senior Services Coordinator from 20 to 21 . Equipment Services Supervisor from 20 to 21 . Inspector II from 20 to 21 . Street Maintenance Supervisor from 20 to 21 . Accountant from 20 to 22 . Animal Control Supervisor from 17 to 22 . Recreation Programs Coordinator from 20 to 22 . Treatment Plant Supervisor from 22 to 23 . Building Maintenance Supervisor from 21 to 23 . Parks Maintenance Supervisor from 20 to 23 . Utility Supervisor from 20 to 22 . Victims Assistance Liaison from 18 to 23 . Public Improvement Coordinator from 23 to 24 . Accounting Coordinator from 25 to 26 . Assistant Utility Supt. From 26 to 27 . Court Administrator from 25 to 26 . Deputy Building Official from 25 to 26 . Head Professional Golf Pro from 25 to 26 . Computer Systems Admin from 26 to 27 . Budget Officer from 27 to 28 . Computer Systems Admin III from 27 to 29 . Equipment Services Supt. From 28 to 29 . Park Maintenance Supt from 27 to 29 . Recreation Supt from 27 to 29 . Street Maintenance Supt from 28 to 29 . Utility Supt from 28 to 29 . Purchasing Manager from 29 to 31 . Chief Building Official from 29 to 31 . Economic Development Coordinator from 29 to 31 . Fire Marshal from 29 to 32 . Parks Operations Manager from 32 to 33 . City Engineer from 32 to 33 . Controller from 31 to 33 . Asst. Public Warks Director from 34 to 35 . Assistant Fire Chief from 34 to 35 . Emergency Management Coordinator from 32 to 35 . EMS Chief from 32 to 35 . Asst Police Chief from 34 to 35 . Directors from 38 to 41 . Firemen new pay grade scale, beginning pay increased by aprox. $7,500 . EMS new pay grade scale, beginning pay increased by aprox. $3,400 . Assistant City Manager from 41 to 44 , "1"~i Lf rz FrD m a + *- r(l -t. e.fi I\.~ o M'W\.ffl etf ) I ~ ~ D 15 - .fh)~ UJ~s C,0a n~fd JtRi) I+- ~ not e e;{ ;.} hA- 0 6/:-vJ REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Req...,ted, Feb,"a~)12009(. /. ~ Requested By: Tim Tietiens (:::J,:'=' \\1 ~'~ Department: Planninl! Sou rce of Funds: N/A Account Number: N/A Amount Budgeted: N/A Report: _Resolution: _Ordinance: l Amount Requested: Exhibits: Budgeted Item: _YES -X....NO SUMMARY & RECOMMENDATION In 2001, the City received payment from Ameen Narsi to vacate, abandon and close the alleys in Blocks 328 & 329 and the North 2nd Street Right-of-Way between these blocks. Mr. Narsi's payment included $4,610 for damage incurred to existing trees and vegetation in the North "E" Street Right-of-Way during construction of his site. Mr. Narsi submiued one check to the City to cover both the closings and the damage to North "E" Street. This payment was subsequently deposited into the City's Street & Alley Closing escrow account (015-0000-202-0701). Staff desires to utilize the $4,610 previously paid by Mr. Narsi to provide additional landscaping at the City's new linear park located in the North "E" Street Right-of-Way. Action Required of Council: Authorize the expenditure of $4,61 0 for additional landscaping improvements to North "E" Street . ear park project.