HomeMy WebLinkAboutO-2009-3142 amend 2008-2009 FY Budget
D
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: May 11, 2009
Requested By: Michael Dolbv. CPA Y
Department: Finance
Report:
Resolution:
Ordinance:
xx
Exhibits: Ordinance
Exhibits: Excerpt from FY 2009 Adopted Budget
& Amended Budget (Exhibit A & B)
Source of Funds: N/A
Appropriation
Account Number: N/A
Amount Budgeted: N/A
Amount Requested: N/A
Budgeted Item: YES
NO
Exhibits: Explanations I Backup for Amendment
SUMMARY & RECOMMENDATION
The City Council adopted the Fiscal Year 2008-09 Budget on August 25,2008.
The Summary of Funds, which is shown below, represents the amendments which council previously approved to
the FY 2008-09 Budget. (*denotes funds with current changes)
General Fund
Grant Fund
Street Maintenance Sales Tax Fund
Community Investment
Hotel/Motel Occupancy Tax
La Porte Development Corporation
Tax Increment Reinvestment Zone
Utility
Sylvan Beach
Airport
La Porte Area Water Authority
Golf Course
Motor Pool
Insurance Fund
Technology Fund
General Capital Improvement
Utility Capital Improvement
Sewer Rehabilitation Capital Improvement
1998 General Obligation Bond Fund
2000 General Obligation Bond Fund
2002 General Obligation Bond Fund
2004 Certificate of Obligation Bond Fund
2005 Certificate of Obligation Bond Fund
2005 General Obligation Bond Fund
2006 Certificate of Obligation Bond Fund
2006 General Obligation Bond Fund
2007 Certificate of Obligation Bond Fund
Transportation & Other Infrastructure Fund
General Debt Service
Utility Debt Service
La Pone Area \Vater Authority Debt Service
Total of All Funds
Previously
Original Budget Amended Budget
S 36,382,175
1,923,528
700,000
386,575
463,749
4,339,685
1,435,775
8,689,854
217.690
23,4ii3
1,005,288
1,324,826
2,640,159
4,575,547
1,255,818
111177~355
o
350,000
590.195
149,1 09
1,990
861,883
341,678
73.824
2,212,267
18,021
1,640.317
o
3,345~ 768
463,850
750,069
$ 87,340,478
$ 36,729,007
7,520,181
738,695
388,525
503,749
4,469,935
1,435,775
9,169,909
217,690
23,483
1,005,288
1,343,101
3,018,85 I
4,578,049
1,333,448
11,181,965
o
350,000
590,195
149,109
1,990
861,883
341,678
73,824
2212,267
18,021
1,640,317
o
3.345,768
463,850
750,069
$ 94,456,622
Proposed
Amended Budget
$ 37,836,738 '"
7,534,850 '"
738,695
888,525 *
511,249 '"
4,469,935
1,435,775
9,199,827 *
217,690
23,483
1 ,005,288
1,381,614 '"
3,018,851
4,854,761 *
1,333,448
11,181,965
o
350,000
590, I 95
149,109
1,990
861,883
341,678
73,824
2,212,267
18,021
1,640,317
o
3,345,768
463,850
750,069
$ 96,431,665
Action ReQuired bv Council:
Adopt Ordinance Amending Fiscal Year 2008-09 Budget for:
A. $900,000 in the General Fund and $500,000 in the Community Investment Fund for the purchase of the
Happy Harbor property. (Total of S 1.4 million - approved at the March 23rd Council Meeting)
B. $9,802 in the Grant Fund for a donation from the )IRA Foundation.
C. $2,000 in the Grant Fund for a grant award from Keep Texas Beautiful for the Re-Plant Texas program.
D. $2,317 in the Grant Fund for a grant award from the Texas Department of Agriculture for the Texans
~ Feedinp Texans: Home-Delivered Meal Grant Program.
- A.. i. ~1~in the Insurance Fund to transfer insurance monies received for various properties for Hurricane
Ike Recovery. Additionally, amend the various funds listed below for the insurance recovery.
a. Charles Walker - $40,055 (Fund 001)
b. Evelyn Kennedy Civic Center - $62,953 (Fund 001)
c. Gun Range - $550 (Fund 032)
d. Golf Course - $29,455 (Fund 028)
e. Storage Tank - $225 (Fund 002)
f. Water Tower - $606 (Fund 002)
g. Blower Room - $476 (Fund 002)
h. Cart Storage - $739 (Fund 028)
1. Clubhouse - $8,319 (Fund 028)
J. Lomax Park - $8,122 (Fund 001)
k. Lab - $11,879 (Fund 002)
1. Maintenance Room. $370 (Fund 002)
m. Municipal Court - $2,437 (Fund 001)
n. Pool Bath House - $14,854 (Fund 001)
o. Public Works - $6,248 (Fund DOl)
p. Northwest Park - $300 (Fund 001)
q. Little Cedar Bayou Park/Concession, Bathhouse & Equipment Bldg - $12,062 (Fund 001)
r. Brookglen Bathhouse - $9,649 (Fund 001)
s. Pump Station. $1,227 (Fund 002)
t. San Jacinto Pool- $650 (Fund 001)
u. Fairmont Park - $4,967 (Fund 001)
v. Field/Court Lighting - $1,295 (Fund 001)
w. Fire Training Facility - $6,253 (Fund DOl)
x. Various Lift Stations (lA, 7, 8,10,11,12, 19,22,24,26,27,30,34,38) - $14,056 (Fund 002)
y. Water Production - $1,079 (Fund 002)
z. Equipment Shelter - $9,295 (Fund 001)
aa. Sylvan Beach Railroad Bldg. - $28,591 (Fund 001)
$7,500 in the Hotel/Motel Fund for a contract with Muni Services LLC to conduct Hotel/Motel audits.
~ (, 11
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note J.
ORDINANCE NO. !3/1Z
AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE,
TEXAS, FOR THE PERIOD OF OCTOBER 1,2008 THROUGH SEPTEMBER 30, 2009; FINDING THAT
ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND
PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that
an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the
beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said
Budget; and
WHEREAS, the Budget for the fiscal year October 1,2008, through September 30,2009, has heretofore
been presented to the City Council and due deliberation had thereon, was filed in the office of the City
Secretary on July 25, 2008, and a public hearing scheduled for August 25, 2008 was duly advertised and
held.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for
consideration, a complete copy of which is on file with the City Secretary and a summary of which is
attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget
summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La
Porte, Texas, for the period of October 1,2008, through September 30,2009.
SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and
necessary to the adoption of said Budget have been performed as required by charter or statute.
SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has
been open to the public as required by law at all times during which this Ordinance and the subject matter
thereof has been discussed, considered and formally acted upon. The City Council further ratifies,
approves and confirms such written notice and the contents and posting thereof.
SECTION 4: This Ordinance shall be in effect from and after its passage and approval.
PASSED AND APPROVED tIlis th.#-day of c.rn"1- ,2009.
CITY OF L~.PORT~XAS
,/f:?
ATTEST:
vmd(;/kAtz1
Martha Gillett, City Secretary
APPROV~:
1:/&~ r !~
Clark Askins, Assistant City Attorney
EXHIBIT A
(ORIGINAL BUDGET)
City of La Porte
Consolidated Summary of All .Funds
FY 08-09 FY 08-09
Revenues Expenses
Governmental Fund Types:
General Fund 33,724,383 36,382,175
Grant Fund 1,923,528 1,923,528
Street Maintenance Sales Tax 786,440 700,000
Community Investment 264,701 386,575
HotellMotel Occupancy Tax 583,575 463,749
Section 4B Sales Tax 1,647,506 4,339,685
Tax Increment Reinvestment 1,519,774 1,435,775
Total Governmental Types 40,449,907 45,631,487
Enterprise:
Utility 8,369,944 8,689,854
Sylvan Beach 207,601 217,690
Airport 52,995 23,483
La Porte Area Water Authority 1,226,202 1,005,288
Golf Course 1,202,679 1,324,826
Total Enterprise 11,059,421 11,261,141
Internal Service
Motor Pool 2,107,688 2,640,159
Insurance Fund 3,945,027 4,575,547
Technology Fund 948,623 1,255,818
Total Intemal Service 7,001,338 8,471,524
Capital Improvement:
General 10,684,213 11,177,355
Utility 192,000
Sewer Rehabilitation 304,927 350,000
1998 GO Bond Fund 7,000 590,195
2000 GO Bond Fund 149,109
2002 GO Bond Fund 1,990
2004 C/O Bond Fund 861,883
2005 C/O Bond Fund 1,400 341,678
2005 GO Bond Fund 73,824
2006 CIO Bond Fund 5,000 2,212,267
2006 GO Bond Fund 2,500 18,021
2007 CIO Bond Fund 10.000 1,640,317
Other Inftastrucmre 17.282
Total Capitallmprovement 11,224,322 17 ,416,639
Debt Service:
General 3,276,016 3,345,768
Utility 104,705 463,850
La Porte Area Water Authority 750,069 750.069
Total Debt SeTYiee 4,130,790 4,559,687
Total All Funds 73,865,778 87.340.478
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 08-09 FY 08-09
Revenues Expenses
Governmental Fund Types:
General Fund 33,932.114 37.836.738
Grant Fund 1,213,350 1,534.850
Street Maintenance Sales Tax 786,440 738,695
Community Investment 264,701 888,525
HOIdIMote1Occupancy Tax 583,515 5 Il,249
Section 4B Sales Tax 1,647,506 4,469,935
Tax Increment Reinvestment 1,519,774 1,435,775
T ota! Governmental Types 45,947,460 53,415,767
Enterprise:
Utility 8,416,061 9,199,821
Sylvan Beach 207,601 217,690
Airport 52,995 23,483
La Porte Area Water Authority 1,226,202 1,005,288
Golf Course 1,241,192 1,381,614
Total Enterprise 11,144,057 11,827,902
Internal Service
Motor Pool 2,110,144 3,018,851
Insurance Fund 4,188,192 4,854,161
Technology Fund 973,623 1,333,448
Total Internal Service 7,271,959 9,207,060
Capital Improvement:
General 10,684,213 11.181,965
Utility 655,850
Sewer Rehabilitation 304,927 350.000
1998 GO Bond Fund 7,000 590, 195
2000 GO Bond Fund 149,109
2002 GO Bond Fund 1,990
2004 C/O Bond Fund 861.883
2005 C/O Bond Fund 1,400 341,678
2005 GO Bond Fund 73,824
2006 C/O Bond Fund 5,000 2,212,267
2006 GO Bond Fund 2,500 18,021
2007 CIO Bond Fund 10,000 1,640,317
CXherln~tructure 17.282
Total Capitallmprovement 11,688,172 17,421,249
Debt Service:
General 3,276,016 3,345,768
Utility I 04,705 463,850
La Porte Area Water Authority 750,069 750,069
Total Debt Service 4.130,790 4,559,687
Total All Funds 80,182.438 96,431,665
MinutesofReguIar Meeting and Workshop Meeting held on March 23, 2009
Page 6
17. Considerations and possible action on items considered in executive session.
18. Consider approval or other action regarding an ordinance authorizing earnest money for
purchase of the former Happy Harbor Nursing home property at 1106 Bayshore Drive (Ord.
3130) - R. Bottoms
City Manager Ron Bottoms presented summary and recommendation and answered
Council's questions.
Assistant City Attorney Clark Askins read Ordinance 3130, AN ORDINANCE
APPROVING AND AUTHORIZING AN EAR,"ffiST MONEY CONTRACT FOR
PURCHASE BY THE CITY OF LA PORTE FROM THE ALDERSGA TE TRUST, OF
THE FORMER HAPPY HARBOR NURSING HOME PROPERTY AT 1106 BA YSHORE
DRIVE IN THE CITY OF LA PORTE, HARRIS COUNTY, TEXAS, APPROPRIATING
$1,400,000.00, TO FUND SAID CONTRACT, MAKING VARIOUS FINDINGS AND
PROVISIONS RELATING TO THE SUBJECT, FlNDIND COMPLIANCE WITH THE
OPEN MEETINGS LAW, PROVIDING AN EFFECTIVE DATE HEREOF.
Motion was made by Councilmember Engelken to approve Ordinance 3130 as presented by
Mr. Bottoms. Councilmember Ebow seconded the motion. Motion carried.
Ayes: Mosteit, Moser, Clausen, Engelken, Rigby, Black, Malone, Ebow, and Poner
Nays: None
Abstain: None
Absent: None
19. There being no further business, the meeting was duly adjourned at 8:33 p.m.
Respectfully submitted,
Martha Gillett, TRMC, CMC
City Secretary
Passed and approved on this ~ day of April 2009.
Mayor Alton E. Porter
A
Wolny, Shelley
From:
Sent:
To:
Cc:
Subject:
Bedford, Michelle
Tuesday, April 21, 2009 10:52 AM
Collins, Gay; Wolny, Shelley
Deardorff, Steve
Account Set Up
Hi, we received another donation from the NRA Foundation for specific items we requested. In the amount of
$9,802.00. We have to purchase the items we requested, and we will send over back up. Can we put this into general
fund and then do a bJa to 03252535212017 and create project 53NRA?
~~
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.4/1,~~1)~
ef1-f42-3190
efl-470- 1590 (1uJ
~~.tJt'9
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-
Keep Texa~,~
B:t~alt~IiV1ilt
"
Re-Plant Texas Grant
MEMO
.'~'!..;
..
To: Scott Bradley
From: Anne Cunic, Program Director
Date: 4/21/2009
Congratulations again! Enclosed is the grant award of $2000 to City of LaPorte for the Re-Plant Texas program, supporting the
Little Cedar Bayou Park replanting project. KTB was able to offer this grant thanks to the generous support of Half Price Books'
(HPB).
Just a reminder of the requirements:
April 22, 2009
May 15, 2009
December 15, 2009
Grant funding will be distributed
Progress report must be received by KTB
Final report must be received by KTB
Reoortina
Should include:
. How the funds were spent
. Number of people involved and trees planted
. Copy of receipts for the items purchased.
. Photos of any tree planting events would be appreciated
· Press Release announcing activities and recognizing sponsors.
If your plans have changed, you are not able to meet the timelines or will not be able to do the project please contact me as soon
as possible, email: anne(Q)ktb.orq, phone: 512.961.5262
Congratulations again!
Anne
~
TEXAS DEPARTMENT OF AGRICULTURE
TODD STAPLES
COMMISSIONER
RECEIVED
March 30, 2009
Mr. Ron Bottoms
City Manager
City of La Porte
604 W. Fairmont Parkway
La Porte, Texas 77571
APR 03 2009
CITY MANAGER'S
OFFICE
RE: First Quarterly Report - Application No. HDM-09-246
Dear Mr. Bottoms:
As a recipient of funds from the Texas Department of Agriculture's (1DA) Texans Feeding Texans:
Home-Delivered Meal Grant Program (HDM). you are required to provide IDA with quarterly
expenditure reports during the grant year. The first quarterly report is due Monday, June 1,2009. The
required report form is enclosed. Organizations that serve meals in multiple counties must submit separate
reports for each county.
While the IDA grant you received is based in part on the number oflocally funded meals you served last
year, it is not a reimbursement for those meals. Please be aware, the term of your 2009 grant agreement is
February 1,2009 through January 31,2010 and expenditures listed on this quarterly report should have
been incurred from February 1,2009 - April 30,2009. Do not report all expenditures, only those related
to IDA grant funds. It is the organization's responsibility to retain itemized records showing your
expenditures. Expenditures reported as a per-meal rate are not acceptable.
Please keep in mind that the purpose of this grant money is to supplement and extend existing services
related directly to the delivery of meals to "Homebound Elderly persons and Homebound persons with a
Disability" (Title 4, Part 1, Chapter 1, ~ 1.960). In addition to expenditure information, we would like
each organization to report how they utilized their HDM funds. Please elaborate on the listed categories
as necessary.
If you have any questions regarding the quarterly report, please contact me by phone or email at
512-936-2450 or grants@tda.state.tx.us.
~~
Grants Coordinator
Enclosure
cc: Ms. Debra Dunham. Program Coordinator
P.O. Box 12847 Auson, Texas 78711 (512) 463-7476 Fax: (888) 223-8861
For the Hearing Impaired: (800) 735-2989 (TTY)
,
D
HDM-09-246
TEXAS DEPARTMENT OF AGRICULTURE
TEXANS FEEDING TEXANS: HOME-DELIVERED MEAL GRANT PROGRAM
QUARTERLY GRANT REPORT
Name of grantee: City of La Porte
County in which meals are provided: Harris County
The Texans Feeding Texans; Home-Delivered Meal Grant for City of La Porte in Harris County was used
as follows: (Please check all categories that apply.)
D Increase Meals Served
D Maintain level of service with increased fuel and food costs
D Update facilities with minor equipment (less than $5,000 items)
o Retain employees
D Other (please explain):
Grantees must demonstrate that TDA grant funds were used to directly supplement or extend existing
meal sefYices to homebound persons that are elderly and/or have a disability. Please itemize each type
of expenditure category and the amount of TDA grant funds used in each expenditure category. Funds
expended should never total more than your TDA grant amount.
Total grant amount $2.316.56
Expenditure Budgeted Feb.1 - April 30 May 1 - July 31 Aug. 1- Oct 31 Nov. 1 - Jan. 31
Category Amount Amount Amount Amount Amount
Personnel I
Food/Meals $2,316.56
Equipment
Building
Occupancy
Transportation
Supplies
Other
!
I TOTAL $2,316.56 I
If requested by Grantor, Grantee must be able to produce proof of payment (stamped paid invoices or
receipts) of a1l a/fowable expenditures.
Signature:
Date:
By signing on the line above, I certify that the information entered on this form is true and correct to the
best of my knowledge.
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l_______._._____ __ __.________.._.___.__...___. _ .__.........__.....____....__._._.___._.___.____.v oid ~!.tel$J~~l'~s.~~oReD BA~~~~~~~=~JOR~~!!!!!!!.~__j
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Texas Municipal Leagu.~
Intergovernmental RislfPOo/
Joint Self Insurance Fund
1827 Rutherford Lane First Floor
Austin, TX 78754 (512) 491.2300
Frost National Bank
Parkdale
Number
30-911140
59
04/14/09 05145478
~Lf0800151126/
I
Jl\:'rnIIllT\.'DN'JlfF.N'TAt. lJ1;X l'nOl".
Amount
PaY*ONE HUNDRED FORTY TWO THOUSAND EIGHT HUNDRED SIXTY*****
*SEVEN DOLLARS & 23/100*****"'*****************************$142867.23*
III 05" ~ 5 ~?8 III I:.." ~ Ii 23 2 2 21:
2 g Ii g gO 3 ~ 8ul
PAYEE THIS IS YOUR RECORD OF CLAIM PAYMENT PLEASE DETACH
CLAIM NUMBER
9999997
AMOUNT
CODE
L302
PAYMENT FOR
FOR THE PERIOD
TML/0800151126/
LAPORTE
o
30
09/13/08 09/13/08
142867.23
i~t% t} , ,~"
;, ,lj; ~'ill" ~
\.,;,/ 'd!' \ 'f
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: April 27, 2009
ADProoriation
Requested by: Michael G. Dolb
Source of Funds: 037-6046-51o...S004
Department: Finance
Account Number:
N/A
Report: -X.......Resolution: _Ordinance:_
Amount Budgeted:
N/A
Exhibits: Hotel Motel A reement
Amount Requested: $7,500
Exhibits:
Budgeted items: YES
~ NO
Exhibits:
SUMMARY & RECOMMENDATION
The City has greatly benefited from the growth of Hotels and Motels over the last two years. We
currently have approximately (12) twelve hotels with more under construction. Based upon
their reports submitted to the state, the accounting staff monitors the State Comptroller's web site
for hotel motel tax collections to insure that we receive our fair share of hotel taxes.
Unfortunately, we feel that some hotels are not paying their fair share of hotel tax because ofthe
way they report their guest as being long term instead of reporting them as short term. Long
term guests at a hotel do not have to pay hotel tax after the 30th consecutive day of their stay, yet
many hotels exempt them from their first day. Our consultants will be able to audit their internal
records and detect any improprieties.
Muni Services, LLC currently assist us \vith monitoring our sales taxes and the City has a long
term relationship with this firm. Muni Services LLC is a TML business partner and the HOT
(Hotel Motel) program is provided to thirty plus cities within the state. The cost of this service
will be $500 per hotel along ",ith travel cost of $500 annually. We are requesting $7,500 for this
year to cover any cost over- run associated with a new hotel coming on line during this
contractual year.
Action ReQuired bv Council:
Recommend council approve the City Manager to enter into a contract with Muni Services LLC.
Anoroved for Citv Council A2:enda
ROD Bottoms, City Manager
Date
r