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HomeMy WebLinkAboutO-2009-3144 interlocal agreement with La Porte,Baytown,Pasadena/annual software support of WebEOC F REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Mav 11. 2009 Budl!et Requested By: .Tp.ff SlIgg!l Source of Funds: Depal'tment: OIiM Account Number: 00160545104055 Report: Resolution: Ordinance: x Amount Budgeted: 24750.00 Exhibits: WebEOC Intcrlocal Agreemcnt Amount Requested: 2205 00 Exhibits: Ordinance Budgeted Item: YES X NO Exhibits SUMMARY & RECOMMENDATION Pursuant to the authority granted by the Interlocal Cooperation Act (Chapter 791 of the Texas Govemment Code), The City of La Porte would like to join with the Cities of Pasadena, Deer Park and Baytown in sharing the costs of annual software support for WebEOC. WebEOC is a documentation, tracking and resource tool used throughout the region for incidents and disasters. This web based program allows the free flow of information amongst the region and expedites communications between the cities and the County, The full cost of a stand alone license for WebEOC is lOOk of which Pasadena has purchased with a grant. Allowing the other Cities to partner with Pasadena on this project will aid in the preparations' and recovery efforts among the regional cities before, during and after a disaster. La POlte will be a secondary redundant backup should Pasadena have IT related issues. Each party to this agreement shall be provided with a copy of each proposed annual maintenance agreement no later than 30 days before executed by the City of Pasadena. C sider approval ofthe Ordinance for the lnterlocal Agreement 5 iluj Date ORDINANCE NO. 2009-_~/41 AN ORDINANCE APPROVING AND AUTHORIZING AN INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF LA PORTE, THE CITY OF BAYTOWN, AND THE CITY OF PASADENA, TEXAS, FOR SHARING THE COSTS OF ANNUAL SOFTWARE SUPPORT OF WEBEOC, HAlCING VARIOUS FINDINGS AND PROVISIONS RELATING TO THE SUBJECT, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council hereby approves and authorizes the contract, agreement, or other undertaking described in the title of this ordinance, a copy of which is on file in the office of the City Secretary. The City Manager is hereby authorized to execute such document and all related documents on behalf of the City of La Porte. The City Secretary is hereby authorized to attest to all such signatures and to affix the seal of the City to all such documents. Section 2. The City Council officially finds, determines, recites, and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the pUblic at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. Section 3. This Ordinance shall be effective from and after its passage and approval, and it is so ordered. PASSED AND APPROVED, this 11th day of May, 2009. ATTEST: LJ!l~iJI.~ Mart a K. Gillet City Secretary APPROVED: ~7rf~/~ Clark T. Askins Assistant City Attorney By: 2 ,.-- A0 Mayor /tJ. J 77 -, LL I ({ , / ,/ , / ,',- '71-: ~ ".~,'- (- /" INTERLOCAL AGREEMENT (ILA) BY AND BETWEEN THE CITIES OF ' PASADENA, BAYTOWN, DEER PARK, AND LA PORTE FOR SHARING THE COSTS OF ANNUAL SOFTWARE SUPPORT OF WEBEOC This AGREEMENT is entered into by and between the City of Pasadena, Texas ("Pasadena") and the Cities of Baytown, Texas ("Baytown", Deer Park, Texas ("Deer Park"), and La Porte, Texas ("La Porte"). WITNESSETH WHEREAS, the City of Pasadena procured WebEOC software and hardware components utilizing federal Homeland Security Grant Program funds; and, WHEREAS, the Cities of Baytown, Deer Park, and La Porte meet federal guidelines for participation in the Homeland Security Grant Program; and, WHEREAS, information sharing between Pasadena, Baytown, Deer Park, and La Porte, during times of crisis is in the best interest of the respective communities for response and recovery efforts; and, WHEREAS, the City of Pasadena has agreed to make the WEBEOC components available to the Cities of Baytown, Deer Park, and La Porte, through internet access; and, WHEREAS, the Cities of Baytown, Deer Park, and La Porte, will benefit from utilization of the WebEOC system; and, WHEREAS, the parties agree that the respective rights, duties, and obligations, regarding this joint project are as specified in this Interlocal Agreement; NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth below, the parties agree as follows: AGREEMENT A. The City of Pasadena will maintain the WebEOC hardware and software In an operational condition to the extent controllable by the City of Pasadena. B. The City of Pasadena will install, or allow to be installed, the latest patches and releases of the WebEOC software, as they are released by the software manufacturer. C. The City of La Porte will install and maintain the second server package of the WebEOC software for redundancy, and will activate the second server system when notified that the primary server in Pasadena is out of service. D. The Cities of Pasadena, Baytown, Deer Park, and La Porte, will each assign appropriate personnel to be trained in the access of and proper use of the WebEOC system. E. The Cities of Pasadena, Baytown, Deer Park, and La Porte, will share equally in the cost of each annual maintenance agreement, as invoiced by WebEOC (ESi Acquisitions, Inc.), which in 2009 is $8820 total ($2,205.00 per City). Costs in addition thereof required for the operation of the WebEOC system will also be shared by the parties. F. This agreement automatically renews annually unless terminated by any party without cause by giving thirty (30) days written notice. IN WITNESS HEREOF, each party intending to be bound as of the date of the last signatory hereto executes this Agreement by their duly authorized representatives. Em~~inator I;1fLv Ct/ &- CITY OF PASADENA: MaYOr~ Emergency Management Coordinator CITY OF DEER PARK: CITY OF LA PORTE: M~~ ~7~ .;~;;:. ." ~. .~---.. or / ~.. /...;/~ i ..' ~ o JI