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Home My WebLink AboutO-2009-3149 amend City of La Porte 2008-2009 Fiscal Year Budget c REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: June 8, 2009 R"'Iue'ted BY' "kboel Dolbv, CPA ~ Department: Finance Report: Resolution: Ordinance: xx Exhibits: Ordinance Exhibits: Excerpt from FY 2009 Adopted Budget & Amended Budget (Exhibit A & B) Exhibits: Explanations / Backup for Amendment Source of Funds: N/A Appropriation Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: YES NO SUMMARY & RECOMMENDATION The City Council adopted the Fiscal Year 2008-09 Budget on August 25,2008. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2008-09 Budget. (*denotes funds with current changes) General Fund Grant Fund Street Maintenance Sales Tax Fund Community Investment Hotel/Motel Occupancy Tax La Porte Development Corporation Tax Increment Reinvestment Zone Utility Sylvan Beach Airport La Porte Area Water Authority Golf Course Motor Pool Insurance Fund Technology Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement 1998 General Obligation Bond Fund 2000 General Obligation Bond Fund 2002 General Obligation Bond Fund 2004 Certificate of Obligation Bond Fund 2005 Certificate of Obligation Bond Fund 2005 General Obligation Bond Fund 2006 Certificate of Obligation Bond Fund 2006 General Obligation Bond Fund 2007 Certificate of Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds Original Budget $ 36,382,175 1,923,528 700,000 386,575 463,749 4,339,685 1,435,775 8,689,854 217,690 23,483 1,005,288 1,324,826 2,640,159 4,575,547 1,255,818 11,177,355 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 87,340,478 Previously Amended Budget $ 37,836,738 7,534,850 738,695 888,525 511,249 4,469,935 1,435,775 9,199,827 217,690 23,483 1,005,288 1,381,614 3,018,851 4,854,761 1,333,448 11,181,965 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 96,431,665 Proposed Amended Budget $ 31,836,738 7,574,405 ,. 738,695 950,725 ,. 511,249 4,469,935 1,435,775 9,199,827 217,690 23,483 1,005,288 1,381,614 3,018,851 4,854,761 1,333,448 11,181,965 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 96,533,420 Action Required bv Council: Adopt Ordinance Amending Fiscal Year 2008-09 Budget for: A. $39,555 in the Grant Fund fOf an agreement with AT&T for the configuration and installation of the phone system and computer network at the Municipal Court Building. The funding will come from the Court Technology Funds. B. $42,500 in the Community Investment Fund for the Ernest Money Contract for the purchase of property at 125 South 3rd Street in La Porte as a site for Fire Station 1. This item was on the May 11 th agenda. 19,700 in the Community Investment Fund for an agreement with La Porte Main Properties, Inc. to rovide certain real estate services to facilitate the sale of up to four homes in the Northside Neighborhood ogram. This item was on the May 18th agenda. ~f~~'1 Date ORDINANCE NO. '-~ 11ft AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1,2008 THROUGH SEPTEMBER 30, 2009; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter ofthe City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2008, through September 30,2009, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 25, 2008, and a public hearing scheduled for August 25, 2008 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1,2008, through September 30,2009. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the ~ay of ~ ' 2009. pPffi B ATTEST: ~.I;/AJ ~/V Mart a Giffett, City Secretary A~ r~ CI AskinS, ASSIstant City Attorney EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 08-09 FY 08-09 Revenues Expenses Governmental Fund Types: General Fund 33,724,383 36,382,175 Grant Fund 1,923,528 1,923,528 Street Maintenance Sales Tax 786,440 700,000 Community Investment 264,701 386,575 HotellMotel Occupancy Tax 583,575 463,749 Section 4B Sales Tax 1,647,506 4,339,685 Tax Increment Reinvestment 1,519,774 1,435,775 Total Governmental Types 40,449,907 45,631,487 Enterprise: Utility 8,369,944 8,689,854 Sylvan Beach 207,601 217,690 Airport 52,995 23,483 La Porte Area Water Authority 1,226,202 1,005,288 Golf Course 1,202,679 1,324,826 Total Enterprise 11,059,421 11,261,141 Internal Service Motor Pool 2,107,688 2,640,159 Insurance Fund 3,945,027 4,575,547 Technology Fund 948,623 1,255,818 Total Internal Service 7,001,338 8,471,524 Capital Improvement: General 10,684,213 11,177,355 Utility 192,000 Sewer Rehabilitation 304,927 350,000 1998 GO Bond Fund 7,000 590,195 2000 GO Bond Fund 149,109 2002 GO Bond Fund 1,990 2004 C/O Bond Fund 861,883 2005 C/O Bond Fund 1,400 341,678 2005 GO Bond Fund 73,824 2006 C/O Bond Fund 5,000 2,212,267 2006 GO Bond Fund 2,500 18,021 2007 C/O Bond Fund 10,000 1,640,317 Other Infrastmcture 17,282 Total Capital Improvement 11,224,322 17,416,639 Debt Service: General 3,276,016 3,345,768 Utility 104,705 463,850 La Porte Area Water Authority 750,069 750,069 Total Debt Service 4,130,790 4,559,687 Total All Funds 73,865,778 87,340,478 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 08-09 FY 08-09 Revenues Expenses Govenunental Fund Types: Genera] Fund 33,932,] 14 37,836,738 Grant Fund 7,213,350 7,574,405 Street Maintenance Sales Tax 786,440 738,695 Community Investment 264,70 ] 950,725 Hotel/Mote] Occupancy Tax 583,575 5] ],249 Section 4B Sales Tax ],647,506 4,469,935 Tax Increment Reinvestment ],5]9,774 ],435,775 Total Governmenta] Types 45,947,460 53,5] 7,522 Enterprise: Utility 8,4]6,067 9,199,827 Sylvan Beach 207,601 217,690 Airport 52,995 23,483 La Porte Area Water Authority 1,226,202 1,005,288 Golf Course 1,241,192 1,381,614 Total Enterprise II, 144,057 II ,827,902 Internal Service Motor Pool 2, II 0,144 3,018,851 Insurance Fund 4,188,192 4,854,761 Technology Fund 973,623 1,333,448 Total Internal Service 7,271,959 9,207,060 Capitallmprovernent: General 10,684,213 11,181,965 Utility 655,850 Sewer Rehabilitation 304,927 350,000 ] 998 GO Bond Fund 7,000 590,195 2000 GO Bond Fund 149,109 2002 GO Bond Fund 1,990 2004 C/O Bond Fund 861,883 2005 C/O Bond Fund 1,400 341,678 2005 GO Bond Fund 73,824 2006 C/O Bond Fund 5,000 2,212,267 2006 GO Bond Fund 2,500 18,021 2007 C/O Bond Fund 10,000 1,640,317 Other Infrastructure 17,282 Total Capital Improvement 11,688,172 17,421,249 Debt Service: Genera] 3,276,016 3,345,768 Utility 104,705 463,850 La Porte Area Water Authority 750,069 750,069 Total Debt Service 4,130,790 4,559,687 Total All Funds 80,182,438 96,533,420 :;at&t A Quotation for: NAME: COMPANY: E-MAIL: PHONE#: Product Number CISC028.21 CAB-AC S28NIPB-12403 PWR-2821-51-AC ROUTER-SDM-CD MEM2BOO-256D-JNC MEM2800-<;4CF-1NC ACS-2821-51-STAN CON-SNT-2821 W5-C356OG-48PS-S CAB-l6AWG-AC CON-SNT -3560048S GLC-SX-MM SUA2200RM2U CABLING Installation Coordination Qfi! 2 2 2 4 T,ERl'.lS;:A:H .. ...C'.. ~Net30, payment terms and';;rder acceptance based upon prior credn approval. "Th~ Proposal and Quotation and any purchase made In response to this Proposal and Quotation,are subject to the terms and conditions set forth In the Stete of Texas DIR Contract (Contract # DIR-SDD-233) between the parties, or if no contract exists, the standard AT&T Equipment and Services resale contract "This quotation excludes all applicable taxes and shipping charges " F.O.B.: Orrgln; Prepaid and Add, Standard shipping method is UPS ground unless otherwise specified. James Janoeh City of La Porte DIR.5DD,233 must be referenced on the PO before the order can be processed Product Oeserlotion Router 2821 wi AC PWR.2GE,4HWJCs,3PVDM,1 NME-X,2AIM,IP BASE.64FI256D Power Cord, 11 OV Cisco 2800 IP BASE WIO CRYPTO Cisco 2821151 AC power supply CO for SDM software 258MB DDR DRAM Memory faclory default for the Cisco 2800 64MB CF default for Cisco 2800 Series Cisco 2821151 Standard Accessory Kit SMARTNET 8X5XNBD 2821 wi AC PWR,2FE,4HWI POE Switch Catalyst 3580 481 0/1 0011 OOOT PoE + 4 SFP + IPB Image AC Power cord. 16AWG SMARTNET 8X5XNBD Cat 3560 48 101100/1000T PoE + 4 SF GE SFP. lC connector SX transceiver UPS APC Srnart-UPS 2200VA USB & Serial RM 2U 120V Cabling A T& T is pleased to quole on instaUing a Category 6 cabling infrastructure. There are a total of thirty-eight (38) dualloeatiens with two Cat 6 cables per location and three (3) wall phones; a total 0179 Category 6 cables. AT&TwiD install a l'X12' basket tray for cable support structure in ceiling of the MDF. AT&TwiJJ install a 7' relay floor rack with vertical and horizontal wire management in teiecom room. Rack w~1 be grounded to grounarng bus bar; busbar to be prollided by others. In telecom room. a 200 pair cable will feed from plywood backboard to patch panel. At jail location. AT&T will tie inlo conduit outside of buUding. A 2" condun will run from box outside to telecom room; an estimate of 350'. AT&T will penetrate the existing Jail building to install Conduit to its MDF. AT&T will run a 12MMI12SM hybrid liber cable from new Municipal court to Jail. Fiber wBI be terminated with SC style fiber connectors and landed in fiber enclosures on each end. AT&T will provide 152 Category 6 patch cables for station and closet side. AU copper and fiber terminations wii be certified and labeled to customer and indUStry standards. Work wig be completed during normal working hours {Monday-Friday 7:00- 4,oopm}; all others will incur additional cost Installation SeNices AT&T war configure and install the above equipment at the new coorl building. Coordination QUOTEII: LaPorte-x031209.NewCourt QUOTE DATE: 3112/2009 QUOTE EXPIRATION DATE: 411112009 ACCOUNT EXECUTIVE: Douglas Cook DESIGN ENGINEER: Rick Salazar INSIDE SALES: Rose Bivona List Price Unit Price Extended Price $3.895.00 $2, 181.20 $2,181.20 SO.OO $0.00 $0.00 $0.00 $0.00 SO.OO $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 SO.OO $0,00 $525.00 $420.00 $420.00 $9,495.00 $5,317.20 $10,634.40 SO.OO $0.00 $0.00 $813.00 $490.40 $980.80 $500.00 $280.00 $1,120.00 $1,022.00 $1.022.00 $1,022.00 $23,196.00 $23,196.00 $23.196.00 $2,876.00 $100.00 $2.876.00 $100.00 $2.876.00 $100.00 NOTE: 'Please verify your shipment is correct by reviewing the packing list before opening. A 'Return porocies vary by manufacturer and are time sensRive. Please contact your local AT&T representative regarding any return questions or requests. All returns are subject to manufacturer's terms and conditions 'Restocking charges may apply. 'Retum Authorizations are requoled prior to return. For more information about this and options and promotions available trom AT&T, Please call your local AT&T representative. Thank you for the opportunity to present you with our quote To insure prompt expediting of your order, please fax to the following number, FAX 214-576-7771 REQUEST FOR CITY COUNCIL AGENDA ITElVI Agenda D:lte Requested: MllV 11. 2009 Budeet Requested By: Dnna)ff J ,'Hlrl Source of Funds: 036 Delllll'tmcnl: Account Number: 03660615658031 fire Report: Resolution: Ordinance: x Amount Budgeted: Amount Requested:~ Exhibits: Ol'dimlllCe Exhibits: Emest Money Contract Budgeted item: YES NOx Exhihits SUMMARY & RECOMMENDATION The attached ordinance is to approve and authorize an Ernest Money Contmct for the purchase ofproperty by the City of La Porte from J W 0 Campbell, located at 125 South ],,1 Street, La Porte, Harris County, Texas, as a site for Fire Station I. A budget amendment will be accomplished in the future, ~~\ction Required bv Council: Ap~rove ordinance to purchase property. ,p~. ./ ~ , c, , f .,-,~ i Al)ilrov~dJor crty Council Af!enda \ ' ; ""\ \ \', \ j \, ! ){"'\ '. ~ .~ { <".' " .'iJ \A -} ....' ~""'. Rr.nnottoms, City Mannger Onte B REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: Ma Bud2et Requested By: Source of Funds: Community Investment Department: Planning Account Number: 036-6061-565-5007 Report: Resolution: Ordinance: X Amount Budgeted: Exhibits: Ordinance Amount Requested: $19,700.00 Exhibits: Proposal Budgeted Item: YES NO _X_ Exhibits SUMMARY & RECOMMENDATION With the recent economic downturn in the housing market, four of the five homes constructed with the Northside Neighborhood H.O.M.E. grant remain unsold. The attached proposal from La Porte Main Properties, Inc. outlines services they will provide to market the remaining homes, which include listing the properties through the Multiple Listing Service. Main Properties will market the properties through December 2009, for a commission rate of 5%. One property will be listed for $100,000; three properties will be listed for $98,000 each. Harris County Community Services Department is drafting an amendment to our current agreement that would allow for the City to be reimbursed up to 3% of the Commission fee assessed by Main Properties. Action Required bv Council: Consider authorizing the City Manager to execute an agreement with La Porte Main Properties, Inc. to provide certain real estate services to facilitate the sale of up to four homes in the Northside Neighborhood Program, and appropriating a sum of up to $19,700.00 for said purposes. Approved for City Council Menda Ron Bottoms, City Manager Date c