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Home My WebLink AboutO-2009-3154 amend City of La Porte 2008-2009 Fiscal Year Budget c REQUEST FOR CITY COUNCIL AGENDA ITEM Requested By: Michael Dolbv CPA Department: Finance Report: Resolution: Ordinance: Exhibits: Ordinance xx Exhibits: Excerpt from FY 2009 Adopted Budget & Amended Budget (Exhibit A & B) Source of Funds: N/ A Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Appropriation Budgeted Item: YES NO Exhibits: Explanations / Backup for Amendment SUMMARY & RECOMl\1ENDATION The City Council adopted the Fiscal Year 2008-09 Budget on August 25, 2008. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2008-09 Budget. (*denotes funds with current changes) General Fund Grant Food Street Maintenance Sales Tax Fund Community Investment HotellMotel Occupancy Tax La Porte Development Corporation Tax Increment Reinvestment Zone Utility Sylvan Beach Airport La Porte Area Water Authority Golf Course Motor Pool Insurance Fund Technology Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement 1998 General Obligation Bond Fund 2000 General Obligation Bond Fund 2002 General Obligation Bond Fund 2004 Certificate of Obligation Bond Fund 2005 Certificate of Obligation Bond Fund 2005 General Obligation Bond Fund 2006 Certificate of Obligation Bond Fund 2006 General Obligation Bond Fund 2007 Certificate of Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds Previously Original Budget Amended Budget $ 36,382,175 1,923,528 700,000 386,575 463,749 4,339,685 1,435,775 8,689,854 217,690 23,483 1,005,288 1,324,826 2,640,159 4,575,547 1,255,818 11,177,355 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 87,340,478 $ 37,836,738 7,574,405 738,695 950,725 511,249 4,469,935 1,435,775 9,199,827 217,690 23,483 1,005,288 1,381,614 3,018,851 4,854,761 1,333,448 11,181,965 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 96,533,420 Proposed Amended Budget $ 37,836,738 7,629,005 * 738,695 950,725 551,249 * 4,469,935 1,435,775 9,199,827 217,690 23,483 1,005,288 1,381,614 3,018,851 4,854,761 1,333,448 11,181,965 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 96,628,020 Action Required bv Council: Adopt Ordinance Amending Fiscal Year 2008-09 Budget for: A. $40,000 in the Hotel/Motel Fund for a professional services agreement with Clark Condon and Associates for a Community Center Conceptual Design. This item was on the June 22nd Agenda. $54,600 in the Grant Fund for a security/access control system at the Municipal Court Building. The ding w' 1 me from the Court Security Funds. j/8 ~~ Date ORDINANCE NO. 31SLf AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1,2008 THROUGH SEPTEMBER 30,2009; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter ofthe City of La Porte, Texas, and the Statutes ofthe State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2008, through September 30, 2009, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 25, 2008, and a public hearing scheduled for August 25, 2008 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1,2008, through September 30,2009. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3; The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the JJ'!aay of GU iy . 2009. ATTEST: ~j:ti/lL~ Ma ha Gillett, City Secretary AP.PP.50~: (/i 0 r ~ Clark Askins, Assistant City Attorney EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 08-09 FY 08-09 Revenues Expenses Governmental Fund Types: General Fund 33,724,383 36,382,175 Grant Fund 1,923,528 1,923,528 Street Maintenance Sales Tax 786,440 700,000 Community Investment 264,701 386,575 HoteI/Motel Occupancy Tax 583,575 463,749 Section 4B Sales Tax 1,647,506 4,339,685 Tax Increment Reinvestment 1,519,774 1,435,775 Total Governmental Types 40,449,907 45,631,487 Enterprise: Utility 8,369,944 8,689,854 Sylvan Beach 207,601 217,690 Airport 52,995 23,483 La Porte Area Water Authority 1,226,202 1,005,288 Golf Course 1,202,679 1,324,826 Total Enterprise 11,059,421 11,261,141 Internal Service Motor Pool 2,107,688 2,640,159 Insurance Fund 3,945,027 4,575,547 Technology Fund 948,623 1,255,818 Total Internal Service 7,001,338 8,471,524 Capital Improvement: General 10,684,213 11,177,355 Utility 192,000 Sewer Rehabilitation 304,927 350,000 1998 GO Bond Fund 7,000 590,195 2000 GO Bond Fund 149,109 2002 GO Bond Fund 1,990 2004 C/O Bond Fund 861,883 2005 C/O Bond Fund 1,400 341,678 2005 GO Bond Fund 73,824 2006 C/O Bond Fund 5,000 2,212,267 2006 GO Bond Fund 2,500 18,021 2007 C/O Bond Fund 10,000 1,640,317 Other Infrastructure 17,282 Total Capital Improvement 11,224,322 17,416,639 Debt Service: General 3,276,016 3,345,768 Utility 104,705 463,850 La Porte Area Water Authority 750,069 750,069 Total Debt Service 4,130,790 4,559,687 Total All Funds 73,865,778 87,340,478 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 08-09 FY 08-09 Revenues Expenses Governmental Fund Types: General Fund 33,932,114 37,836,738 Grant Fund 7,213,350 7,629,005 Street Maintenance Sales Tax 786,440 738,695 Community Investment 264,701 950,725 HotellMotel Occupancy Tax 583,575 551,249 Section 4B Sales Tax 1,647,506 4,469,935 Tax Increment Reinvestment 1,519,774 1,435,775 Total Governmental Types 45,947,460 53,612,122 Enterprise: Utility 8,416,067 9,199,827 Sylvan Beach 207,601 217,690 Airport 52,995 23,483 La Porte Area Water Authority 1,226,202 1,005,288 Golf Course 1,241,192 1,381,614 Total Enterprise 11,144,057 11,827,902 Internal Service Motor Pool 2,110,144 3,018,851 Insurance Fund 4,188,192 4,854,761 Technology Fund 973,623 1,333,448 Total Internal Service 7,271,959 9,207,060 Capital Improvement: General 10,684,213 11,181,965 Utility 655,850 Sewer Rehabilitation 304,927 350,000 1998 GO Bond Fund 7,000 590,195 2000 GO Bond Fund 149,109 2002 GO Bond Fund 1,990 2004 C/O Bond Fund 861,883 2005 C/O Bond Fund 1,400 341,678 2005 GO Bond Fund 73,824 2006 C/O Bond Fund 5,000 2,212,267 2006 GO Bond Fund 2,500 18,021 2007 C/O Bond Fund 10,000 1,640,317 Other Infrastructure 17,282 Total Capital Improvement 11,688,172 17,421,249 Debt Service: General 3,276,016 3,345,768 Utility 104,705 463,850 La Porte Area Water Authority 750,069 750,069 Total Debt Service 4,130,790 4,559,687 Total All Funds 80,182,438 96,628,020 REQUEST FOR CITY COUNCIL AGENDA ITEl\1 Agenda Date Rcquested: June 22, 2009 Requested B)': ROll Bottoms Budl!et Source of Funds: 037-5004 DClllu.tmcnt: Administ.-atioll Account Numbcr: RCllort: Resolution: Ordinance: Amount Budgetcd: 0 Cla1'l{ Cmulon lll"Opo.sal Amount Rcquested: ,10,000 Exhibits: Exhibits: Budgeted Item: YES NO Exhibits SUMMARY & RECOMMENDATION During the recent council budget retreat, the council directed staff to pursue all of our options regarding a community center. To this end, we have met with, and received a proposal fi'om (see attached), representatives with Clark Condon and Associates, who developed the County's Sylvan Beach Park platl. The proposal calls for development options to include cost estimates. I recommend utilizing the Hotel/Motel n.md for the cost of these services. Action Required bv Council: Recommend approval of a professional services agreement with Clark Condon and Associates for a unity Center Conceptual Design for $35,000, reimbursement expenses of$5,000, and a roving budget amendment in the amount of $40,000. t. /I~;:" Date A CLARK CONDON ASSOCIATES :.x~4.:;~(.:......)~t .I',J~.(.~fi r!.l.~-;tf:n June 9, 2009 Mr. Ron Bottoms City Manager city of La Porte 604 W. Fairmont Parkway La Porte, Texas 77571 Re: Sylvan Beach Community Center Conceptual Design Dear Mr. Bottoms: We are pleased to make this proposal for landscape architectural design associated with the Sylvan Beach Park, particularly, a design for a new community center. For the purposes of this proposal, you will be referred to as the Client and Clark Condon AssocIates, Inc. as the Landscape Architect. SCOPE OF WORK - Our firm along with an architecture sub-consultant will prepare site planning options that will accommodate a new community center. The plans will keep in mind the previous Master Plan prepared for Harris County Precinct Two. It is our intent to maintain the overall concepts and ideas generated in the Master Plan, but not to be limited by the specific site plan. In addition to the site planning exercise, we will explore several optional locations for a new community center along with site plans that relate to the various locations. The sieps to accomplish this work are outlined below: PART I 1. Review any previously prepared studies for the site, in addition to proposed plans for downtown revitalization project, improvements to San Jacinto Street and how those projects may relate to Sylvan Beach. 2. Prepare a site analysis of the site (including recently purchased lands) that will outline opportunities and constraints of the site and the immediate surrounding areas. The plan wi!! also illustrate proposed beach enhancement project. 3. At this point the consultant team will prepare a series of plans that H1ustrate options for a communily center location and general footprint. The plans will be schematic in nature and will indicate general improvements, such as drives, parking, and aspects from park master plan as appropriate. We expect 5 or 6 options at this level of development. 4. Following review of initial site plans with the client, the consultant team will refine the ideas and develop 2 to 3 options with more detail and suitable for ~'')401 Sf~lk, Un!! R.:,cd Hev",to",. T#>:(,,,, 77<:'~5 re:(.. 7~s.a:711.,'~1.4 fAX 113.<~71 (,e~~~i \',ww.dcrl.:<:Ol'ldf:''''.-com presentations to stakeholders (stakeholder meetings estimated at 4 for the purposes of this proposal). Included in this will be review meetings with Commissioner Garcia and Precinct Two staff. 5. The goal for this part of the scope is to define the general square footage of a community center. the program and the location of the community center and related site amenities. The graphics will be in plan format for this Part I of the scope. PART II 1. Following completion of Part I and finalization of 1 to 2 options, the team will develop prellminary floor plans and elevations for a community center and other key site amenities as appropriate to explain the overall intent of the design. Graphics for this aspect of the scope will be in rendered plans. sketches and elevations drawings. 2. The consultant team will prepare cost estimates for a community center and related amenities. 3. Professional 3 0 renderings will be offered as an optional service under the fee section. SCHEDULE - Part I and Part II will be completed within 6 weeks of Notice to Proceed. FEE - The total fee for this project will be billed hourly to a maximum based upon the estimated time for professional services, plus reimbursable expenses. Basic Services Part I Part II $15,000.00 $20,000.00 $35,000.00 Total Basic Services Optional Services Professional 3D Rendering Estimated Reimbursable Expenses $5,000.00 $5,000.00 EXCLUSIONS TO THE CONTRACT 1. Surveying services. If these services are needed we will submit an additional services proposal or this information may be provided by the Client. 2 REIMBURSABLE EXPENSES - The Client shall pay the Landscape Architect for the cost of out of town travel expenses, mileage, printing, and other directly related costs. All expenses will be billed at cost plus 10%. EXTRA SERVICES - Additional services, if requested by the Client, will be considered as extra services and be billed hourly at the rates listed below. Principal Senior Associate Project Manager Assistant Project Manager Project Staff Administrative $150.00/hour $115.00/hour $100.00/hour $75.00/hour $65.00Ihour $55.00/hour BILLING - Billing shan be monthly based on the portion of the total estimated fee. Invoices shall be due upon receipt. Clark Condon Associates, Inc. reserves the right to charge the amount of interest allowable under the current laws of the state of Texas on any invoices not paid within thirty (30) days. JURISDICTION - The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as landscape architects in Texas. The Board may be reached at the followin9 address: Texas Board of Architectural Examiners P.O. Box 12337 Austin, TX 78711-2337 (512) 305-9000 - Phone 1(512) 305-8900 Fax TERMINATION -If the Client should decide to terminate this Agreement, he shall give Clark Condon Associates seven (7) days written notice and shall pay for all services rendered to the date of termination. Clark Condon Associates, Inc. reserves the right to terminate this contract upon fifteen (15) days notice if any amount billed to client is sixty days past due. I appreciate the opportunity to submit this proposal to you and look fOlWard to working with you. Sincerely, jJ~ fl ~~'----. Sheila M. Condon. FASLA President I Landscape Architect APPROVED: DATE: 3 McDONALD ELECTRIC (.'ONrrtA(;:O/-.l,c,.. fN(1/.f\lffHS June 23, 2009 Turner Construction Co. 4263 Dacoma Houston, TX 77092 Attn. Michael Grindel Re: La Porte Municipal Court Bldg Security Price Michael, The value of the security/access control system for this project is Labor Material Total $2,350.00 52.250.00 $54,600.00 If I can be offurther assistance, please do not hesitate to contact me. Sincerely, Bill McCall Estimator I Project Manager fDe:e:1fflelworll\TumMl.aporte.seeurilyBteakOUI.062309.doc 5044 TIMBER CREEK, HOUSTON, TX 77017 (713) 921-1368 FAX (713) 928-2569 B