HomeMy WebLinkAboutO-2009-3175 amend 2008-2009 Fiscal Year Budget
B
Agenda Date Requested: September 14,2009
REQUEST FOR CITY COUNCIL AGENDA ITEM
Requested By: Michael Dolby, CPA
Department: Finance
Report:
Resolution:
Ordinance:
xx
Exhibits: Ordinance
Budgeted Item: YES NO
Exhibits: Excerpt from FY 2009 Adopted Budget
& Amended Budget (Exhibit A & B)
Exhibits: Explanations / Backup for Amendment
Source of Funds: N/A
Appropriation
Account Number: N/A
Amount Budgeted: N/A
Amount Requested: N/ A
SUMMARY & RECOMMENDATION
The City Council adopted the Fiscal Year 2008-09 Budget on August 25, 2008.
The Summary of Funds, which is shown below, represents the amendments which council previously approved to
the FY 2008-09 Budget. (*denotes funds with current changes)
General Fund
Grant Fund
Street Maintenance Sales Tax Fund
Community Investment
Hotel/Motel Occupancy Tax
La Porte Development Corporation
Tax Increment Reinvestment Zone
Utility
Sy Ivan Beach
Airport
La Porte Area Water Authority
Golf Course
Motor Pool
Insurance Fund
Technology Fund
General Capital Improvement
Utility Capital Improvement
Sewer Rehabilitation Capital Improvement
1998 General Obligation Bond Fund
2000 General Obligation Bond Fund
2002 General Obligation Bond Fund
2004 Certificate of Obligation Bond Fund
2005 Certificate of Obligation Bond Fund
2005 General Obligation Bond Fund
2006 Certificate of Obligation Bond Fund
2006 General Obligation Bond Fund
2007 Certificate of Obligation Bond Fund
Transportation & Other Infrastructure Fund
General Debt Service
Utility Debt Service
La Porte Area Water Authority Debt Service
Total of All Funds
Previously
Original Budget Amended Budget
$ 36,382,175
] ,923,528
700,000
386,575
463,749
4,339,685
],435,775
8,689,854
2]7,690
23,483
] ,005,288
1,324,826
2,640,] 59
4,575,547
] ,255,818
11,177,355
o
350,000
590,]95
]49,109
],990
86] ,883
341,678
73,824
2,2]2,267
18,021
1,640,3] 7
o
3,345,768
463,850
750,069
$ 87,340,478
$ 37,836,738
7,629,005
738,695
950,725
551,249
4,469,935
1,435,775
9,199,827
217,690
23,483
],005,288
] ,38] ,614
3,018,85]
4,854,761
] ,333,448
11,181,965
o
350,000
590,] 95
]49,109
1,990
86],883
34],678
73,824
2,212,267
18,02]
1,640,3] 7
o
3,345,768
463,850
750,069
$ 96,628,020
Proposed
Amended Budget
$ 38,597,498 *
7,629,005
738,695
950,725
55],249
4,469,935
1,435,775
9,199,999 *
217,690
23,483
],005,288
],38],6]4
3,0] 8,851
4,887,093 *
1,333,448
11,931,884 *
o
350,000
590,] 95
]49,]09
],990
861,883
34],678
73,824
2,212,267
18,021
] ,640,3] 7
o
3,345,768
463,850
750,069
$ 98,]7],203
Action Reauired bv Council:
Adopt Ordinance Amending Fiscal Year 2008-09 Budget for:
A. $32,332 in the Insurance Fund to transfer insurance monies received for various properties for Hurricane
Ike Recovery. Additionally, amend the various funds listed below for the insurance recovery.
a. Animal Shelter - $748 (Fund 00])
b. Fire Administration / Station - $20,063 (Fund 00])
c. Tire Shop - $4,904 (Fund 001)
d. Municipal Court (Supplement) - $1,881 (Fund 001)
e. Sports Center - $4,564 (Fund 001)
f. Lift Station #13 - $172 (Fund 002)
B. $21,319 in the General CIP Fund to set up a project for Golf Course Repairs. The funding will come from
a transfer from the Golf Course Fund to move transfer the remaining monies from TML for Hurricane Ike
Recovery. (The Golf Course Fund will not need to be amended for the transfer out, since that fund was
amended for the receipt of the TML insurance monies at the May 11 th Council meeting)
C. $45,600 in the General CIP Fund for two change orders needed for the Sylvan Beach Re-nourishment
Project. The increased funding will come from the General Fund balance; therefore, the General Fund will
also require an amendment of$45,600 for the transfer-out to the General CIP Fund.
D. $583,000 in the General CIP Fund for additional funding needed for the Sports Complex Project. The
increased funding will come from the General Fund balance; therefore, the General Fund will also require
an amendment of$583,000 for the transfer-out to the General CIP Fund.
$100,000 in the General CIP Fund for Golf Course ImprovementslRepairs. This item is a result of
discussions that occurred during the budget workshops held August 10th and 11th. The funding will come
from the General Fund balance; therefore, the General Fund will also require an amendment of $100,000
for the transfer-out to the General CIP Fund.
,him
Da te II
ORDINANCE NO. 3 Il5
AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE,
TEXAS, FOR THE PERIOD OF OCTOBER 1,2008 THROUGH SEPTEMBER 30,2009; FINDING THAT
ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND
PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that
an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the
beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said
Budget; and
WHEREAS, the Budget for the fiscal year October 1,2008, through September 30,2009, has heretofore
been presented to the City Council and due deliberation had thereon, was filed in the office of the City
Secretary on July 25, 2008, and a public hearing scheduled for August 25, 2008 was duly advertised and
held.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for
consideration, a complete copy of which is on file with the City Secretary and a summary of which is
attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget
summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La
Porte, Texas, for the period of October 1,2008, through September 30,2009.
SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and
necessary to the adoption of said Budget have been performed as required by charter or statute.
SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has
been open to the public as required by law at all times during which this Ordinance and the subject matter
thereof has been discussed, considered and formally acted upon. The City Council further ratifies,
approves and confirms such written notice and the contents and posting thereof.
SECTION 4: This Ordinance shall be in effect from and after its passage and approval.
PASSED AND APPROVED this the /f4-aay Of5.tpkfXiJer ,2009.
F LA P
ATTEST:
C dJllilAt.t e!f;i1J
Martha ill ett , City Secretary
APPZ
/ tk7'~.
CI~k Askins, Assistant City Attorney
EXHIBIT A
(ORIGINAL BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 08-09 FY 08-09
Revenues Expenses
Governmental Fund Types:
General Fund 33,724,383 36,382,175
Grant Fund 1,923,528 1,923,528
Street Maintenance Sales Tax 786,440 700,000
Community Investment 264,701 386,575
Hotel!Motel Occupancy Tax 583,575 463,749
Section 4B Sales Tax 1,647,506 4,339,685
Tax Increment Reinvestment 1,519,774 1,435,775
Total Governmental Types 40,449,907 45,631,487
Enterprise:
Utility 8,369,944 8,689,854
Sylvan Beach 207,601 217,690
Airport 52,995 23,483
La Porte Area Water Authority 1,226,202 1,005,288
Golf Course 1,202,679 1,324,826
Total Enterprise 11,059,421 11,261,141
Internal Service
Motor Pool 2,107,688 2,640,159
Insurance Fund 3,945,027 4,575,547
Technology Fund 948,623 1,255,818
T otallnternal Service 7,001,338 8,471,524
Capital Improvement:
General 10,684,213 11,177,355
Utility 192,000
Sewer Rehabilitation 304,927 350,000
1998 GO Bond Fund 7,000 590,195
2000 GO Bond Fund 149,109
2002 GO Bond Fund 1,990
2004 C/O Bond Fund 861,883
2005 C/O Bond Fund 1,400 341,678
2005 GO Bond Fund 73,824
2006 C/O Bond Fund 5,000 2,212,267
2006 GO Bond Fund 2,500 18,021
2007 C/O Bond Fund 10,000 1,640,317
Other Infrastructure 17,282
Total Capital Improvement 11,224,322 17,416,639
Debt Service:
General 3,276,016 3,345,768
Utility 104,705 463,850
La Porte Area Water Authority 750,069 750,069
Total Debt Service 4,130,790 4,559,687
Total All Funds 73,865,778 87,340,478
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 08-09 FY 08-09
Revenues Expenses
Governmental Fund Types:
General Fund 33,964,274 38,597,498
Grant Fund 7,213,350 7,629,005
Street Maintenance Sales Tax 786,440 738,695
Community Investment 264,701 950,725
HotellMotel Occupancy Tax 583,575 551,249
Section 4B Sales Tax 1,647,506 4,469,935
Tax Increment Reinvestment 1,519,774 1,435,775
Total Governmental Types 45,979,620 54,372,882
Enterprise:
Utility 8,416,239 9,199,999
Sylvan Beach 207,601 217,690
Airport 52,995 23,483
La Porte Area Water Authority 1,226,202 1,005,288
Golf Course 1,241,192 1,381,614
Total Enterprise 11,144,229 11,828,074
Internal Service
Motor Pool 2,110,144 3,018,851
Insurance Fund 4,220,524 4,887,093
Technology Fund 973,623 1,333,448
Total Internal Service 7,304,291 9,239,392
Capital Improvement:
General I 1,434,132 11,931,884
Utility 655,850
Sewer Rehabilitation 304,927 350,000
1998 GO Bond Fund 7,000 590,195
2000 GO Bond Fund 149,109
2002 GO Bond Fund 1,990
2004 C/O Bond Fund 861,883
2005 C/O Bond Fund 1,400 341,678
2005 GO Bond Fund 73,824
2006 C/O Bond Fund 5,000 2,212,267
2006 GO Bond Fund 2,500 18,021
2007 C/O Bond Fund 10,000 1,640,317
Other Infrastructure 17,282
Total Capital Improvement 12,438,091 18,171,168
Debt Service:
General 3,276,016 3,345,768
Utility 104,705 463,850
La Porte Area Water Authority 750,069 750,069
Total Debt Service 4,130,790 4,559,687
Total All Fund~ 80,997,021 98,171,203
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From:
To:
Cc:
Subject:
Date:
Barr Steohen
Bottoms Ron; Joerns John
Dolbv. Michael; Wolnv. Shellev
FW: Sylvan Beach - Proposed plan to address change orders
Wednesday, August 19, 2009 5:08:06 PM
Hello all
Per the attached email below, the additional City of La Porte funding needed for the two change orders,
as discussed in executive staff meeting, is $45,600 (TGLO will fund $38,400). I spoke with Michael
Dolby this afternoon and it is his opinion that we could easily draw down the General Fund Balance to
cover this shortfall without any major repercussions.
The argument could be made that Harris County should foot the bill for the storm sewer re-route in that
it drains county property. However, the County had a "not to exceed" clause in our Interlocal Agreement
with them for this project, of $600,000. That money has been paid so we can't go back to them to ask
for more.
As you may recall, there was excess funds in this project account totaling $280,000 that was returned to
the General Fund because I thought we weren't going to need it (which is actually where we are
proposing to take it back from). In hindsight, I should have kept a portion of it...
At any rate, this is where we are. I need to respond to Dennis ASAP so they can prepare the new
Amendment to the Project Cooperation Agreement. Thanks in advance for your help on this.
Stephen
-----Original Message-----
From: Dennis Rocha [mailto:Dennis.Rocha(ci)GLO.STATE.TX.US]
Sent: Wednesday, August 19, 2009 4:47 PM
To: Barr, Stephen
Cc: Benjamin Au; Jason Nezamabadi; Lorrie Council
Subject: Sylvan Beach - Proposed plan to address change orders
Hello Stephen,
The GLO has considered contingency options for moving forward on the
change orders to address the additional stone needed for completion of
the northernmost groin (#4) and the rerouting of the newly discovered
18* storm water drain that currently exits toward the south beach.
The GLO proposes the following plan to the City:
Priority #1 * in need of immediate attention
Prepare Change Order #2 for the contractor to purchase and place an
estimated 1,000 tons of additional armor stone to complete groin #4 and
to complete the gap in the revetment for the first storm drain
extension.
Total cost: $64,000 ($64jton contract price)
CEPRA share: 60% ($38,400)
Partner share: 40% ($25,600)
Priority #2 * not of immediate attention
Prepare Change Order #3 for the contractor to re-route the storm water
drain to an exit point south of the project boundary.
Total cost: $20,000 (initial contractor estimate only; not confirmed)
CEPRA share: 0% ($0.0)
Partner share: 100% ($20,000)
c.
The total cost increase for both change orders would be $84,000 with
the City*s share being $45,600 and the CEPRA share being $38,400.
Because the $84,000 would exceed the current Project Cooperation
Agreement (PCA) budget, the GLO would immediately process a PCA
amendment to address the budget increase with the cost-share apportioned
as outlined above.
Please let me know as soon as possible if the City concurs with this
proposed cost-share plan. We currently have URS and our Construction
Services Division preparing preliminary documents in anticipation of
these change orders.
Thanks,
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: August 24, 2008
Appropriation
Requested By:
Stephen L. Barr
Source of Funds:
Fund 1 5
Department:
Parks & Recreation
Acc't Number:
015-9892-975-1100
Report: -LResolution: _Ordinance:_
Amount Budgeted:
$4,042,986
$365,000
Exhibits:
Spreadsheet prepared by PCI
Amount Requested:
Exhibits:
Budget Worksheet
Budgeted Item:
YES X NO
Exhibits:
Letter from PCI
SUMMARY & RECOMMENDATION
The Youth Baseball Complex and park currently being constructed at the City's property at 3600 Canada
Road is well on the way to becoming a reality. As Council is aware, this has been a long odyssey with many turns along
the way.
The City hired Patak Construction, Inc., as the Construction Manager at Risk for the project. Mr. Patak has
worked diligently with the architect, Bob Randall, to value engineer the product and to keep the costs as small as
possible, while still providing a high quality product. The plans have been finished while the civil work has progressed,
according to our schedule. All of the components have been bid out and the bids that were most advantageous to the City
have been selected. Mr. Patak has compiled his project list and has prepared his Guaranteed Maximum Price (GMP), as
required by his contract. As with other City projects that were a part of the 2001 bond series, this project is in need of
additional funding. The GMP exceeds the budget that has been allocated for the project and staff has prepared some
adjustments to allow the project to be finished, with Council approval.
The initial budget (see attached Budget Worksheet) for the project was $4,042,986, of which $975,000 was
earmarked for the state-of-the-art Musco Sports Lighting for the 10 fields. The design contract was let to Randa1l-
Porterfield for $317,000, and the initial contract with Patak Construction, Inc. was set at $2,750,000, totaling $4,042,000.
After design has been completed and the value engineering accomplished through the partnership between the CMAR,
the Architect, and the City representatives, the GMP established by Patak Construction, Inc. for the project, is $3,600,480
for the complete project. The shortfall is $3,600,480, minus $2,700,000, is $900,480.
Staff has identified two capital projects that are stagnant and funding could be used to make up the
shortfall. GEN798, Parkland Acquisition with a balance of $231,430, was set up to purchase the land behind the
RFC and has run into a delay with the primary property owners. This account could be replenished at a future date
when the property owner(s) are more amenable to the purchase. GEN965, Park Upgrades, with a balance of
$225,000, was set up to enhance Little Cedar Bayou Park. The project was placed on hold while we waited to see if
there was going to be a shortfall with this sports complex project. This project can also be re-funded in a future year.
We also looked at reducing the contingency portion of this project by $80,000 as most pricing has already been
established. There is an inflation number built into the GMP ($59,629) that should be sufficient for any price
increases that may occur should the bid prices expire prior to award. If council concurs with the aforementioned
strategy we still have a funding shortfall of $358,000 - we are requesting a budget amendment in this amount,
coupled with the transfers, in order to complete the project.
Action Reauired bv Council:
Council authorize the transfer of $456,430 from projects GEN798 and GEN965 and appropriate an
additional $358,000 for the Youth Baseball Complex and Park.
Aooroved for City Council Al!enda
Ron Bottoms, City Manager
Date
D.