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Home My WebLink AboutO-2009-3184 amend 2008-2009 Fiscal Year Budget F Agenda Date Requested: September 28, 2009 REQUEST FOR CITY COUNCIL AGENDA ITEM Requested By: Michael Dolby, CPA Department: Finance Report: Resolution: Ordinance: xx Exhibits: Ordinance Budgeted Item: YES NO Exhibits: Excerpt from FY 2009 Adopted Budget & Amended Budget (Exhibit A & B) Exhibits: Exolanations / Backup for Amendment Source of Funds: N/A Appropriation Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A SUMMARY & RECOMMENDATION The City Council adopted the Fiscal Year 2008-09 Budget on August 25, 2008. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2008-09 Budget. (*denotes funds with current changes) General Fund Grant Fund Street Maintenance Sales Tax Fund Community Investment Hotel/Motel Occupancy Tax La Porte Development Corporation Tax Increment Reinvestment Zone Utility Sylvan Beach Airport La Porte Area Water Authority Golf Course Motor Pool Insurance Fund Technology Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement 1998 General Obligation Bond Fund 2000 General Obligation Bond Fund 2002 General Obligation Bond Fund 2004 Certificate of Obligation Bond Fund 2005 Certificate of Obligation Bond Fund 2005 General Obligation Bond Fund 2006 Certificate of Obligation Bond Fund 2006 General Obligation Bond Fund 2007 Certificate of Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds Previously Original Budget Amended Budget $ 36,382,175 1,923,528 700,000 386,575 463,749 4,339,685 1,435,775 8,689,854 217,690 23,483 1,005,288 1,324,826 2,640,159 4,575,547 1,255,818 11,177,355 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 87,340,478 $ 38,597,498 7,629,005 738,695 950,725 551,249 4,469,935 1,435,775 9,199,999 217,690 23,483 1,005,288 1,381,614 3,018,851 4,887,093 1,333,448 11,931,884 o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 98,171,203 Proposed Amended Budget $ 38,597,498 7,629,005 738,695 950,725 551,249 4,469,935 1,435,775 9,199,999 217,690 23,483 1,005,288 1,381,614 3,018,851 4,887,093 1,333,448 11,969,184 * o 350,000 590,195 149,109 1,990 861,883 341,678 73,824 2,212,267 18,021 1,640,317 o 3,345,768 463,850 750,069 $ 98,208,503 Action ReQuired bv Council: Adopt Ordinance Amending Fiscal Year 2008-09 Budget for $37,300 in the General CIP Fund to set up a project for repairs to Evelyn Kennedy Center. The funding will come from a transfer from the General Fund to move the remaining monies from TML for Hurricane Ike Recovery. (The General Fund will not need to be amended for the transfer out, since that fund was amended for the receipt of the TML insurance monies at the May II th Council meeting) 1aJ~ Date ORDINANCE NO.3J ~~ AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2008 THROUGH SEPTEMBER 30, 2009; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2008, through September 30, 2009, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 25, 2008, and a public hearing scheduled for August 25, 2008 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2008, through September 30, 2009. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the di!day of ~ 2009. C F ~TE. TEXAS asley, Ma~ r ATTEST: ~~~bj Mart a Gillett, ity Secretary CI EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 08-09 FY 08-09 Revenues Expenses Governmental Fund Types: General Fund 33,724,383 36,382,175 Grant Fund 1,923,528 1,923,528 Street Maintenance Sales Tax 786,440 700,000 Community Investment 264,701 386,575 Hotel!Motel Occupancy Tax 583,575 463,749 Section 4B Sales Tax 1,647,506 4,339,685 Tax Increment Reinvestment 1,519,774 1,435,775 Total Governmental Types 40,449,907 45,631,487 Enterprise: Utility 8,369,944 8,689,854 Sylvan Beach 207,601 217,690 Airport 52,995 23,483 La Porte Area Water Authority 1,226,202 1,005,288 Golf Course 1,202,679 1,324,826 Total Enterprise 11,059,421 11,261,141 Internal Service Motor Pool 2,107,688 2,640,159 Insurance Fund 3,945,027 4,575,547 Technology Fund 948,623 1,255,818 Total Internal Service 7,00 I ,338 8,471,524 Capital Improvement: General 10,684,213 11,177,355 Utility 192,000 Sewer Rehabilitation 304,927 350,000 1998 GO Bond Fund 7,000 590,195 2000 GO Bond Fund 149,109 2002 GO Bond Fund 1,990 2004 C/O Bond Fund 861,883 2005 C/O Bond Fund 1,400 341,678 2005 GO Bond Fund 73,824 2006 C/O Bond Fund 5,000 2,212,267 2006 GO Bond Fund 2,500 18,021 2007 C/O Bond Fund 10,000 1,640,317 Other Infrastructure 17,282 Total Capital Improvement 11,224,322 17,416,639 Debt Service: General 3,276,016 3,345,768 Utility 104,705 463,850 La Porte Area Water Authority 750,069 750,069 Total Debt Service 4,130,790 4,559,687 Total All Funds 73,865,778 87,340,478 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 08-09 FY 08-09 Revenues Expenses Governmental Fund Types: General Fund 33,964,274 38,597,498 Grant Fund 7,213,350 7,629,005 Street Maintenance Sales Tax 786,440 738,695 Community Investment 264,701 950,725 Hotel/Motel Occupancy Tax 583,575 551,249 Section 4B Sales Tax 1,647,506 4,469,935 Tax Increment Reinvestment 1,519,774 1,435,775 Total Governmental Types 45,979,620 54,372,882 Enterprise: Utility 8,416,239 9,199,999 Sylvan Beach 207,601 217,690 Airport 52,995 23,483 La Porte Area Water Authority 1,226,202 1,005,288 Golf Course 1,241,192 1,381,614 Total Enterprise 1l,l44,229 11,828,074 Internal Servi ce Motor Pool 2,110,144 3,018,851 Insurance Fund 4,220,524 4,887,093 Technology Fund 973,623 1,333,448 Total Internal Service 7,304,291 9,239,392 Capital Improvement: General 11,471,432 1l,969,184 Utility 655,850 Sewer Rehabilitation 304,927 350,000 1998 GO Bond Fund 7,000 590,195 2000 GO Bond Fund 149,109 2002 GO Bond Fund 1,990 2004 C/O Bond Fund 861,883 2005 C/O Bond Fund I ,400 341,678 2005 GO Bond Fund 73,824 2006 C/O Bond Fund 5,000 2,212,267 2006 GO Bond Fund 2,500 18,021 2007 C/O Bond Fund 10,000 1,640,3 I 7 Other Infrastructure 17,282 Total Capital Improvement 12,475,391 18,208,468 Debt Service: General 3,276,016 3,345,768 Utility 104,705 463,850 La Porte Area Water Authority 750,069 750,069 Total Debt Service 4,130,790 4,559,687 Total All Funds 81,034,321 98,208,503 From: To: Subject: Date: Barr. SteDhen Wolnv Shellev FW: itemized list for finishing EK and CW Tuesday, September 15, 2009 3:48:42 PM Shelley, this is John's response to my email... From: Joerns,John Sent: Monday, September 14, 20092:00 PM To: Barr, Stephen; Bottoms, Ron Cc: Dolby, Michael; Bradley, Scott Subject: RE: itemized list for finishing EK and ON Stephen get with Michael-Finance is doing something similar for golf course. Ron is not in until Thursday. JJ From: Barr, Stephen Sent: Monday, September 14, 2009 1:12 PM To: Bottoms, Ron; Joerns, John Cc: Dolby, Michael; Bradley, Scott Subject: FW: itemized list for finishing EK and ON Hello Ron, As you know, we are working diligently to try to complete the work at Evelyn Kennedy, but it doesn't appear that we will make the 30 September deadline. The estimates below are the amount we think we will need to complete the project. We have a surplus of over $100k in our 4011 account that will fall to the bottom line (as excess Ike funds). I would like permission to carry this $37.5k over so that we can complete the repairs without encumbering FY09-10 funds in the process. We have substantially completed the other Ike repairs with the exception of the carpet for RFC (purchase requisition issued) and the sign out front (09-10 budgeted item). Please respond to All, with your approval, thanks in advance for your consideration. Regards, Stephen From: Bradley, Scott Sent: Monday, September 14, 2009 11:27 AM To: Barr, Stephen Subject: RE: itemized list for finishing EK and ON Additional Expense Estimates - for Evelyn Kennedy I Store fronts (3) include stage doors $24,000 kitchen cabinets $2,000 kitchen appliances $1,800 ceramic tile in RR's I $2,500 grid ceiling & sheetrock repair $3,000 stage curtain $1,500 contingency I 2,500 total I $37,3001 This should take care of it! I added some contingency money just in easel Scott From: Barr, Stephen Sent: Monday, September 14, 2009 11:08 AM To: Bradley, Scott Subject: itemized list for finishing EK and ON Duuuuude! Get me the list and approximate amounts, so I can write the letter to Ron requesting carryover of funds... @ Stephen Barr, Director of Parks & Recreation City of La Porte