The URL can be used to link to this page

Home My WebLink AboutO-2010-3205 amend 2009–2010 Budget B REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: January 11,2010 Requested By: Michael Dolby, CPA Department: Finance Report: Ordinance: xx Resolution: Exhibits: Ordinance Exhibits: Excerpt from FY 2010 Adopted Budget & Amended Budget (Exhibit A & B) Source of Funds: N/A Appropriation Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: YES NO Exhibits: Explanations / Backup for Amendment SUMMARY & RECOMMENDATION The City Council adopted the Fiscal Year 2009-10 Budget on September 21, 2009. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2009-10 Budget. (*denotes funds with current changes) General Fund Grant Fund Street Maintenance Sales Tax Fund Community Investment HotellMotel Occupancy Tax La Porte Development Corporation Tax Increment Reinvestment Zone Utility Sylvan Beach Airport La Porte Area Water Authority Golf Course Motor Pool Insurance Fund Technology Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement Drainage Improvement Fund 1998 General Obligation Bond Fund 2000 General Obligation Bond Fund 2002 General Obligation Bond Fund 2004 Certificate of Obligation Bond Fund 2005 Certificate of Obligation Bond Fund 2005 General Obligation Bond Fund 2006 Certificate of Obligation Bond Fund 2006 General Obligation Bond Fund 2007 Certificate of Obligation Bond Fund 2009 Certificates of Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds Original Budget $ 32,894,465 2,160,353 700,000 344,700 977,522 1,910,464 1,413,966 7,740,176 3,500 22,368 974,545 1,360,393 1,969,367 4,497,908 1,184,405 2,255,100 105,000 350,000 169,000 o o o 376,570 256,503 16,219 966,497 o 1,125,492 9,600,000 504,000 4,076,755 326,314 740,456 $ 79,022,038 Previously Amended Budget $ 33,014,784 2,233,942 700,000 433,771 1,003,281 1,912,674 1,413,966 7,743,711 3,500 22,368 974,545 1,364,643 1,969,367 4,497,908 1,186,547 2,255,100 105,000 408,168 169,000 o o o 376,570 256,503 16,219 966,497 o 1,125,492 9,600,000 504,000 4,076,755 326,314 740,456 $ 79,401,081 Proposed Amended Budget $ 33,014,784 2,234,792 * 700,000 433,771 1,003,281 1,912,674 1,413,966 7,743,711 3,500 22,368 974,545 1,364,643 1,969,367 4,497,908 1,221,111 * 2,255,100 257,000 * 408,168 169,000 o o o 376,570 256,503 16,219 966,497 o 1,125,492 9,600,000 504,000 4,076,755 326,314 740,456 $ 79,588,495 Action Required bv Council: Adopt Ordinance Amending Fiscal Year 2009-10 Budget for: A. $850 in the Grant Fund for a donation received from Shell Pipeline. B. $34,564 in the Technology Fund for additional funding needed for the IT security assessment and the new fiber and Opt-e-man contract. (These items were approved at the 12/14 Council Meeting) $152,000 in the Utility Capital Improvement Fund for the match portion of the grant awarded by the Texas Department of Emergency Management for the purchase of generators. The generators will be used for lift stations. ,{dlO Date ORDINANCE NO. 2010- '3 dOS- AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2009, through September 30, 2010, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 24,2009, and a public hearing scheduled for September 21,2009 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1,2009, through September 30,2010. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be J?jeffect from and after its passage and approval. PASSED AND APPROVED this the lLday Of~, 2010. ~ O~ PORTE, TEXAS c-l-~ . BarrY ~asley, / ayor ~~ --r ~M Clark Askins, Assistant City Attorney EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of AU Funds FY 09-10 FY 09-10 Revenues Expenses Governmental Food Types: General Food 32,894,465 32,894,465 Grant Food 1,995,712 2,160,353 Street Maintenance Sales Tax 726,845 700,000 Commooity Investment 231,361 344,700 Hotel/Motel Occupancy Tax 495,100 977,522 Section 4B Sales Tax 1,476,490 1,910,464 Tax Increment Reinvestment 1,403,304 1,413,966 Total Governmental Types 39,223,277 40,401,470 Enterprise: Utility 8,288,732 7,740,176 Sylvan Beach 3,500 Airport 51,875 22,368 La Porte Area Water Authority 1,227,771 974,545 Golf Course 1,171,150 1,360,393 Total Enterprise 10,739,528 10,100,982 Internal Service Motor Pool 2,218,600 1,969,367 Insurance Food 4,214,727 4,497,908 Technology Food 1,191,597 1,184,405 Total Internal Service 7,624,924 7,651,680 Capital Improvement: General 1,525,000 2,255,100 Utility 592,500 105,000 Sewer Rehabilitation 301,600 350,000 Drainage Improvement Food 290,500 169,000 2004 C/O Bond Food 376,570 2005 C/O Bond Food 256,503 2005 GO Bond Food 16,219 2006 C/O Bond Food 966,497 2007 C/O Bond Food 1,125,492 2009 C/O Bond Food 9,631,481 9,600,000 Other Infrastructure 10,600 504,000 Total Capital Improvement 12,351,681 15,724,381 Debt Service: General 4,089,272 4,076,755 Utility 321,596 326,314 La Porte Area Water Authority 740,456 740,456 Total Debt Service 5,151,324 5,143,525 Total All Foods 75,090,734 79,022,038 EXHffiIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 09-10 FY 09-10 Revenues Expenses Governmental Fund Types: General Fund 32,894,465 33,014,784 Grant Fund 1,996,562 2,234,792 Street Maintenance Sales Tax 726,845 700,000 Community Investment 231,361 433,771 Hotel/Motel Occupancy Tax 495,100 1,003,281 Section 4B Sales Tax 1,476,490 1,912,674 Tax Increment Reinvestment 1,403,304 1,413,966 Total Governmental Types 39,224,127 40,713,268 Enterprise: Utility 8,288,732 7,743,711 Sylvan Beach 3,500 Airport 51,875 22,368 La Porte Area Water Authority 1,227,771 974,545 Golf Course 1,171,150 1,364,643 Total Enterprise 10,739,528 10,108,767 Internal Service Motor Pool 2,218,600 1,969,367 Insurance Fund 4,214,727 4,497,908 Technology Fund 1,191,597 1,221,111 Total Internal Service 7,624,924 7,688,386 Capital Improvement: General 1,525,000 2,255,100 Utility 592,500 257,000 Sewer Rehabilitation 301,600 408,168 Drainage Improvement Fund 290,500 169,000 2004 C/O Bond Fund 376,570 2005 C/O Bond Fund 256,503 2005 GO Bond Fund 16,219 2006 C/O Bond Fund 966,497 2007 C/O Bond Fund 1,125,492 2009 C/O Bond Fund 9,631,481 9,600,000 Other Infrastructure 10,600 504,000 Total Capital Improvement 12,351,681 15,934,549 Debt Service: General 4,089,272 4,076,755 Utility 321,596 326,314 La Porte Area Water Authority 740,456 740,456 Total Debt Service 5,151,324 5,143,525 Total All Funds 75,091,584 79,588,495 From: To: Subject: Date: Bedford Michelle Wolnv Shellev Deposit Thursday, November 12, 2009 12:38:18 PM I just deposited another check from Shell Pipeline (Donation). I deposited into account 00100004070100 as I did last year. We will utilize these funds from 00152535212017. Thanks, ~~ t'1#e~ La ,Z'cm'e ,Z'11&ee t)~ 2i'1- 1'42 - S/?tJ 2i'1- 4?tJ-/S?tJ flu) b~-@~_r_.p- From: To: Cc: Subject: Date: SuClClS Jeff Wolnv Shellev; Rinehart PhYllis Gillett Martha; Bottoms Ron; Dolbv Michael IT project funding approval Tuesday, December 08,20094:39:55 PM Over the last two weeks we have met, visited and discussed the 4 IT projects we have that are coming before Council next Monday night. These projects include: The ISO agreement for the IT building Sungard Click2gov ATT Opt-e-man and Internet package at the new IT building The IT security assessment The meeting with Ron and Michael discussed where we would be pulling from the IT budget and cancelling projects. Although some money was budgeted for these projects, not enough was budgeted, therefore we will be going to Council for approval. Without having to go into major detail of the last 2 weeks, would it be possible for you to approve this funding via this email. Phyllis if you have questions Shelley should have all of the details. ~Se<<)94 EMERCENCY MANACEMENT CUURDIN;\TCJR CITY OF LA pcmTE TEX\S 2814700010 office 281 470 0009 direct 2814701590 fax 281 6399258 cell wn .lpOell.or!! REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: December 14,2009 Budl!et Requested By: Jeff Suggs Source of Funds: Technology Fund Department: IT Account Number: 02360665195004 Report: Resolution: Ordinance: Amount Budgeted: $26,000 Exhibits: Schedule of work and pricing information Amount Requested: $41,115 Exhibits: Budgeted Item: YES X NO Exhibits SUMMARY & RECOMMENDATION The City of La Porte's IT Department has identified various weaknesses within the current IT structure. In order to provide a closer examination of these weaknesses, the department believes it is necessary to perform an in-depth security assessment of the current system. The department solicited input from three companies and accepted proposals from all three. Each of them had experience in IT vulnerability and security assessments. We selected RSA which is a local firm that we have used in the past for other IT related consulting. RSA Corp can provide a detailed assessment, which will allow us to better identifY and strengthen our current weaknesses. We will sign a professional services agreement using the State DIR. This project is for a full network assessment, including internal and external penetration testing, wireless discovery and an internal network security audit. RSA will be assessing wireless access points, ease of penetration into web portals, VPN connection security, and social engineering tactics. At the conclusion of the project, RSA will present findings; documentation of the current network structure and provide recommendations and ratings relative to the findings. The additional funding for this project will be coming for the Technology Liability account. Action Reauired bv Council: Consider allowing the City Manager to sign and execute the agreement for the IT security assessment. Approved for City Council Al!enda REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: December 14.2009 Bud!!et Requested By: .lpff Sngg'ii Source of Funds: Technology Fund Department: IT Account Number: 02360665195007 Report: Resolution: Ordinance: Amount Budgeted: $22,000 Exhibits: A IT Opt-e-man and Internet Contracts Amount Requested: $J9,4J8 90'15! yr Exhibits: Exhibits Bud!!eted Item: YES X NO SUMMARY & RECOMMENDATION This project is part of the relocation of the City IT department to the new LPISD ITC building. Adding the additional Opt-e-man and fiber is paramount to continue operations from that building. We have designed a system that will also give the City continuity of operations and redundancy should a disaster take place. This contract will be like the current contract we have with A TT for fiber and internet service. It is based on a 5 year term where we pay monthly charges. Managed Internet Service (MIS) with Voice over IP (VoIP) will help us get the most out of our communication investment. The MIS Access Redundancy Option (MARO) and VolP can help to ensure uninterrupted Internet access from dual paths. Private Transport Network and VolP run with MIS at the core. MIS with VolP gives us choices for speed, network access, component management, and network security. The service includes a dedicated network backbone, industry-leading service level agreements, 24x7 customer support, technical assistance, proactive monitoring, and network management tools. This solution can save time and money, help us enhance your revenue growth potential and stay up and running to serve the citizens during a disaster. The additional funding for this project will come from the Technology Liability account. Action Reouired bv Council: Consider allowing the City manager to sign and execute new fiber and Opt-e-man contract for the City ITC building. Approved for City Council Al!enda Ron Bottoms, City Manager Date From: To: Cc: Subject: Date: Wolnv Shellev Pennell Don; Allen Lee Gillett Steve; Cream Susan RE: Generator Grants. Monday, December 07,2009 10:38:56 AM From: Bottoms, Ron To: Suggs, Jeff Sent: Mon Dec 07 08:50:27 2009 Subject: RE: Generator Grants. Approval granted. From: Suggs, Jeff Sent: Friday, December 04, 20099:19 AM To: Bottoms, Ron Subject: FW: Generator Grants. We need approval to use fund 003 for the generators. From: Wolny, Shelley Sent: Thursday, December 03, 20093:07 PM To: Suggs, Jeff; Pennell, Don Cc: Bottoms, Ron; Dolby, Michael Subject: RE: Generator Grants. After reviewing the balance sheets of both Fund 018 (Sewer Rehab Fund) and Fund 003 (Utility CIP), I think that it would be best to use Fund 003. Fund 003 currently has over $500,000 in cash and is receiving a $400,000 transfer from the Utility Fund even though only $85,000 worth of projects are budgeted for this year. If this is an acceptable solution, please let Don know so that they can move forward. Thanks, Shelley From: Pennell, Don Sent: Monday, November 30, 20093:52 PM To: Wolny, Shelley Cc: Dolby, Michael; Suggs, Jeff Subject: FW: Generator Grants. We will need $152,000 up front and will be reimbursed 75% from a grant already approved by Council per Jeff. Are the funds in 018 contingency and how do I set the funds up to be available? From: Suggs, Jeff Sent: Wednesday, November 25, 20092:41 PM To: Bottoms, Ron Cc: Pennell, Don Subject: Generator Grants. The generator grants that we have are moving forward. Public Works has identified and is ready to procure 2 of the generators. This is a matching grant and we need your authorization to move forward. We need to be able to spend $38 at this time. I will work with Tim to use CDBG monies to recoup this match but for the mean time 0 cause it takes so long to build and get these generators, we need your blessing. 9415<<994 EMERGENCY MANAGTh1INT COORDTNATOR CITY or LA PORTI TEX~S 2814700010 office 2814700009 direct 281470 1590 fax 281 639 9258 cell $38,000 is the amount of the match. $152,000 will be needed up front and $114,000 (75%) will be reimbursed.