HomeMy WebLinkAboutO-2010-3235 amend FY 2009–2010 Budget
B
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: April 26, 2010
Requested By: Michael Dolby, CPA
Department: Finance
Report:
Resolution:
Ordinance:
xx
Exhibits: Ordinance
Budgeted Item: YES NO
Exhibits: Excerpt from FY 2010 Adopted Budget
& Amended Budget (Exhibit A & B)
Source of Funds: N/A
Appropriation
Account Number: N/A
Amount Budgeted: N/A
Amount Requested: N/A
Exhibits: Explanations / Backup for Amendment
SUMMARY & RECOMMENDATION
The City Council adopted the Fiscal Year 2009-10 Budget on September 21,2009.
The Summary of Funds, which is shown below, represents the amendments which council previously approved to
the FY 2009-10 Budget. (*denotes funds with current changes)
General Fund
Grant Fund
Street Maintenance Sales Tax Fund
Community Investment
Hotel/Motel Occupancy Tax
La Porte Development Corporation
Tax Increment Reinvestment Zone
Utility
Sylvan Beach
Airport
La Porte Area Water Authority
Golf Course
Motor Pool
Insurance Fund
Technology Fund
General Capital Improvement
Utility Capital Improvement
Sewer Rehabilitation Capital Improvement
Drainage Improvement Fund
1998 General Obligation Bond Fund
2000 General Obligation Bond Fund
2002 General Obligation Bond Fund
2004 Certificate of Obligation Bond Fund
2005 Certificate of Obligation Bond Fund
2005 General Obligation Bond Fund
2006 Certificate of Obligation Bond Fund
2006 General Obligation Bond Fund
2007 Certificate of Obligation Bond Fund
2009 Certificates of Obligation Bond Fund
Transportation & Other Infrastructure Fund
General Debt Service
Utility Debt Service
La Porte Area Water Authority Debt Service
Total of All Funds
Previously
Original Budget Amended Budget
$ 32,894,465
2,160,353
700,000
344,700
977,522
1,910,464
1,413,966
7,740,176
3,500
22,368
974,545
1,360,393
1,969,367
4,497,908
1,184,405
2,255,100
105,000
350,000
169,000
o
o
o
376,570
256,503
16,219
966,497
o
1,125,492
9,600,000
504,000
4,076,755
326,314
740,456
$ 79,022,038
$ 33,049,924
2,267,988
700,000
433,771
1,003,281
1,912,674
1,413,966
7,708,571
3,500
22,368
974,545
1,364,643
1,969,367
4,497,908
1,221,111
2,260,100
257,000
408,168
169,000
o
o
o
376,570
256,503
16,219
966,497
o
1,125,492
9,600,000
504,000
4,076,755
326,314
740,456
$ 79,626,691
Proposed
Amended Budget
$ 33,049,924
2,628,903 *
700,000
433,771
1,003,281
1,912,674
1,413,966
7,708,571
3,500
22,368
974,545
1,364,643
1,969,367
4,497,908
1,221,111
2,543,600 *
257,000
408,168
169,000
o
o
o
376,570
256,503
16,219
966,497
o
1,125,492
9,600,000
504,000
4,076,755
326,314
740,456
$ 80,271,106
Action Required bv Council:
Adopt Ordinance Amending Fiscal Year 2009-10 Budget for:
A. $75,000 in the Grant Fund for a Regional Catastrophic Preparedness grant to develop and build a
Continuity of Operations Plan.
B. $283,500 in the Grant Fund for a transfer to send the FEMA funding received for the Sylvan Beach
Fishing Pier construction to the General CIP Fund.
$283,500 in the General Capital Improvement Fund for Sylvan Beach Fishing Pier construction.
$2,415 in the Grant Fund to allow the Police Department to spend DARE Funds for program supplies and
ndout The funds are currently located in a liability account.
~/~/tD
Date
ORDINANCE NO. 2010- 323')
AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE,
TEXAS, FOR THE PERIOD OF OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010; FINDING THAT
ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND
PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND
PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that
an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the
beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said
Budget; and
WHEREAS, the Budget for the fiscal year October 1, 2009, through September 30, 2010, has heretofore
been presented to the City Council and due deliberation had thereon, was filed in the office of the City
Secretary on July 24,2009, and a public hearing scheduled for September 21,2009 was duly advertised
and held.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for
consideration, a complete copy of which is on file with the City Secretary and a summary of which is
attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget
summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La
Porte, Texas, for the period of October 1, 2009, through September 30, 2010.
SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and
necessary to the adoption of said Budget have been performed as required by charter or statute.
SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as
required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has
been open to the public as required by law at all times during which this Ordinance and the subject matter
thereof has been discussed, considered and formally acted upon. The City Council further ratifies,
approves and confirms such written notice and the contents and posting thereof.
SECTION 4: This Ordinance shall be in effect from and after its passage and approval.
PASSED AND APPROVED this th;;.Jjt- day of ~, 2010.
~O~PO~E,TEXAS
~ "j':#- /
Barry easley, ayor
ATTEST:
~iXdd'L J1Jitf
Mart a Gillett, City Secretary
CI
EXHIBIT A
(ORIGINAL BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 09-10 FY 09-10
Revenues Expenses
Governmental Fund Types:
General Fund 32,894,465 32,894,465
Grant Fund 1,995,712 2,160,353
Street Maintenance Sales Tax 726,845 700,000
Community Investment 231,361 344,700
HoteJ/Motel Occupancy Tax 495,100 977,522
Section 4B Sales Tax 1,476,490 1,910,464
Tax Increment Reinvestment 1,403,304 1,413,966
Total Governmental Types 39,223,277 40,401,470
Enterprise:
Utility 8,288,732 7,740,176
Sylvan Beach 3,500
Airport 51,875 22,368
La Porte Area Water Authority 1,227,771 974,545
Golf Course 1,171,150 1,360,393
Total Enterprise 10,739,528 10,100,982
Internal Service
Motor Pool 2,218,600 1,969,367
Insurance Fund 4,214,727 4,497,908
Technology Fund 1,191,597 1,184,405
Total Internal Service 7,624,924 7,651,680
Capital Improvement:
General 1,525,000 2,255,100
Utility 592,500 105,000
Sewer Rehabilitation 301,600 350,000
Drainage Improvement Fund 290,500 169,000
2004 C/O Bond Fund 376,570
2005 C/O Bond Fund 256,503
2005 GO Bond Fund 16,219
2006 C/O Bond Fund 966,497
2007 C/O Bond Fund 1,125,492
2009 C/O Bond Fund 9,631,481 9,600,000
Other Infrastructure 10,600 504,000
Total Capital Improvement 12,351,681 15,724,381
Debt Service:
General 4,089,272 4,076,755
Utility 321,596 326,314
La Porte Area Water Authority 740,456 740,456
Total Debt Service 5,151,324 5,143,525
Total All Funds 75,090,734 79,022,038
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 09-10 FY 09-10
Revenues Expenses
Governmental Fund Types:
General Fund 32,894,465 33,049,924
Grant Fund 2,357,477 2,628,903
Street Maintenance Sales Tax 726,845 700,000
Community Investment 231,361 433,771
Hotel/Mote1 Occupancy Tax 495,100 1,003,281
Section 4B Sales Tax 1,476,490 1,912,674
Tax Increment Reinvestment 1,403,304 1,413,966
Total Governmental Types 39,585,042 41,142,519
Enterprise:
Utility 8,288,732 7,708,571
Sylvan Beach 3,500
Airport 51,875 22,368
La Porte Area Water Authority 1,227,771 974,545
Golf Course 1,171,150 1,364,643
Total Enterprise 10,739,528 10,073,627
Internal Service
Motor Pool 2,218,600 1,969,367
Insurance Fund 4,214,727 4,497,908
Technology Fund 1,191,597 1,221,111
Total Internal Service 7,624,924 7,688,386
Capital Improvement:
General 1,813,500 2,543,600
Utility 592,500 257,000
Sewer Rehabilitation 301,600 408,168
Drainage Improvement Fund 290,500 169,000
2004 C/O Bond Fund 376,570
2005 C/O Bond Fund 256,503
2005 GO Bond Fund 16,219
2006 C/O Bond Fund 966,497
2007 C/O Bond Fund 1,125,492
2009 C/O Bond Fund 9,631,481 9,600,000
Other Infrastructure 10,600 504,000
Total Capital Improvement 12,640,181 16,223,049
Debt Service:
General 4,089,272 4,076,755
Utility 321,596 326,314
La Porte Area Water Authority 740,456 740,456
Total Debt Service 5,151,324 5,143,525
Total All Funds 75,740,999 80,271,106
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: January 11.2010
Budl!et
Requested By: 'pIT Sllgg~
Source of Funds:
Department:
OEM
Account Number:
Report:
Resolution:
Ordinance:
Amount Budgeted:
Exhibits: Grant Award
Amount Requested:
Exhibits: Terms and Conditions
Budgeted Item: YES NO
Exhibits
SUMMARY & RECOMMENDATION
La Porte is part ofthe Urban Area Security Initiative that awards grants for specific target areas regarding terrorism.
A DHS program to help with planning capabilities across the region has been in the works for over a year now.
After many discussions and ideas the grant awards are finally being allocated to the target cities.
This year we have been granted $75,000 to develop and build a Continuity of Operations Plan. This plan will assist
us in determining what could go wrong, how we can avoid it and what to do if a large event should take place in the
region, but more importantly La Porte specifically. This project will add to our current planning activities for
preparedness and response in the City. Each department will be involved with the contractor chosen that will assist
us in developing the COOP plan.
Other jurisdiction who will also be working on these plans and who have been given grant awards are Deer Park,
Pasadena, Houston and Harris County to name a few.
Action Required bv Council:
Consider accepting the grant award for the COOP plan.
Approved for City Council Al!enda
Ron Bottoms, City Manager
Date
Governor's Division of Emergency Management
2008 Sub-Recipient Agreement
for
City of La Porte
December 9, 2009
2. Prepared by: Youngs, Jamie
3. SAA Award Number: 08-SR 41440-02
Mayor Alton Porter
City of La Porte
604 W. Fairmont Parkway
La Porte, TX 77571
Federal Grant Title: Regional Catastrophic Preparedness Grant Program (RCPGP)
Federal Grant Award Number: 2008-CP-T8-0023
Date Federal Grant Awarded to GDEM: September 1, 2008
Federal Granting Agency:
Federal Emergency Management Agency
Dept. of Homeland Security Preparedness Directorate
Total Award
Amount
Note: Additional Budget Sheets (Attachment A):
DYes D No
RCPGP
97.111
> NOTE: There is a 25% local match requirement in addition to
this award amount. (See RCPGP Guidance)
$75,000.00
$75,000.00
This award supersedes all previous awards.
Performance Period: Sep 1, 2008 to Sep 30, 2010
6. Statutory Authority for Grant: This project is supported under Public Law 110-161, the Department of Homeland Security
Appropriations Act of 2008.
7. Method of Payment: Primary method is reimbursement, See the enclosed instructions for the process to follow in the submission of
invoices.
8. Debarment/Suspension Certification: The Sub-Recipient certifies that the subgrantee and its' contractors/vendors are not
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded by any federal department or agency
and do not appear in the Excluded Parties List System at http://www.epls.gov.
Approving GDEM Official:
Signature of GDEM Official:
Jack Colley, Chief
Division of Emergency Management
Office of the Governor
cr~
I have read and understand the attached Terms and Conditions.
Type name and title of Authorized Sub-Recipient official:
Signature of Sub-Recipient Official:
11. Enter Employer Identification Number (EIN) I Federal Tax Identification Number:
12. Date Signed:
13. DUE DATE:
January 23, 2010
Signed award and Direct Deposit Form (if applicable) must be returned to GDEM on or before the above due date.
....~
, :At
,. A
TEXAS DIVISION OF EMERGENCY MANAGEMENT
TExAs DEPARTMENT OF PUBLIC SAFETY
WWW.TXDPS.STATE.TX.tJs/DEMAsSISTAi\.TDIRECTOR / CmEF
JACK COIlEY
March 3, 2010
Chief Financial Officer
La Porte, City of
604 W. Fairmont Pkwy
La Porte, TX 77571
RE: FEMA -1791 wDR Hurricane Ike
This is to inform you that $283,500.00, in disaster relief funds associated with the above
referenced disaster has been Directly Deposited into your jurisdictionl organization's account.
These are federal funds (CFDA #97.036) from FEMA, passed through the Texas Department of
Public Safety's Division of Emergency Management. If your organization has expenditures over
$500,000 in federal funds within a fiscal year that began December 31,2003 or later, you must
have an audit done in accordance with the Single Audit Act Amendment of 1996 (OMS Circular
Aw133).
Please share this letter with your FEMA grant coordinator.
This letter concerns the following project ID number(s):
Bundle# 474, PW 0343(2) Large project 99% complete n Pay 90% of the Federal Share.
CATG
If you have any questions concerning the computation or audit requirements, please call
Sally Flanders @ 512/424-5376.
Sincerely,
loren Behrens
Support Services Section Administrator
Mail: PO Box 4087 Austin, Texas 78773 Courier: 5805 N. Lamar MinI. Austin, Texas 78752
Telephones: Main: 512.424-2138 * 24 hour: 512.424-2208 * I'a.'\:: 512..124..2444
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: March 8, 2010
Appropriation
Requested By: Stephen L. Barr
Source of Funds: FRMA Tke Rec FlIncl~ $411,382
Sylvan Beach Escrow Fund
Acc 't Number: 001-0000-202-0610 $108 160
Sylvan Beach Escrow Surplus
001-0000-202-0623 $111,000
Amount Budgeted: $650,542
Department: Parks & Recreation
Report: ~Resolution: _Ordinance:_
Exhibits:
Bid Tabulation Sealed Bid #10019
Amount Requested:
$624,262
Exhibits:
Bidder's List
Bud!!eted Item:
YES X
NO X
Exhibits:
SUMMARY & RECOMMENDATION
Sealed Bid #10019 for the Sylvan Beach Fishing Pier construction for the City of La PortelHarris
County was sent to seventeen contractors and representatives. Bids were opened on February 23, 2010 with three
vendors responding. Crawley Shoreline Construction, Inc. submitted the low bid meeting specifications in the
amount of $499,410.
Funding for this project is available through FEMA Hurricane Ike recovery funds, the Sylvan Beach
Pier Escrow Fund, and the City's share of surplus escrow funds from the Sylvan Beach Pier operation.
Staff recommends acceptance ofthe low bid from Crawley Shoreline Construction, Inc. as low bidder
meeting specifications in the amount of $499,410, plus a 25% contingency, for a total of $624,262. The
company expects to complete the project in 125 days after the Notice to Proceed.
Action ReQuired bv Council:
Consider award of bid and authorization to execute a contract with Crawley Shoreline Construction,
Inc. for construction of the Sylvan Beach Fishing Pier according to the plans and specifications, in the amount
$499,410 with a contingency of 25% for a total price not to exceed $624,262.
Aooroved for City Council Af!enda
Ron Bottoms, City Manager
Date
From:
To:
Subject:
Date:
Bedford Michelle
Wolnv Shellev
FW: DARE funds
Thursday, April 15, 2010 11:05:37 AM
Shelley,
We are requesting an amendment to the grant fund, adding/increasing fund 03252585212017 for
DARE program supplies and handouts in the amount of $2,414.24. These funds are available in
032-0000-202-08-01 per Ms. Rinehart. This will then close the funds that are reserved for DARE
completely out and we will budget in our general operations account next year.
Thanks,
'J'Itide& Cl~
tJUia ~
..14 'PMte 'PoIiee '!)~
211-142-3190
~@~%.~
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: Januarv 11.2010
Budl!:et
Requested By: [pIT ~lIgg!i:
Source of Funds:
Department:
OEM
Account Number:
Report:
Resolution:
Ordinance:
Amount Budgeted:
Exhibits: Grant Award
Amount Requested:
Exhibits: Terms and Conditions
Budgeted Item: YES
NO
Exhibits
SUMMARY & RECOMMENDATION
La Porte is part ofthe Urban Area Security Initiative that awards grants for specific target areas regarding terrorism.
A DHS program to help with planning capabilities across the region has been in the works for over a year now.
After many discussions and ideas the grant awards are finally being allocated to the target cities.
This year we have been granted $75,000 to develop and build a Continuity of Operations Plan. This plan will assist
us in determining what could go wrong, how we can avoid it and what to do if a large event should take place in the
region, but more importantly La Porte specifically. This project will add to our current planning activities for
preparedness and response in the City. Each department will be involved with the contractor chosen that will assist
us in developing the COOP plan.
Other jurisdiction who will also be working on these plans and who have been given grant awards are Deer Park,
Pasadena, Houston and Harris County to name a few.
Action ReQuired bv Council:
Consider accepting the grant award for the COOP plan.
ADDroved for City Council Al!enda
Ron Bottoms, City Manager
Date