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HomeMy WebLinkAboutO-2010-3252 amend 2009-2010 FY Budget B REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: May 17,2010 Requested By: Michael Dolby, CPA Department: Finance Report: Resolution: Ordinance: xx Exhibits: Ordinance Budgeted Item: YES NO Exhibits: Excerpt from FY 2010 Adopted Budget & Amended Budget (Exhibit A & B) Source of Funds: N/A Appropriation Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Exhibits: Explanations / Backup for Amendment SUMMARY & RECOMMENDATION The City Council adopted the Fiscal Year 2009-10 Budget on September 21,2009. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2009-10 Budget. (*denotes funds with current changes) Previously Original Budget Amended Budget General Fund Grant Fund Street Maintenance Sales Tax Fund Community Investment HoteVMotel Occupancy Tax La Porte Development Corporation Tax Increment Reinvestment Zone Utility Sylvan Beach Airport La Porte Area Water Authority Golf Course Motor Pool Insurance Fund Technology Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement Drainage Improvement Fund 2004 Certificate of Obligation Bond Fund 2005 Certificate of Obligation Bond Fund 2005 General Obligation Bond Fund 2006 Certificate of Obligation Bond Fund 2007 Certificate of Obligation Bond Fund 2009 Certificates of Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds $ 32,894,465 2,160,353 700,000 344,700 977,522 1,910,464 1,413,966 7,740,176 3,500 22,368 974,545 1,360,393 1,969,367 4,497,908 1,184,405 2,255,100 105,000 350,000 169,000 376,570 256,503 16,2 I 9 966,497 1,125,492 9,600,000 504,000 4,076,755 326,314 740,456 $ 79,022,038 $ 33,049,924 2,628,903 700,000 433,771 1,003,281 1,912,674 1,413,966 7,708,571 3,500 22,368 974,545 1,364,643 1,969,367 4,497,908 1,221,11 1 2,543,600 257,000 408,168 169,000 376,570 256,503 16,219 966,497 1,125,492 9,600,000 504,000 4,076,755 326,314 740,456 $ 80,271,106 Proposed Amended Budget $ 33,049,924 2,628,903 700,000 433,771 1,003,281 1,912,674 1,413,966 7,708,571 3,500 22,368 974,545 1,364,643 1,969,367 4,497,908 1,221,111 2,543,600 257,000 408,168 169,000 376,570 256,503 16,219 966,497 1,125,492 9,600,000 561,000 * 4,076,755 326,314 740,456 $ 80,328,106 Action Reauired bv Council: Adopt Ordinance Amending Fiscal Year 2009-10 Budget for $57,000 in the Transportation and Other Infrastructure Fund for professional engineering services for concrete street replacement and storm sewer on South 8th Street. 5"/1.10 Date ORDINANCE NO. 2010- 3:< 52 AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2009 THROUGH SEPTEMBER 30, 2010; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2009, through September 30, 2010, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 24, 2009, and a public hearing scheduled for September 21, 2009 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2009, through September 30, 2010. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the I ?II day o~ ' 2010. CITY ATTEST: AP~7~ Clark Askins, Assistant City Attorney EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 09-10 FY 09-10 Revenues Expenses Governmental Fund Types: General Fund 32,894,465 32,894,465 Grant Fund 1,995,712 2,160,353 Street Maintenance Sales Tax 726,845 700,000 Community Investment 231,361 344,700 Hotel/Motel Occupancy Tax 495,100 977,522 Section 4B Sales Tax 1,476,490 1,910,464 Tax Increment Reinvestment 1,403,304 1,413,966 Total Governmental Types 39,223,277 40,401,470 Enterprise: Utility 8,288,732 7,740,176 Sylvan Beach 3,500 Airport 51,875 22,368 La Porte Area Water Authority 1,227,771 974,545 Golf Course 1,171,150 1,360,393 Total Enterprise 10,739,528 10,100,982 Internal Service Motor Pool 2,218,600 1,969,367 Insurance Fund 4,214,727 4,497,908 Technology Fund 1,191,597 1,184,405 Total Internal Service 7,624,924 7,651,680 Capital Improvement: General 1,525,000 2,255,100 Utility 592,500 105,000 Sewer Rehabilitation 301,600 350,000 Drainage Improvement Fund 290,500 169,000 2004 C/O Bond Fund 376,570 2005 C/O Bond Fund 256,503 2005 GO Bond Fund 16,219 2006 C/O Bond Fund 966,497 2007 C/O Bond Fund 1,125,492 2009 C/O Bond Fund 9,631,481 9,600,000 Other Infrastructure 10,600 504,000 Total Capital Improvement 12,351,681 15,724,381 Debt Service: General 4,089,272 4,076,755 Utility 321,596 326,314 La Porte Area Water Authority 740,456 740,456 Total Debt Service 5,151,324 5,143,525 Total All Funds 75,090,734 79,022,038 EXIllBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 09-10 FY 09-10 Revenues Expenses Governmental Fund Types: General Fund 32,894,465 33,049,924 Grant Fund 2,357,477 2,628,903 Street Maintenance Sales Tax 726,845 700,000 Community Investment 231,361 433,771 Hotel/Motel Occupancy Tax 495,100 1,003,281 Section 4B Sales Tax 1,476,490 1,912,674 Tax Increment Reinvestment 1,403,304 1,413,966 Total Governmental Types 39,585,042 41,142,519 Enterprise: Utility 8,288,732 7,708,571 Sylvan Beach 3,500 Airport 51,875 22,368 La Porte Area Water Authority 1,227,771 974,545 Golf Course 1,171,150 1,364,643 Total Enterprise 10,739,528 10,073,627 Intemal Service Motor Pool 2,218,600 1,969,367 Insurance Fund 4,214,727 4,497,908 Technology Fund 1,191,597 1,221,111 Total Internal Service 7,624,924 7,688,386 Capital Improvement: General 1,813,500 2,543,600 Utility 592,500 257,000 Sewer Rehabilitation 301,600 408,168 Drainage Improvement Fund 290,500 169,000 2004 C/O Bond Fund 376,570 2005 C/O Bond Fund 256,503 2005 GO Bond Fund 16,219 2006 C/O Bond Fund 966,497 2007 C/O Bond Fund 1,125,492 2009 C/O Bond Fund 9,631,481 9,600,000 Other Infrastructure 10,600 561,000 Total Capital Improvement 12,640,181 16,280,049 Debt Service: General 4,089,272 4,076,755 Utility 321,596 326,314 La Porte Area Water Authority 740,456 740,456 Total Debt Service 5,151,324 5,143,525 Total All Funds 75,740,999 80,328,106 Copy REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: May 10, 2010 Appropriation Requested By: S. Gillett Source of Funds: Fund 005 Department: Public Works Account Number: 005-9892-702-1100 Report: X Resolution: Ordinance: Amount Budgeted: $ N/A Amount Requested: $57,000 Exhibits: Contract for Professional Engineering Services Budgeted Item: No Exhibits: Exhibits: SUMMARY & RECOMMENDATION The City Council, at the April 10, 2010 Retreat, discussed the use of the Street Maintenance Sales Tax fund in the upcoming budget for the replacement of South 8th Street from Fairmont Parkway to Little Cedar Bayou Drive with concrete curb and gutter street and associated storm sewer. It was suggested that design begin this summer to be ready for bidding at the beginning of the upcoming budget year. The City of La Porte has selected the firm of Cobb Fendley & Associates to provide professional engineering services to provide design, bidding and construction phase services for this Project. The Agreement with the Engineer is as follows: Design Bidding Phase Construction Phase Reimbursable Expenses Survey Total $ 35,500 2,000 6,500 500 8. 000 $ 57,000 Funds are available for the design in Fund 005, Transportation and Other Infrastructure Fund. Action Reauired bv Council: Authorize the City Manager to execute a contract with Cobb Findley and Associates to provide professional engineering services for concrete street replacement and storm sewer on South 8th Street in the amount of$57,000. Approved for City Council Af!enda Ron Bottoms, City Manager Date