HomeMy WebLinkAboutO-2010-3285 amend 2010-2011 FY Budget
N
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: October 11, 2010
Requested By: Michael Dolby, CPA
Department: Finance
Report:
Resolution:
Ordinance:
xx
Exhibits: Ordinance
Exhibits: Excerpt from FY 2011 Adopted Budget
& Amended Budget (Exhibit A & B)
Exhibits: Explanations / Backup for Amendment
Source of Funds: N/ A
Appropriation
Account Number: N/A
Amount Budgeted: N/A
Amount Requested: N/A
Budgeted Item: YES
NO
SUMMARY & RECOMMENDATION
The City Council adopted the Fiscal Year 2010-11 Budget on September 13,2010.
The Summary of Funds, which is shown below, represents the amendments which council previously approved to
the FY 2010-11 Budget. (*denotes funds with current changes)
General Fund
Grant Fund
Street Maintenance Sales Tax Fund
Community Investment
Hotel/Motel Occupancy Tax
La Porte Development Corporation
Tax Increment Reinvestment Zone
Utility
Airport
La Porte Area Water Authority
Golf Course
Motor Pool
Insurance Fund
Technology Fund
General Capital Improvement
Utility Capital Improvement
Sewer Rehabilitation Capital Improvement
Drainage Improvement Fund
2004 Certificates of Obligation Bond Fund
2007 Certificates of Obligation Bond Fund
Transportation & Other Infrastructure Fund
General Debt Service
Utility Debt Service
La Porte Area Water Authority Debt Service
Total of All Funds
Original Budget
$36,721,763
831,499
700,000
35],000
373,5]9
],2]5,599
],9] 9,250
7,885,956
22,068
],040,920
o
3,043,748
4,903,465
o
2,388,442
] ,020,000
345,000
270,000
550,000
647,]84
330,000
3,5] 6,576
3 16,496
689,488
$69,08],973
Previously
Amended Budget
$36,72],763
831,499
700,000
35],000
373,519
] ,215,599
],9]9,250
7,885,956
22,068
1,040,920
o
3,043,748
4,903,465
o
2,388,442
1,020,000
345,000
270,000
550,000
647,]84
330,000
3,5] 6,576
3] 6,496
689,488
$69,081,973
Proposed
Amended Budget
$36,721,763
865,999 *
700,000
35],000
373,519
],215,599
],9]9,250
7,885,956
22,068
] ,040,920
o
3,043,748
4,903,465
o
2,388,442
1,020,000
345,000
270,000
550,000
647,]84
330,000
3,5]6,576
316,496
689,488
$69,116,473
Action Required bv Council:
Adopt dinance Amending Fiscal Year 2010-11 Budget for $34,500 in the Grant Fund. ($13,500 for the purchase
of ice se plate reader utilizing the municipal court's judicial efficiency funds and $21,000 for a grant from
HAC, hich will be used to upgrade our oil recyclers.)
ROD Bottoms, City Manager
10
1(, lID
Date
ORDINANCE NO. 2010- 3265'
AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE,
TEXAS, FOR THE PERIOD OF OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011; FINDING
THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND
PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
AND PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require
that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas,
prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the
adoption of said Budget; and
WHEREAS, the Budget for the fiscal year October 1, 2010, through September 30, 2011, has
heretofore been presented to the City Council and due deliberation had thereon, was filed in the office
of the City Secretary on July 26, 2010, and a public hearing scheduled for September 13, 2010 was
duly advertised and held.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for
consideration, a complete copy of which is on file with the City Secretary and a summary of which is
attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget
summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La
Porte, Texas, for the period of October 1, 2010, through September 30, 2011.
SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and
necessary to the adoption of said Budget have been performed as required by charter or statute.
SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required by law preceding this meeting,
as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting
has been open to the public as required by law at all times during which this Ordinance and the subject
matter thereof has been discussed, considered and formally acted upon. The City Council further
ratifies, approves and confirms such written notice and the contents and posting thereof.
SECTION 4: This Ordinance shall be in effect from and after its passage and approval.
PASSED AND APPROVED this the 11th day of October, 2010.
~1WJiJ.
Martha Gillett, City Secretary
~~
CI
EXHIBIT A
(ORIGINAL BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 10-11 FY 10-11
Revenues Expenses
Governmental Fund Types:
General Fund 36,721,763 36,721,763
Grant Fund 590,551 831,499
Street Maintenance Sales Tax 718,613 700,000
Community Investment 259,410 351,000
HotellMotel Occupancy Tax 419,000 373,519
Section 4B Sales Tax 1,443,226 1,215,599
Tax Increment Reinvestment 2,000,750 1,919,250
Total Governmental Types 42,153,313 42,112,630
Enterprise:
Utility 7,894,600 7,885,956
Airport 54,782 22,068
La Porte Area Water Authority 1,219,011 1,040,920
Total Enterprise 9,168,393 8,948,944
Internal Service
Motor Pool 2,095,815 3,043,748
Insurance Fund 4,548,418 4,903,465
Technology Fund 164,784
Total Internal Service 6,809,017 7,947,213
Capital Improvement:
General 2,146,503 2,388,442
Utility 603,500 1,020,000
Sewer Rehabilitation 300,600 345,000
Drainage Improvement Fund 270,400 270,000
2004 C/O Bond Fund 550,000
2007 C/O Bond Fund 647,184
2010 C/O Bond Fund 10,000
Other Infrastructure 7,000 330,000
Total Capital Improvement 3,338,003 5,550,626
Debt Service:
General 3,693,160 3,516,576
Utility 312,179 316,496
La Porte Area Water Authority 689,488 689,488
Total Debt Service 4,694,827 4,522,560
Total All Funds 66,163,553 69,081,973
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FYIO-11 FY 10-11
Revenues Expenses
Governmental Fund Types:
General Fund 36,721,763 36,721,763
Grant Fund 611,551 865,999
Street Maintenance Sales Tax 718,613 700,000
Community Investment 259,410 351,000
Hotel/Motel Occupancy Tax 419,000 373,519
Section 4B Sales Tax 1,443,226 1,215,599
Tax Increment Reinvestment 2,000,750 1,919,250
Total Governmental Types 42,174,313 42,147,130
Enterprise:
Utility 7,894,600 7,885,956
Airport 54,782 22,068
La Porte Area Water Authority 1,219,011 1,040,920
Total Enterprise 9,168,393 8,948,944
Internal Service
Motor Pool 2,095,815 3,043,748
Insurance Fund 4,548,418 4,903,465
Technology Fund 164,784
Total Internal Service 6,809,017 7,947,213
Capital Improvement:
General 2,146,503 2,388,442
Utility 603,500 1,020,000
Sewer Rehabilitation 300,600 345,000
Drainage Improvement Fund 270,400 270,000
2004 C/O Bond Fund 550,000
2007 C/O Bond Fund 647,184
2010 C/O Bond Fund 10,000
Other Infrastructure 7,000 330,000
Total Capital Improvement 3,338,003 5,550,626
Debt Service:
General 3,693,160 3,516,576
Utility 312,179 316,496
La Porte Area Water Authority 689,488 689,488
Total Debt Service 4,694,827 4,522,560
Total All Funds 66,184,553 69,116,473
From:
To:
Subject:
Date:
Mitrano Denise
Dolbv Michael; Wolnv. Shellev; Adcox. Kenith; Bedford. Michelle
FW: Judidal Efficiency Fund
Wednesday, September 15, 2010 12:13:13 PM
Hello,
Will one of you help me with the issue below. Michelle at PD is ready to place an order for license
plate readers on Oct 1. If possible, we would like for her to order the one being funded out of the
judicial efficiency fund as well.
Thanks,
Denise
From: Mitrano, Denise
Sent: Friday, August 27, 2010 11:35 AM
To: Dolby, Michael
Cc: Adcox, Kenith; 'Denise Mitrano'
Subject: Judicial Efficiency Fund
Michael,
In addition to technology and security, the Court has a 3rd fund, the judicial efficiency fund. I
would like to use that fund to assist with warrant collections for the Court by purchasing a license
plate reader that the police department will operate. The cost of the license plate reader is
approximately 18,500.00 I believe only 5,000 of the judicial efficiency money is being moved to the
Court's fund for the upcoming budget year so will a budget amendment need to be done to move
more money over?
Please advise on the best way to proceed and thank you for your help with this.
Denise
~
BEARCOM@
Wireless Worldwide
Customer/Prospect Number 897268
Recommendation
9/L7120 LO 10:36:59 Page-
Quote Date: 8/25/2010 Branch 20210
Quote Number: 68002
Ship To
897268
CITY OF LA PORTE POLlCE DEPARTMENT
915 S 8TH STREET
LA PORTE TX 77571
CITY OFLA PORTE POLICE DEPARTMENT
915 S 8TH STREET
LA PORTE TX 77571
---------- ---..-....- -~--_..--,----_..._- --...---- -~_._-_._-_.__.._._---_.-
Customer Contact:
Phone Number:
MICHELLE BEDFORD
281 842-3190
Email: BEDFORDM@LAPORTETX.GOV
Delivery lnstr:
Quantity
Ordered
Part
Number
Unit
Extended
Price
Price
2 SLATE-810-LE-P
PIPS SLATE 4 CAMERA KIT
17,143.70
34,287.40
2 lNST ALL
lNSTALLATI0N SERVICES
800.00
1,600.00
Quote valid until 3/112011
Confidential and Proprietary
Sub Total
Shipping and Handling
Tax
Total
35,887.40
21328
TBD
.~
_._}6-,1006~
Estimate
x
Customer Signature
STEVE SELF
Account Executive
~t~'J~:.~elf@I:!~iirC::()I11.~()lll..
DEER PARK Branch Office: 800-856-2022 Ext: 21018
FAX: 281-930-1052
Visit our Web site at :
www.BearCom.com
Buy I)) Rent I)) Service I))
From:
To:
Subject:
Date:
Allen Lee
Wolnv Shellev
HGAC Grant
Wednesday, September 15, 2010 9:56:56 AM
The City is receiving a grant from HGAC in the amount of $21,000. The grant will be used to
upgrade our oil recyclers. The HGAC contract number is 11-16-G06
The contract amount is $21,000. Can you set up an account for Solid Waste to use when we receive
the funds?
Lee Allen, Equipment Services/Solid Waste Superintendent
City of La Porte, Texas
2963 N. 23rd Street
281-470-5114
HOUSTON-GALVESTON AREA COUNCIL
FYll SOLID WASTE IMPLEMENTATION
PROGRAM CONTRACT
Contractor
Entity
Street Address
City, Texas Zip
I
City of La Porte
2963 North 23rd Street
La Porte, Tx 77571
Contact:
Telephone:
Fax:
Email:
Mr. Lee Allen
281-470-5114
281-470-5129
allenl@laportetx.gov
I H-GAC
Community and Environmental Planning Department
Houston-Galveston Area Council
3555 Timmons Lane, Suite 120
Post Office Box 22777
Houston, Texas 77227-2777
tel. 713.627.3200
fax. 713. 993.4503
Staff Contacts: Staff Contact
Title Erin Livingston
Phone 832-681-2525
Email erin.1ivingston@h-gac.com
TCEQ FY 11 Solid Waste Implementation Grants
Project Description: Upgrade of Oil Recycle Program
Contract Number:
11-16-G06
Contract Amount:
$21,000.00
Grant Period:
09/01/10 to 06/30/11
Page I of37
ATTACHMENT A
City of La Porte
Project Description: The City of La Porte will use funds to enhance of its current oil recycling
program that was established in 2000. The funding will be used to purchase 3 used oil containers
and 3 tertiary containment spill pans. These used oil recycling systems will replace 3 units
currently in operation by the City of La Porte. The City of La Porte has six sites throughout
which are monitored by solid waste staff on a weekly basis. Used oil filters are also collected at
the sites. The sites are cleaned weekly and used oil is removed as the tanks are filled.
Task I: Attend mandatory erants administration workshoo
Activity and/or Deliverable - A Mandatory Grants Administration Workshop will be hosted by
H-GAC on September 14,2010 for all FYII Solid Waste Implementation Grant program and
financial staff. Both program and financial representatives are required to attend.
Schedule of Activity and/or Deliverable (in weeks or months) - I week.
Task II: Select and ourchase aoorooriate eQuioment
Activity and/or Deliverable - Equipment will be reviewed that meets the specifications and
needs of the Program. City of La Porte staff will review equipment that meets the requirements
and budget limitations. Staff will purchase the equipment following established bid procedures.
Schedule of Activity and/or Deliverable (in weeks or months) - 3 to 5 months.
Task III: Controlled asset inventory
Activity and/or Deliverable - Upon purchase of equipment, a control asset inventory form will
be submitted to H-GAC with corresponding financial report. Controlled asset (i.e. equipment)
will also be added to City of La Porte's real property inventory in accordance with all federal,
state and local laws, rules and regulations.
Schedule of Activity and/or Deliverable (in weeks or months) - As needed.
Task IV: Place the eQuioment into use
Activity and/or Deliverable - Appropriate training will be obtained and the equipment will be
put into use. Equipment will be used to enhance and expand the City of La Porte used oil
recycling program.
Schedule of Activity and/or Deliverable (in weeks or months) - On-going upon delivery.
Task V: Imolement oroeram awareness camoaien
Activity and/or Deliverable - Implement awareness campaign. Campaign will include
newspapers, newsletters, brochures and web materials. Educational materials will be forwarded
to H-GAC for pre-approval prior to distribution. One set of final educational materials will be
forwarded to H-GAC for their files.
Special Contract Provisions
Schedule of Activity and/or Deliverable (in weeks or months) - Begin as soon as program is
available.
Task VI: Pro!!ress Reoortin!!
Activity and/or Deliverable - Progress Reports will be submitted to H-GAC. H-GAC will
provide the appropriate reporting forms. Forms must be submitted even if there is no activity to
report. A follow-up report will be submitted in 2012.
· Due dates for written Progress Reports
December 10,2010 (September - November)
March 10, 2011 (December - February)
June 10,2011 (March - May)
July 31,2011 (June)
Follow Up Report - September 2012
Schedule of Activity and/or Deliverable (in weeks or months) - As scheduled above.
Task VII: Financial Reoortin!!
Activity and/or Deliverable - Financial reporting with appropriate documentation will be
submitted monthly to H-GAC for reimbursement. H-GAC will provide the appropriate financial
forms. Forms must be submitted even ifno reimbursement is requested.
Schedule of Activity and/or Deliverable (in weeks or months) - Monthly. Final
reimbursement request is due 31 days after grant termination.
Task VIII: Additional Reoortin!!
Activity and/or Deliverable - The City will respond to surveys and/or other requests from
H-GAC or TCEQ for information on municipal solid waste management activities.
Schedule of Activity and/or Deliverable (in weeks or months) - As requested.
Special Contract Provisions
ATTACHMENT B
Contract Budget
Ci of La Porte
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$21,000.00
$0.00
$21,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
0%
0%
0%
0%
0%
$0.00
$0.00
$0.00
$0.00
$0.00
I"~~~ 'w
) ,,' ):S;~ ',;:;),2>'1
^":,;,*,,;x
:-::,::::;->",,','/"","i
':', (>;L~t;;J;j/:
Type of Supplies i
^, n^, ^ ^ ^^ ^,^ I
... t 8o,;pU~ FUD~~~
'Unit'Cost" :No~,8fUnits ^
$0.00 0
$0.00 0
fueot F^unded
$0.00
$0.00
^< Gtller Funded' ^
$0.00
$0.00
$0.00
Printing / Reproduction $0.00
Signage $0.00
Record Storage $0.00
Office Space $0.00
Basic Office Furnishings $0.00
EQuipment Rentals $0.00
Books / Subscriptions $0.00
Repair / Maintenance $0.00
Legal Services $0.00
Temporary Services $0.00
,.,UU, _ iiU lilnU" iii
Recvcling Bins $0.00
Recycling Bins $0.00
Personal Protective EQuipment $0.00
Personal Protective Equipment $0.00
Personal Protective EQuipment $0.00
Computer Hardware $0.00
Computer Software $0.00
Promotional Item $0.00
Promotional Item $0.00
Promotional Item $0.00
Promotional Item $0.00
Other Equipment (<$5,000) Used oil container with 300 gal tank $4,000.00 3 $12,000.00
Other Equipment (<$5,000) Tertiary spill pan $3,000.00 3 $9,000.00
Additional Other $0.00
Additional Other $0.00
Additional Other $0.00