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HomeMy WebLinkAboutO-2010-3285 amend 2010-2011 FY Budget N REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 11, 2010 Requested By: Michael Dolby, CPA Department: Finance Report: Resolution: Ordinance: xx Exhibits: Ordinance Exhibits: Excerpt from FY 2011 Adopted Budget & Amended Budget (Exhibit A & B) Exhibits: Explanations / Backup for Amendment Source of Funds: N/ A Appropriation Account Number: N/A Amount Budgeted: N/A Amount Requested: N/A Budgeted Item: YES NO SUMMARY & RECOMMENDATION The City Council adopted the Fiscal Year 2010-11 Budget on September 13,2010. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2010-11 Budget. (*denotes funds with current changes) General Fund Grant Fund Street Maintenance Sales Tax Fund Community Investment Hotel/Motel Occupancy Tax La Porte Development Corporation Tax Increment Reinvestment Zone Utility Airport La Porte Area Water Authority Golf Course Motor Pool Insurance Fund Technology Fund General Capital Improvement Utility Capital Improvement Sewer Rehabilitation Capital Improvement Drainage Improvement Fund 2004 Certificates of Obligation Bond Fund 2007 Certificates of Obligation Bond Fund Transportation & Other Infrastructure Fund General Debt Service Utility Debt Service La Porte Area Water Authority Debt Service Total of All Funds Original Budget $36,721,763 831,499 700,000 35],000 373,5]9 ],2]5,599 ],9] 9,250 7,885,956 22,068 ],040,920 o 3,043,748 4,903,465 o 2,388,442 ] ,020,000 345,000 270,000 550,000 647,]84 330,000 3,5] 6,576 3 16,496 689,488 $69,08],973 Previously Amended Budget $36,72],763 831,499 700,000 35],000 373,519 ] ,215,599 ],9]9,250 7,885,956 22,068 1,040,920 o 3,043,748 4,903,465 o 2,388,442 1,020,000 345,000 270,000 550,000 647,]84 330,000 3,5] 6,576 3] 6,496 689,488 $69,081,973 Proposed Amended Budget $36,721,763 865,999 * 700,000 35],000 373,519 ],215,599 ],9]9,250 7,885,956 22,068 ] ,040,920 o 3,043,748 4,903,465 o 2,388,442 1,020,000 345,000 270,000 550,000 647,]84 330,000 3,5]6,576 316,496 689,488 $69,116,473 Action Required bv Council: Adopt dinance Amending Fiscal Year 2010-11 Budget for $34,500 in the Grant Fund. ($13,500 for the purchase of ice se plate reader utilizing the municipal court's judicial efficiency funds and $21,000 for a grant from HAC, hich will be used to upgrade our oil recyclers.) ROD Bottoms, City Manager 10 1(, lID Date ORDINANCE NO. 2010- 3265' AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2010, through September 30, 2011, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 26, 2010, and a public hearing scheduled for September 13, 2010 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2010, through September 30, 2011. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the 11th day of October, 2010. ~1WJiJ. Martha Gillett, City Secretary ~~ CI EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 10-11 FY 10-11 Revenues Expenses Governmental Fund Types: General Fund 36,721,763 36,721,763 Grant Fund 590,551 831,499 Street Maintenance Sales Tax 718,613 700,000 Community Investment 259,410 351,000 HotellMotel Occupancy Tax 419,000 373,519 Section 4B Sales Tax 1,443,226 1,215,599 Tax Increment Reinvestment 2,000,750 1,919,250 Total Governmental Types 42,153,313 42,112,630 Enterprise: Utility 7,894,600 7,885,956 Airport 54,782 22,068 La Porte Area Water Authority 1,219,011 1,040,920 Total Enterprise 9,168,393 8,948,944 Internal Service Motor Pool 2,095,815 3,043,748 Insurance Fund 4,548,418 4,903,465 Technology Fund 164,784 Total Internal Service 6,809,017 7,947,213 Capital Improvement: General 2,146,503 2,388,442 Utility 603,500 1,020,000 Sewer Rehabilitation 300,600 345,000 Drainage Improvement Fund 270,400 270,000 2004 C/O Bond Fund 550,000 2007 C/O Bond Fund 647,184 2010 C/O Bond Fund 10,000 Other Infrastructure 7,000 330,000 Total Capital Improvement 3,338,003 5,550,626 Debt Service: General 3,693,160 3,516,576 Utility 312,179 316,496 La Porte Area Water Authority 689,488 689,488 Total Debt Service 4,694,827 4,522,560 Total All Funds 66,163,553 69,081,973 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FYIO-11 FY 10-11 Revenues Expenses Governmental Fund Types: General Fund 36,721,763 36,721,763 Grant Fund 611,551 865,999 Street Maintenance Sales Tax 718,613 700,000 Community Investment 259,410 351,000 Hotel/Motel Occupancy Tax 419,000 373,519 Section 4B Sales Tax 1,443,226 1,215,599 Tax Increment Reinvestment 2,000,750 1,919,250 Total Governmental Types 42,174,313 42,147,130 Enterprise: Utility 7,894,600 7,885,956 Airport 54,782 22,068 La Porte Area Water Authority 1,219,011 1,040,920 Total Enterprise 9,168,393 8,948,944 Internal Service Motor Pool 2,095,815 3,043,748 Insurance Fund 4,548,418 4,903,465 Technology Fund 164,784 Total Internal Service 6,809,017 7,947,213 Capital Improvement: General 2,146,503 2,388,442 Utility 603,500 1,020,000 Sewer Rehabilitation 300,600 345,000 Drainage Improvement Fund 270,400 270,000 2004 C/O Bond Fund 550,000 2007 C/O Bond Fund 647,184 2010 C/O Bond Fund 10,000 Other Infrastructure 7,000 330,000 Total Capital Improvement 3,338,003 5,550,626 Debt Service: General 3,693,160 3,516,576 Utility 312,179 316,496 La Porte Area Water Authority 689,488 689,488 Total Debt Service 4,694,827 4,522,560 Total All Funds 66,184,553 69,116,473 From: To: Subject: Date: Mitrano Denise Dolbv Michael; Wolnv. Shellev; Adcox. Kenith; Bedford. Michelle FW: Judidal Efficiency Fund Wednesday, September 15, 2010 12:13:13 PM Hello, Will one of you help me with the issue below. Michelle at PD is ready to place an order for license plate readers on Oct 1. If possible, we would like for her to order the one being funded out of the judicial efficiency fund as well. Thanks, Denise From: Mitrano, Denise Sent: Friday, August 27, 2010 11:35 AM To: Dolby, Michael Cc: Adcox, Kenith; 'Denise Mitrano' Subject: Judicial Efficiency Fund Michael, In addition to technology and security, the Court has a 3rd fund, the judicial efficiency fund. I would like to use that fund to assist with warrant collections for the Court by purchasing a license plate reader that the police department will operate. The cost of the license plate reader is approximately 18,500.00 I believe only 5,000 of the judicial efficiency money is being moved to the Court's fund for the upcoming budget year so will a budget amendment need to be done to move more money over? Please advise on the best way to proceed and thank you for your help with this. Denise ~ BEARCOM@ Wireless Worldwide Customer/Prospect Number 897268 Recommendation 9/L7120 LO 10:36:59 Page- Quote Date: 8/25/2010 Branch 20210 Quote Number: 68002 Ship To 897268 CITY OF LA PORTE POLlCE DEPARTMENT 915 S 8TH STREET LA PORTE TX 77571 CITY OFLA PORTE POLICE DEPARTMENT 915 S 8TH STREET LA PORTE TX 77571 ---------- ---..-....- -~--_..--,----_..._- --...---- -~_._-_._-_.__.._._---_.- Customer Contact: Phone Number: MICHELLE BEDFORD 281 842-3190 Email: BEDFORDM@LAPORTETX.GOV Delivery lnstr: Quantity Ordered Part Number Unit Extended Price Price 2 SLATE-810-LE-P PIPS SLATE 4 CAMERA KIT 17,143.70 34,287.40 2 lNST ALL lNSTALLATI0N SERVICES 800.00 1,600.00 Quote valid until 3/112011 Confidential and Proprietary Sub Total Shipping and Handling Tax Total 35,887.40 21328 TBD .~ _._}6-,1006~ Estimate x Customer Signature STEVE SELF Account Executive ~t~'J~:.~elf@I:!~iirC::()I11.~()lll.. DEER PARK Branch Office: 800-856-2022 Ext: 21018 FAX: 281-930-1052 Visit our Web site at : www.BearCom.com Buy I)) Rent I)) Service I)) From: To: Subject: Date: Allen Lee Wolnv Shellev HGAC Grant Wednesday, September 15, 2010 9:56:56 AM The City is receiving a grant from HGAC in the amount of $21,000. The grant will be used to upgrade our oil recyclers. The HGAC contract number is 11-16-G06 The contract amount is $21,000. Can you set up an account for Solid Waste to use when we receive the funds? Lee Allen, Equipment Services/Solid Waste Superintendent City of La Porte, Texas 2963 N. 23rd Street 281-470-5114 HOUSTON-GALVESTON AREA COUNCIL FYll SOLID WASTE IMPLEMENTATION PROGRAM CONTRACT Contractor Entity Street Address City, Texas Zip I City of La Porte 2963 North 23rd Street La Porte, Tx 77571 Contact: Telephone: Fax: Email: Mr. Lee Allen 281-470-5114 281-470-5129 allenl@laportetx.gov I H-GAC Community and Environmental Planning Department Houston-Galveston Area Council 3555 Timmons Lane, Suite 120 Post Office Box 22777 Houston, Texas 77227-2777 tel. 713.627.3200 fax. 713. 993.4503 Staff Contacts: Staff Contact Title Erin Livingston Phone 832-681-2525 Email erin.1ivingston@h-gac.com TCEQ FY 11 Solid Waste Implementation Grants Project Description: Upgrade of Oil Recycle Program Contract Number: 11-16-G06 Contract Amount: $21,000.00 Grant Period: 09/01/10 to 06/30/11 Page I of37 ATTACHMENT A City of La Porte Project Description: The City of La Porte will use funds to enhance of its current oil recycling program that was established in 2000. The funding will be used to purchase 3 used oil containers and 3 tertiary containment spill pans. These used oil recycling systems will replace 3 units currently in operation by the City of La Porte. The City of La Porte has six sites throughout which are monitored by solid waste staff on a weekly basis. Used oil filters are also collected at the sites. The sites are cleaned weekly and used oil is removed as the tanks are filled. Task I: Attend mandatory erants administration workshoo Activity and/or Deliverable - A Mandatory Grants Administration Workshop will be hosted by H-GAC on September 14,2010 for all FYII Solid Waste Implementation Grant program and financial staff. Both program and financial representatives are required to attend. Schedule of Activity and/or Deliverable (in weeks or months) - I week. Task II: Select and ourchase aoorooriate eQuioment Activity and/or Deliverable - Equipment will be reviewed that meets the specifications and needs of the Program. City of La Porte staff will review equipment that meets the requirements and budget limitations. Staff will purchase the equipment following established bid procedures. Schedule of Activity and/or Deliverable (in weeks or months) - 3 to 5 months. Task III: Controlled asset inventory Activity and/or Deliverable - Upon purchase of equipment, a control asset inventory form will be submitted to H-GAC with corresponding financial report. Controlled asset (i.e. equipment) will also be added to City of La Porte's real property inventory in accordance with all federal, state and local laws, rules and regulations. Schedule of Activity and/or Deliverable (in weeks or months) - As needed. Task IV: Place the eQuioment into use Activity and/or Deliverable - Appropriate training will be obtained and the equipment will be put into use. Equipment will be used to enhance and expand the City of La Porte used oil recycling program. Schedule of Activity and/or Deliverable (in weeks or months) - On-going upon delivery. Task V: Imolement oroeram awareness camoaien Activity and/or Deliverable - Implement awareness campaign. Campaign will include newspapers, newsletters, brochures and web materials. Educational materials will be forwarded to H-GAC for pre-approval prior to distribution. One set of final educational materials will be forwarded to H-GAC for their files. Special Contract Provisions Schedule of Activity and/or Deliverable (in weeks or months) - Begin as soon as program is available. Task VI: Pro!!ress Reoortin!! Activity and/or Deliverable - Progress Reports will be submitted to H-GAC. H-GAC will provide the appropriate reporting forms. Forms must be submitted even if there is no activity to report. A follow-up report will be submitted in 2012. · Due dates for written Progress Reports December 10,2010 (September - November) March 10, 2011 (December - February) June 10,2011 (March - May) July 31,2011 (June) Follow Up Report - September 2012 Schedule of Activity and/or Deliverable (in weeks or months) - As scheduled above. Task VII: Financial Reoortin!! Activity and/or Deliverable - Financial reporting with appropriate documentation will be submitted monthly to H-GAC for reimbursement. H-GAC will provide the appropriate financial forms. Forms must be submitted even ifno reimbursement is requested. Schedule of Activity and/or Deliverable (in weeks or months) - Monthly. Final reimbursement request is due 31 days after grant termination. Task VIII: Additional Reoortin!! Activity and/or Deliverable - The City will respond to surveys and/or other requests from H-GAC or TCEQ for information on municipal solid waste management activities. Schedule of Activity and/or Deliverable (in weeks or months) - As requested. Special Contract Provisions ATTACHMENT B Contract Budget Ci of La Porte $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $21,000.00 $0.00 $21,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 0% 0% 0% 0% 0% $0.00 $0.00 $0.00 $0.00 $0.00 I"~~~ 'w ) ,,' ):S;~ ',;:;),2>'1 ^":,;,*,,;x :-::,::::;->",,','/"","i ':', (>;L~t;;J;j/: Type of Supplies i ^, n^, ^ ^ ^^ ^,^ I ... t 8o,;pU~ FUD~~~ 'Unit'Cost" :No~,8fUnits ^ $0.00 0 $0.00 0 fueot F^unded $0.00 $0.00 ^< Gtller Funded' ^ $0.00 $0.00 $0.00 Printing / Reproduction $0.00 Signage $0.00 Record Storage $0.00 Office Space $0.00 Basic Office Furnishings $0.00 EQuipment Rentals $0.00 Books / Subscriptions $0.00 Repair / Maintenance $0.00 Legal Services $0.00 Temporary Services $0.00 ,.,UU, _ iiU lilnU" iii Recvcling Bins $0.00 Recycling Bins $0.00 Personal Protective EQuipment $0.00 Personal Protective Equipment $0.00 Personal Protective EQuipment $0.00 Computer Hardware $0.00 Computer Software $0.00 Promotional Item $0.00 Promotional Item $0.00 Promotional Item $0.00 Promotional Item $0.00 Other Equipment (<$5,000) Used oil container with 300 gal tank $4,000.00 3 $12,000.00 Other Equipment (<$5,000) Tertiary spill pan $3,000.00 3 $9,000.00 Additional Other $0.00 Additional Other $0.00 Additional Other $0.00