HomeMy WebLinkAboutO-2011-3354 amend Fiscal 2010-2011 budget[Z
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: June 13, 2011
Requested By: Michael Dolby, CPA
Department: Finance
Report: Resolution: Ordinance: XX
Exhibits: Ordinance
Exhibits: Excerpt from FY 2011 Adopted Budget
& Amended Budget (Exhibit A & B)
Exhibits: Explanations / Backup for Amendment
Appropriation
Source of Funds: N/A
Account Number: N/A
Amount Budgeted: N/A
Amount Requested: N/A
Budgeted Item: YES NO
SUMMARY & RECOMMENDATION
The City Council adopted the Fiscal Year 2010-11 Budget on September 13, 2010.
The Summary of Funds, which is shown below, represents the amendments which council previously approved to
the FY 2010-11 Budget. (*denotes funds with current changes)
General Fund
Grant Fund
Street Maintenance Sales Tax Fund
Community Investment
Hotel/Motel Occupancy Tax
La Porte Development Corporation
Tax Increment Reinvestment Zone
Utility
Airport
La Porte Area Water Authority
Motor Pool
Insurance Fund
Technology Fund
General Capital Improvement
Utility Capital Improvement
Sewer Rehabilitation Capital Improvement
Drainage Improvement Fund
2004 Certificates of Obligation Bond Fund
2006 General Obligation Bond Fund
2007 Certificates of Obligation Bond Fund
Transportation & Other Infrastructure Fund
General Debt Service
Utility Debt Service
La Porte Area Water Authority Debt Service
Total of All Funds
Action Required by Council:
Adopt Ordinance Amending Fiscal Year 2010-11 Budget for the following:
A. $1,700 in the Grant Fund for a donation received from Shell Pipeline. The donation will be used for
training room items for the police department (framing of the PD flag, patch collections, etc.)
B. $5,484 in the Grant Fund for an NRA Grant which will be used for SWAT communications equipment
(headsets, etc.).
C. $1,440 in the Grant Fund for the painting of the light standards at Fairmont Park. The funding will come
from the Park Zone #2 escrow account. The Grant Fund was previously amended by $3,000 for this item at
the February 14a'; however, additional funding is needed.
D. $1,200 in the Hotel/Motel Fund for the Hotel/Motel audits. This item is included in the fiscal year 2010-11
budget; however, and additional hotel has been added and services expanded requiring the additional
funding.
Previously
Proposed
Original Budget
Amended Budget
Amended Budget
$36,721,763
$36,855,148
$36,855,148
831,499
1,009,210
1,017,834 *
700,000
1,400,000
1,400,000
351,000
383,003
383,003
373,519
375,519
376,719 *
1,215,599
1,220,993
1,220,993
1,919,250
1,919,250
1,919,250
7,885,956
7,888,392
7,888,392
22,068
122,068
122,068
1,040,920
1,040,920
1,040,920
3,043,748
3,060,758
3,060,758
4,903,465
4,903,465
4,903,465
0
0
0
2,388,442
2,388,442
2,388,442
1,020,000
1,020,000
1,020,000
345,000
345,000
345,000
270,000
270,000
270,000
550,000
550,000
550,000
0
35,615
35,615
647,184
647,184
647,184
330,000
330,000
330,000
3,516,576
3,516,576
3,516,576
316,496
316,496
316,496
689,488
689,488
689,488
$69,081,973
$70,287,527
$70,297,351
Adopt Ordinance Amending Fiscal Year 2010-11 Budget for the following:
A. $1,700 in the Grant Fund for a donation received from Shell Pipeline. The donation will be used for
training room items for the police department (framing of the PD flag, patch collections, etc.)
B. $5,484 in the Grant Fund for an NRA Grant which will be used for SWAT communications equipment
(headsets, etc.).
C. $1,440 in the Grant Fund for the painting of the light standards at Fairmont Park. The funding will come
from the Park Zone #2 escrow account. The Grant Fund was previously amended by $3,000 for this item at
the February 14a'; however, additional funding is needed.
D. $1,200 in the Hotel/Motel Fund for the Hotel/Motel audits. This item is included in the fiscal year 2010-11
budget; however, and additional hotel has been added and services expanded requiring the additional
funding.
Ron Bottonts!City Manager
� [(t, II
Date
doll- t'
ORDINANCE NO. 54
AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE,
TEXAS, FOR THE PERIOD OF OCTOBER 1, 2010 THROUGH SEPTEMBER 30, 2011; FINDING
THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND
PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
AND PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require
that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas,
prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the
adoption of said Budget; and
WHEREAS, the Budget for the fiscal year October 1, 2010, through September 30, 2011, has
heretofore been presented to the City Council and due deliberation had thereon, was filed in the office
of the City Secretary on July 26, 2010, and a public hearing scheduled for September 13, 2010 was
duly advertised and held.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for
consideration, a complete copy of which is on file with the City Secretary and a summary of which is
attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget
summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La
Porte, Texas, for the period of October 1, 2010, through September 30, 2011.
SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and
necessary to the adoption of said Budget have been performed as required by charter or statute.
SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required by law preceding this meeting,
as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting
has been open to the public as required by law at all times during which this Ordinance and the subject
matter thereof has been discussed, considered and formally acted upon. The City Council further
ratifies, approves and confirms such written notice and the contents and posting thereof.
SECTION 4: This Ordinance shall be in effect from and after its passage and approval
PASSED AND APPROVED this the L3 ay of '2011.
CITY OF L O V,TEXAS
Louis igby, Ma or
A ST:
Ar**mo City Secr t 17
4D:
Askins, Assistant City Attorney
EXHIBIT A
(ORIGINAL BUDGET)
City of La Porte
Consolidated Summary of All Funds
Governmental Fund Types:
General Fund
Grant Fund
Street Maintenance Sales Tax
Community Investment
Hotel/Motel Occupancy Tax
Section 4B Sales Tax
Tax Increment Reinvestment
Total Governmental Types
Enterprise:
FY 10-11 FY 10-11
Revenues Expenses
36,721,763
36,721,763
590,551
831,499
718,613
700,000
259,410
351,000
419,000
373,519
1,443,226
1,215,599
2,000,750
1,919,250
42,153,313 42,112,630
Utility
7,894,600
7,885,956
Airport
54,782
22,068
La Porte Area Water Authority
1,219,011
1,040,920
Total Enterprise
9,168,393
8,948,944
Internal Service
Motor Pool
2,095,815
3,043,748
Insurance Fund
4,548,418
4,903,465
Technology Fund
164,784
-
Total Internal Service
6,809,017
7,947,213
Capital Improvement:
General
2,146,503
2,388,442
Utility
603,500
1,020,000
Sewer Rehabilitation
300,600
345,000
Drainage Improvement Fund
270,400
270,000
2004 C/O Bond Fund
-
550,000
2007 C/O Bond Fund
-
647,184
2010 C/O Bond Fund
10,000
-
Other Infrastructure
7,000
330,000
Total Capital Improvement 3,338,003
Debt Service:
General 3,693,160
Utility 312,179
La Porte Area Water Authority 689,488
Total Debt Service 4,694,827
5,550,626
3,516,576
316,496
689,488
4,522,560
Total All Funds 66,163,553 69,081,973
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
Governmental Fund Types:
General Fund
Grant Fund
Street Maintenance Sales Tax
Community Investment
Hotel/Motel Occupancy Tax
Section 4B Sales Tax
Tax Increment Reinvestment
Total Governmental Types
Enterprise:
FY 10-11 FY 10-11
Revenues Expenses
36,735,672
36,855,148
661,871
1,017,834
718,613
1,400,000
259,410
383,003
419,000
376,719
1,443,226
1,220,993
2,000,750
1,919,250
42,238,542 43,172,947
Utility
7,894,600
7,888,392
Airport
54,782
122,068
La Porte Area Water Authority
1,219,011
1,040,920
Total Enterprise
9,168,393
9,051,380
Internal Service
647,184
10,000
Motor Pool
2,095,815
3,060,758
Insurance Fund
4,548,418
4,903,465
Technology Fund
164,784
-
Total Internal Service
Capital Improvement:
General
Utility
Sewer Rehabilitation
Drainage Improvement Fund
2004 C/O Bond Fund
2006 GO Bond Fund
2007 C/O Bond Fund
2010 C/O Bond Fund
Other Infrastructure
Total Capital Improvement
Debt Service:
General
Utility
La Porte Area Water Authority
Total Debt Service
6,809,017 7,964,223
2,146,503
2,388,442
603,500
1,020,000
300,600
345,000
270,400
270,000
-
550,000
-
35,615
-
647,184
10,000
-
7,000
330,000
3,338,003 5,586,241
3,693,160
3,516,576
312,179
316,496
689,488
689,488
4,694,827
4,522,560
Total All Funds 66,248,782 70,297,351
Wolny, Shelley
From: Bedford, Michelle
Sent: Thursday, May 05, 2011 4:36 PM
To: Wolny, Shelley
Subject: RE: Deposit
Shelley - It was $850 last year and $850 this year. If we could load it into 03252525212015 that will work for us.
Thank you Shelley!
From: Bedford, Michelle
Sent: Thursday, November 12, 2009 12:38 PM
To: Wolny, Shelley
Subject: Deposit
I just deposited another check from Shell Pipeline (Donation). I deposited into account 03200004070100 as I did last
year. We will utilize these funds from 03252535212015.
Thanks,
W.'e lle 5adaord
Z4 ;Desto A&W D04ntwear
281-842-3190
281-470-1590 lax!
6ad�e:,��la�eztc�, geo
,rte
Transfer Transaction
Group number: 3424 MOVE SHELL DONATION
Accounting period: 0412010
Posting date: 02/09/2010
Transaction date:
0210112010
Document number.
459
Account number.
32-0000-410.07-00 DONATIONS
Project number.
Transfer IN amount:
850.00
Transfer OUT amount:
.00
Description 1:
MOVE SHELL DONATION TO
Description 2:
CORRECTACCOUNT
Transaction type code:
Bank code:
0
Cash Receipts Transaction
Transaction date:
Transaction Information
02!2312011
3roup number
Group Information
4352 CR CASH RECEIPTS
kccounting period:
05/2011
3losting date:
03103/2011
Transaction date:
Transaction Information
02!2312011
Receipt number:
0063966 mmlddlyM
Account number:
32-0000-409.01-00 PUBLIC SAFETY GRANTS
Project number.
Transaction amount
850.00
Description 1:
SHELL PIPELINE DONATION
Description 2:
LAPOMLD 0212311101
Transaction type code:
Bank code:
0
Check;,;#::;059807
Wolny, Shelley
From: Bradley, Scott
Sent: Tuesday, February 15, 2011 8:42 AM
To: Wolny, Shelley
Cc: Dolby, Michael; Barr, Stephen
Subject: Budget Amendments
Shelley,
Thank you so much for getting the budget adjustment of $3,000 for the Project @ Fairmont Park. Unfortunately there
was a problem with the bid and we have to add $1,440 for a total of $4,440 to complete this project. I discovered and
contacted Michael but he said for us to wait and not make any changes and that we would add it to the next budget
amendment.
Thanks in advance and please let me know what I need to do to facilitate this requests.
Scott
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Wolny, Shelley
From: Rinehart, Phyllis
Sent: Wednesday, May 11, 2011 11:51 AM
To: Wolny, Shelley
Subject: hotel motel auditors
Attachments: Contract 12.13.2010 Hotel Motel Administration. pdf
Shelley,
Here is a copy of the hotel tax auditors' contract. The current contract is $700 per hotel plus $500 out of pocket costs or
$700 X 13=$9,100 plus $500 for a total of $9,600.
Thanks,
Phyllis
037-6063-565.%01
1
Account miscellan
! Account information
Project Data
r/$ydggtin(gcellaria
a, SERVICES 6 CHARGES / ACCOIMING
Project Entry Optional
® Encumbrances
Fiscal year: 2011 Or
--� Pre-encumbrance
. Budget: 8,400.00
- Transactions
Committed: 10,100.00
'- Detail by date
CL Balance: 1,700.00-
-- ® Detail by code
Detail byyear&
-
—
- Pending by date
: Account Balance by Period
—
Payment Information
Pending by code
- Pending by year,
Procurement car
cumulative
Vendor (* indicates pending) Total
Period/Month Actuals
C( 01 October .00
Totals
Q MIFNIISERVICES, LLC 10,300.00
III (t
�-
Q 02 November .00
4 03 December 500.00
500
Print4
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04 January .00
500 O(i�
q Cancel
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'--, --_
Exit
Previous acc_
1.00 11AD 'HOTHL/MOTEL AUDIT
-----------
----_..------._ _.___---- ------
Next account
( 2.00 111AD 8700. PER HOTEL FOR 12 HOTELS ---
--_--------------- `------ -8400.00----
2010
2012
Account adivi._.
Pending trans_
Images
Budget alloca...
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