HomeMy WebLinkAboutO-2020-3781 Amendment to the City's Fiscal Year 2019-20 BudgetORDINANCE 2020-3781
AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE,
TEXAS, FOR THE PERIOD OF OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020; FINDING THAT
ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND
PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
AND PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require
that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior
to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of
said Budget; and
WHEREAS, the Budget for the fiscal year October 1, 2019, through September 30, 2020, has heretofore
been presented to the City Council and due deliberation had thereon, was filed in the office of the City
Secretary on July 23, 2019, and a public hearing scheduled for September 9, 2019 was duly advertised
and held, and said Budget was finally approved by ordinance on September 9, 2019;
WHEREAS, Subsection (b) of Section 102.009 of the Texas Local Government Code provides that, after
final adoption of the budget, the governing body of the municipality may spend municipal funds only in
strict compliance with the budget, except in emergency, where in such cases the governing body of the
municipality may authorize an emergency expenditure as an amendment to the original budget only in
the case of grave public necessity to meet an unusual and unforeseen condition that could not have been
included in the original budget through the use of reasonably diligent thought and attention;
WHEREAS, Section 102.010 of the Texas Local Government Code provides that the governing body of
a municipality may make changes to its budget for municipal purposes;
WHEREAS, the adoption of this ordinance and the amendment of the Budget is necessary for and in the
best interest of the health, safety and general welfare of the inhabitants of the City;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE
SECTION 1. A grave public necessity exists and to meet an unusual and unforeseen condition that could
not have been included in the original budget through the use of reasonably diligent thought and attention,
the Budget must be amended and revised with respect to those appropriations set forth in Exhibit B,
attached hereto by reference and made part hereof. In support thereof, the City Council finds that
additional expenditures are necessary for 1) $230,000 for the roof replacement at the Recreation and
Fitness Center. Such additional expenditures are more specifically described on Exhibit C.
SECTION 2: That the Budget for the City of La Porte, Texas, now before the said City Council for
consideration, a complete copy of which is on file with the City Secretary and a summary of which is
attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget
summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La
Porte, Texas, for the period of October 1, 2018, through September 30, 2019.
SECTION 3. The several amounts stated in Exhibit C as the amended expenditures are hereby
appropriated to and for the objects and purposes therein named, and are found to be for municipal
purposes.
SECTION 4. The amended and revised expenditures contained in the Budget, do not exceed the
resources of each fund, as so amended and revised.
SECTION 5: The City Council finds that all things requisite and necessary to the adoption of said Budget
and the amendments made hereto have been performed as required by charter or statute.
SECTION 6. Upon the passage and adoption of this ordinance, a copy of the ordinance shall be filed with
the City Secretary, who shall attach a copy of same to the original budget.
SECTION 7: The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required by law preceding this meeting,
as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting
has been open to the public as required by law at all times during which this Ordinance and the subject
matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies,
approves and confirms such written notice and the contents and posting thereof.
SECTION 8: This Ordinance shall be in effect from and after its passage and approval.
PASSED AND APPROVED this the 10th day of February, 2020.
CITY OF E, TE S
ATTHST:.
Louis .Rigby, or
e/Woodward City Secretary
APPROVED:
Clark T. Askins, Assistant City Attorney
EXHIBIT A
(ADOPTED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 19-20
FY 19-20
Revenues
Expenses
Governmental Fund Types:
General Fund $
50,777,377
$ 54,429,634
Grant Fund
8,449,254
8,857,843
Street Maintenance Sales Tax
1,400,000
3,195,000
Emergency Services District
1,380,000
1,273,334
Hotel/Motel Occupancy Tax
765,000
809,777
Economic Development Corporai
2,800,000
2,929,197
Tax Increment Reinvestment
5,508,293
5,383,569
Total Governmental Types
71,079,924
76,878,354
Enterprise:
Utility 9,318,050 8,287,115
Airport 66,500 90,680
La Porte Area Water Authority 1,586,656 2,307,665
Total Enterprise 9,971,206 10,685,460
Internal Service
Motor Pool
Insurance Fund
Technology Fund
Total Internal Service
Capital Improvement:
General
Utility
Sewer Rehabilitation
Drainage Improvement Fund
Total Capital Improvement
Debt Service:
General
Total Debt Service
3,657,278
8,887,771
437,736
12,982,785
8,445,950
625,000
303,500
286,500
9,660,950
4,686,664
4,686,664
Total All Funds 108,381,529
2,834,770
9,043,630
278,828
12,157,228
8,695,869
1,715,000
350,000
480,000
11,240, 869
4,657,119
4,657,119
115,619,030
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 19-20
FY 19-20
Revenues
Expenses
Governmental Fund Types:
General Fund $
50,777,377
$ 54,659,634
Grant Fund
8,449,254
8,857,843
Street Maintenance Sales Tax
1,400,000
3,195,000
Emergency Services District
1,380,000
1,273,334
Hotel/Motel Occupancy Tax
765,000
809,777
Economic Development Corporal
2,800,000
2,929,197
Tax Increment Reinvestment
5,508,293
5,383,569
Total Governmental Types
71,079,924
77,108,354
Enterprise:
Utility 8,318,050 8,287,115
Airport 66,500 90,680
La Porte Area Water Authority 1,586,656 2,307,665
Total Enterprise 9,971,206 10,685,460
Internal Service
Motor Pool
3,657,278
2,834,770
Insurance Fund
8,887,771
9,043,630
Technology Fund
437,736
278,828
Total Internal Service
12,982,785
12,157,228
Capital Improvement:
General
8,675,950
8,925,869
Utility
625,000
1,715,000
Sewer Rehabilitation
303,500
350,000
Drainage Improvement Fund
286,500
480,000
Total Capital Improvement
9,890,950
11,470,869
Debt Service:
General
4,686,664
4,657,119
Total Debt Service
4,686,664
4,657,119
Total All Funds
108,611,529
116,079,030
Woln , Shells
From:
Weeks, Jason
Sent:
Friday, January 24, 2020 4:56 PM
To:
Dolby, Michael; Wolny, Shelley
Cc:
Simon, Shelly
Subject:
Budget Amendment
I'm trying to follow-up from the last City Council meeting and our Executive Staff meeting discussion concerning that
meeting. I believe we are needing a budget amendment for $230,000 related to the design construction of the roof
replacement at the Parks & Recreation Fitness Center. This was to be funded from Fund 15.
Jason B. Weeks, CPM { Assistant City Manager
604 W, Fairmont Parkway I La Porte, TX 77571
p. 281,470.5012 ( f. 281.842.1259 LM
website I map I email I
Woln , Shelle
From: Alexander, Corby
Sent: Monday, January 27, 2020 9:38 AM
To: Wolny, Shelley; Weeks, Jason; Dolby, Michael
Cc: Simon, Shelly
Subject: RE: Budget Amendment
Works for me.
From: Wolny, Shelley
Sent: Monday, January 27, 2020 9:37 AM
To: Weeks, Jason <WeeksJ@laportetx.gov>; Alexander, Corby <AlexanderC@laportetx.gov>; Dolby, Michael
<Dol byM @ la portetx.gov>
Cc: Simon, Shelly <simons@laportetx.gov>
Subject: RE: Budget Amendment
Quick update ... fund 015 is only projected to have a fund balance of $174,137. I'll need to amend both Fund 015 and
Fund 001 to increase the CIP transfer for the $230,000. Please let me know if y'all are okay with that.
Thanks,
Shelley
From: Weeks, Jason
Sent: Friday, January 24, 2020 4:56 PM
To: Dolby, Michael; Wolny, Shelley
Cc: Simon, Shelly
Subject: Budget Amendment
I'm trying to follow-up from the last City Council meeting and our Executive Staff meeting discussion concerning that
meeting. I believe we are needing a budget amendment for $230,000 related to the design construction of the roof
replacement at the Parks & Recreation Fitness Center. This was to be funded from Fund 15.
Jason B. Weeks, CPM I assistant city Manager
604 W, Fairmont Parkway I La Porte, TX 77571
p. 281.470.5012 #.281.842.1259
website I map I email I
LOUIS RIGBY
Mayor
13RANDON LUNSFORD
Councilperson At Large A
STEVE GILLETT
Councilperson At Large B
DANNY EARP
Councilperson District 1
CHUCK ENGELKEN
Councilperson District 2
MINUTES OF THE REGULAR MEETING OF THE
CITY COUNCIL OF THE CITY OF LA PORTE
JANUARY 13, 2020
BILL BENTLEY
Counciperson District 3
Mayor Pro -Tern
THOMAS GARZA
Councilperson District 4
JAY MARTIN
Councilperson District 5
NANCY OJEDA
Councilperson District 6
The City Council of the City of La Porte met in a regular meeting on Monday, January 20, 2020, at the City Hall
Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, at 6:00 p.m., with the following in attendance:
Councilpersons present: Louis Rigby, Brandon Lunsford, Steve Gillett, Danny Earp, Chuck Engelken, Bill Bentley,
Thomas Garza, Jay Martin, Nancy Ojeda
Councilpersons absent: None
Council -appointed officers present: Corby Alexander, City Manager; Lee Woodward, City Secretary; Clark Askins,
Assistant City Attorney
CALL TO ORDER — Mayor Rigby called the meeting to order at 6:00 p.m.
INVOCATION AND PLEDGES -- The invocation was given by Clark Askins, Assistant City Attorney, the pledges of
allegiance to the U.S. and Texas flags were led by Councilperson Jay Martin.
1. PUBLIC COMMENTS (Generally limited to five minutes per person; in accordance with state law, the time maybe
reduced if there is a high number of speakers or other considerations.)
There were no public comments.
2. CONSENT AGENDA (Approval of Consent Agenda items authorizes each to be implemented in accordance with
staff recommendations provided. An item may be removed from the consent agenda and added to the Statutory
Agenda for full discussion upon request by a member of the Council present at this meeting.)
(a) Approve the minutes of the meeting held on December 9, 2019. [Mayor Louis Rigby]
(b) Award Sealed Bid 920002 for Main Street Sidewalk Improvements to Brooks Concrete, Inc., and
authorize the City Manager to execute a construction contract in the amount of $270,466.75, and
approve a contingency of $28,000.00, for a total authorization of $298,466.76 [Ray Mayo, Public Works
Director]
(c) Adopt Ordinances Nos. 2020-IDA-102 through 2020-IDA-133, authorizing the execution of Industrial
District Agreements with companies in the Battleground and Bayport Industrial Districts, for a twelve-
year term beginning January 1, 2020. [Corby Alexander, City Manager]
(d) Award Bid #20006 for the Recreation and Fitness Center roof replacement project to Lessman Roofing
and Sheetmetal LLC, authorize the City Manager to execute a construction contract in the amount of
$186,777.13, and approve construction contingency of $18,678, for a total authorization of $205,455.13.
[Rosalyn Ipting, Director, Parks and Recreation]
(e) Award Sealed Bid #20005 for LPAWA Transmission Line Valve Replacement to Android Construction
Services, LLC, authorize the City Manager to execute a construction contract in the amount of
$78,000.00, and approve a construction contingency of $7,800.00, for a total authorization of
$86,800.00. [Ray Mayo, Director of Public Works]
(f) Adopt Ordinance 2020-3771 calling the May 2, 2020, general election for the purpose of electing a
Councilperson—District 1, a Councilperson—District 6, and a Councilperson-at-large--Position B.
[Mayor Rigby]
(g) Approve contract renewal with Superion for a two-year term, for use of the ONESolution ERP system.
[Grady Parker, IT Manager]
Councilperson En elken moved to approve consent agenda items a b and e- ; the motion was adol2ted,9-
0.
Page 1 of 3
January 13, 2020, Council Meeting Minutes
(Councilpersons Earp and Engelken signed Conflict of Interest affidavits and did not participate in this item.)
Councilperson Bentley moved to a olat Ordinances Nos. 2020-IDA-102 throw h 2020-IDA-133 authorizing
the execution of Industrial District Agreements with companies in the Battleground and Bayport Industrial
Districts for atwelve- ear term be innin January 1 2020� the motion was ado ted 6-1 Councilperson Garza
voting against.
Councilperson Earg moved to award Bid #20006 for the Recreation and Fitness Center roof replacement
ro'ect to Lessman Roofing and Sheetmetal LLC authorize the City Manager to execute a construction
contract in the total authorization of $230,000, and adding that the roof extension will be 24" on all three sides,
the motion was ado ted 9-0.
3. PUBLIC HEARINGS AND ASSOCIATED ITEMS
(a) The City Council will hold a public hearing to receive comments regarding a recommendation by the
Planning and Zoning Commission to adopt Ordinance 2020-3770 amending Chapter 106, "Zoning" of
the City of La Porte Code of Ordinances in connection with a review and update to Chapter 106,
"Zoning"; followed by discussion and possible action to adopt Ordinance 2020-3770. [Ian Clowes,
City Planner]
Mayor Rigby opened the public hearing at 6:13 p.m. Ian Clowes gave a brief presentation, noting tonight's
update was three of the more pressing items considered for revision. Mayor Rigby closed the_nublic hearing
at 6:45 p.m. Councilperson Earp moved that the Council adopt Ordinance 2020-3770 amending Chapter 106
"Zoning" of the CitV of La Porte Code of Ordinances striking Sections 106-800 b Landscaping standards
and c Screening standards and directing that those sections be returned to the Plan nin and Zonin
Commission for additional review. Council erson Garza moved to amend the motion to direct that the entire
il...-. w. r.{inn -- nni
against.
4. STATUTORY AGENDA
(a) Presentation, discussion, and possible action to authorize the Mayor to execute an agreement with the
La Porte - Bayshore Chamber of Commerce for general promotional and tourist advertising of the City
of La Porte, to conduct solicitation and operating programs, and to conduct special programs to
contract conventions and visitors, including the establishment and operation by the Chamber of a
convention and visitors bureau, in the annual amount of $165,000.00 for a term of three (3) years
beginning on October 1, 2019, and expiring on September 30, 2022. [Jason Weeks, Assistant City
Manager]
(Councilperson Martin signed a Conflict of Interest affidavit and did not participate in the discussion or vote on
the item.) Councilperson En elken moved to authorize the Mayor to execute an agreement with the La Porte -
Ba shore Chamber of Commerce for general oromotional and tourist advertising of the City of La Porte to
conduct solicitation and operating programs, and to conduct s ecial programs to contract conventions and
visitors includin the establishment and operation by the Chamber of a convention and visitors bureau in the
annual amount of $166,000.00 for a term of three 3 ears beginning on October 1 2019 and expiring on
September 30, 2022; the motion was adopted, 8-0.
(b) Presentation, discussion, and possible action to adopt Ordinance 2019-3758, amending the Council
Rules of Procedure and Ethics Policy. [Mayor Rigby]
Councilperson Garza moved that the ordinance be delayed a month and referred once again to the Committee:
the motion was not adopted, 4-5 Councilpersons. Bentley, Lunsford Gillett and Garza voting in suipport.
Councilperson En elken moved to adopt Ordinance 2019-3758 a rovin the updated City Council Rules of
Procedure and Ethics Policy combined document-, the motion was adopted, 7-2 Council ersons Garza & Gillett
voting against.
5. REPORTS
(a) Receive a report on the Drainage and Flooding Committee meeting. [Councilperson Martin]
Councilperson Martin reported the Committee had received updates on drainage projects and funding and will
meet again February 10.
6. ADMINISTRATIVE REPORTS
Page 2 of 3
January 13, 2020, Council Meeting Minutes
• Planning and Zoning Commission meeting, January 16
• Zoning Board of Adjustment meeting, January 23
• La Porte Development Corporation Board meeting, January 27
• City Council Meeting, Monday, January 27
• Fiscal Affairs Committee meeting, March 9
Mr. Alexander said there were no reports.
7. COUNCIL COMMENTS regarding matters appearing on the agenda; recognition of community members,
city employees, and upcoming events; inquiry of staff regarding specific factual information or existing
policies.
Councilperson Gillett read his social media post announcing that he would not seek reelection. Councilmembers
congratulated the Chamber, expressed regret over Councilperson Gillett's decision and shared appreciation of his
service, offered all a Happy New Year, wished Chief Ron Parker the best on his move to Brenham, proposed all
City buildings offer a reserved parking space for veterans to show respect, and relayed their pleasure at attending
the City Christmas Party and thanked Matt Hartleib and his staff.
8. EXECUTIVE SESSION
(a) The City Council will convene in closed session as authorized by Texas Government Code Section
551.087 for deliberation regarding economic development negotiations to discuss a potential incentive
program for a new business.
The Council adjourned into executive session at 7:16_p.m.
9. RECONVENE — Take action on items discussed in executive session, if needed.
The Council reconvened into open session at 7:36 .m.
ADJOURN —Without obiection. Mayor Rigby adjourned the meeting at 7:36_p.m_
Lee Woodward, City Secretary
Page 3of3
January 13, 2020, Council Meeting Minutes
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: January 13, 2020
Requested By: Rosalyn E tin , Director
Department: Parks & Recreation
t* Report C Resolution (" Ordinance
Exhibits: Bid Tabulation Access Report, and
Lessman Roofing Bid
Appropriation
Source of Funds:
General Fund CIP
Account Number:
015-8080-552.11-00
Amount Budgeted:
$500,000
Amount Requested:
$205,455.13
Budgeted Item:
+` Yes f No
SUMMARY
The Recreation & Fitness Center roof has outlived its useful life, and we are experiencing leaks
in multiple areas. Upon inspecting the roof, we will not be able to make spot repairs; therefore,
replacement is necessary. As you may be aware, the City is in the process of a needs
assessment for this facility. Regardless of the outcome of this assessment, there will be a plan
for future use of this facility. The consultant is aware that we will be putting on a new roof and
the new roof is imperative to maintain the building's structure for future uses.
Bid # 20006 for the Recreation & Fitness Center Roof Replacement was opened and read on
December 12, 2019. Four (4) bids were received. The 'Notice to Bidders' was advertised in
the November 141h & 2151 editions of the Bay Area Observer, posted on Public Purchase and
the City's website. Thirty-eight (38) vendors downloaded the bid documents.
Lessman Roofing and Sheetmetal LLC submitted the lowest bid in the amount of $186,777.13.
References have been checked, and all are favorable. The new roof would carry a 20-year
manufacturer's warranty and a two (2) year workmanship warranty. The project schedule will
be determined during the pre -construction meeting. This is a lump sum bid; therefore, the
contractor will not receive payment until the project is completed.
Funding for this project will come from the $500,000 of Economic Development Corporation
(EDC) Funds that were set aside in fiscal year 2018 for design of the Recreation & Fitness
Center Renovation project. The funds for this project were transferred from the EDC Fund to
the General Capital Improvement Project Fund. Of the $500,000 that is budgeted, $92,661.50
has already been used for design fees, the needs assessment, and a roof engineer. There is
$407,338.50 remaining in this budget.
Staff recommends awarding Bid #20006 to Lessman Roofing and Sheetmetal LLC in the
amount of $186,777.13 and allow a 10% construction contingency of $18,678, Total
authorization for the replacement of the Recreation and Fitness Center roof will be $205,455.13.
RECOMMENDED MOTION
I move to award Bid #20006 for the Recreation and Fitness Center roof
replacement to Lessman Roofing and Sheetmetal LLC and authorize the City
Manager to enter into a construction contract totaling $186,777.13 and approval
of construction contingency of $18,678, for a total authorization of $205,455,13.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager
Date