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HomeMy WebLinkAboutO-2011-3395 contract POH for EMServices/Barbour’s Cut Terminal ORDINANCE NO. 2011 - 33Q5 AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2011, through September 30, 2012, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 25, 2011, and a public hearing scheduled for September 12, 2011 was duly advertised and held. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A ", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B ", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2011, through September 30, 2012. SECTION 2: Be it FURTHER ORDAINED, that the said City Council finds that all things requisite and necessary to the adoption of said Budget have been performed as required by charter or statute. SECTION 3: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 4: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the 12` day of December, 2011. CITY OF I' E, TEXAS Lo Rigby, r • ST: r�II at3. Patrice Fogarty, CifSecret.* APPROVED: CI skins, Assistant City Attorney EXHIBIT A (ORIGINAL BUDGET) City of La Porte Consolidated Summary of All Funds FY 11 -12 FY 11 -12 Revenues Expenses Governmental Fund Types: General Fund 35,532,524 35,992,372 Grant Fund 516,622 580,442 Street Maintenance Sales Tax 815,189 1,050,000 Emergency Services District 815,189 705,000 Community Investment 254,846 229,000 Hotel/Motel Occupancy Tax 392,000 353,742 Economic Development Corporation 1,632,379 1,806,710 Tax Increment Reinvestment 1,901,000 1,703,704 Total Governmental Types 41,859,749 42,420,970 Enterprise: Utility 7,878,700 7,761,033 Airport 54,500 133,779 La Porte Area Water Authority 1,094,649 1,136,507 Total Enterprise 9,027,849 9,031,319 Internal Service Motor Pool 2,136,343 2,658,182 Insurance Fund 4,529,724 5,334,634 Technology Fund 170,848 - Total Internal Service 6,836,915 7,992,816 Capital Improvement: General 1,264,047 3,251,020 Utility 439,900 931,447 Sewer Rehabilitation 300,500 350,000 Drainage Improvement Fund 265,350 195,000 2005 C/O Bond Fund - 67,553 2007 C/O Bond Fund - 408,133 2010 C/O Bond Fund 2,000 174,000 Other Infrastructure 750 - Total Capital Improvement 2,272,547 5,377,153 Debt Service: General 3,548,421 3,746,270 Utility 297,661 306,679 La Porte Area Water Authority 693,150 693,150 Total Debt Service 4,539,232 4,746,099 Total All Funds 64,536,292 69,568,357 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 11 -12 FY 11 -12 Revenues Expenses Governmental Fund Types: General Fund 35,532,524 36,024,872 Grant Fund 516,622 580,442 Street Maintenance Sales Tax 815,189 1,050,000 Emergency Services District 815,189 705,000 Community Investment 254,846 229,000 Hotel/Motel Occupancy Tax 392,000 377,742 Economic Development Corporation 1,632,379 1,806,710 Tax Increment Reinvestment 1,901,000 1,703,704 Total Governmental Types 41,859,749 42,477,470 Enterprise: Utility 7,878,700 7,761,033 Airport 54,500 133,779 La Porte Area Water Authority 1,094,649 1,136,507 Total Enterprise 9,027,849 9,031,319 Internal Service Motor Pool 2,136,343 2,658,182 Insurance Fund 4,529,724 5,334,634 Technology Fund 170,848 - Total Internal Service 6,836,915 7,992,816 Capital Improvement: General 1,264,047 3,251,020 Utility 439,900 931,447 Sewer Rehabilitation 300,500 350,000 Drainage Improvement Fund 265,350 195,000 2005 C/O Bond Fund - 67,553 2007 C/O Bond Fund - 408,133 2010 C/O Bond Fund 2,000 174,000 Other Infrastructure 750 - Total Capital Improvement 2,272,547 5,377,153 Debt Service: General 3,548,421 3,746,270 Utility 297,661 306,679 La Porte Area Water Authority 693,150 693,150 Total Debt Service 4,539,232 4,746,099 Total All Funds 64,536,292 69,624,857 Wolny, Shelley From: Barr, Stephen Sent: Wednesday, November 09, 2011 8:18 AM To: Wolny, Shelley Cc: Dolby, Michael; Leach, Traci Subject: Budget Amendment - Escrow Fund Expenditure - Sylvan Beach Pier Floodlight Adjustment Attachments: Sylvan Beach Pier Modification documents, 1111.pdf Hello Shelley, As we discussed, this is the documentation for our budget amendment for the December 12 City Council meeting. The bid prices came in much lower than was anticipated based on our original estimate. The low bid is $1,998 which is much better than the original estimate of approximately $13,000. I would like to secure an expenditure amount not to exceed $2,500 in case there is some unforeseen problems after the installation starts. There is an email from HC agreeing to the adjustment although not required for projects less than $5,000 by agreement. Thanks in advance for your help on this, and let me know if there is anything else you need from us. O Stephen 1 of r A Parks & Recreation Department imp ho We are dedicated to the provision sod management of superior parks and recreational facif,lies innovative programs, and services which will provide our customers with pleasure and enrichment. 7 � October 26, 2011 IN Gilbert Smith, Superintendent Harris County Precinct 2 Parks - ed 1892 Via email: gilbert.smith @pct2.hctx.net Re: Electrical Repair Work; Sylvan Beach Park Dear Gilbert: As we discussed this morning, we need to do some adjustments to the 27 pier floodlights. The current configuration has the floodlight supports perpendicular to the pier and about 30" over the water, making it very difficult to change burnt out bulbs from the pier deck. This was a problem that we didn't identify until we went to change the first burnt out bulb. We are proposing to swivel the support mechanism for each floodlight 90° so that it is parallel with the pier; then swivel the floodlight mounting mechanism back 90 so that they face the water. In order to do this, we will need to add additional conduit and wiring from the junction box located under each floodlight, to the floodlight itself. We obtained a working estimate from Complete Electric (the electrical contractor for the pier) for +1- $13,000. We plan to fund the project utilizing the Sylvan Beach Escrow Fund. The current fund balance is approximately $215,000, so there are sufficient monies available to fund this needed repair. The operating agreement calls for the City to obtain Harris County approval, for repairs exceeding $5,000. Upon Harris County approval to proceed, we will obtain quotes for the work from 3 responsible electrical contractors and take the most advantageous price. Once awarded, the work should take approximately 30 days to complete, and should not require closing the pier. We are asking for approval from Harris County Precinct 2 Parks, to move forward. We look forward to continue working with you to provide this recreational amenity for La Porte and Harris County citizens. Please don't hesitate to give me a call or return email with any questions you may have. Sincerely, li Steps en L. Barr, Director Par s & Recreation Department c: Traci Leach, Assistant City Manager Marlene Rigby, Operations Manager Scott Bradley, Superintendent of Parks 1322 South Broadway La Porte, Texas 77571 Telephone: (281) 470 -7275 Facsimile: (281) 470 -1361 parksandrec@elia-porta.tx.us Barr, Stephen From: Smith, Gilbert (Commissioner Precinct 2) [Gilbert_Smith ©pct2.hctx.net] Sent: Wednesday, October 26, 2011 2:41 PM To: Barr, Stephen Cc: Leach, Traci; Rigby, Marlene; Bradley, Scott Subject: RE: Sylvan Beach Fishing Pier Electrical Adjustments Proceed. Pct Two Parks is fine with the improvement. Gilbert Smith Superintendent of Parks 281 -457 -0694 From: Barr, Stephen jmailto:BarrS @laportetx.govi Sent: Wednesday, October 26, 2011 2:19 PM To: Smith, Gilbert (Commissioner Precinct 2) Cc: Leach, Traci; Rigby, Marlene; Bradley, Scott Subject: Sylvan Beach Fishing Pier EIectrical Adjustments Hello Gilbert, As we discussed, please see the attached documents relating to a proposed SB Fishing Pier adjustment/repair. Give me a call if you have any questions. Thanks in advance for your help. J Regards, Stephen 1 i3aa t'S ;LO TT 2 -6@ -fl 1 . A � � m CITY OF LA PORTE QUOTE FORM The City of La Porte is requesting quotes on Electrical work on the Sylvan Beach Pier lights. Any exceptions to the following specifications must be noted in detail. Be sure to include all charges, including freight, handling, delivery, and any other fees. Quote must be returned on this form. Prices shall be firm for a minimum of thirty (30) days. Please fax your quotes to Scott Bradley, fax number 281 -470 -1361, by November 9, 2011. If more information is needed, please contact Scott at 281-470-5141 or e-mail: bradleys @laportetx.gov Call or e-mail to set up a site visit if necessary. SPECIFICATIONS Unit Extended Scope of Work Move existing supports and add circuitry as needed to rotate the (28) flood lights 90- degrees to facilitate ease of maintenance. Location is Sylvan Beach Park Site visit is required --- Contact Ronnie White 0 281- 628 -3262 Freight/Delivery $ (if estimated, state "not to exceed" price) Itemize any additional fees or charges: You may use another sheet, if necessary. TOTAL COST $ 1/9 Y (price shall be firm and may not be exceeded) State delivery time ARO (after receipt of order) days Vendor Name: - 30 'UGC -t el-EC--- a Phone #: 63 z . 2-12.- 2-743 Contact name: I ` '' f‘i k..0ScrL Signature: L vd en:/..0 lL 60 AON PAC1 10 -31 -2011 09:32 . Aq { a i 1 fit CITY OF LA PORTE QUOTE FORM . , k4; 000 1 The City of La Porte is requesting quotes on Electrical work on the Sylvan Beach Pier lights. Any exceptions to the following specifications must be noted in detail. Be sure to include all charges, including freight, handling, delivery, and any other fees. Quote must be returned on this form. Prices shall be firm for a minimum of thirty (30) days. Please fax your quotes to Scott Bradley, fax number 281 - 470 -1301, by November 0, 2011. If more information is needed, please contact Scott at 281- 470 -6141 or e-mail: bradievs(a laaortebtoov Cali or e-mail to set up a site visit if necessary. SPECIFICATIONS Unit Extended Scope of Work Move existing supports and add circuitry as needed to rotate the (28) flood lights 90- degrees to fadlitate ease of maintenance. Location is Sylvan Beach Park Site vialt is required:- Contact Ronnie White @ 281 -828 -3262 Freight/Delivery $ A (If estimated, state "not to exceed" price) • Itemize any additional fees or charges: You may use another sheet, if necessary. TOTAL COST $ 3, 2 0 ' ` ` (price shall be firm and may not be exceeded) State delivery time ARO (after receipt of order) 44 days Vendor Name: r f tS L ©' r E LC R t Phone #: Z.8 1 3 77' Co Li 34 Contact name: , . I ,lee) y _Z r I 1s2, 1 " ,_ Signature: .Z-If'45Z4(1/- Nov 09 2011 8: 08M4 PFEIFFER & SON 2814716856 p.3 u ' "" i En CITY OF LA PORTE 'I QUOTE FORM 1 - ` .'. ti it •l � ". The City of La Porte is requesting quotes on Electrical work on the Sylvan Beach Pier lights. Any exceptions to the following specifications must be noted in detail. Be sure to include all charges, including freight, handling, delivery, and any other fees. Quote must be returned on this form. Prices shall be firm for a minimum of thirty (30) days. Please fax your quotes to Scott Bradley, fax number 281 -470 -1361, by November 9, 2011. If more information is needed, • please contact Scott at 281 -470 -5141 or e-mail: bradleys(o7lar ortetx.gov Call or e-mail to set up a site visit if necessary. SPECIFICATIONS Unit Extended Scope of Work Move existing supports and add circuitry as needed to rotate the (28) flood lights 90- degrees to facilitate ease of maintenance. Location is Sylvan Beach Park Site visit is required — Contact Ronnie White @ 281 - 628 -3262 Freight/Delivery 0 (if estimated, state "not to exceed" price) Itemize any additional fees or charges: You may use another sheet, if necessary. TOTAL COST $ 6,550.00 (price shall be firm and may not be exceeded) State delivery time ARO (after receipt of order) days Vendor Name: Pfeiffer and Son LTD. Phone #: 281- 794 -0377 Contact name: Chad Sims 4 i ,...j of __ -y 4 Signature: 11 -09 -2011 08:02 PAGE3 10/31/2011 10:26 2818670680 COMPLETE ELECTRICAL PAGE 01 CITY OF LA PORTE QUOTE FORM The City of La Porte is requesting quotes on Electrk�l w on the 5)tyn, Beach Pier bah Any exceptions to the following specifications must be noted in detail. Be sure to include all charges, including freight, handling, delivery, and any other fees. Quote must be returned on this form. Prices shall be firm for a minimum of thirty (30) days. Pease fax your quotes to Scott Bradley, fax number 281 -470-1361, by November 9, 2011. If more information is needed, please contact Scott at 281 -470 -5141 or e-mail: Call or e-mail to set up a site visit if necessary. SPECIFICATIONS Unit Extended Scope of Work Move iodating supports and add circuitry as needed to rotate the (28) flood lights 90- degrees to facilitate ease of maintenance. Location is Sylvan Beach Park Site visit is required — Contact Ronnie White © 281- 828.3262 Freight/Delivery $ (if estimated, state "not to exceed" price) Itemize any additional fee or charges: You may use another sheet, if necessary. TOTAL COST ,�± 120. A2 (price shall be firm and may not be exceeded) State delivery time ARO (after receipt of order) , days Vendor Name: fit' EteckT a C. .1 Phone * sg _ eww r Contact name: P ct Sii4 ! , 10-31 -2011 11:35 PAGE1 Explanation for Budget Amendment for Legal Services Account On 03/01/2011 a LPPD Officer was indefinitely suspended and his service with the City of La Porte terminated relating to LPPD Internal Affairs Case 10 -10 -006. Due to the complexity and serious nature of the allegations, the City Manager approved the hiring of a private law firm, specializing in employee /civil service law. The firm Lynn Pham & Ross was retained to assist with the drafting of various administrative charging documents. Following his termination, the officer filed an appeal under Chapter 143 of the Texas Government Code. Lynn Pham & Ross was retained to represent the City during the appeal process, which has been very involved. To -date, two separate hearing have taken place. Each of these hearings has required the lead attorney to travel to La Porte. Additionally, Chapter 143 requires the City to pay a share of the costs associated with the hearing examiner, court- reporter, etc. The hearings in question have since concluded, however, both sides are currently working on written briefs, which will be submitted to the hearing examiner later this month. The hearing examiner will then issue his final decision on the matter sometime in January, 2012. It is not likely that the City will incur additional costs associated with legal representation after final disposition is made. C i t y of La Porte Interoffice Memorandum I P r ,1 To Traci Leach, Assistant City Manager From: Stephen Barr, Director of Parks & Recreation Sylvan Beach Depot Museum, Railcar Repair Per our previous discussion, the caboose at the Sylvan Beach Depot Museum is in need of some repairs and preventive maintenance. The type of work required to accomplish the repairs and maintenance is best performed by a skilled craftsman with experience in this type of work. For the past year staff has been searching for such a person in the area, who could do the type of specialized work required. I personally visited the Union Pacific Strang Yard to see if they could put staff in touch with someone who could help us do these needed repairs. They recommended a retired person who did this type of work, but staff was unable to make contact with him. Ray Nolen was able to contact the Galveston Railroad Museum to see if they had someone to do the repairs on their railcars. They highly recommended a gentleman by the name of Calvin Wehrle, who has repaired a number of railcars and equipment for the Museum over the past several years, as well as repairs for other railcars in the area (see attachment). Mr. Wehrle has prepared an estimate of the repairs that need to be made, and a cost that he would charge to make those repairs (see attached estimate). The estimated total for the repairs is just under $22,000. Since the caboose is a major display for the Sylvan Beach Depot, the repairs could be paid for with funds from the Hotel -Motel tax revenues. The contemplated work should be sufficient to bring the caboose up to a good level of appearance and prevent further deterioration. It would make the caboose a showpiece that the museum and the City could be proud of. If you have any questions or need additional information, please do not hesitate to give Scott or me a call. c: Marlene Rigby, Operations Manager Scott Bradley, Superintendent of Park Maintenance Susan Cream, Purchasing Manager Attachments REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: December 12, 2011 Appropriation Requested By: Michael Dolby, CPA Source of Funds: N/A Department: Finance Account Number: N/A Report: Resolution: Ordinance: XX Amount Budgeted: N/A Exhibits: Ordinance Amount Requested: N/A Exhibits: Excerpt from FY 2012 Adopted Budget Budgeted Item: YES NO & Amended Budget (Exhibit A & B) Exhibits: Explanations / Backup for Amendment SUMMARY & RECOMMENDATION The City Council adopted the Fiscal Year 2011 -12 Budget on September 12, 2011. The Summary of Funds, which is shown below, represents the amendments which council previously approved to the FY 2011 -12 Budget. ( *denotes funds with current changes) Previously Proposed Original Budget Amended Budget Amended Budget General Fund $35,992,372 $35,992,372 $36,024,872 * Grant Fund 580,442 580,442 580,442 Street Maintenance Sales Tax Fund 1,050,000 1,050,000 1,050,000 Emergency Services District Sales Tax Fund 705,000 705,000 705,000 • Community Investment 229,000 229,000 229,000 • Hotel/Motel Occupancy Tax 353,742 353,742 377,742 * Economic Development Corporation 1,806,710 1,806,710 1,806,710 Tax Increment Reinvestment Zone 1,703,704 1,703,704 1,703,704 Utility 7,761,033 7,761,033 7,761,033 Airport 133,779 133,779 133,779 La Porte Area Water Authority 1,136,507 1,136,507 1,136,507 Motor Pool 2,658,182 2,658,182 2,658,182 Insurance Fund 5,334,634 5,334,634 5,334,634 General Capital Improvement 3,251,020 3,251,020 3,251,020 Utility Capital Improvement 931,447 931,447 931,447 Sewer Rehabilitation Capital Improvement 350,000 350,000 350,000 Drainage Improvement Fund 195,000 195,000 195,000 2005 Certificates of Obligation Bond Fund 67,553 67,553 67,553 2007 Certificates of Obligation Bond Fund 408,133 408,133 408,133 2010 Certificates of Obligation Bond Fund 174,000 174,000 174,000 General Debt Service 3,746,270 3,746,270 3,746,270 Utility Debt Service 306,679 306,679 306,679 La Porte Area Water Authority Debt Service 693,150 693,150 693,150 Total of All Funds $69,568,357 $69,568,357 $69,624,857 Action Required by Council: Adopt Ordinance Amending Fiscal Year 2011 -12 Budget for: A. $2,500 in the General Fund for modifications to the Sylvan Beach Pier. Monies will come from the escrow account set up for the pier. B. $30,000 in the General Fund legal division for court reporting and legal fees regarding an appeal case with the police department. C. $24,000 in the Hotel/Motel Fund for Sylvan Beach Depot Museum railcar repairs. Approve for City Council Agenda / p Steve ' illett, Interim City Manager Date