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HomeMy WebLinkAboutO-2020-3789 Approving an amendment to the City's Fiscal Year 2019-20 Budget (Fund replacement of trash truck) ORDINANCE 2020-3789 AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF. WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2019, through September 30, 2020, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 23, 2019, and a public hearing scheduled for September 9, 2019 was duly advertised and held, and said Budget was finally approved by ordinance on September 9, 2019; WHEREAS, Subsection (b) of Section 102.009 of the Texas Local Government Code provides that, after final adoption of the budget, the governing body of the municipality may spend municipal funds only in strict compliance with the budget, except in emergency. where in such cases the governing body of the municipality may authorize an emergency expenditure as an amendment to the original budget only in the case of grave public necessity to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonably diligent thought and attention; WHEREAS, Section 102.010 of the Texas Local Government Code provides that the governing body of a municipality may make changes to its budget for municipal purposes; WHEREAS, the adoption of this ordinance and the amendment of the Budget is necessary for and in the best interest of the health, safety and general welfare of the inhabitants of the City; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1. A grave public necessity exists and to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonably diligent thought and attention, the Budget must be amended and revised with respect to those appropriations set forth in Exhibit B, attached hereto by reference and made part hereof. In support thereof, the City Council finds that additional expenditures are necessary for 1) $99,345.00 for the replacement of a trash truck lost in accident. Such additional expenditures are more specifically described on Exhibit C. SECTION 2: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2019, through September 30, 2020. SECTION 3. The several amounts stated in Exhibit C as the amended expenditures are hereby appropriated to and for the objects and purposes therein named, and are found to be for municipal purposes. SECTION 4. The amended and revised expenditures contained in the Budget, do not exceed the resources of each fund, as so amended and revised. SECTION 5: The City Council finds that all things requisite and necessary to the adoption of said Budget and the amendments made hereto have been performed as required by charter or statute. SECTION 6. Upon the passage and adoption of this ordinance, a copy of the ordinance shall be filed with the City Secretary, who shall attach a copy of same to the original budget. SECTION 7: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 8: This Ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this the 11th day of May, 2020. CITY O'a �• TE," TEXAS Airy A oui R. Rigby,oi or TT: T: -- oodward,v17 Secretary APPROVED AS TO FORM: Clark T. Askins, Assistant City Attorney EXHIBIT A (ADOPTED BUDGET) City of La Porte Consolidated Summary of All Funds FY 19-20FY 19-20 RevenuesExpenses Governmental Fund Types: General Fund$ 50,777,377 $ 54,429,634 Grant Fund 8,449,254 8,857,843 Street Maintenance Sales Tax 1,400,000 3,195,000 Emergency Services District 1,380,000 1,273,334 Hotel/Motel Occupancy Tax 765,000 809,777 Economic Development Corporat 2,800,000 2,929,197 Tax Increment Reinvestment 5,508,293 5,383,569 Total Governmental Types 71,079,924 76,878,354 Enterprise: Utility 8,318,050 8,287,115 Airport 66,500 90,680 La Porte Area Water Authority 1,586,656 2,307,665 Total Enterprise 9,971,206 10,685,460 Internal Service Motor Pool 3,657,278 2,834,770 Insurance Fund 8,887,771 9,043,630 Technology Fund 437,736 278,828 Total Internal Service 12,982,785 12,157,228 Capital Improvement: General 8,445,950 8,695,869 Utility 625,000 1,715,000 Sewer Rehabilitation 303,500 350,000 Drainage Improvement Fund 286,500 480,000 Total Capital Improvement 9,660,950 11,240,869 Debt Service: General 4,686,664 4,657,119 Total Debt Service 4,686,664 4,657,119 Total All Funds 108,381,529 115,619,030 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 19-20FY 19-20 RevenuesExpenses Governmental Fund Types: General Fund$ 50,777,377$ 54,659,634 Grant Fund 8,449,254 8,857,843 Street Maintenance Sales Tax 1,400,000 3,195,000 Emergency Services District 1,380,000 1,273,334 Hotel/Motel Occupancy Tax 765,000 809,777 Economic Development Corporat 2,800,000 2,929,197 Tax Increment Reinvestment 5,508,293 5,383,569 Total Governmental Types 71,079,924 77,108,354 Enterprise: Utility 8,318,050 8,287,115 Airport 66,500 90,680 La Porte Area Water Authority 1,586,656 2,307,665 Total Enterprise 9,971,206 10,685,460 Internal Service Motor Pool 3,657,278 2,934,115 Insurance Fund 8,887,771 9,043,630 Technology Fund 437,736 278,828 Total Internal Service 12,982,785 12,256,573 Capital Improvement: General 8,675,950 8,925,869 Utility 625,000 1,715,000 Sewer Rehabilitation 303,500 350,000 Drainage Improvement Fund 286,500 480,000 Total Capital Improvement 9,890,950 11,470,869 Debt Service: General 4,686,664 4,657,119 Total Debt Service 4,686,664 4,657,119 Total All Funds 108,611,529 116,178,375 TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE--BUYBOARD Remit P.O.'s To:munisales@rushenterprises.com VendorDate Prepared Contact for Vendor: Phone(830) 320-5219 End User: End User Contact:Phone/Fax Product Description: A: Base Price in Bid/Proposal Number:601-19 Series: 338/L7$ 57,725.00 B: Published Options(Itemize Below) DESCRIPTIONAMOUNT OPT #DESCRIPTIONAMOUNT HinoVIN Tag De-Rate to 25,950$ 131.00Hino Back Up Alarm/BR 11R22.5 R250ED$ 264.00 Hino Left & Right side Tow Hooks/120K PSI Frame$ 878.00Hino BR Lug 11R22.5 M770/Fendor Mirrors$ 286.00 Hino J08E-VB 260 HP/Allison 3500 RDS-P Transmission$ 5,893.00 Hino 4 Keys Keyed Alike/Fire Extinguisher/Safety Triangles$ 154.00 Hino Meritor MFS14K Front Axle/4K Rear Helper Springs$ 1,741.00 RTC-0051 OEM+ Safety Analysis$ 1,236.00 Hino Rear Suspension Stabilizer/Driver Controlled Diff Lock$ 1,890.00 RTC-0122 Refuse Body Prep$ 3,934.00 Hino Sythetic Rear Axle Lube/Air Brakes$ 2,008.00 RTC-0004 Dump Body$ 20,820.00 Subtotal Column 1:$ 12,541.00Subtotal Column 2:$ 26,694.00 Published Options added to Base Price(Subtotal of "Col 1" & "Col 2") $ 39,235.00 C: Subtotal of A + B$ 96,960.00 D: Non Published Options Subtotal Column 1:$-Subtotal Column 2:$ - Unpublished Options added to Base price (Subtotal "Col 1 + Col 2") $ - E: Contract Price Adjustment (If any, explain here) F: Total of C + D +/- E $ 96,960.00 G: Quantity ordered Units: 1.00x$ 96,960.00 H: BUYBOARD Administrative Fee $ 400.00 I: Non-Equipment Charges & Credits (I.e.: Ext. Warranty, Trade-In, Delivery, etc.) Extended Warranty Aftertreatment (6/250)$ 700.00x1$700.00 Extended Warranty Engine (6/250)$ 460.00x1$460.00 Freight$ 825.00x1$825.00 $ 1,985.00 J: TOTAL PURCHASE PRICE INCLUDING (G+H+I)$ 99,345.00