HomeMy WebLinkAboutO-2020-3789 Approving an amendment to the City's Fiscal Year 2019-20 Budget (Fund replacement of trash truck) ORDINANCE 2020-3789
AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE,
TEXAS, FOR THE PERIOD OF OCTOBER 1, 2019 THROUGH SEPTEMBER 30, 2020; FINDING THAT
ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND
PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
AND PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require
that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior
to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of
said Budget; and
WHEREAS, the Budget for the fiscal year October 1, 2019, through September 30, 2020, has heretofore
been presented to the City Council and due deliberation had thereon, was filed in the office of the City
Secretary on July 23, 2019, and a public hearing scheduled for September 9, 2019 was duly advertised
and held, and said Budget was finally approved by ordinance on September 9, 2019;
WHEREAS, Subsection (b) of Section 102.009 of the Texas Local Government Code provides that, after
final adoption of the budget, the governing body of the municipality may spend municipal funds only in
strict compliance with the budget, except in emergency. where in such cases the governing body of the
municipality may authorize an emergency expenditure as an amendment to the original budget only in
the case of grave public necessity to meet an unusual and unforeseen condition that could not have been
included in the original budget through the use of reasonably diligent thought and attention;
WHEREAS, Section 102.010 of the Texas Local Government Code provides that the governing body of
a municipality may make changes to its budget for municipal purposes;
WHEREAS, the adoption of this ordinance and the amendment of the Budget is necessary for and in the
best interest of the health, safety and general welfare of the inhabitants of the City;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
SECTION 1. A grave public necessity exists and to meet an unusual and unforeseen condition that could
not have been included in the original budget through the use of reasonably diligent thought and attention,
the Budget must be amended and revised with respect to those appropriations set forth in Exhibit B,
attached hereto by reference and made part hereof. In support thereof, the City Council finds that
additional expenditures are necessary for 1) $99,345.00 for the replacement of a trash truck lost in
accident. Such additional expenditures are more specifically described on Exhibit C.
SECTION 2: That the Budget for the City of La Porte, Texas, now before the said City Council for
consideration, a complete copy of which is on file with the City Secretary and a summary of which is
attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget
summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La
Porte, Texas, for the period of October 1, 2019, through September 30, 2020.
SECTION 3. The several amounts stated in Exhibit C as the amended expenditures are hereby
appropriated to and for the objects and purposes therein named, and are found to be for municipal
purposes.
SECTION 4. The amended and revised expenditures contained in the Budget, do not exceed the
resources of each fund, as so amended and revised.
SECTION 5: The City Council finds that all things requisite and necessary to the adoption of said Budget
and the amendments made hereto have been performed as required by charter or statute.
SECTION 6. Upon the passage and adoption of this ordinance, a copy of the ordinance shall be filed with
the City Secretary, who shall attach a copy of same to the original budget.
SECTION 7: The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required by law preceding this meeting,
as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting
has been open to the public as required by law at all times during which this Ordinance and the subject
matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies,
approves and confirms such written notice and the contents and posting thereof.
SECTION 8: This Ordinance shall be in effect from and after its passage and approval.
PASSED AND APPROVED this the 11th day of May, 2020.
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APPROVED AS TO FORM:
Clark T. Askins, Assistant City Attorney
EXHIBIT A
(ADOPTED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 19-20FY 19-20
RevenuesExpenses
Governmental Fund Types:
General Fund$ 50,777,377 $ 54,429,634
Grant Fund 8,449,254 8,857,843
Street Maintenance Sales Tax 1,400,000 3,195,000
Emergency Services District 1,380,000 1,273,334
Hotel/Motel Occupancy Tax 765,000 809,777
Economic Development Corporat 2,800,000 2,929,197
Tax Increment Reinvestment 5,508,293 5,383,569
Total Governmental Types 71,079,924 76,878,354
Enterprise:
Utility 8,318,050 8,287,115
Airport 66,500 90,680
La Porte Area Water Authority 1,586,656 2,307,665
Total Enterprise 9,971,206 10,685,460
Internal Service
Motor Pool 3,657,278 2,834,770
Insurance Fund 8,887,771 9,043,630
Technology Fund 437,736 278,828
Total Internal Service 12,982,785 12,157,228
Capital Improvement:
General 8,445,950 8,695,869
Utility 625,000 1,715,000
Sewer Rehabilitation 303,500 350,000
Drainage Improvement Fund 286,500 480,000
Total Capital Improvement 9,660,950 11,240,869
Debt Service:
General 4,686,664 4,657,119
Total Debt Service 4,686,664 4,657,119
Total All Funds 108,381,529 115,619,030
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 19-20FY 19-20
RevenuesExpenses
Governmental Fund Types:
General Fund$ 50,777,377$ 54,659,634
Grant Fund 8,449,254 8,857,843
Street Maintenance Sales Tax 1,400,000 3,195,000
Emergency Services District 1,380,000 1,273,334
Hotel/Motel Occupancy Tax 765,000 809,777
Economic Development Corporat 2,800,000 2,929,197
Tax Increment Reinvestment 5,508,293 5,383,569
Total Governmental Types 71,079,924 77,108,354
Enterprise:
Utility 8,318,050 8,287,115
Airport 66,500 90,680
La Porte Area Water Authority 1,586,656 2,307,665
Total Enterprise 9,971,206 10,685,460
Internal Service
Motor Pool 3,657,278 2,934,115
Insurance Fund 8,887,771 9,043,630
Technology Fund 437,736 278,828
Total Internal Service 12,982,785 12,256,573
Capital Improvement:
General 8,675,950 8,925,869
Utility 625,000 1,715,000
Sewer Rehabilitation 303,500 350,000
Drainage Improvement Fund 286,500 480,000
Total Capital Improvement 9,890,950 11,470,869
Debt Service:
General 4,686,664 4,657,119
Total Debt Service 4,686,664 4,657,119
Total All Funds 108,611,529 116,178,375
TEXAS LOCAL GOVERNMENT PURCHASING COOPERATIVE--BUYBOARD
Remit P.O.'s To:munisales@rushenterprises.com
VendorDate Prepared
Contact for Vendor: Phone(830) 320-5219
End User:
End User Contact:Phone/Fax
Product Description:
A: Base Price in Bid/Proposal Number:601-19 Series: 338/L7$ 57,725.00
B: Published Options(Itemize Below)
DESCRIPTIONAMOUNT OPT #DESCRIPTIONAMOUNT
HinoVIN Tag De-Rate to 25,950$ 131.00Hino Back Up Alarm/BR 11R22.5 R250ED$ 264.00
Hino Left & Right side Tow Hooks/120K PSI Frame$ 878.00Hino BR Lug 11R22.5 M770/Fendor Mirrors$ 286.00
Hino J08E-VB 260 HP/Allison 3500 RDS-P Transmission$ 5,893.00 Hino 4 Keys Keyed Alike/Fire Extinguisher/Safety Triangles$ 154.00
Hino Meritor MFS14K Front Axle/4K Rear Helper Springs$ 1,741.00 RTC-0051 OEM+ Safety Analysis$ 1,236.00
Hino Rear Suspension Stabilizer/Driver Controlled Diff Lock$ 1,890.00 RTC-0122 Refuse Body Prep$ 3,934.00
Hino Sythetic Rear Axle Lube/Air Brakes$ 2,008.00 RTC-0004 Dump Body$ 20,820.00
Subtotal Column 1:$ 12,541.00Subtotal Column 2:$ 26,694.00
Published Options added to Base Price(Subtotal of "Col 1" & "Col 2")
$ 39,235.00
C: Subtotal of A + B$ 96,960.00
D: Non Published Options
Subtotal Column 1:$-Subtotal Column 2:$ -
Unpublished Options added to Base price (Subtotal "Col 1 + Col 2")
$ -
E: Contract Price Adjustment (If any, explain here)
F: Total of C + D +/- E $ 96,960.00
G: Quantity ordered Units: 1.00x$ 96,960.00
H: BUYBOARD Administrative Fee
$ 400.00
I: Non-Equipment Charges & Credits (I.e.: Ext. Warranty, Trade-In, Delivery, etc.)
Extended Warranty Aftertreatment (6/250)$ 700.00x1$700.00
Extended Warranty Engine (6/250)$ 460.00x1$460.00
Freight$ 825.00x1$825.00
$ 1,985.00
J: TOTAL PURCHASE PRICE INCLUDING (G+H+I)$ 99,345.00