HomeMy WebLinkAboutO-2022-3868 Approving an Amendment to the Budget for FY 2021-2022ORDINANCE 2022-3868
AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE,
TEXAS, FOR THE PERIOD OF OCTOBER 1, 2021, THROUGH SEPTEMBER 30, 2022; FINDING THAT
ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND
PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW;
AND PROVIDING AN EFFECTIVE DATE HEREOF.
WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require
that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior
to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of
said Budget; and
WHEREAS, the Budget for the fiscal year October 1, 2021, through September 30, 2022, has heretofore
been presented to the City Council and due deliberation had thereon, was filed in the office of the City
Secretary on July 27, 2021, and a public hearing scheduled for September 13, 2021 was duly advertised
and held, and said Budget was finally approved by ordinance on September 13, 2021;
WHEREAS, Subsection (b) of Section 102.009 of the Texas Local Government Code provides that, after
final adoption of the budget, the governing body of the municipality may spend municipal funds only in
strict compliance with the budget, except in emergency, where in such cases the governing body of the
municipality may authorize an emergency expenditure as an amendment to the original budget only in
the case of grave public necessity to meet an unusual and unforeseen condition that could not have been
included in the original budget through the use of reasonably diligent thought and attention;
WHEREAS, Section 102.010 of the Texas Local Government Code provides that the governing body of
a municipality may make changes to its budget for municipal purposes;
WHEREAS, the adoption of this ordinance and the amendment of the Budget is necessary for and in the
best interest of the health, safety and general welfare of the inhabitants of the City;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE:
SECTION 1. A grave public necessity exists and to meet an unusual and unforeseen condition that could
not have been included in the original budget through the use of reasonably diligent thought and attention,
the Budget must be amended and revised with respect to those appropriations set forth in Exhibit C,
attached hereto by reference and made part hereof. In support thereof, the City Council finds that
additional expenditures are necessary for the following purposes: $99,095.00, to fund a professional
services contract to provide engineering required for utility relocations necessitated by the State Highway
146 widening project. Such additional expenditures are more specifically described on Exhibit C.
SECTION 2: That the Budget for the City of La Porte, Texas, now before the said City Council for
consideration, a complete copy of which is on file with the City Secretary and a summary of which is
attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget
summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La
Porte, Texas, for the period of October 1, 2021, through September 30, 2022.
SECTION 3. The several amounts stated in Exhibit C as the requested additional expenditures are hereby
appropriated to and for the objects and purposes therein named and are found to be for municipal
purposes.
SECTION 4. The amended and revised expenditures contained in the Budget, do not exceed the
resources of each fund, as so amended and revised.
SECTION 5: The City Council finds that all things requisite and necessary to the adoption of said Budget
and the amendments made hereto have been performed as required by charter or statute.
SECTION 6. Upon the passage and adoption of this ordinance, a copy of the ordinance shall be filed with
the City Secretary, who shall attach a copy of same to the original budget.
SECTION 7: The City Council officially finds, determines, recites and declares that a sufficient written
notice of the date, hour, place and subject of this meeting of the City Council was posted at a place
convenient to the public at the City Hall of the City for the time required by law preceding this meeting,
as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting
has been open to the public as required by law at all times during which this Ordinance and the subject
matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies,
approves and confirms such written notice and the contents and posting thereof.
SECTION 8: This Ordinance shall be in effect from and after its passage and approval.
PASSED AND APPROVED this the 14`h day of February 2022.
CITY OF E, TE
l
Loui'ss Rigby, Vy r
APPROVED AS TO FORM:
I
Clark T. Askins, Assistant City Attorney
EXHIBIT A
(ADOPTED BUDGET)
City of La Porte
Consolidated Summary of All Funds
FY 21-22
Revenues
Governmental Fund Types:
General Fund $
55,730,612
Grant Fund
8,303,275
Street Maintenance Sales Tax
1,503,500
Emergency Services District
1,502,500
Hotel/Motel Occupancy Tax
652,000
Economic Development Corporal
3,009,000
Tax Increment Reinvestment
7,375,143
Total Governmental Types
78,076,030
Enterprise:
Utility
Airport
La Porte Area Water Authority
Total Enterprise
Internal Service
Motor Pool
Insurance Fund
Technology Fund
Total Internal Service
Capital Improvement:
General
Utility
Sewer Rehabilitation
Drainage Improvement Fund
2021 Certificates of Obligation
Total Capital Improvement
Debt Service:
General
Total Debt Service
FY 21-22
Expenses
$ 59,219,618
11,869,023
1,703,000
1,495,463
1,032,682
3,087,771
3,642,980
82,050,537
8,256,000
9,360,032
59,500
109,721
1,969,354
1,778,979
10,284,854
11,248,732
4,275,738
4,080,493
10,320,731
9,333,698
479,633
539,024
15,076,102
13,953,215
5,438,531
3,705,823
652,000
690,000
300,500
350,000
1,892,000
1,976,520
-
1,100,000
8,283,031
7,822,343
5,029,752
5,027,196
5,029,752
5,027,196
Total All Funds $ 116,749,769 $ 120,102,023
EXHIBIT B
(AMENDED BUDGET)
City of La Porte
Consolidated Summary of All Funds
Governmental Fund Types:
General Fund
Grant Fund
Street Maintenance Sales Tax
Emergency Services District
Hotel/Motel Occupancy Tax
Economic Development Corporal
Tax Increment Reinvestment
Total Governmental Types
Enterprise:
Utility
Airport
La Porte Area Water Authority
Total Enterprise
Internal Service
Motor Pool
Insurance Fund
Technology Fund
Total Internal Service
Capital Improvement:
General
Utility
Sewer Rehabilitation
Drainage Improvement Fund
Total Capital Improvement
Debt Service:
General
Total Debt Service
Total All Funds
FY 21-22 FY 21-22
Revenues Expenses
$ 55,730,612 $ 59,319,773
8,303,275
11,869,023
1,503,500
1,703,000
1,502,500
1,495,463
652,000
1,032,682
3,009,000
3,087,771
7,375,143
3,642,980
78,076,030
82,150,692
8,256,000
9,418,032
59,500
109,721
1,969,354
1,778,979
10,284,854
11,306,732
4,275,738
4,080,493
10,320,731
9,333,698
479,633
539,024
15,07 6,102
13, 953, 215
5,438,531
3,705,823
652,000
789,095
300,500
350,000
1,892,000
1,976,520
-
1,100,000
8,283,031
7,921,438
5,029,752
5,027,196
5,029,752
5,027,196
$ 116,749,769 $ 120,359,273
REQUEST FOR CITY COUNCIL AGENDA ITEM
Agenda Date Requested: February 14, 2022
Requested By: Ray Mayo, Director
Department: Public Works
C: Report C Resolution (- Ordinance
Exhibits: Consultant Proposal for Utility Relocations,
Project estimate, Conflict Listing
Appropriation
Source of Funds:
Account Number:
Amount Budgeted: $ 0
Amount Requested: $99,095.00
Budgeted Item: �- Yes Ce No
SUMMARY & RECOMMENDATION
Texas Department of Transportation (TxDOT) intends to provide drainage
improvements in conjunction with the widening of State Highway 146 from Spencer
Highway to Red Bluff. Multiple water and sewer lines cross the Highway 146 corridor in
this section. Four (4) of these have been determined to have a conflict with the
proposed drainage improvements. Two (2) of these conflicts will require the pipes to be
relocated at deeper depths to avoid the conflict. The two (2) remaining conflicts are able
to remain in place, but will require a concrete encasement to protect the utility.
Cobb Fendley, has been involved in many phases of the TxDOT 146 widening and has
provided a proposal for design and coordination of utility agreements to meet TxDOT
requirements. This scope of this work was not available during the budget planning
process. Funds can be appropriated by a budget amendment. To minimize cost,
disruption to traffic flow, and delays to the widening project, construction work to
address the utility conflicts will be conducted in conjunction with the widening project.
A TxDOT contractor will perform the work and the City will have input and oversight of
the work specific to the utility lines. An agreement will be negotiated for the actual
construction costs and funds will be programmed for the FY 22-23 budget. Construction
costs are currently estimated at $782,520.00
Staff recommends approval of a budget amendment and acceptance of the proposal
from Cobb Fendley to provide these professional engineering services for the City of
La Porte.
Benefits:
Design efforts can be accomplished in a suitable timeframe.
Construction efforts can be combined into the highway improvement project.
Liabilities:
0 Conflict information was not available during budget planning process.
• Not authorizing the design work now will impact the timeline for these needed
projects, potentially impacting the lines in conflict, delaying the widening project,
or increasing costs to address the conflicts.
ACTION REQUIRED BY CITY COUNCIL
Authorize the City Manager to execute a professional services contract with
Cobb Fendley for engineering required for utility relocations related to the State
Highway 146 widening project.
Approved for the City Council meeting agenda
Corby D. Alexander, City Manager
Date