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Home My WebLink AboutO-2022-3884 amendments to FY-21-22 budget for purchase of replacement portable radios for LPFDORDINANCE 2022-3884 AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2021, THROUGH SEPTEMBER 30, 2022; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2021, through September 30, 2022, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on July 27, 2021, and a public hearing scheduled for September 13, 2021 was duly advertised and held, and said Budget was finally approved by ordinance on September 13, 202I; WHEREAS, Subsection (b) of Section 102.009 of the Texas Local Government Code provides that, after final adoption of the budget, the governing body of the municipality may spend municipal funds only in strict compliance with the budget, except in emergency, where in such cases the governing body of the municipality may authorize an emergency expenditure as an amendment to the original budget only in the case of grave public necessity to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonably diligent thought and attention; WHEREAS, Section 102.010 of the Texas Local Government Code provides that the governing body of a municipality may make changes to its budget for municipal purposes; WHEREAS, the adoption of this ordinance and the amendment of the Budget is necessary for and in the best interest of the health, safety and general welfare of the inhabitants of the City; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1. A grave public necessity exists and to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonably diligent thought and attention, the Budget must be amended and revised with respect to those appropriations set forth in Exhibit C, attached hereto by reference and made part hereof. In support thereof, the City Council finds that additional expenditures are necessary for the following purposes: $108,998.00, for funding of a contract with Houston Communications, Inc. for the acquisition of 75 portable radios and speaker microphones for use by the Fire Department. The acquisition is necessary due to the fact that existing portable radios are not in compliance with applicable NFPA codes and the delivery schedule for replacement equipment is subject to substantial delays. Such additional expenditures are more specifically described on Exhibit C. SECTION 2: That the Budget for the City of La Porte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit "B", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2021, through September 30, 2022. SECTION 3. The several amounts stated in Exhibit C as the rcqucsted additional expenditures are hereby appropriated to and for the objects and purposes therein named and are found to be for municipal purposes. SECTION 4. The amended and revised expenditures contained in the Budget, do not exceed the resources of each fiend, as so amended and revised. SECTION 5: The City Council finds that all things requisite and necessary to the adoption of said Budget and the amendments made hereto have been performed as required by charter or statute. SECTION 6. Upon the passage and adoption of this ordinance, a copy of the ordinance shall be filed with the City Secretary, who shall attach a copy of same to the original budget. SECTION 7: The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and forinally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTIONS: This ordinance shall be in effect from and after its passage and approval. PASSED AND APPROVED this, the 9"' day of May, 2022. ood CI7ft> Lo is R igby, Ma, or APPROVED AS TO FORM: Clark T. Askins, Assistant City Attorney EXHIBIT A (ADOPTED BUDGET) City of La Porte Consolidated Summary of All Funds FY 21-22 FY 21-22 Revenues Expenses Governmental Fund Types: General Fund $ 55,730,612 $ 59,219,618 Grant Fund 8,303,275 11,869,023 Street Maintenance Sales Tax 1,503,500 1,703,000 Emergency Services District 1,502,500 1,495,463 Hotel/Motel Occupancy Tax 652,000 1,032,682 Economic Development Corporal 3,009,000 3,087,771 Tax Increment Reinvestment 7,375,143 3,642,980 Total Governmental Types 78,076,030 82,050,537 Enterprise: Utility 8,256,000 9,360,032 Airport 59,500 109,721 La Porte Area Water Authority 1,969,354 1,778,979 Total Enterprise 10,284,854 11,248,732 Internal Service Motor Pool 4,275,738 4,080,493 Insurance Fund 10,320,731 9,333,698 Technology Fund 479,633 539,024 Total Internal Service 15,076,102 13,953,215 Capital Improvement: General 5,438,531 3,705,823 Utility 652,000 690,000 Sewer Rehabilitation 300,500 350,000 Drainage Improvement Fund 1,892,000 1,976,520 2021 Certificates of Obligation - 1,100,000 Total Capital Improvement 8,283,031 7,822,343 Debt Service: General 5,029,752 5,027,196 Total Debt Service 5,029,752 5,027,196 Total All Funds $ 116,749,769 $ 120,102,023 EXHIBIT B (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds Governmental Fund Types: General Fund Grant Fund Street Maintenance Sales Tax Emergency Services District Hotel/Motel Occupancy Tax Economic Development Corporal Tax Increment Reinvestment Total Governmental Types Enterprise: Utility Airport La Porte Area Water Authority Total Enterprise Internal Service Motor Pool Insurance Fund Technology Fund Total Internal Service Capital Improvement: General Utility Sewer Rehabilitation Drainage Improvement Fund 2021 Certificates of Obligation Total Capital Improvement Debt Service: General Total Debt Service FY 21-22 Revenues $ 55,730,612 9,303,275 1,503,500 1,502,500 652,000 3,009,000 7,375,143 79,076,030 8,256,000 59,500 1,969,354 10,284,854 4,275,739 10,320,731 479,633 15,076,102 5,438,531 652,000 300,500 1,892,000 9,283,031 5,029,752 FY 21-22 Expenses $ 59,428,771 11,869,023 1,703,000 1,495,463 1,032,682 3,087,771 3,642,980 82,259,689 9,418,032 109,721 1,778,979 11,306,732 4,080,493 9,333,698 539,024 13,953,215 3,705,823 789,095 350,000 1,976,520 1,100,000 7,921,438 5,027,196 5,029,752 5,027,196 Total All Funds $ 116,749,769 $ 120,468,271 REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: May 9, 2022 Requested By: Carl Halley, Fire Chief Department: Fire is Report i" Resolution Ordinance Exhibits: Radio Replacement Quotes: Cooperative Contract EXHIBIT C Appropriation Source of Funds: 001 — General Fund Account Number: 522-4003 Amount Budgeted: $108,998.00 Amount Requested: $108,997.29 Budgeted Item: i s Yes (— No SUMMARY & RECOMMENDATIONS This proposal was ' „ - ced du ' . Annu R eat for FY23 Budget, but new inform I has - eQal,,e n. In keeping witUke cati e serve the La Porte Fire Departmentworndheld radios c rently being used by firefighters. Thios f fighters are at it end of life and do not conform to new NFPA standards for drop testing, water resistance and larger controls for use with gloves on. There are also growing supply chain issues and Motorola has advised that lead times and delivery schedules will continue to increase. They are currently filling orders in 4-7 months, but they cannot guarantee what the lead time will be after October 1, 2022. Motorola has also advised there will be a 10% price increase in before the end of May. To come up to new safety standards, the department requests to proceed with the purchase of 75 Motorola portable radios and speaker microphones from Houston Communications Inc. (HCI) through the TIPS: RFP 211101 Cooperative for a total price of $108,997.29. Portable Radios: $97,812.00 Portable Accessories: $11,185.29 Total: $108,997.29 ACTION REQUIRED BY CITY COUNCIL Approve the purchase of replacement Motorola portable radios from Houston Communications Inc. (HCI) through TIPS: RFP211101 Cooperative for $108,997.29. EXHIBIT C Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date