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HomeMy WebLinkAboutOrd 2024-3984 - Budget Amendment FY23-24ORDINANCE 2024-3984 AN ORDINANCE APPROVING AN AMENDMENT TO THE BUDGET FOR THE CITY OF LA PORTE, TEXAS, FOR THE PERIOD OF OCTOBER 1, 2023, THROUGH SEPTEMBER 30, 2024; FINDING THAT ALL THINGS REQUISITE AND NECESSARY HAVE BEEN DONE IN PREPARATION AND PRESENTMENT OF SAID BUDGET; FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW; AND PROVIDING AN EFFECTIVE DATE HEREOF WHEREAS, the Charter of the City of La Porte, Texas, and the Statutes of the State of Texas, require that an annual budget be prepared and presented to the City Council of the City of La Porte, Texas, prior to the beginning of the fiscal year of said City, and that a public hearing be held prior to the adoption of said Budget; and WHEREAS, the Budget for the fiscal year October 1, 2023, through September 30, 2024, has heretofore been presented to the City Council and due deliberation had thereon, was filed in the office of the City Secretary on August 14, 2023, and a public hearing scheduled for September 25, 2023, was duly advertised and held, and said Budget was finally approved by ordinance on September 25, 2023; WHEREAS, Subsection (b) of Section 102.009 of the Texas Local Government Code provides that, after final adoption of the budget, the governing body of the municipality may spend municipal funds only in strict compliance with the budget, except in emergency, where in such cases the governing body of the municipality may authorize an emergency expenditure as an amendment to the original budget only in the case of grave public necessity to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonably diligent thought and attention; WHEREAS, Section 102.010 of the Texas Local Government Code provides that the governing body of a municipality may make changes to its budget for municipal purposes; WHEREAS, the adoption of this ordinance and the amendment of the Budget is necessary for and in the best interest of the health, safety and general welfare of the inhabitants of the City; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: SECTION 1. A grave public necessity exists and to meet an unusual and unforeseen condition that could not have been included in the original budget through the use of reasonably diligent thought and attention, the Budget must be amended and revised with respect to those appropriations set forth in Exhibit C, attached hereto by reference and made part hereof. In support thereof, the City Council finds that additional expenditures are necessary for the following purposes: 1) $227,768, to fund unanticipated fire engine maintenance/failure of generators and water pumps for the Fire Department; 2) a paging system for Emergency Medical Services Department; and 3) replacement of taser devices not under warranty for the Police Department. Such additional expenditures are more specifically described on Exhibit C. SECTION 2. That the Budget for the City of LaPorte, Texas, now before the said City Council for consideration, a complete copy of which is on file with the City Secretary and a summary of which is attached hereto by reference as Exhibit "A", is hereby amended as reflected on the amended budget summary document, attached hereto by reference as Exhibit `B", as the Budget for the said City of La Porte, Texas, for the period of October 1, 2023, through September 30, 2024. SECTION 3. The several amounts stated in Exhibit C as the requested additional expenditures are hereby appropriated to and for the objects and purposes therein named and are found to be for municipal purposes. SECTION 4. The amended and revised expenditures contained in the Budget, do not exceed the resources of each fund, as so amended and revised. SECTION 5. The City Council finds that all things requisite and necessary to the adoption of said Budget and the amendments made hereto have been performed as required by charter or statute. SECTION 6. Upon the passage and adoption of this ordinance, a copy of the ordinance shall be filed with the City Secretary, who shall attach a copy of same to the original budget. SECTION 7. The City Council officially finds, determines, recites and declares that a sufficient written notice of the date, hour, place and subject of this meeting of the City Council was posted at a place convenient to the public at the City Hall of the City for the time required by law preceding this meeting, as required by the Open Meetings Law, Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this Ordinance and the subject matter thereof has been discussed, considered and formally acted upon. The City Council further ratifies, approves and confirms such written notice and the contents and posting thereof. SECTION 8. This ordinance shall be in effect from and after its passage and approval PASSED AND APPROVED this the 22nd day of April2024. CITY OF I AkOI TE, TEXAS Lod's Jitigby, 77 APPROVED AS TO FORM: Clark T. Askins, City Attorney EXHIBIT A (ADOPTED BUDGET) City of La Porte Consolidated Summary of All Funds FY 23-24 FY 23-24 Revenues Expenses Governmental Fund Types: General Fund $ 66,697,392 $ 79,484,964 Grant Fund 828,070 2,002,114 Street Maintenance Sales Tax 1,691,116 1,945,000 Emergency Services District 1,765,572 2,685,280 Hotel/Motel Occupancy Tax 556,486 1,286,934 Economic Development Corporal 3,611,321 5,105,256 Tax Increment Reinvestment 8,407,847 5,969,242 Total Governmental Types 83,557,804 98,478,790 Enterprise: Utility 8,565,953 10,350,996 Airport 68,230 105,214 La Porte Area Water Authority 2,497,868 2,227,297 Total Enterprise 11,132,052 12,683,507 Internal Service Motor Pool 6,590,875 4,491,341 Insurance Fund 10,324,958 11,445,746 Technology Fund 723,229 125,590 Total Internal Service 17,639,063 16,062,677 Capital Improvement: General Utility Sewer Rehabilitation Drainage Improvement Fund 2010 Certificates of Obligation Texas Water Development 2021 Certificates of Obligation Total Capital Improvement Debt Service: General Total Debt Service 5,057,225 7,072,000 506,703 1,417,000 319,516 400,000 841,920 1,180,000 4,403 23,838,311 23,840,000 7,021,025 7,000,000 37,589,303 40,909,000 4,709,178 5,006,403 4,709,178 5,006,403 Total All Funds $ 154,627,199 $ 173,140,377 EXHIBIT 8 (AMENDED BUDGET) City of La Porte Consolidated Summary of All Funds FY 23-24 FY 23-24 Revenues Expenses Governmental Fund Types: General Fund $ 66,697,392 $ 80,067,824 Grant Fund 829,070 2,005,323 Street Maintenance Sales Tax 1,692,116 1,945,000 Emergency Services District 1,765,572 2,778,925 Hotel/Motel Occupancy Tax 556,486 1,291,384 Economic Development Corporal 3,611,321 5,105,256 Tax Increment Reinvestment 8,407,847 5,969,242 Total Governmental Types 83,557,804 99,171,754 Enterprise: Utility Airport La Porte Area Water Authority Total Enterprise Internal Service Motor Pool Insurance Fund Technology Fund Total Internal Service Capital Improvement: General Utility Sewer Rehabilitation Drainage Improvement Fund 2010 Certificates of Obligation Texas Water Development 2021 Certificates of Obligation Total Capital Improvement Debt Service: General Total Debt Service 8,565,953 10,367,496 68,230 105,214 2,497,868 2,516,990 11,132,052 12,989,700 6,590,875 5,387,622 10,324,958 11,445,746 723,229 321,453 17,639,063 17,154,821 5,057,225 7,094,950 506,703 1,423,213 319,516 400,000 841,920 1,180,000 4,403 - 23,838,311 23,840,000 7,021,025 7,000,000 37,589,103 40,938,163 4,709,178 5,006,403 4,709,178 5,006,403 Total All Funds $ 154,627,199 $ 175,252,041 Budget Amendment Daeumer, Matt <DaeumerM@laportetx.gov> Tue 4/9/2024 10:58 AM Exhibit C To:Wolny, Shelley<WolnyS@laportetx.gov>;Dominguez Heaven <dominguezh@laportetx.gov> Cc:Dolby, Michael <DolbyM@laportetx.gm>;Alexander, Corby<AlexanderC@laponetx.gov>;Kominek Shawn <KominekS@laportetx.gov>;Crow, Justin <CrowJ@laportetx.gov>;Pettis, Chris <PettisC@laporteb,.gov>;Mayo, Ray <Mayo@laponetx.gov>;Pullig, Scott <PulligS@laportetx.gov>;Boles, Bennie <BolesB@laportetx.gov>;Clark Askins Mark@askinslaw.com> Hi Shelley, Can we prepare the budget amendment for the 4/22 City Council meeting? We will need the below. Police — USERS EMS — Paging System think this will cover the cost) PW — Fire Truck Maintenance Thanks, Matt $ 66,568.72 $ 50,000.00 (we are still vetting the systems, but $120,000.00 pF q Matt Daeumer, M5, CPM Assistant City Manager u m 604 W. Fairmont La Porte, TX 77571 O. 281-470-5012 C. 281-898-0273 rnn webslte I Mg¢ I email I D© U Please take a moment to complete the City of La Porte customer experience survey, Download the La Porte By the Bay App today! anrtox 0... I.a on,he GooglePley 10 App Store RE: Taser Budget Exhibit C Calvert, Michelle (Bedford) <CalvertM@laportetx.gov> Thu 4/11/202410:38 AM To:Boles, Bennie <BolesB@laportetx.gw> CCWolny, Shelley <Vyo1nyS@laportetx.gov> We have not spent any money in the account that has the $8800 allocated for laser purchases (00152685212090). We have already purchased cartridges, but that was allocated separately. Thank you, Michelle From: Boles, Bennie <BolesB@laportetx.gov> Sent: Thursday, April 11, 202410:32 AM To: Calvert, Michelle (Bedford) <CalvertM@laportetx.gov> Cc: Wolny, Shelley <WolnyS@laportetx.gov>; Pullig, Scott <PulligS@laportetx.gov>; Krueger, John <KruegerJ @laportetx.gov> Subject: Taser Budget Michelle, Could you tell me how much of the $8800 budgeted for tasers is remaining. I do not believe we have any outstanding needs for the remainder of the $8800. Shelley needs that number to do the budget amendment. Budgeted $8800 Expended -$0 Tasers $66,567.24 Budget Amendment $57,767.245 Thank you, Bennie Bennie Boles MS, CPM, LCC1 pa o Assistant Chief, Patrol Bureau 3001 N. 23rd Street p La Porte, TX 77571 0.281-842-3114 r.u. e� I map_ I email 1 0 © ewe Please take a moment to complete the City of La Porte customer experience survey, Download the La Porte By the Bay App today! x' rJ [Confidentiality Notice: This email communication may contain private, confidential, or legally prvileged information intended for the sole use of the designated and/or duly authorized reoplent(s). If you are not the intended recipient or have received this email in error, please notify the sender immediately by email or contact 281-842-3114 and permanently delete all copies of this email including all attatliments without reading them. If you are the intended redplent, secure the contacts in a manner that conforms to all applicable state and/or federal regumements related to privacy and confidentiality of such IMormatlon.] Exhibit C From: Daeumer, Matt <DaeumerM@laportetx.gov> Sent: Wednesday, March 20, 20243:29 PM To: Dolby, Michael <DolbyM@laportetx.gov>; Wolny, Shelley <WolnyS@laportetx.gov> Cc: Alexander, Corby<AlexanderC@laportetx.gov>; Clark Askins <cark@askinslaw.com>; Pullig, Scott <PulligS@laportetx.gov>; Mayo, Ray<Mayo@laportetx.gov>; Pettis, Chris <PettisC@laportetx.gov>; Crow, Justin <CrowJ@laportetx.gov> Subject: Budget Amendment Good afternoon Michael and Shelley, Can we prepare a budget amendment for the April 8, 2024 City Council meeting for $186,568.72? We budget $100,000.00 for fire engine maintenance and anticipate that number being closer to $220,000.00 due to multiple generators and water pumps failing and needing to be replaced. We were also informed that a Large portion of the Police Department's Tasers had reached end of life, leavingthe City with some potential exposure. To bring us into compliance, we need to purchase 32 tasers and associated equipment at a cost of $66,568.72 that was not budgeted. Both instances were reasonably unforeseen and pose a grave public safety necessity. Please give me a call if you have any questions. Thanks, Matt Matt Daeumer, MS, CPM Assistant City Manager 604 W. Fairmont La Porte, TX 77571 0. 281-470-5012 C. 281-898-0273 mrebsite I map I SMIA I D 0 a