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CHUCK ENGELKEN, CHAIR AO JOHN ZEMANEK <br /> Councilmember District 2 Councilmember At -Large A <br /> Ag DARYL LEONARD v m <br /> Alternate Member 1 <br /> Councilmember District 3 JAY MARTIN <br /> ` <br /> `kit �..,,�, Councilmember District 5 <br /> TOMMY MOSER j Alternate Member 2 <br /> Councilmember District 4 <br /> MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE <br /> AUGUST 22, 2011 <br /> The Fiscal Affairs Committee met on August 22, 2011, at 5:00 p.m. in the La Porte City Hall Council <br /> Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: <br /> 1. Call to Order <br /> Chairman Chuck Engelken called the meeting to order at 5:00 p.m. Committee Members present <br /> were Daryl Leonard and Tommy Moser. Alternate Members present: John Zemanek and Jay <br /> Martin. <br /> 2. Consider approval of Minutes of the August 22, 2011, and August 15, 2011, meetings of the <br /> Fiscal Affairs Committee — P. Fogarty <br /> Committee Member Moser moved to approve the minutes of the August 1, 2011, and August 15, <br /> 2011, meetings of the Fiscal Affairs Committee. Committee Member Leonard seconded. MOTION <br /> PASSED. <br /> Ayes: Chairman Engelken; Committee Members Moser and Leonard <br /> Nays: None <br /> Absent: None <br /> 3. Approve and sign engagement letters from Null - Lairson for the La Porte Development <br /> Corporation — M. Dolby <br /> Tom Pedersen of Null - Lairson presented engagement letters for the La Porte Development <br /> Corporation for discussion. Mr. Pedersen also confirmed they will be looking at controls over <br /> Emergency Medical Services (EMS). <br /> Alternate Member Martin questioned if the audit process was an ongoing process or if it had a <br /> beginning date and an ending date. Mr. Pedersen reported the audit will begin the middle of <br /> September by documenting controls, performing a risk assessment and begin to plan the year end <br /> procedures for the month of December and then a report issued. <br /> Committee member Leonard questioned how the firm requests documents indicating purchases. <br /> Mr. Pedersen responded that, for cost purposes, the firm begins with the documents provided by <br /> staff; and if there is a need for more records or different records, then they ask for them or use <br /> other sources. Committee member Leonard also asked Mr. Pedersen if he considered it to be a <br /> forensic audit or just a review of the information. Mr. Pedersen responded he does not consider it to <br /> be a forensic audit. <br /> Page 1 of 2 <br /> August 22, 2011, Fiscal Affairs Committee Minutes <br />