06-26-1984 Regular Meeting - Laserfiche WebLink

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~ ~ • MINUTES OF THE REGULAR MEETING OF THE RISK MANAGEMENT COMMITTEE JUNE 26, 1984 1. The meeting. was called to order by Director of Administrative Services Bob Herrera at 10:00 A.M. Members of the Committee Present: Risk Management Officer Jac son Ray, Mem ers Jo n Armstrong, Steve Gillett, Debbie Cole, Laura Hall, Lt. James La Fitte, Doug De La Morena Members of the Committee Absent: None 2. Director of Administrative Services Bob Herrera stated that he and City Manager Jack Owen had discussed some issues including the procedures on forwarding reports of incidents involving accidents. He stated that the reports should include the following information: where, when, why, and how the accident occurred, who gets the report, and who gets copies of the report. Currently, the City Manager, City Attorney, Risk • Manager and the Accounting Department are receiving copies of accident reports. It was discussed that the insurance company should receive a copy, as well as, communications should be used between the recording manager, attorney and insurance company.. Mr. Herrera stated that the best alternative may be to go to the Safety Officer or Risk Officer with persons having claims so this position could remain centralized. He stated that the "Hold Harmless" ruling should be reviewed annually and that there must be a standard operating procedure to report claims established as soon as possible. As soon as the policy statement has .been established, we should present it with a cover letter to the City Manager; making a presentation to staff in late July or early August. 3. The issue of appointing a Safety Officer was discussed. The recommendation of the Committee was to appoint Paul Hickenbottom, Fire Marshal, who was interviewed for the position as an earlier meeting. No further action was taken. 4. A report was given by Risk Manager Jackson Ray concerning the necessity of having a Safety Committee. He mentioned that there was an Accident Review Committee at Public Works, but no other centralized Accident Committees. He suggested that there should be a centralized committee who could forward reports and recommendations to the Risk Management Committee. • 5. The Committee held nominations for the Recording Secretary. A nomination was made by John Armstrong to appoint Laura Hall as Recording Secretary. The appointment was accepted and the Committee approved the appointment.