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Home My WebLink About09-12-11 Fiscal Affairs Committee MeetingCHUCK ENGELKEN, CHAIR Councilmember District 2 DARYL LEONARD Councilmember District 3 TOMMY MOSER Councilmember District 4 Sfi JOHN ZEMANEK Councilmember At -Large A Alternate Member 1 JAY MARTIN Councilmember District 5 Alternate Member 2 CITY OF LA PORTE FISCAL AFFAIRS COMMITTEE MEETING AGENDA Notice is hereby given of a meeting of the City of La Porte Fiscal Affairs Committee to be held on Monday, September 12, 2011, at 5:30 p.m., in the La Porte City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, regarding the items of business according to the agenda listed below: 1. Call to Order 2. Consider approval of minutes of the August 22, 2011, meeting of the Fiscal Affairs Committee — P. Fogarty 3. Review and discuss questions or concerns with audit for the City of La Porte and La Porte Development Corporation for fiscal year 2011, and provide staff with direction — M. Dolby 4. Set date for next meeting — M. Dolby 5. Administrative Reports — R. Bottoms 6. Committee comments regarding matters appearing on agenda; recognition of community members, city employees, and upcoming events; inquiry of staff regarding specific factual information or existing policies — Committee members Engelken, Leonard, Moser, Martin, and Zemanek. 7. Adjourn In compliance with the Americans with Disabilities Act, the City of La Porte will provide for reasonable accommodations for persons attending public meetings. To better serve attendees, requests should be received 24 hours prior to the meetings. Please contact Patrice Fogarty, City Secretary, at 281.470.5019. CERTIFICATION I certify that a copy of the September 12, 2011, agenda of items to be considered by the Fiscal Affairs Committee was posted on the City Hall bulletin board on September , 2011. Sharon Harris, Assistant City Secretary I certify that the attached notice and agenda of items was removed by me from the City Hall bulletin board on the day of 1 2011. Name and Title Page 1 of 1 September 12, 2011, Fiscal Affairs Committee Agenda CHUCK ENGELKEN, CHAIR Councilmember District 2 DARYL LEONARD Councilmember District 3 TOMMY MOSER Councilmember District 4 JOHN ZEMANEK Councilmember At -Large A Alternate Member 1 JAY MARTIN Councilmember District 5 Alternate Member 2 MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE AUGUST 22, 2011 The Fiscal Affairs Committee met on August 22, 2011, at 5:00 p.m. in the La Porte City Hall Council Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: 1. Call to Order Chairman Chuck Engelken called the meeting to order at 5:00 p.m. Committee Members present were Daryl Leonard and Tommy Moser. Alternate Members present: John Zemanek and Jay Martin. 2. Consider approval of Minutes of the August 22, 2011, and August 15, 2011, meetings of the Fiscal Affairs Committee — P. Fogarty Committee Member Moser moved to approve the minutes of the August 1, 2011, and August 15, 2011, meetings of the Fiscal Affairs Committee. Committee Member Leonard seconded. MOTION PASSED. Ayes: Chairman Engelken; Committee Members Moser and Leonard Nays: None Absent: None 3. Approve and sign engagement letters from Null - Lairson for the La Porte Development Corporation — M. Dolby Tom Pedersen of Null - Lairson presented engagement letters for the La Porte Development Corporation for discussion. Mr. Pedersen also confirmed they will be looking at controls over Emergency Medical Services (EMS). Alternate Member Martin questioned if the audit process was an ongoing process or if it had a beginning date and an ending date. Mr. Pedersen reported the audit will begin the middle of September by documenting controls, performing a risk assessment and begin to plan the year end procedures for the month of December and then a report issued. Committee member Leonard questioned how the firm requests documents indicating purchases. Mr. Pedersen responded that, for cost purposes, the firm begins with the documents provided by staff; and if there is a need for more records or different records, then they ask for them or use other sources. Committee member Leonard also asked Mr. Pedersen if he considered it to be a forensic audit or just a review of the information. Mr. Pedersen responded he does not consider it to be a forensic audit. Page 1 of 2 August 22, 2011, Fiscal Affairs Committee Minutes Committee Member Moser moved to approve the engagement letter from Null - Lairson for the 2011 audit of the La Porte Development Corporation. Committee Member Leonard seconded. MOTION PASSED. Ayes: Chairman Engelken, Committee Members Moser and Leonard Nays: None Absent: None 4. Review and discuss proposed resolution for GASB 54 — M. Dolby Finance Director Michael Dolby presented a proposed resolution for GASB 54 for discussion. The committee agreed to amend the resolution, in part, to read: The City Council delegates authority to assign fund balance for a specific purpose following approval by the Fiscal Affairs Committee to the City Manager of the City of La Porte before approval by full City Council. 5. Set date for next meeting — M. Dolby The Committee set September 12, 2011, at 5:00 p.m. as the date and time for the next meeting. 6. Administrative Reports — R. Bottoms There was no administrative report. 7. Committee Comments — Matters appearing on agenda; Recognition of community members, city employees, and upcoming events; Inquiry of staff regarding specific factual information or existing policy. There were no Committee comments. 8. Adjourn — There being no further business, Committee Member Moser moved to adjourn the meeting. Committee Member Leonard seconded. Motion Passed. The meeting was adjourned at 5:17 p.m. Respectfully submitted, Patrice Fogarty, City Secretary Passed and approved on the 12 day of September, 2011. Chairman Chuck Engelken Page 2 of 2 August 22, 2011, Fiscal Affairs Committee Minutes